Executive assistant jobs in San Antonio, TX - 134 jobs

Executive Assistant to CEO, Family Run Construction Business, Scenic New Braunfels Area, Texas Our client, a successful and growing family run construction company located in scenic New Braunfels area is looking for a “right hand” Executive Assistant to support the CEO. This is a unique opportunity for someone who thrives in a more casual, family-oriented environment but has the high- level administrative skill set to keep up with a very busy CEO.The ideal candidate has at least 7 years of experience as an Executive Assistant supporting a key executive and is warm, engaging and pro-active. About the Job: Support the CEO as a “right hand” with all day-to-day matters including managing an ever- changing calendar, personal and professional, prioritizing meetings and understanding the ramifications when making changes to the calendar Prioritize emails and craft responses on his behalf Manage domestic travel arrangements Travel on day trips with the CEO to key meetings on a small aircraft; Take notes and follow-up on action items Interact with executive team on behalf of the CEO following up on outstanding projects and updating the CEO, as needed Prepare CEO for internal and client and meetings including research and needed collateral materials Plan employee events to cultivate the family-oriented culture Plan business events and dinners Expense reporting Ad hoc projects Salary plus Discretionary Bonus; Comprehensive Health Benefits About You: A minimum of 7 years of experience as an Executive Assistant supporting a high- level c-suite executive Bachelor's Degree Very detail oriented and organized to keep the CEO on track; a problem solver who can anticipate needs High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills; tech savvy Excellent written and verbal communication skills A warm engaging personality who wants to work in a casual office with a family feel

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

The Executive Assistant to the CEO is a passionate, service-driven individual who thrives on planning and managing all administrative, financial, and operational activities for the CEO. Essential skills Must have the ability to excel in communication, organization, and discretion, ensuring seamless coordination across multiple platforms, internally and externally. Provide industry knowledge, strong problem-solving, and time management skills to anticipate needs, manage complex schedules, and support strategic initiatives. Primary Responsibilities: Duties are as follows but not limited to: Overall: Oversee and manage the flow of multi-platform communications to and from the Office of the CEO in conjunction with the Executive Committee team Participate in institutional planning initiatives and assist as needed with creative projects to ensure timely completion Ensure daily tasks of CEO are organized based off logistics, meetings, and emails throughout the day Support engagement of and communication with The Hotel Emma Advisory Board quarterly meetings by assisting with meeting coordination, hospitality arrangements, board prep, pre-read deck, day of board presentations, board minutes and board follow-up Process all invoices that flow directly through Executive's office via Birchstreet Retrieve mail daily and distribute to intended departments while also reviewing and identifying any escalated items of critical importance Ensure there is an adequate stock of office supplies needed for specific meetings/offsites as well as everyday office supplies for the CEO's office Collect Hotel Emma postcards from the daily mail and apply the appropriate postage stamps to be sent out via USPS Process checks received from the daily mail Organize meetings to include scheduling, sending reminders and organizing catering, when necessary Coordinate and attend daily Focus Meetings, weekly Executive Committee meetings as well as any other meetings assigned by the CEO. Accurately record and distribute meeting minutes, ensuring all open action items are documented and shared with the appropriate teams for review prior to the next scheduled meeting Collaborate with the Executive Committee each month to compile and analyze operational data, creating a comprehensive Monthly Operations Review for presentation to stakeholders Follow up on all “action” items for all meetings to ensure timely completion, accountability and alignment with meeting objectives Coordinate all work-related travel (domestic and international) including arrangement of offsite meeting confirmations/bookings for CEO as well as Executive Committee team Complete a weekly expense report for CEO, as needed. Expense report will include original receipts of all expenses as well as any additional documentation via Ramp for reimbursement. Provide administrative assistance, such as writing and editing correspondence as well as preparing presentations and reports on behalf of the CEO Maintain comprehensive and accurate records, reports and documents in an accessible way for the CEO Proactively manage CEO's calendar to maximize efficiency and ensure complex schedule flows accordingly based off business needs Review all incoming donation requests to ensure alignment with giving guidelines, obtain CEO approval, and manage the production and tracking of approved gift certificates. Provide timely follow-up communication to all requestors, including confirmations and regret notices Job Requirements: Excellent time management skills and ability to meet deadlines Ability and willingness to travel as needed to support executive and organizational priorities Expert knowledge of Excel, Word, Outlook, PowerPoint, Alice, Opera, and Delphi preferred Must be organized and detail-oriented Must be able to handle multiple tasks at one time Flexibility to assist and jump into new demands as requested Three to five years of previous hotel experience preferred Three to Five years of previous Executive Assistant experience required

PRIMARY DUTIES AND RESPONSITBILITES Act as the point of contact among executives, employees, customers, and other external partners. Serve as Board Secretary - coordinating Board meetings, preparing agendas, gathering records and documents, taking minutes, and maintaining records in a neat and orderly manner. Manage information flow in a timely and accurate manner. Manage executives' calendars and set up meetings. Make travel and accommodation arrangements. Prepare weekly, monthly or quarterly reports. Act as an office manager by keeping up with office logistics. Format information for internal and external communication with various stakeholders. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the filing system. Collaborating with colleagues in obtaining and providing information for various business operations, such as insurance renewals, worker compensation records, electronic file feeds, support for medical insurance open enrollment, support for training and development in various areas. Coordinate corporate office general operational needs. Coordinate corporate event with internal and outside parties. Enhances division and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Other tasks directed by the Vice President and Senior Management. QUALIFICATIONS AND REQUIREMENTS • Bachelor's degree in Business Administration or related field Preferred Qualifications • Minimum 3 years relevant work experience • Work experience as an Executive Assistant, or similar role • Excellent MS Office knowledge • Outstanding organizational and time management skills • Strong communication skills both orally and in writing. • Ability to communicate in a clear and concise manner • Adaptable and quick to pivot on tasks • Strong business acumen. • Ability to make decisions and solve problems quickly. • Ambitious and target focused with a drive to succeed. • Ability to use discretion and maintain confidentiality amongst colleagues. • Strong attention to detail. • Ability to read and interpret information and apply to our industry. • Extensive working knowledge of MS Office package to use technology to remain effective and efficient. • Ability to practice continuous improvement and seek innovative ways to solve problems. • Ability to apply Project management skills. SKILLS AND EXPERIENCE • Ability to communicate orally and in writing in a clear and concise manner • Ability to organize effectively, delegate responsibility, make decisions, and solve problems quickly • members • Ability to maintain confidentiality of information • Keen eye to detail • Extensive working knowledge of Microsoft Office Package (Excel, PowerPoint, Word, etc.) PHYSICAL REQUIREMENTS The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT • This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones. POSITION CLASSIFICATION AND EXPECTED HOURS OF WORK This is an Exempt full-time position. Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m. Work schedule varies and may require extended hours and weekends.

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 3 to 4 HR executives. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will authoritatively handle schedules, communications, and logistics, while also contributing to team culture, onboarding, and financial oversight. Responsibilities include coordinating meetings, drafting communications, maintaining confidential records, and ensuring efficient information flow to support executive goals and HR operations. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position will be based in our San Antonio, TX office location. Relocation assistance is not available for this position. What you'll do: Comprehensive Administrative Support: Handles schedules, emails, call routing, and ensures appropriate record retention for assigned Executive Management Group (EMG) members within HR. Coordinates activities and facilitates timely information flow to and from EMGs. Strategic Prioritization and Time Management: Collaborates with EMGs to understand and prioritize daily activities, meeting deadlines, and achieving goals. Identifies critical items (meetings, emails, people, data) requiring prioritization and effectively manages executive time by offering constructive challenge. Communication and Presentation Support: Prepares and updates presentations, ensuring accuracy and compliance with relevant standards. Drafts internal communications and other materials on behalf of leaders for various audiences, including department leaders, employees, and stakeholders. Prepares correspondence as requested, treating all information with the highest level of confidentiality. Information Dissemination and Awareness: Maintains awareness of applicable intranet pages, messaging channels, and other information platforms. Proactively disseminates reminders to leaders and employees for critical deadlines, such as check-in completions or training requirements. Meeting Coordination and Management: Monitors executive calendars to coordinate meetings, ensuring alignment on all aspects. Creates agendas, takes minutes, documents action items, manages attendees, and delegates tasks, ensuring all meetings have a clear purpose. Coordinates meeting logistics, including scheduling, planners, dates, and secures content for presentations. Team Culture and Employee Experience: Understands the importance of team culture and prioritizes employee connection points like 1:1s, staff meetings, and skip levels. Creates positive employee experiences through coordinated efforts. Onboarding and Transition Support: Partners with hiring managers to enhance the employee experience by proactively planning and onboarding new EMGs or team members. Develops effective transition plans to minimize negative impacts on the incoming executive-to-assistant relationship. Updates organizational charts and distribution lists promptly following employee hires or exits. Resource Provision and Logistics: Ensures new hires have access to necessary resources and knowledge of department operations. Coordinates desk/seating logistics and may provide oversight for on-site events. Financial Management: Handles travel and expense reporting in a timely manner. Oversees team budgets and confirms adherence to individual budget plans by people leaders. Maintains an inventory of office supplies with an expense-management focus. Document Management and Reporting: Maintains a systematic filing system for key documents and generates reports as requested by assigned EMGs. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience providing administrative support to executives or leadership teams. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $63,590.00 - $121,530.00. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Lockton Dunning Benefits is currently seeking an Executive Assistant to provide administrative support to two executive level associates. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibility to easily adapt to changing priorities. * Prepare a variety of correspondence, reports, spreadsheets, and other documents ensuring accuracy for proper content, format, grammar, spelling, and punctuation. * Provide support to upper-level executives, including interaction with and providing assistance to clients, Associates and vendors. * Proactively manage and monitor calendar appointments and meetings. * Meet regularly with executives to receive and provide updates on work assignments. * Schedule and arrange internal and external meetings and appointments as requested. * Coordinate special events; arrange for catering and clean up after events. * Arrange all phases of travel, including monitoring travel delays and changes. Maintain and prepare records, itineraries, and travel credits. * Responsible for all expense report-related activities, such as receipt collection and follow up, preparation and submission of expense reports, and corporate credit card billing reconciliation. * Attend meetings, take minutes, and distribute as needed. * Receive and read daily mail, paying special attention to items requiring immediate attention. Prepare outgoing mail and special mailings as assigned. * Answer and respond to incoming calls, as applicable. * Maintain and keep current on all filing required by executive. #LI-LL1

About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters. Secure venues/rooms for meetings and events and arrange for catering. Oversee projects and track progress to ensure alignment with VP priorities. Conduct research and prepare presentations/administrative reports upon request. Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings. Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP. Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP's time and communication. Serve as a liaison with other internal departments and external organizations. Draft correspondence, emails and other materials as needed. Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System. Submit various forms for Vice President & other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms. Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc. Manage the Vice President's calendar, schedules, and daily office activities. Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office. Assist with new employee onboarding. Perform other duties as assigned. Position Summary The Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration. Physical Demands Ability to lift up to 20lbs of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 30lbs. Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials. Preferred Qualifications Experience working in higher education. Associates Degree. Administrative experience supporting an executive.

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities. Now, we're looking for talented individuals to join our team and make a difference. Essential Job Duties and Responsibilities: International SOS ************************ is a global leader in international health and security risk management. The Government Services Business Line provides integrated and innovative quality health care outcomes to reduce medical risk for governments, military, public health, and international organizations. Our services include pre-deployment screening, expeditionary/deployed support, medical assistance, telehealth, medical informatics, technology-based services, aeromedical evacuation, medical staffing, outsourced medical supply chain management, and military healthcare program administration overseas. Our 24/7 on-demand solutions are backed by our 12,000 global medical, security, and logistics experts, working from 1,000 locations in 90 countries, offering a rapidly deployable, boots-on-the-ground physical presence with proven in-the-field expertise. The business line comprises several sub-units which include: • Government Services US • Government Medical Services • Government Services International • Global Health Development B. Overall purpose of the job The Executive Assistant is responsible for providing executive support and representing the offices of the CEO, Government Services US and VP of Operations, TOP. This role requires operating with confidence, confidentiality, and diplomacy on a global scale with a variety of senior level executives. This role will manage the day-to-day operations of both executives, anticipating issues prior to escalation and ensuring that their time is well utilized are all critical information should arrive at the right point in the decision-making process and follow-ups should happen without the involvement of the executives. Communication skills are critical, encouraging different functional teams to collaborate on workstreams, linking the leadership team with other business lines and at all times being an honest voice and confidant that can be relied upon. Key interpersonal traits required include humility, maturity, emotional intelligence and situational sensitivity. C. Key responsibilities Executive & Administrative Support • Calendar management for both executives (cognizant of complex meeting requirements across multiple time zones) • Travel and expense management for both executives, for both domestic and international trips; requires intimate knowledge of our company T&E and General Accounting Policies & Procedures to ensure compliance with Group standards. • Identifies areas that need policy checks against Intl. SOS standards or General Accounting Policies & Procedures. Understands when exemptions may be justified and escalates appropriately. • Coordinate agenda(s) during travel across internal and external stakeholders to ensure travel time is spent efficiently. • Preparing agendas and presentations for executive(s) internal and external meetings and presentations. • Triaging inboxes of both executives; confidentially reviewing incoming messages so as to proactively manage matters or shift priorities as needed. • Attending executive's meeting as requested to take notes, action items, follow-ups; etc. • Technical acumen to run small and large scale virtual and/or hybrid meetings via Microsoft Teams to maximize collaboration (utilizing break out rooms, white boards, meeting transcription, etc). • Supporting the scheduling and distribution of materials for Board meetings. • Timesheet approvals on behalf of both executives'. • Expense approvals on behalf of both executives'. • Maintains/ approves vacation requests of direct reports. • Organizes programs, events, meetings, or conferences by arranging facilities and caterers, travel and lodging, issues information or invitations, coordinates speakers, tracking of deliverables, and controls budget alone or collaboratively with internal stakeholders. • Provides administrative support across the business line on an ad hoc basis when need required. • Seen as a trusted confidant and sounding board to all direct reports of both executives. • Ensures guests of executives are checked in and attended to in an appropriate manner to comply with Corporate Security Practices and visitor requirements when appropriate; on occasion providing travel support for visitors • POC for all corporate requests for signatures relative to directorships within the organization in the US Employee Engagement & Communications • Collaborates with HR to be aware of new hires both within the San Antonio office, and across the executives' organization • Serve as a main point of contact for managing onboarding and inductions for new hires for both executives', including arranging travel, welcome dinners, coordinating with facilities for office space (when applicable), IT for relevant equipment, etc. • Drives a culture of compliance through the executives' organizations by enforcing completion of mid-year, end of year and objective setting activities. • Drafts and sends organizational announcements on behalf of both executives'. • Manages up-to-date organizational charts for Government Services US. • Builds relationships with all key Executive Assistants and/or Personal Assistants across the globe and regionally • Active participate/ leader for San Antonio office's employee engagement and recognition initiatives, working collaboratively with other stakeholders to create a safe and enjoyable working environment. Description: D. Candidate profile Required Work Experience • 7-10 years of C-Suite office or project management experience in a professional services company. • Experience supporting international staff/ executive(s) • Prior personal or business international travel experience. • Bachelor's degree preferred, Master's degree a plus • Entrepreneurial spirit with experience working in a complex, matrixed organization • High degree of technical savvy; • Advanced MS365 Office programs (including by not limited to Word, Excel, Ppt) • Experience hosting large virtual/hybrid meetings via Microsoft Teams to include presenting Power Point presentations, hosting white board sessions, serving as host and managing Q&A on live webinars, incorporating video or other dynamic elements as needed. • Experience leveraging Microsoft Team's channels to collaborate effectively across teams • Experience with Visio • Experience with InDesign or Illustrator preferred • Experience within government contracting and/or military experience or familiarity preferred. Required Skills and Knowledge • Strong team player with excellent interpersonal and communication skills. Ability to collaborate, co-operate and network effectively within a fast-paced, culturally diverse matrix organization. • Ability to work strategically and be hands-on at an operational delivery level. • Ability to support local leaders and business requirements while maintaining consistency and alignment. • Project professional attitude and appearance as it reflects the authority of the office of the executives • Confidentiality; able to safeguard sensitive information without temptation or urge to divulge to others • Problem solving; identifies and resolves problems in a timely manner, gathers and analyzes information skilfully and maintains confidentiality. • Intellectual curiosity; desire to understand the organization and projects deeply in order to best support their executive(s) • Interpersonal skills; maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. • Impeccable written and oral communication; speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. • Quality control; demonstrates accuracy and thoroughness and monitors own work to ensure quality. • Adaptability - adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Dependability; consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. • Adaptable/flexible; enjoys doing work that requires frequent shifts in direction, collaboration • Detail-oriented; recognizes the need to focus on the details of the work to support the broader goals • Gatekeeping and monitoring the flow of multi-platform communications to and from the executives • Aiding in and ultimately insuring the timely completion of projects • Liaison between the executives and their direct reports • Proactive, flexible and a strong decision-making ability - quick and accurate decisions when executives are unavailable • Understands boundaries of support, representation and when escalation is required and/or warranted Required Languages • An excellent standard of written and spoken English. • Fluency in Spanish desirable but not required. • Cross-cultural communication - understands how to work across diverse cultural and behavioural norms. Travel Requirements • Moderate travel to conferences and/or meetings as directed to assist, participate, organize. By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. 13,000 experts | 1,200+ locations | 90 countries | 110+ languages Start your journey with us today. Apply now!

It's a great feeling to work for a company that does so much good for others around the world! Minimum Qualifications: Required-Associate's degree or Certificate in Office Administration. Six (6) years of progressive administrative experience. Excellent editing and typing skills (70 WPM). Valid driver's license and work eligibility status. Pass a criminal and driving background check. The ideal candidate for the Executive Administrative position must have excellent written and communication skills, ability to carefully analyze files and data (attention to detail), possess strong organizational skills, ability to multitask and adapt in a fast-paced environment and work collaboratively and independently to achieve stated goals on deadline. Preferred Qualifications: Bachelor's degree. Knowledge of Non-Profit administration Supervises: None Summary: The Executive Assistant supports multiple Executives within the FirstDay Foundation to assist in the smooth management and operation of assigned programs in accordance with agency policies and procedures and established federal and state requirements and standards. Critical Action Items: 1. Assist executive leadership with contract and legal affairs, including contract analysis. Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate polices and business unite procedures. 2. Manage confidential matters for executive leadership. 3. Provide administrative support for executive leadership, board of directors, councils, consultants, and other agency needs. 4. Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous executive documents. 5. Collect, collate and distribute information and maintain and organize Headquarters data and files. 6. Answer phone calls, direct calls, maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate meeting travel and logistics, attend and record meetings. 7. Provide financial administrative assistance for invoicing, requisitions, expense reports. Track resources, leases, contract agreements and other relevant programmatic items. 8. Conduct in-depth research as assigned by executives, gather background information, prepare executive summaries and reports. 9. Support the provision of ongoing monitoring results including data on programs 10. Support and participate in staff development, including completion of minimum training requirements as specified in state and federal standards, continuing professional development, and staff wellness initiatives. 11. Manage the purchase order system including tracking receipts and invoices; contacting with vendors, contractors, suppliers, and the Accounting Office; and providing feedback, evaluation, motivation, and direction to staff. 12. Manage the office suite for supplies, equipment, cleanliness, readiness for meetings/conferences etc. 13. Support executive team, as needed, with travel, itineraries, and organizing all background materials in advance. 14. Participate in scheduled meetings, as required. Other Responsibilities: 1. Manage confidential matters for the President and executive team members including direct and frequent interactions with other executive level leaders. 2. Provide administrative support for Executives including maintaining the office calendar, managing internal and external correspondence, researching topics, analyzing data/files, preparing executive summaries, and coordinating with other departments and external stakeholders. 3. Track resources, leases, contract agreements and other relevant programmatic items for quality assurance. 4. Prepare correspondence, memos, presentations, contracts, charts etc. and proofread copy for spelling/grammar and layout to ensure clarity and accuracy of documents. 5. Supervise volunteers in clerical, data entry and other miscellaneous duties assigned. 6. Maintain confidentiality. 7. Support other special projects and perform other job duties as assigned. 8. Maintain professional and ethical standards of conduct Measurable Deliverables: 1. Communication inquiries are acknowledged within the same business day. 2. Meet all pre-determined deadlines required by program and federal partners and executive staff. 3. Correspondence and program documentation (e.g., meeting minutes) are grammatically correct and formatted using the established branding. 4. Status reports, determined by ongoing oversight data, are produced for delivery to the governing body quarterly 5. Invoices are requisitioned within 24 hours of receipt. 6. Meet all pre-determined deadlines as required by executive staff. Requirements: 1. Pass a pre-employment drug screen and random drug screens throughout employment. 2. Provide proof of work eligibility status upon request. 3. Pass a pre-employment and biennial criminal background checks, as required. 4. Demonstrate computer literacy and proficiency in Microsoft Office 365 apps: Excel, PowerPoint, and Word. 5. Demonstrate the ability to: a. Respond sensitively and competently to the needs of diverse internal and external contacts. b. Work collaboratively with other staff members, service providers and professionals. c. Maintain control and professional composure in a fast-paced environment and manage accountability to multiple executive level staff at all times, ability to organize and prioritize duties sand responsibilities. d. Maintain excellent customer service and problem solving skills to include the ability to be resourceful and think quick on your feet. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Master time management and ability to prioritize. 6. Maintain professional and ethical standards of conduct outlined in employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times. 7. Demonstrate a working knowledge of agency policies and procedures. 8. Maintain confidentiality in all areas of program operations. 9. Flexibility to travel, work evenings, weekends and holidays as needed or requested by supervisor. 10. Communicate in writing and verbally in English and Spanish (preferred). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance We're looking for a reliable, exceptionally organized professional to support our Principals/Executives. The ideal candidate will be committed to helping the executive team in a small and friendly office environment, completing important and sensitive tasks. Assisting the executive team will require attention to detail, handling some finance and HR-related functions, and being reliably able to care for important administrative tasks. Personal tasks may apply occasionally. Please apply only if you've handled sensitive executive support in the past. Gamez Law Firm is a vibrant family-based law office with clients across much of Texas. Our mission is to help our neighbors and friends in San Antonio, Texas, recover quickly after a serious accident. We pride ourselves on being strong advocates for our clients, no matter what their circumstances. The history of Gamez Law Firm dates back to 1973, when Joe Gamez founded our practice. Our history in the community of San Antonio, however, goes back even further. As a former state representative and county attorney, Joe Gamez has been serving San Antonio, Texas, for decades. We are passionate about helping our neighbors through some of lifes most difficult challenges. Responsibilities: Compose executive emails by dictation Administrative tasks related to clients and principal stakeholders Communicate effectively with owners and clients Manage employee PTO and payroll Bill paying and tracking Job Type: Full-time Physical setting: In-office Schedule: Monday - Friday, 9-5pm Ability to commute/relocate: San Antonio, TX 78201: Reliably commute Experience: Executive Assistant (1-3 years)

Job Description PRIMARY DUTIES AND RESPONSITBILITES Act as the point of contact among executives, employees, customers, and other external partners. Serve as Board Secretary - coordinating Board meetings, preparing agendas, gathering records and documents, taking minutes, and maintaining records in a neat and orderly manner. Manage information flow in a timely and accurate manner. Manage executives' calendars and set up meetings. Make travel and accommodation arrangements. Prepare weekly, monthly or quarterly reports. Act as an office manager by keeping up with office logistics. Format information for internal and external communication with various stakeholders. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the filing system. Collaborating with colleagues in obtaining and providing information for various business operations, such as insurance renewals, worker compensation records, electronic file feeds, support for medical insurance open enrollment, support for training and development in various areas. Coordinate corporate office general operational needs. Coordinate corporate event with internal and outside parties. Enhances division and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Other tasks directed by the Vice President and Senior Management. QUALIFICATIONS AND REQUIREMENTS • Bachelor's degree in Business Administration or related field Preferred Qualifications • Minimum 3 years relevant work experience • Work experience as an Executive Assistant, or similar role • Excellent MS Office knowledge • Outstanding organizational and time management skills • Strong communication skills both orally and in writing. • Ability to communicate in a clear and concise manner • Adaptable and quick to pivot on tasks • Strong business acumen. • Ability to make decisions and solve problems quickly. • Ambitious and target focused with a drive to succeed. • Ability to use discretion and maintain confidentiality amongst colleagues. • Strong attention to detail. • Ability to read and interpret information and apply to our industry. • Extensive working knowledge of MS Office package to use technology to remain effective and efficient. • Ability to practice continuous improvement and seek innovative ways to solve problems. • Ability to apply Project management skills. SKILLS AND EXPERIENCE • Ability to communicate orally and in writing in a clear and concise manner • Ability to organize effectively, delegate responsibility, make decisions, and solve problems quickly • members • Ability to maintain confidentiality of information • Keen eye to detail • Extensive working knowledge of Microsoft Office Package (Excel, PowerPoint, Word, etc.) PHYSICAL REQUIREMENTS The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT • This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones. POSITION CLASSIFICATION AND EXPECTED HOURS OF WORK This is an Exempt full-time position. Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m. Work schedule varies and may require extended hours and weekends.

Decypher is a leading integrator of professional, technology, and management solutions and services. We provide our services globally to Federal, Commercial, Local and State clients. Our employees are our most valuable asset and play an integral role in the success of Decypher and our clients. Working at Decypher is not a job, but a career where your talent and energy is respected, and you can personally make a difference. Decypher invites you to join our professional team. DESCRIPTION Decypher is seeking Administrative Specialist to support JBSA-Fort Sam Houston in San Antonio, TX. QUALIFICATIONS Education: HS Diploma Experience: A minimum of 3 years of medical administration services is required. Additional Requirements: US Citizen, Active and Favorable NACI RESPONSIBILITIES Perform clerical duties in support of the DHACCVO processes. Communicates clearly, both orally and in writing in English. Coordinate with the management levels, as required by DoD policies or procedures. Respond within two (2) business days to telephone calls, faxes or email inquiries regarding the management or status of providers C&P information. These inquiries may be received from providers, CMs at MTF or medical units, AFRS, AFPC, HQ ANG/SG or HQ AF Reserve/SG offices, or AFMRA/SG3CQ or DHA/CQM. Process incoming hard-copy and electronic documentation to include date received; conversion of documents to PDF format; naming documents utilizing standard name convention to facilitate retrieval; sorting documentation into correct category to be worked; and for requests received via email, send a receipt email to the requestor. Assist credentialing specialists, senior credentialing specialists, and lead senior credentialing specialist in sending and receiving PSV requests/provider credentials files and other credentialing documentation. Answer phone and email inquiries and direct requestor appropriately for resolution. Knowledge of government regulations, policies, procedures, and limitations within their scope of responsibilities. Knowledge of standard software programs such as the Microsoft Office Professional Suite This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonable duties as assigned by the immediate supervisor or other management as required. At Decypher we believe that equal opportunity fuels innovation by using the strengths of individual differences. Therefore, we strive to provide a welcoming and inclusive work environment. Decypher is fully committed to a program of equal opportunity for all applicants and employees and will actively carry out all federal and state regulations and executive orders. We apply our equal opportunity policy to all employment decisions.

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJW: 37S TWC: 37S CTWS: 7S Salary: SJW: $88,434.00 - 141,474.00 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

The primary task of the Executive Administrative Assistant is to support the business development and feasibility teams for Meridian. The assistant acts as a contributor in winning new business by supporting the administrative functions related to new clinical trial opportunities, organization of opportunities and associated data entry requirements. Support Feasibility Process Organize and file feasibility questionnaires for all sites/PIs. Assist team by preparing information to distribute feasibility questionnaires to the sites for their input, and provide deadlines for completion. Compile all data that is returned to Business Development and track deadlines for completion. Input all data related to Sponsor/CROs into Sales Force/ SharePoint. Support Salesforce Development Communicate with internal team to support new trial opportunities and eliciting interest. Enter data from internal teams for new business opportunity submissions. Organize and communicate with internal teams related to timelines and opportunities. Ensure accurate, confidential, and complete compilation of data related to trial opportunities in Salesforce. Support all external client databases. Organize and file/store CDA agreements for Meridian Clinical Research, LLC. Requirements High school diploma or equivalent. Bachelors degree is preferred. Strong time management skills to complete all deliverables within required timelines. Strong organizational skills with attention to details. Excellent written and verbal communication skills. Strong computer skills (Word, Excel, document management systems). Ability to manage and prioritize numerous tasks and projects. Ability to adapt to a fast-paced, dynamic environment. Excellent interpersonal skills. Ability to work in teams and in close collaboration with others; ability to work independently with limited supervision from management. Regular and punctual attendance. Perform other duties as assigned.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 670 Internal Audit Services Job Summary: Provide administrative support to one, or more than one, executive as well as the department managers in order to facilitate operations. Provide assistance and administrative support for all areas and/or staff as needed. Operate in a high-pressure, fast-paced environment with significant telephone and personal disruption. Perform multiple steps in complex system with accuracy and speed. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Must function with minimal direction, discretion, and confidentiality. Must demonstrate independent judgment. Must possess excellent organization skills and have exceptional verbal/written communication skills. Provide excellent internal and external customer service by being responsive and timely. Ability to multi-task by prioritizing work and organizing own time. Input data, run and distribute reports from various sources on a periodic basis. Compose, edit, and proofread letters, e-mail correspondence, interoffice communications, and MS Office presentations. SKILLS Position requires maintaining records, preparing various forms and/or reports for management and/or staff, verifying information and resolving common problems. Employee must perform other work as required or requested. Position employee will utilize a personal computer and other office equipment in routine performance of job duties. Position employee must be proficient in various software programs including but not limited to Microsoft Word and Excel. EDUCATION Require some college education and 2 years office experience, preferably in an administrative role

Under general direction, provides high level professional support and analytical work for the City Manager's Office.Serves as liaison between City Manager's Office and assigned departments. Participates and oversees the analysis, monitoring, and tracking of department's service delivery and special projects. Interacts with Mayor and City Council Offices, various City departments, all levels of employees, and the general public. May exercise functional supervision. This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location City Hall - 100 Military Plaza, San Antonio, TX 78205, USA Work Schedule Monday - Friday 7:45 am - 4:30 pm; occasional evenings and weekends may be required. Essential Job Functions * Provides high-level professional support to the Deputy City Manager and the Chief of Financial & Administrative Services or an Assistant City Manager. * Oversees coordination of high-profile special projects and assignments as required, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality of sensitive information. * Assists in the coordination of City Council Committees and boards, serving as liaison on special projects, committees, and task forces as assigned. * Acts as liaison between City Manager's Office and various internal and external stakeholders. * Acts as a resource for assigned departments; provides direction, guidance, and analysis for special projects and departmental issues. * Researches, coordinates analysis and prepares reports on operations and policy matters, including providing recommendations on alternative methods for executive leadership, City Manager and/or City Council. * Tracks and edits City Council agenda items for assigned departments. * Engages, as assigned, in the annual budget development process for assigned departments. * Manages completion of department's actions to adhere to City Auditor's findings. * Projects assigned may include occasionally lifting/carrying up to 15 pounds and visiting different departments or work sites. * Performs related duties and fulfills responsibilities as required. Job Requirements * Bachelor's Degree from an accredited college or university * Six (6) years of increasingly responsible experience in Public or Business Administration, governmental, legislative or a related field, to include two (2) years of administrative or supervisory responsibility * Valid Class 'C' Texas Driver's License Preferred Qualifications * Master's degree from an accredited college or university in Public or Business Administration, governmental, legislative or a related field * Experience in municipal government. * Experience providing executive-level support. Applicant Information * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of public administration practices and local government issues * Knowledge of project management principles, practices, techniques, and methodologies * Knowledge of presentation requirements and methods * Knowledge of research techniques, methods, and procedures * Skill in utilizing personal computers and associated software applications in the completion of assignments * Ability to prepare clear and concise reports * Ability to coordinate and review the work of professional, technical, and clerical personnel * Ability to understand assigned departments' operations, services, and activities * Ability to interpret, explain and apply City and department policies and procedures * Ability to communicate effectively * Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public * Ability to perform all the physical requirements of the position, with or without accommodations * Working conditions are in an office environment

Job Description Gateway Recruiting is seeking a highly organized, detail-oriented Executive Administration - HR Operations/Payroll to support daily operational excellence across our recruiting and contract employment business. This role combines analytical operations support with high-level executive administrative responsibilities. The ideal candidate thrives in a fast-paced environment, excels at managing complex workflows, and provides seamless support to senior leadership. Key Responsibilities: Executive Support & Administrative Operations: Serve as an Executive Assistant to senior leadership, managing complex calendars, scheduling meetings, coordinating internal and external appointments, and ensuring alignment with key business priorities. Track, monitor, and organize leadership deliverables, ensuring deadlines are met and materials are prepared accurately and on time. Prepare meeting agendas, take notes, and follow up on action items to maintain operational momentum. Handle confidential information with discretion and maintain strong internal communication across teams. Customer & Business Operations: Oversee and manage time sheet processes for contract employees, ensuring accuracy, timely submission, and compliance with client requirements. Prepare, update, and process offer letters and related onboarding documentation for contract employment placements. Serve as a point of contact for contract employees regarding timesheet questions, onboarding status, and employment documentation. Support operational reporting and process improvements to enhance the contract employment workflow. Analytics & Process Management: Generate, analyze, and maintain internal operational reports to support business decision-making. Identify opportunities to streamline workflows that improve efficiency within the customer operations and contract employment processes. Assist in maintaining accurate data across internal systems, ensuring consistency, completeness, and compliance. Cross-Team Collaboration: Partner with recruiting, finance, and leadership teams to support smooth operations and resolve issues quickly. Liaise with clients as needed to confirm requirements, resolve discrepancies, or provide updates on contract employee operations. Qualifications: 3-5+ years of experience in operations, customer support, executive assistance, recruiting operations, or related fields. Strong organizational abilities with proven experience managing schedules, deliverables, and administrative workflows for senior leaders. High proficiency with Microsoft Office Suite, Google Workspace, and CRM/ATS or HRIS systems. Excellent written and verbal communication skills. Ability to manage multiple priorities, adapt quickly, and maintain accuracy under tight deadlines. High level of professionalism, confidentiality, and attention to detail. Why Gateway Recruiting? Opportunity to work in a dynamic, growth-oriented environment. Direct impact on core operations and leadership effectiveness. Collaborative team culture with room for professional development.