Executive assistant jobs in San Bernardino, CA

Here, we craft excellence together. Your mission? Making the journey the most enjoyable part of the trip. Join our first-class team to reinvent in-flight experience. In the role of Executive Assistant, you'll play a pivotal part on our administrative team. The Executive Assistant position provides executive administrative support services to the CEO as well as other company executives as required. The goal of this role is to set the CEO up to be the most effective they can be for the organization. This is done through a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to proactively partnering with the CEO to: manage their time well through use of Outlook calendar and coordination of meetings with others, creating and communicating optimal turn-key solutions for domestic and international travel arrangements, ensuring correct completion of expense reports, aligning on an effective method to sort and notify of emails to optimize the CEO's time, PowerPoint presentation and general report preparation, data compilation, as well as many small or large special projects as they arise. The position involves a high degree of interaction with all levels of management, external vendors/guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, interpersonal skills and communication skills are critical factors in the daily administration of this position. This position is expected to partner with the CEO and periodically align with them in order to work independently using technical judgment, while executing multiple tasks. This position reports to Safran Cabin CEO. Summary of Duties: • Actively pursues continuous improvement and ease of doing business to meet or exceed the Executives' needs and to further overall company goals and objectives. • Management of various executive daily, weekly, monthly calendars. • Responsible for Executives' expense reports and purchase orders. • Coordinate travel logistics for purpose of business travel - lodging, air reservation, rental car, etc. • Responsible for a department procurement card and the monthly reconciliation of the statement. • Preparation of letters, reports, forms, schedules, and other materials. • Development, preparation or the editing of presentations. • Track department, or group level, performance (KPIs) and publish accordingly. • Maintain multiple department's organization chart. • Coordination of various meetings and events, on and off-site. Internal/External customers. • Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data. • Creates and maintains accurate filing systems. • Collaborates with other administrative staff and/or management, as necessary. • Assists other departments with special projects. But what else? (advantages, specificities, etc.) Safran Cabin is #1 worldwide for business and regional aircraft interiors. Here, you will build your skills and grow with a community of experts to enrich yourself every day. Here, collaboration is embodied within the diversity of our teams all around the world. Here, we're cutting our emissions, not your ambitions. Together, let's shape the sustainable future of aeronautics. • Your Benefits: Our suite of comprehensive benefits include health care (medical, dental and vision), life insurance, 401(k) savings plans with company match, paid time off, and employee discounts & rewards for consumer products/services and more! The expected salary range for this position is between $36.96 - $58.07 USD hourly. Actual compensation will be determined based on experience, education, and other factors permitted by law. At Safran Cabin, we provide equal employment opportunity to all individuals regardless of race, color, religion, sex/gender, sexual orientation, gender identity/gender expression, marital status, pregnancy, age, national origin, ancestry, disability/medical condition, military or veteran status, citizenship status, genetic characteristics or information, or any other characteristic protected by applicable federal, state, and local laws. Candidate skills & requirements General Duties: • All employees have an affirmative duty to protect and maintain the confidentiality of the Safran proprietary information. • All employees are required to productively react to change and handle other essential tasks as assigned now or in the future. Qualifications: Education: High School diploma or equivalent. Experience: 8+ years of high-level administrative support, 5 years supporting senior executives Computer Skills: • Strong Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project, etc.) skills • Familiarity with picture editing. • Technical skills demonstrating ability to host video/non-video conference meetings, etc. • Competency with new technologies to leverage in making executives more efficient and effective Other Skills: • Excellent organizational skills • Impeccable oral and written communication skills • Demonstrated ability to handle multiple projects and assignments with attention to detail • Problem solving, well organized, detailed oriented and accurate. • Understanding of necessity to maintain strict confidentiality. Additional Preferred Skills: (not required) • Associate or Bachelor's degree or higher • 10+ years of administrative support experience with at least 7 years supporting a senior executive • Fluency in Spanish or French Description: Senior-level position within role.

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA. This is a full-time, on-site position operating 8:00am-5:00pm. This position starts as a 3-month contract to hire opportunity and pays $27-30 per hour based on experience. The ideal candidate will bring 3-5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications. This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment. Key Responsibilities • Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents • Coordinate and manage all aspects of real estate transactions from inception through closing • Conduct title and survey review; identify and resolve issues • Assist with due diligence activities, including reviewing leases, contracts, and corporate documents • Maintain organized files and track critical dates and deliverables • Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication • Liaise with attorneys, clients, lenders, title companies, and other stakeholders • Ensure compliance with company policies and applicable laws • Manage emails and calendars with a high degree of accuracy and confidentiality Qualifications • 3-5 years of experience in a paralegal or executive support role within commercial real estate • Bachelor's degree or equivalent experience required • Paralegal certification preferred • Strong knowledge of real estate transaction processes, including title and survey review • Proficiency in Microsoft Office Suite and document management systems • Excellent organizational and time-management skills • Ability to manage multiple priorities independently in a fast-paced environment • Strong written and verbal communication skills • Proven collaboration skills with attorneys, brokers, and clients Nice to Have • Experience working closely with brokers or legal teams in commercial transactions • Familiarity with compliance processes in real estate law • Ability to anticipate and proactively address the needs of senior stakeholders

Executive Assistant to CEO - Direct Hire 💼 Compensation: $90K/year (DOE) + discretionary year-end bonus 🩺 Benefits: Medical, dental, and vision ⚖️ Employment Type: Direct Hire Ultimate Staffing is partnering with our client, a dynamic organization with operations across multiple business entities, to hire an experienced Executive Assistant to the CEO. This role offers a unique opportunity to support a high-profile executive leading ventures in both corporate and regulated industries About the Role The Executive Assistant will provide high-level administrative and strategic support to the CEO, managing a wide range of responsibilities with professionalism, discretion, and attention to detail. The ideal candidate thrives in a fast-paced, task-oriented environment, demonstrates excellent judgment, and can confidently represent the CEO in interactions with senior leaders, business partners, and elected officials. Key Responsibilities Manage complex scheduling, calendars, and meeting coordination Handle correspondence, calls, and follow-up on behalf of the CEO Liaise professionally with internal teams, business partners, and government or community stakeholders Anticipate needs and proactively manage tasks to ensure efficiency and organization Coordinate travel, events, and logistics across multiple business entities Collaborate closely with other executive assistants and internal leadership teams Maintain confidentiality and exercise discretion in all communications Qualifications 4-8 years of Executive Assistant or Personal Assistant experience supporting senior-level executives Background in law, real estate, gaming, or professional services preferred, but open to strong candidates from other industries Highly organized, self-motivated, and able to prioritize effectively under pressure Excellent communication and listening skills with strong professional presence Confident, polished, and capable of managing sensitive situations and saying "no" when necessary Must pass DOJ background check and drug screening Interview Process Initial Zoom interview Final in-person interview Desired Skills and Experience Executive Assistant to CEO - Direct Hire 📍 Location: Irvine, CA 💼 Compensation: $90K/year (DOE) + discretionary year-end bonus 🩺 Benefits: Medical, dental, and vision ⚖️ Employment Type: Direct Hire Ultimate Staffing is partnering with our client, a dynamic organization with operations across multiple business entities, to hire an experienced Executive Assistant to the CEO. This role offers a unique opportunity to support a high-profile executive leading ventures in both corporate and regulated industries About the Role The Executive Assistant will provide high-level administrative and strategic support to the CEO, managing a wide range of responsibilities with professionalism, discretion, and attention to detail. The ideal candidate thrives in a fast-paced, task-oriented environment, demonstrates excellent judgment, and can confidently represent the CEO in interactions with senior leaders, business partners, and elected officials. Key Responsibilities Manage complex scheduling, calendars, and meeting coordination Handle correspondence, calls, and follow-up on behalf of the CEO Liaise professionally with internal teams, business partners, and government or community stakeholders Anticipate needs and proactively manage tasks to ensure efficiency and organization Coordinate travel, events, and logistics across multiple business entities Collaborate closely with other executive assistants and internal leadership teams Maintain confidentiality and exercise discretion in all communications Qualifications 4-8 years of Executive Assistant or Personal Assistant experience supporting senior-level executives Background in law, real estate, gaming, or professional services preferred, but open to strong candidates from other industries Highly organized, self-motivated, and able to prioritize effectively under pressure Excellent communication and listening skills with strong professional presence Confident, polished, and capable of managing sensitive situations and saying "no" when necessary Must pass DOJ background check and drug screening Interview Process Initial Zoom interview Final in-person interview All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This position will be supporting our Executive Director. We are looking for someone with calendaring experience, executive support for a C-Level or Director, as well as organization and attention to detail. -- Best Regards,

Executive Assistant to CEO (In-Person, Orange County) Company: Goshen Type: Full-Time (In-Person) Compensation: $66,000/year Goshen is a Christian marketing agency built on faith, excellence, and purpose. We help purpose-led creators bring their vision to life - through strategy, creative execution, and world-class product launches that make lasting impact. Our culture is fast-moving and entrepreneurial - a team that's passionate about excellence, purpose, and building something that truly matters. The Role We're looking for a driven and organized Executive Assistant to work directly alongside our CEO - supporting day-to-day operations, coordinating travel and events, and keeping projects running smoothly. You'll be the right hand to a fast-moving executive, helping manage logistics, communication, and problem-solving behind the scenes. This isn't a typical admin job - it's a front-row seat to high-level leadership, business strategy, and growth inside a purpose-driven agency. What You'll Do Coordinate meetings, schedules, and follow-ups across departments Manage travel arrangements and logistics for business trips and events Anticipate needs and handle details before they reach leadership Keep communication organized and clear between the CEO and the team Handle operational tasks that keep the business moving day-to-day You'll Thrive Here If You… Are ambitious, resourceful, and proactive - you don't wait to be told what to do Communicate clearly and professionally Thrive in a fast-paced, high-expectation environment Value excellence, faith, and integrity Are eager to learn directly under seasoned leadership Want to grow both personally and professionally in a faith-centered environment Have prior experience supporting executives or managing operations in a professional, fast-paced environment Why Join Goshen You'll gain firsthand experience in business leadership, event execution, and strategic operations - while working alongside a team that's passionate about purpose and performance. If you're ready to grow, serve, and make an impact, this role will challenge and develop you every single day. Goshen is growing quickly, and we're looking for a dedicated team member who's excited to build long-term within a mission-driven company.

CLIENT OF EASEARCH,LLC About the Company : A pioneer and performance leader in financial services A unique and exceptional company built on collaboration, integrity and impeccability of execution Employee-focus and mission-driven. Searching for a "forever" company home? IF YES, READ ON! High retention and care through focus on employees Professional expertise and achievement without ego Kindness and values-driven organization A culture of high performance, collaboration, respect, and kindness Flexible, proactive, self-directed Creative and "out of the box" thought leaders Responsibilities Executive support to CHRO Strategic administrative partnership High level of schedule management and support Recruiting administrative support and management Self-directed ability to prioritize and shift direction . Ability to work within ambiguity and a rapid pace Chief of Staff level thinker and capacity Project management. Creative problem solving. Event Management. Qualifications Minimum of 5 year's relevant experience Bachelor's degree Proficient in technology preferably Google Suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills HIgh EQ Kind, compassionate, collaborative and high-achiever Pay range and compensation package - 175-225K DOE

We are seeking a Senior Administrative Assistant to work on a team at our client site in Irvine, CA. This is a contract to hire position and is onsite in Irvine. The role is on a 9/80 schedule, so every other Friday will be a day off. Experience with finance or data is helpful, as you will be supporting a finance team, including a CFO. Performs a variety of skilled and confidential administrative duties in support of one or more Executive Team members. Coordinates meetings and organizes travel arrangements; prepares and edits correspondence, Board and committee reports and presentations; establishes and maintains records and filing systems; receives and responds to phone calls and visitors; prepares travel and/or general expense reports; plans and coordinates special projects; and performs other duties as required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conducts a variety of skilled and confidential duties in support of the assigned executive's projects and initiatives as well as the day-to-day operations of the department; may work independently exercising judgment and initiative. Plans, coordinates, updates, and maintains the executive's schedule; works with internal and external parties to organize appointments and meetings; monitors and ensures accuracy of appointment information. Assists with meeting preparation; prepares, collects, and distributes background information for meetings, agenda materials, and other relevant documentation; records and follows up on meeting action items as required. Receives, reviews, sorts, distributes, and/or responds to correspondence; prepares and edits reports, presentations, correspondence, and other documentation; proofreads rough and final drafts of documentation for accurate formatting, spelling, grammar, and punctuation. Provides assistance with Committee and Board reports and distributes to Executive Team for review; coordinates with report writer(s) regarding comments received and assist with proofreading and formatting; submits final version of reports to the Clerk of the Board within the deadline. Establishes, updates, and maintains filing systems including correspondence, reports, project materials, and other related documentation; works collaboratively with executives and members of the administrative team to establish and maintain long-term subject matter files; prepares and provides daily activity files. Assist the department with budget related tasks such as monitoring and tracking expenditures to ensure compliance with the budget, coordinate budget review meetings during the budget process and assist with special projects and prepare presentations or reports as needed. As requested, receives, screens and routes phone calls; provides timely and accurate responses to callers; maintains and ensures telephone numbers, addresses and other related contact information is accurate and kept up to date. Monitors emails and/or other communications to ensure the assigned executive(s) is well informed of upcoming commitments and responsibilities; as directed, prioritizes and follows-up on incoming issues addressed to the Executive, including those of a confidential and/or sensitive nature. Provides logical and organized information to the assigned Executive, Executive Team, and/or other staff; facilitates smooth communication between the Executive and other parties. Collaborate with the Executive to plan and execute periodic department staff meetings, assisting with interactive presentations and team-building activities. Organizes travel and other arrangements; coordinates to ensure consistency in travel plans when the assigned Executive is traveling with others; prepares and provides trip information files in advance of travel; prepares travel expense reports. Conducts, plans, and coordinates special projects in support of departmental and Agency-wide operations; acquires and maintains knowledge regarding current and upcoming Agency projects. May help with coverage in updating and maintaining the calendars for the meeting rooms and fleet vehicles; checks out, receives and/or maintains fleet vehicle keys during Office Assistant's absence. May support one or more Chiefs and/or may provide backup support to the Executive Assistant to the CEO and/or Clerk of the Board. Assist with catering and setting up for Board/Committee lunches and staff events, including planned holiday and staff appreciation activities. MINIMUM QUALIFICATIONS High School Diploma or equivalent combined with five (5) or more years of progressively responsible experience providing administrative support at the executive level; OR an equivalent combination of education and experience. College degree in Business Administration or a related field is preferred. Required Knowledge of: Office administration best practices and professional standards. Techniques and standards for organizing and maintaining executive records and files. Processes and procedures for planning and coordinating executive travel. Methods/techniques for successfully liaising with executives, Board members, and other parties. Microsoft Office Word (advanced level) and PowerPoint (advanced level) and Excel (intermediate level); experience with SharePoint is desirable. Skills in: Providing high-quality administrative support at the executive level. Effectively facilitating communication and interaction between the Executive and other parties. Preparing accurate, professional and high-quality correspondence, reports, and presentations. Communicating effectively orally and in writing. Preparing accurate, professional and high-quality correspondence, clear and concise reports, and effective presentations with proper English usage, grammar, punctuation and spelling; ability to type/keyboard at an acceptable speed for successful job performance. Creating/maintaining well-organized records and filing systems that provide ease of access by the Executive. Maintaining the highest level of discretion in relation to confidential information. Desired Skills and Experience performs a variety of skilled and confidential administrative duties in support of one or more Executive Team members. Coordinates meetings and organizes travel arrangements; prepares and edits correspondence, Board and committee reports and presentations; establishes and maintains records and filing systems; receives and responds to phone calls and visitors; prepares travel and/or general expense reports; plans and coordinates special projects; and performs other duties as required. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We're seeking a sharp, highly organized, and proactive Executive Assistant to support a CFO and financial team. The ideal candidate has a background in finance, is experienced in working with HNW individuals, and thrives in a fast-paced, high-trust environment. This is not a traditional EA role. You'll act as a strategic right hand-managing priorities, safeguarding time, anticipating needs, and maintaining the utmost discretion. Key Responsibilities Manage and optimize complex data with account information and confidential data. Act as a trusted liaison with high-net-worth clients, institutional partners, and internal stakeholders Prepare briefing materials, research notes, and financial summaries ahead of meetings and presentations Handle sensitive communications and documentation with strict confidentiality Manage personal and professional tasks seamlessly, including concierge-level support when needed Track deliverables and follow up on action items across multiple high-stakes projects About You 5+ years of Executive Assistant experience supporting senior leadership in finance, private equity, wealth management, or a family office Strong familiarity with financial documents, industry terminology, and client service expectations for HNW clientele Impeccable organizational and communication skills-both written and verbal High emotional intelligence, with the ability to anticipate needs and handle ambiguity with grace Discreet, trustworthy, and capable of managing confidential information with the highest integrity Tech-savvy: Comfortable with G-Suite, Microsoft 365, Zoom, and CRM platforms. Bachelor's degree preferred Benefits: Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay: $32 - $34 hourly Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Who We Are At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life - both in-store and online. Position Summary The Administrative Assistant (Legal) will provide essential support to Tillys' Director of Legal and legal team. The position offers hands-on experience across diverse legal areas including marketing, contracts, privacy, compliance, store operations, and e-commerce while working in a fast-paced, collaborative environment. The ideal candidate is organized, proactive and has prior experience working in an office in an administrative role. This role provides mentorship, exposure to complex legal matters, and the opportunity to contribute to meaningful projects that support Tillys' growing business. Key Responsibilities A typical day may include: General Legal Department Support Take notes at information- gathering meetings Assist in drafting policies and preparing guidance, presentations and training materials. Maintain templates and legal advice library Draft letters Coordinate schedules for meetings Organize legal files Miscellaneous research Manage legal mail and Service of Process Printing/scanning/mailing Assist with corporate organization issues (DBA, required filings) Assist with managing legal vendors and billing, and liaise with accounting Help develop legal department processes Store Operations, Marketing, Merchandising and Legal E-Commerce Support · Support on repeating projects using existing templates, and help put together templates for new projects · Review communications from business partners and ask follow-up questions prior to review by Director of Legal or outside counsel · Track status and follow up on legal action items · Help address questions and issues as they arise and work collaboratively with legal team, business partners and outside counsel to resolve Litigation · Assist with various litigation and claims · Submit settlement requests to accounting · Respond to insurance requests Public Company Compliance and Corporate Governance · Assist in drafting minutes and maintaining corporate minute book and stockholder records · Respond to auditor requests Data Privacy · Support the legal team with certain legal privacy related administrative tasks Contracts · Ensure organization of fully executed contracts · Monitor the contracts workflow and track status throughout the contracts lifecycle · Monitor and update the team's Contract Request Tracker Qualifications Your experience brings: Ability to remain flexible, re-prioritize and respond to changing demands Proficient in the use of Excel, MS Word and Outlook Must be punctual and dependable Must be very well organized and have ability to multitask Remain open and adaptable to change and new challenges for growth Maintain exemplary degree of professionalism with all company employees Independent, self-motivated, team player Education & Experience High School Diploma required 1+ years of relevant work experience working as an administrative assistant or similar role, preferably in an office setting Bachelor's or Associate's Degree preferred Interest in law or prior legal experience is a plus Work Environment & Physical Demands Professional office setting with low to moderate noise Ability to sit or stand for extended periods Occasionally lift/move up to 20 lbs. and navigate stairs Frequent walking and movement between floors/departments Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $22 - $25/hr. Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time in-office role with weekday office hours Work Location: Irvine, CA Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted - it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits 401(k) Retirement Plan - Save for your future with our company-sponsored plan Health Coverage - Medical, dental, vision, life, and additional voluntary benefits Employee Discount - In-store and online Discount Programs - Save on travel, events, and more Employee Sample Sales - Major deals on favorite brands Wellness & Social Events - Fitness programs, parties, and team outings Weekly Office Snacks - Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

Job Title: Administrative Aide 3 Duration: 11/07/2025 to 05/06/2027 Schedule: M-F 7-345 Education Requirement A. High School Diploma or Equivalent Day-to-Day Responsibilities/Workload 1. Download drawing package content from SharePoint 2. Generate/assign drawing package number 3. QC PDF, CAD files against database (CDM Dashboard) 4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) 5. PDF upload to CDM Library, QC upload 6. Create print scheduling documentation (order form, delivery labels) convert to PDF 7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) 8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload 9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Required Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications Desired Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications

Schedule: Full-Time, Monday-Friday, 9:00 AM - 5:30 PM Pay: $22/hr, 40 hours per week Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision. Position Overview We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects - from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects. This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment. Key Responsibilities Assist the Operations Director in managing day-to-day operations for key client projects Schedule and coordinate meetings, deadlines, and production timelines Keep clients informed of project updates, schedules, and next steps Create and maintain project trackers and reports (must be proficient in Excel) Support the CEO with scheduling, project updates, and occasional administrative tasks Maintain internal systems and communications for active projects Qualifications Minimum 2 years of experience as an Administrative Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Highly proficient in Excel (you will be tested) Ability to multitask and stay on top of deadlines Professional, reliable, and able to take direction well Growth Opportunities There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest. To Apply Please send your resume and a short note about why you're a great fit to ******************. We're excited to meet someone who's ready to grow with us!

The Office Services Associate plays a vital role in ensuring the seamless operation of daily office functions. This position provides comprehensive support, including back-office assistance, hospitality, mail handling, reprographics, and facilities management. Reporting to the Lead Office Services Associate or Client Relations Manager, the Office Services Associate is entrusted with maintaining a professional and efficient work environment for all stakeholders. Key Responsibilities: Client Relations & Account Management (15%) • Serve as the primary liaison between the client and Forrest Solutions, facilitating effective communication and building strong, positive relationships. • Oversee day-to-day operational needs, promptly addressing client requests, inquiries, and concerns to ensure exceptional service and client satisfaction. • Maintain a professional office atmosphere by ensuring signage is correct, communication materials are current, and the environment remains organized and aesthetically appealing. • Actively contribute to weekly leadership meetings, providing insightful reports on progress, challenges, and strategies to meet client needs and goals. Process & Procedures (10%) • Collaborate with clients to develop and refine policies, procedures, and standards that align with business objectives and promote operational efficiency. • Monitor Key Performance Indicators (KPIs) to ensure adherence to Service Level Agreements (SLAs). • Identify opportunities for process improvements and apply project management best practices to enhance service delivery. • Maintain the Site Operations Manual/Playbook, ensuring it is up-to-date and accurate. Client Experience & Satisfaction (10%) • Cultivate lasting client relationships by proactively identifying opportunities to enhance satisfaction and resolve issues efficiently. • Conduct regular inspections of the office space, ensuring it is always in optimal condition to provide a welcoming, professional environment. • Demonstrate superior customer service, addressing client inquiries and concerns with urgency, while performing thorough follow-ups to ensure satisfaction. Facilities & Office Support (10%) • Manage office moves, including furniture relocations and meeting room setups, ensuring smooth transitions and efficient space utilization. • Assist with light facility maintenance tasks, such as sheet rocking, light carpentry, and fixture upkeep. • Uphold cleanliness and hygiene standards across designated areas and maintain office supplies and signage as needed. Mail & Postal Services (10%) • Manage mail services, including sorting and distributing interoffice mail, executing internal mail runs, and operating postage equipment. • Process specialized outgoing mail (e.g., certified or registered) and oversee the collection of outgoing mail from designated areas. Meeting & Event Support (10%) • Ensure meeting rooms are prepared and ready, ensuring smooth operations for client and internal meetings. Print & Reprographics (10%) • Provide printing services including copying, quality control checks, binding, hole punching, and maintaining copier equipment. • Reproduce materials, such as CDs and DVDs, to meet client specifications. Training & Development (5%) • Participate in ongoing training to enhance your skills and knowledge of the role, utilizing platforms like Cornerstone to continue professional growth. Position Requirements & Qualifications: • High school diploma or equivalent required; college degree preferred. • Minimum 1 year of relevant experience in office services or facilities management. • Strong communication skills, both written and verbal, with the ability to handle client inquiries and provide effective solutions. • Proficiency in Microsoft Office and related office tools. • Team player with a positive attitude, a strong work ethic, and the ability to motivate peers. • Excellent organizational skills with attention to detail. • Ability to maintain confidentiality and handle sensitive information. • Demonstrates a pleasant and professional demeanor at all times. Core Competencies: • Client-first mindset with a focus on delivering exceptional service. • Strong attention to detail with the ability to manage multiple tasks in a fast-paced, dynamic environment. • Excellent decision-making skills and the ability to prioritize effectively. • Adaptable, with the ability to thrive under pressure and meet deadlines. • Proficient in using technology and office systems. Physical Requirements: • Ability to stand, walk, bend, kneel, and reach frequently. • Ability to sit and use fine finger movements regularly. • Occasional lifting and handling of objects, with a focus on manual dexterity. Equal Opportunity Employer: Forrest Solutions, Inc. is committed to providing equal employment opportunities to all individuals, regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.

Trident Consulting is seeking a "Administrative Assistant III” for one of our clients. A global leader in business and technology services. Title: Administrative Assistant III Job type: Contract Pay Rate: $16/hr to $22/hr Duration: 12+ Months Description: Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years' experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit.High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel. Day-to-Day Responsibilities/Workload Download drawing package content from SharePoint Generate/assign drawing package number QC PDF, CAD files against database (CDM Dashboard) Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) PDF upload to CDM Library, QC upload Create print scheduling documentation (order form, delivery labels) convert to PDF QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) Upload Issued drawing package content to external SharePoint site, copy link, QC upload Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Basic clerical skills Interpersonal / customer service skills Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications Required Skills/Attributes Required Skills/Attributes Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications About Trident: Trident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we've specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M+ candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success. Some of our recent awards include: Trailblazer Women Award 2025 by Consulate General of India in San Francisco Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe. Received the TechServe Excellence award. Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.

S.A.M Singapore Math Lake Forest is a mathematics enrichment center designed for children aged 4 to 12 years old. The program utilizes a holistic and multi-disciplinary approach to teach mathematics, incorporating metacognitive experiences, logic puzzles, heuristic thinking, spatial recognition, and more. Rooted in the principles of Singapore Math, widely regarded as the world's top-rated math curriculum, S.A.M prepares students for excellence in problem-solving and critical thinking. The program is relevant to today's education landscape and offers a comprehensive framework for mastering mathematics. Role Description Assist with day-to-day operations of the learning center (scheduling, student records, and parent communication). Provide instructional support for students (K-8) using the Singapore Math curriculum under supervision. Support center events, open houses, and outreach activities. Manage office logistics, including supplies, class materials, and light administrative tasks. Collaborate with management on marketing and student enrollment projects. Qualifications: Current or recent undergrad/graduate (Math Education Majors or related field preferred). Strong interpersonal and communication skills. Comfort working with children and families in an educational setting. Organized, responsible, and eager to learn about both teaching and small business management. Learning Outcomes: Hands-on experience managing the operations of an educational center. Exposure to Singapore Math pedagogy and teaching methodologies. Professional development in communication, leadership, and business administration.

Are you a detail-oriented professional looking to make an impact in a dynamic work environment? We're seeking an Administrative Assistant to support our operations by managing key construction administrative tasks, ensuring labor compliance, and assisting the accounting department. This full-time role, based in our Chino, CA office, offers flexibility and the chance to grow within a global organization that values innovation, sustainability, and total quality. Key Responsibilities Administrative Support: Organize and maintain filing systems for company documents, ensuring accessibility and confidentiality. Process and track AR releases with accuracy and timely reporting. Assist the Office Manager with administrative tasks and special projects. Labor Compliance Support: Prepare, verify, and transmit Certified Payroll documentation for prevailing wage projects. Monitor subcontractor labor compliance documentation, identify discrepancies, and assist with resolution. Support union audits and labor compliance reviews by coordinating documentation and responses. Qualifications/Requirements Education: High school diploma or equivalent required; Associate's degree in Business or Accounting is a plus. Experience in Construction Industry: Previous administrative experience in payroll, accounting, or labor compliance preferred. Familiarity with California Certified Payroll Reporting and prevailing wage laws is highly desirable. Ethical behavior, strong communication skills and excellent organizational skills to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook). Benefits Work-Life Balance: Enjoy a consistent schedule that complements your personal life. Career Growth Potential: Opportunities to expand your role and grow within our international organization. Collaborative Environment: Be part of a team that values innovation, sustainability, and quality. and more! About Us Belco, part of the global Elecnor Group, is a leading force in Southern California's and Texas's construction industry. With over 25 years of expertise, we combine the stability of an international corporation with local knowledge. Our commitment to innovation, sustainability, and quality is reflected in every project we undertake. Join our team and contribute to cutting-edge projects that are shaping the future of infrastructure in the U.S. Note: Elecnor Belco Electric, Inc. is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

Executive Assistant to the CEO Location: Irvine, CA (On-site, Full-time) Reports to: Chief Executive Officer About the Company Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution. Position Overview The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organization's top executive. This role combines traditional executive support with project management and data analysis responsibilities. The ideal candidate will be proactive, highly organized, and analytical - someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights. Key Responsibilities Executive Support Manage complex calendars, scheduling, and travel logistics for the CEO. Prepare and edit correspondence, presentations, and reports for internal and external audiences. Coordinate meetings, track deliverables, and ensure follow-through on key initiatives. Maintain confidentiality and professionalism in all interactions. Project Management Oversee strategic and operational projects from inception through completion. Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals. Anticipate potential challenges and proactively offer solutions. Reporting and Analysis Compile and analyze data, reports, and financial or operational information to support executive decision-making. Develop summaries, dashboards, and presentations that highlight key findings and actionable insights. Identify trends and make recommendations based on data analysis. Communication and Relationship Management Serve as a liaison between the CEO's office and internal/external stakeholders. Support high-level meetings and events, including board or leadership sessions. Foster strong relationships across departments to ensure smooth communication and coordination. Qualifications Bachelor's degree required; advanced degree preferred. Minimum 5 years of experience supporting senior or C-level executives. Proven ability to manage multiple priorities and complex projects. Strong analytical and problem-solving skills. Excellent written and verbal communication abilities. High level of discretion, integrity, and professionalism. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams). Ideal Candidate Attributes Strategic thinker with strong organizational skills. Comfortable managing both administrative and analytical tasks. Thrives in a fast-paced, high-expectation environment. Collaborative, adaptable, and solutions-focused. Motivated by mission-driven work and professional growth.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Cerritos, CA Direct Hire. 25\-30\/hr. We are seeking a highly skilled and dynamic Executive Assistant to provide exceptional support to our President. This pivotal role involves managing a wide array of executive\-level responsibilities with finesse, showcasing outstanding multitasking abilities, and thriving independently in a fast\-paced, professional setting. The ideal candidate will possess superior organizational skills, a commitment to excellent customer service, and a passion for contributing to our organization's success. Requirements Must\-Have Qualifications Over 5 years of experience providing support at an executive level Exceptional written and verbal communication skills Proven ability to manage competing priorities, multitask effectively, and follow through diligently Experience in a professional services environment is a plus Advanced calendar management expertise Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Benefits Benefits Our firm offers a comprehensive benefits package designed to support the well\-being and professional growth of our employees. About Us Join our vibrant and innovative team, where your contributions will directly impact our organization's growth and success. We foster a collaborative, supportive workplace that values dedication, professionalism, and a positive mindset. This is an opportunity to grow your career in a dynamic environment that recognizes and rewards your efforts. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"Salary","uitype":1,"value":"30"},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********11229123","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cHfzO.Ayv0MI5MupLtn82bA\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}

Job DescriptionAre you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!Compensation: $50,000 -$70,000 DOE Responsibilities: Serve as gatekeeper and first point of contact for contracted sellers and key partners. Own the calendar: schedule high‑level appointments, protect focus blocks, and manage day‑of changes. Prepare a brief daily plan; capture and drive follow‑ups to completion. Field calls, triage “hot” priority requests, and escalate issues appropriately. Handle client‑concierge touches: thank‑you notes, closing gifts, presence at closings, and key transfer. Prepare pre‑listing packages; gather property data and support CMA/market research. Schedule and oversee vendors: photography/video, staging, cleaning. Input and update CRM and marketing systems accurately and on time; manage remarks and status changes. Send weekly seller activity reports; collect and summarize showing feedback. Coordinate listing marketing assets and timing with the marketing team (social posts/ads, mailers, just‑sold pieces, post‑close touches). Execute a clean handoff after acceptance to TC/Ops. Share timelines, confirm access, and monitor key dates-escalating risks without owning contract‑to‑close. Attend broker opens/showings as requested; manage light listing supplies. Keep CRM/TMS tasks, checklists, and owner assignments accurate and up to date. Maintain meticulous notes, version control, and data hygiene across tools. Support weekly planning and continuous improvement of workflows. Qualifications: Must have a valid Real Estate License Familiar with Microsoft Office Excellent communication skills, time management skills, interpersonal skills, and organizational skills Comfortable meeting deadlines and handling confidential information Possess a high school diploma, G.E.D. or equivalent 2 or more years as an assistant, executive assistant, or in a position performing supportive duties About Company Jason Wright Real Estate, Inc. is a South Orange County team built for people who want to win the right way. Led by Jason Wright, we pair neighborhood fluency with a builder's mindset. Jason's construction background turns inspections, due diligence, and pricing into strategic advantages. Our platform plugs into a $6B+ sales engine, world‑class marketing, and robust deal flow across San Clemente, Dana Point, Laguna Niguel, Ladera Ranch, and Coto de Caza. We hire self‑starters who crave high standards, coaching, and accountability. Expect clear systems, modern tech, creative content support, and a brand clients recognize. Benefit from mentorship, clear growth paths, and global reach through Coldwell Banker. If you're coachable, ethical, and obsessed with client outcomes, you'll thrive here-because in this market, who you work with really does matter. Join us!