Executive assistant jobs in San Angelo, TX

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Join our Member Insights and Analytics team, where we are shaping the future of member experience through the power of data-driven decision-making. Our dynamic team is on a mission to craft unparalleled member experiences, and we're seeking a passionate Executive Assistant to help us get there. As a dedicated Executive Assistant, you will perform administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. You will also ensure day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position is based in San Antonio, TX. Relocation assistance is not available for this position. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: 3+ years of Executive Assistant experience supporting a VP or multiple executives. High energy self-starter with a strong attention to detail. Must have strong calendar management across multiple time zones. Proactive problem-solving orientation, with interest/ability to learn business context. Proficient with Microsoft Office Suite, especially Outlook. US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $63,590 - $114,450. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Are you an organized, proactive professional who thrives in fast-paced environments? Our client, a dynamic and growing organization, is seeking an experienced Executive Assistant to support their CEO. This is a fantastic opportunity to join a high-performing team and make a meaningful impact. This direct hire EA role pays $95k-$115k and offer excellent benefits. Apply now to join a company where every team enjoys outstanding tenure and a culture that truly fosters camaraderie.. Key Responsibilities: Provide high-level administrative support to the CEO, including calendar management, travel coordination, and expense reporting Prepare correspondence, presentations, and reports Organize meetings, events, and company-wide initiatives Serve as a liaison between the CEO and internal/external stakeholders Manage confidential information with discretion and professionalism Assist with special projects and support executive priorities Ideal Candidate: 5+ years of experience as an Executive Assistant, preferably supporting C-suite executives Exceptional organizational and time management skills Strong written and verbal communication abilities Proactive, resourceful, and able to work independently with minimal direction Tech-savvy; comfortable with Microsoft Office Suite and other business tools Positive attitude and a collaborative spirit Pay Details: $95,000.00 to $115,000.00 per year Search managed by: Crystal Molis Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Executive Assistant to the CEO to provide administrative, operational, and strategic support to the CEO in support of achieving the Company's outcomes through effective and efficient working relationships with the Owner's representatives, their Senior Leadership Team (SLT) direct reports, Home Office Staff, J. Hilburn field representatives, vendors, and other external parties as needed. Core Accountabilities and Responsibillities Executive Support: Scheduling and Coordination: Manages the CEO's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts. Screens and prioritizes emails, calls, and correspondence on behalf of the CEO. Prepares briefings, agendas, and supporting documents ahead of meetings. Creates work reminders to ensure the CEO's time is managed daily, weekly, and monthly to achieve their work output targets. Co-ordinates the communication and logistics arrangements for internal and external meetings. Ensures the CEO is well-prepared and equipped for internal and external meetings. Operational Efficiency: Anticipates the CEO's needs and proactively solves problems before they arise. Streamlines daily work processes to improve time management and communication flow. Organize documents (hard and soft copies as required) in an easily retrievable way. Organizes and maintains up-to-date contacts in an easily retrievable and accessible way. Manages company travel, logistics, expense reimbursements, memberships, subscriptions, and other such administrative arrangements for the CEO. Assists with personal and/or family logistics as required. Communication and Coordination Communications Coordination: Acts as the first point of contact between the CEO and internal and external stakeholders. Drafts, reviews, edits, and, when approved, circulates presentations, reports, minutes of meetings, and other such information as required. Maintain CEO Representation: Represents the CEO in meetings, responds to correspondence, reaches out to parties on behalf of the CEO, and performs other such representations as required. Projects and Events Company Projects: Co-ordinates cross-departmental initiatives at the CEO's direction. Monitors and reports on projects directly linked to the CEO's deliverables to flag issues and ensure that progress is on time and in line with the CEO's priorities. Assists with research, data-gathering, and analyses to inform CEO and SLT decision-making where required. CEO-led Events: Supports the design of the event, and when approved, sources appropriate venues and suppliers. Manages the communication and logistical arrangements. Participates and provides support at events as required. Executive Relationships Management Ownership Coordination: Coordinates with Ownership Executive Assistants (EAs) on joint J. Hilburn and Ownership projects, events, meetings, and other such initiatives. Manages the communication and communication arrangements as assigned. Participates and provides support at events, meetings, and other such initiatives as required. VIP Relationships: Builds and maintains strong relationships with key external and internal partners and leaders. Serves as an Ambassador for the CEO and the Company, in promoting the Company's direction, Client Value Proposition, and core values. Handles VIP interactions with professionalism and discretion. superior business results. Required Education and Experience Undergraduate degree, preferable in Business Administration or a related field. 5 years of proven experience as an Executive Assistant to the CEO or next level down. Exceptional organizational, communication, and problem-solving skills. Strong relationship-building skills. Proven ability to handle confidential information with discretion. Professional presence.

/RESPONSIBILITIES Provides administrative and clinical direction and supervision for the University Health's dialysis service line to include renal clinic, inpatient adult and pediatric acutes program, all outpatient adult hemodialysis clinics, adult and pediatric home dialysis modalities and the jail dialysis services. Works with the Medical Director(s) to plan, organize, supervise, evaluate and administer activities of the various dialysis programs. Promotes the University Health Customer Relation's policy. EDUCATION/EXPERIENCE Current RN license in the State of Texas. Bachelor's degree in Nursing is required. Master's degree in nursing or higher preferred. A national certification is preferred. Requires 3 years' experience as the clinical nurse supervisor/charge nurse/administrator and/or director of a free standing or hospital dialysis unit is required. Three or more years as the administrator/director of a multi-system dialysis operation is preferred. Three or more years' leadership experience with acutes, chronic dialysis and home modalities/programs preferred.

Responsible for the overall leadership, administration, and strategic direction of the hospice practice. This role involves overseeing the day-to-day operations, ensuring compliance with healthcare regulations, and driving the organization's mission to deliver high-quality care to patients. The Executive Director will lead a multidisciplinary team, manage financial performance, and foster relationships with key stakeholders, including patients, families, healthcare providers, and the community. Essential Functions: Leadership and Strategic Planning: Develop and implement the strategic vision for the hospice practice. Provide leadership and direction to ensure the organization meets its goals and objectives. Lead and mentor a diverse team of healthcare professionals, ensuring a positive and productive work environment. Stay informed about industry trends, regulatory changes, and best practices to guide the organization's growth and adaptation. Operational Management: Oversee the day-to-day operations of the hospice practice, ensuring efficient and effective service delivery. Ensure compliance with all federal, state, and local regulations, including Medicare and Medicaid requirements. Take action on reports from regulatory or inspection agencies. Develop and implement policies and procedures to enhance the quality of care and operational efficiency. Monitor and evaluate the performance of services to ensure patient satisfaction and quality outcomes. Financial Management: Develop and manage the annual budget, ensuring financial sustainability and profitability. Monitor financial performance, including revenue, expenses, and profitability, and make necessary adjustments to meet financial goals. Oversee billing, coding, and reimbursement processes to maximize revenue and ensure compliance with payer requirements. Quality and Compliance: Ensure the delivery of high-quality patient care that meets or exceeds regulatory and accreditation standards. Implement and monitor quality improvement initiatives to enhance patient outcomes and satisfaction. Conduct regular audits and reviews to ensure compliance with all applicable regulations and standards. Community and Stakeholder Engagement: Build and maintain strong relationships with patients, families, healthcare providers, and community partners. Represent the organization at community events, professional associations, and industry forums. Collaborate with referral sources to promote the organization's services and expand its patient base. Human Resources Management: Oversee recruitment, training, and development of staff, ensuring the organization attracts and retains top talent. Ensure compliance with employment laws and regulations. Foster a culture of teamwork, professional development, and continuous improvement. Additional Responsibilities: Performs other duties as assigned or requested. Conforms to all applicable Agency policies and procedures. Participates actively in continuing education and in-services. Maintains confidentiality of patient information and business trade practices Assumes accountability for reporting incidents and complaints according to Agency policy. Knowledge / Skills / Abilities: Organizational skills Ability to supervise in accordance with Agency's policies and applicable laws. Ability to respond to common inquiries or complaints, regulatory agencies, or members of the business community. Time management Cooperative attitude Advanced written and verbal interpersonal communication Basic math skills related to patient care. Strong leadership skills. Ability to build and maintain relationships with a wide range of stakeholders Commitment to quality care and patient satisfaction. Age-Related Competencies: Demonstrates the basic knowledge and skills necessary to identify age-specific patient needs appropriate for this position. Information Management: Treats all information and data within the scope of the position with appropriate confidentiality and security. Risk Management: Cooperates fully in all risk management activities and investigations. Keeps abreast of changes in health care law. Maintains Agency/program compliance with local, state, and federal laws as well as state accreditation standards. Minimum Position Qualifications: Education: Bachelor's degree in Healthcare Administration, Business Administration, Marketing or Nursing. Masters preferred. Experience: 3 years in healthcare management; 1 year hospice leadership role; experience in business development preferred License / Certification: Driver's license and proof of current auto liability insurance; no listing in the OIG Excluded Provider listing Environmental Conditions: Works under a variety of conditions in facilities and offices; ability to work flexible schedule, ability to travel locally; some exposure to unpleasant weather. Moderate noise level; tasks may involve exposure to bloodborne pathogens; moderate stress and emotional demands. Physical Requirements: Sitting is required. Requires ability to always handle stressful situations in a calm and courteous manner. Requires working under some stressful conditions to meet deadlines and agency needs. Ability to travel. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.

We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations. Key Responsibilities Administrative & Office Management Serve as primary point of contact for general office needs, supplies, and vendor relationships. Assist leadership team with scheduling, meeting coordination, and document preparation. Support company events, internal communications, and special projects. Ensure smooth day-to-day office operations and foster a professional environment. Accounting Support Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed. Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts. Assist with preparation of monthly, quarterly, and annual financial reports. Maintain accurate digital and physical records for all accounting functions. Property Management Support Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration. Assist with scheduling property inspections, vendor coordination, and maintenance requests. Track property-related expenses and help prepare operating budgets. Monitor compliance with lease terms and company policies. Some travel is required for property showings, leasing, inspections and training. Qualifications Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field). 3+ years of administrative experience. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus. Strong organizational and time management skills, with ability to manage multiple priorities. Excellent communication and interpersonal skills, with attention to detail and accuracy. High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information. Interest in growing within real estate and/or property management Ability to thrive within a fast-paced, small-company environment What We Offer Competitive salary and performance-based bonus opportunities. Health benefits. Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company. Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.

Prestigious commercial real estate investment firm is seeking an Administrative Coordinator to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Administrative Duties: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Tenant Relations Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree in Business Administration preferred. Proficient use of Microsoft Office computer application programs is required.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Full Time or Part-Time Administrative Assistant Position An Operations Company in the College Station area is seeking an Administrative Assistant to add to their team. , you must have the following skills: o Must be proficient in QuickBooks, Excel & Word o Professional verbal and written communication o Customer service skills o Ability to multi-task o Time management skills o Clear criminal background o Verifiable job references o High school diploma or GED In this position you will be responsible for administrative and complex clerical work. These duties will include but not be limited to the creating and maintaining of Excel spreadsheets, compiling management and operation reports and preparation of memos, letters, and emails. Pay: D.O.E. High School Diploma or equivalent ; have reliable transportation; ability to lift and carry 25 lbs. Must be available a minimum of 30 hours a week; Monday - Friday, between the hours of 7:00 am and 5:00 pm

Job Description This is not your standard executive assistant position; you'll be entrusted with far more than just managing calendars and meetings. You will own critical projects, drive systems implementation, and orchestrate both business and personal priorities for our CEO, with total access and accountability for confidential and company-changing initiatives. If you need frequent direction or can't manage multiple large projects at once, this is not the job for you. The ideal candidate thinks and acts ahead of the curve-constantly anticipating needs, relentlessly pushing the CEO and organization toward real outcomes, and navigating ambiguity with skill and style. You're expected to operate as a strategic business partner, not merely an order taker. You will ruthlessly prioritize getting the right things done, embrace and implement new technology without hesitation, and handle complexity across multiple projects and spheres of the business-all from a front seat in an office where decisive action is valued above comfort zones. Average performers will find this role overwhelming. Only obsessive problem solvers, born leaders, and proactive fixers who thrive under pressure-and can back up their hunger with excellent organizational and communication skills-should apply. If you're ready to be an indispensable driver of progress rather than a passenger, this is the role for you! This role is an in-office position with a comprehensive benefits package. Compensation: $60,000 - $72,000 yearly Responsibilities: Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date Make sure basic bookkeeping duties are completed in a timely manner Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. Help prepare meetings and take detailed minutes Lead project management for major initiatives and ongoing priorities. Manage reporting and CRM data to keep leadership informed and on track. Implement new systems and processes across our organization. Experience with Monday.Com, Salesforce, and Notion is a plus. Own the CEO's schedule, communications, and critical confidential items. Oversee and coordinate multiple home operations for the CEO, ensuring seamless travel management. Anticipate needs, identify opportunities, and solve problems without waiting to be asked. Push the CEO toward personal and professional goals by keeping deadlines top of mind. Qualifications: Must have graduated high school or received an equivalent certificate of completion Comfortable meeting deadlines and handling confidential information Must be comfortable using Microsoft Office Excellent communication skills, time management skills, interpersonal skills, and organizational skills 2 or more years as an assistant, executive assistant, or in a position performing supportive duties About Company Reliant Companies began with a simple yet powerful belief: Real estate isn't just about land and bricks but about the people and dreams that inhabit these spaces. With this ethos, we have rapidly grown into a leading force in the industry, our name synonymous with trust, excellence, and 5-star service. We believe in the power of real estate to change lives, both for clients and the communities we develop. Our team members thrive in an atmosphere that is as fun as it is professional, where creativity is not just welcomed but celebrated. We are an organization where every day is an opportunity to work hard to innovate, inspire, and impact the world in meaningful ways. Be a part of Reliant Companies. Together, let's build more than just structures; let's build dreams, let's build futures, and let's build a legacy.

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students. Essential Functions: * Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. * Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. * Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. * Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. * Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives. * Occasional evening/weekend hours are required. Education and Experience: A Bachelor's degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: * Sit for long periods of time * Bend, stand * Reach above shoulders * Handle objects (dexterity) * Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Job Description Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

Institutional MissionNelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings. The Executive Assistant provides high-level administrative support to the President and the Office of the President, including receptionist, clerical and project-based duties, planning and executing key events, and hosting guests, donors, and Board members at the discretion of the president. This role projects a professional, positive and gracious image through face-to-face, phone and written interaction as the first point of contact for the Office of the President, while also serving as a strategic partner in supporting the President's visible leadership and institutional priorities. This position reports to the University President and works closely with administration. Responsibilities· Strategically manage the calendar for the President by scheduling appointments, meetings, activities, and securing travel arrangements, as needed. · Keep the President organized and aware of calendar responsibilities and upcoming events, including his speaking and writing calendar, providing prompts and reminders, as needed.· Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example, requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.· Perform general clerical duties, maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President, including maintaining office supply inventory and ordering supplies as needed.· Coordinate data and record minutes for President's Cabinet, Board of Regents, and other meetings as assigned, appropriately filing and managing confidential information with discretion and integrity.· Demonstrate an attitude that reflects customer service, warmth, and professionalism in greeting guests, answering phones, and responding to constituent questions.· Employ efficient work procedures to ensure smooth office operation for receiving visitors, screening incoming telephone calls & email, and distributing incoming postal/campus mail.· Serve as liaison to key constituencies, such as Cabinet, Board of Regents, major donors, influential alumni, and community/civic leaders, as requested, maintaining accurate contact information.· Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely, professional communication between the President and members.· Prepare correspondence, administrative memoranda and reports for the Office of the President. · Proof all literature that will go out under the President's name, including welcome letters, public statements, direct mail and articles for publication, including assisting in planning and developing regular articles associated with Advancement publications (Alumni, Advancement, Marketing).· Work with other departments as needed to carry out projects and events involving the President, including but not limited to Convocation, Homecoming, Employee Christmas Dinner, Spring Fellowship/Awards Ceremony, and Commencement. · Serve as a behind-the-scenes partner in campus-wide strategic initiatives, academic ceremonies and student life events-supporting the President's visible engagement with the university community.· Responsible for coordinating University events that relate directly to the President's Office, including but not limited to, the Annual Board/Employee Dinner and Board of Regents meetings, which may include facility requests, hotel accommodations for guests, docket preparation, catering, and arrangement for event setup/teardown.· Serve as a model of professionalism and mentor to other executive/senior level administrative assistants, working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.· Track, manage and process financial items related to travel reimbursements, credit card reconciliation and other financial matters for the President's Office in alignment with Nelson financial systems and guidelines.· Assist the President in maintaining each semester's chapel schedule, serving as point person for guest speakers associated with President's Chapels and responsible for securing hotel accommodations, facilitating honorarium requests, VIP parking, and hosting/assisting as needed.· Prepare PowerPoint presentations and other materials for the President's speaking duties.· Serve as resource to President's spouse related to fundraising, hospitality and Presidential travel.· Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).· Knowledgeably field questions concerning various areas of the University, providing answers either directly or effectively forwarding to the appropriate person or department.· Monitor website pages assigned to the Office of the President to ensure information is accurate.· Identify newsworthy accomplishments (awards, achievements) and milestones (births, marriages, etc.) within the Nelson community for individualized congratulatory letters from the President, as well as distributing President's List certificates each semester.· Perform other related duties as assigned by the President Qualifications• Commitment to Nelson University's mission, values, and identity.• Active attendance in Assemblies of God church and commitment to the AG's doctrinal views.• Bachelor's degree highly valued.• 3 years of experience in executive administrative level support, office administration, or project management required, preferably in higher education.• Proficient keyboard skills (40-60 WPM/90% accuracy)• Proficient in Microsoft 365 (Outlook, Word, Excel, PPT, Teams, OneDrive), Adobe Acrobat, and able to quickly adapt to new technologies.• Exceptional office management, organizational, and professional written and oral communication skills, with strong proofreading ability and knowledge of grammar, syntax and spelling.• Self-motivated and able to work alone or with a team• Customer service oriented, including excellent interpersonal skills and professional demeanor with internal and external publics.• Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.• Ability to be flexible to changing conditions, pivoting to address urgent requests and proactively resolving issues before they escalate.• Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism, discretion, and trust. How to Apply: Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at *************************. Your resume may be included when submitting the application to the Human Resources Office. Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor's, master's, and doctoral degrees, available on campus and online. As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform. Company website: **************

Job Description About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)