Executive assistant jobs in San Mateo, CA

Looking for a professional Executive Assistant for a long term consulting project ASAP! 📍 Redwood City, CA | Onsite 4 days a week, one day from home The Opportunity We're seeking an Executive Assistant to provide high-level executive support to senior leadership in the gaming industry. This role will manage calendars, travel, expenses, meetings, and event logistics, while maintaining accuracy, confidentiality, and strong organizational systems. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. Must have experience supporting c-level executives. What You'll Do Provide executive-level administrative support (calendar, travel, expenses, invoices). Draft, proof, and manage reports, presentations, and correspondence. Coordinate meetings, events, and conference calls with seamless logistics. Act as a liaison with internal teams and external partners. 7-10 years of executive support experience Strong organizational, multitasking, and problem-solving skills with excellent attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint), G-suite and expense report systems. Outstanding written and verbal communication skills with a collaborative team mindset. Ability to exercise discretion, manage confidential information, and work independently. Looking to hire ASAP. This is a temp role for up to two months - can be temp to hire for the right candidate Pay: $73-75/hr If this sounds like you, send your resume ASAP!

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

Executive Assistant Office of the CEO Location: San Francisco, CA Department: Department: Office of the CEO, Type: Regular, Full Time, Exempt Min. Experience: Intermediate The Semi-monthly (per pay period) compensation for this position in FY26 is: $4,493.42 per pay period Organizational Result: All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic life. We Value: Anti-racism, Boldness, Equity, Racial Justice, and being Rooted in Community The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization, we expect staff to incorporate learning into their core work and the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing, and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation. Position Summary: The Executive Assistant (EA) provides high-level administrative and strategic support to the CEO and Office of the CEO, ensuring seamless coordination of the CEO's calendar, meetings, communications, and priorities. Serving as a key liaison between the Office, the Board of Trustees, and internal and external stakeholders, the EA plays a critical role in enhancing the effectiveness of executive operations. This position requires confidentiality, exceptional organizational skills, discretion, and the ability to manage complex and competing priorities in a fast-paced, dynamic environment. The EA schedules executive meetings, drafts correspondence, prepares meeting materials, leads project management, tracks budgets, oversees special projects and supports event coordination. The ideal candidate communicates with confidence and professionalism across all levels, demonstrates meticulous attention to detail, and consistently anticipates needs and solves problems with agility and foresight. A natural learner and trusted partner, the EA embraces technology, listens actively, writes clearly, and contributes to a culture of excellence and responsiveness. Boundaries The Executive Assistant is one of the first points of contact for the Office of the CEO and organization. This role requires frequent interaction with internal departments, external partners, and other executive offices, always maintaining a high level of confidentiality and professionalism. The role must be creative and enjoy working in an environment that is mission-driven, results-driven, and community-oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant provides high-level administrative support to more than one senior leader, ensuring seamless coordination, communication, and execution of daily operations. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across different leadership styles and functions. Authority The Executive Assistant is entrusted with coordinating directly with internal and external stakeholders on behalf of the CEO and organization. This includes managing communications, scheduling engagements, and ensuring timely follow-up on key priorities while coordinating with staff as appropriate. The EA is expected to exercise discretion and sound judgment when handling confidential information and representing the Office of the CEO in a professional and responsive manner. The Executive Assistant also oversees the management of the CEO's and Office of the CEO schedule and other administrative responsibilities related to the Office. The role is part of the Office of the CEO and engages with each team of the organization, Board members, and external constituents. Role The Executive Assistant plays a central role in supporting the daily operations and strategic initiatives of the Office of the CEO. By managing the CEO's calendar, preparing briefing materials, and assisting the Director with cross-functional coordination, the EA helps maintain the momentum of executive leadership. This role is essential to ensuring the Office of the CEO remains focused on high-impact activities and organizational goals. The EA must be flexible, adaptable, and able to manage multiple priorities. The Executive Assistant's overall purpose is to facilitate the work of the institution's top administrator to the greatest extent possible. Flexibility, multi-tasking, and adaptability are key to success in this role. Tasks Calendar, Travel & Meeting Management In partnership with Director of CEO Affairs, strategically plan and coordinate the CEO's schedule, serving as both gatekeeper and gateway to optimize time and align with organizational priorities. Maintain and update the CEO's calendar in a fast-paced environment, adapting to shifting priorities and preferences. Collaborate with Executive Assistants across the organization to align Senior Leadership Team calendars and support cross-functional initiatives. Manage all aspects of meetings and events, ensuring logistics are accurate and complete, including locations, contact details, links, and access codes. Prepare briefing materials, agendas, and follow-up documentation in coordination with internal teams and external stakeholders. Track and manage follow-ups to ensure all meeting commitments are completed and communicated effectively. Arrange travel and accommodations for the Office of the CEO, including detailed itineraries, agendas, and meeting preparation. Project & Operations Management Lead and support special projects for the Office of the CEO, including those with cross-functional or organizational impact. Manage and track projects and tasks using appropriate systems, ensuring visibility, accountability, and timely execution. Communicate project status and shifting priorities clearly, while resolving conflicting demands with professionalism. Prepare and submit expense reports for the Office of the CEO. Support budget management in partnership with the Director of CEO Affairs, including dashboards, forecasts, and reporting. Manage all aspects of event management for the Office of the CEO when hosting onsite meetings, convenings, etc. Executive Communications Communicate on behalf of the CEO with Board members, donors, staff, and external stakeholders. Serve as a trusted liaison between the Office and internal departments, fostering smooth communication and collaboration. Draft and manage confidential correspondence and communications, coordinating with the Marketing and Communications team, COO, and others as needed. Manage the Office's inbox with discretion and efficiency, ensuring timely responses and prioritization of key communications. Stakeholder Engagement & Relationship Management Support board relationship management and stewardship in partnership with CEO and organization Maintain accurate stakeholder information in contact databases, including Salesforce, to support relationship tracking and engagement. Executive Awareness & Strategic Coordination Keep office informed of upcoming commitments and responsibilities, ensuring timely follow-up and coordination. Prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate responses or referrals. Work closely and effectively with the CEO and Director of CEO Affairs to ensure all parties are well-informed of upcoming commitments, responsibilities, and follow-ups. Competencies & Qualifications Minimum of 5 years of experience supporting C-level executives, preferably within a mission-driven organization. Willingness and the ability to support more than one stakeholder simultaneously. Exceptional organizational skills with the ability to manage and prioritize multiple tasks seamlessly, while maintaining strong attention to detail. High emotional intelligence and interpersonal skills, with a demonstrated ability to build trusted relationships across diverse stakeholders including staff, board members, donors, and external partners. Excellent written and verbal communication skills, with the ability to represent executive leadership professionally and confidently. Proactive problem-solver with sound decision-making capabilities and a forward-thinking mindset. Highly resourceful and collaborative team player, with the ability to work independently and adapt to competing demands. Proven ability to handle confidential information with discretion and maintain a high level of professionalism and responsiveness. Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment. Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams), Salesforce and Zoom Ability to learn and navigate online platforms such as Fluxx, Qlik Sense, Smartsheet, Raiser's Edge, Power Plan, and social media tools. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your past experience doesn't align exactly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Confidential Executive Support Opportunity - High-Level Executive We are seeking a highly skilled and discreet professional to provide executive support to a senior leader within a global organization. This is a high-level executive support position requiring exceptional organizational skills, strategic thinking, and the ability to manage sensitive information with complete discretion. The role includes coordinating key initiatives, facilitating communication with stakeholders at all levels, and planning and executing high-profile events and meetings. The successful candidate will operate as a strategic partner, ensuring that the executive can focus on priorities that drive impact and organizational success. Key Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling, and coordinating travel across multiple time zones. Serve as the primary liaison for internal and external communications, fostering strong relationships across the organization. Organize and coordinate meetings, including logistics, preparation of materials, and tracking follow-up actions. Lead planning and execution of executive-level events, team offsites, and company-wide town halls. Support strategic initiatives through research, data analysis, and preparation of presentations. Handle confidential documents, files, and sensitive communication with the highest level of discretion. Oversee expense reporting, budget tracking, and related financial documentation. Candidate Profile: Proven experience supporting senior executives in a dynamic, global environment is preferred. Exceptional organizational, communication, and multitasking abilities. Strong proficiency in Microsoft Office and other collaboration tools. Highly detail-oriented, proactive, and capable of working independently. Demonstrates integrity, professionalism, and discretion in handling confidential matters. Excellent interpersonal skills and ability to collaborate effectively across diverse teams. Thrives in fast-paced environments with changing priorities. This is a unique opportunity to operate at the center of executive decision-making, strategy, and high-profile event coordination within a dynamic global organization.

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco or Lafayette office. Key Responsibilities: Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials. Coordinate all travel logistics. Proactively anticipating Partner needs and identifying ways to maximize their time. Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team. Handling expense reporting and processing receipts in their expense system. Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registered visitors. Qualifications Bachelor's degree required 2-5 years experience supporting multiple senior leaders Comfortable in a fast-paced constantly evolving environment A "no task is too small" mindset Exceptional attention to detail, accuracy, and efficiency Strong integrity, sound judgement, and critical thinking skills Excellent organizational, communication, and relationship building abilities

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent. We deliver the talent that enables technology, transforms companies, disrupts markets, and creates maximum value. We are seeking an engaging, proactive, and detail-oriented Executive Assistant. This role requires a highly organized individual who thrives in a fast-paced, growth-oriented environment and is enthusiastic about taking on new challenges. The ideal candidate will have a professional, friendly demeanor, excellent communication skills, and the ability to anticipate needs and manage multiple priorities with precision. Responsibilities: Calendar and Meeting Management: Manage calendars for executive recruiters, clients, and team meetings, ensuring alignment and efficiency across schedules. Coordinate meeting logistics and assist in preparing agendas and materials. Inbox and Calendar Hygiene: Monitor and maintain inbox hygiene, pre-draft responses as needed, and ensure communications are streamlined. Apply strong judgment in differentiating between work and personal matters to proactively support executives. Candidate and Client Support: Serve as a key point of contact by handling candidate and client communications, including transcribing notes, managing email correspondence, and coordinating interviews and meetings. Coordinate meeting logistics and assist in preparing agendas and materials. Research and Documentation: Assist in researching client information for executive searches and support the preparation of documents related to new searches. Pipeline and Candidate Management: Work closely with hiring managers and recruiting coordinators to facilitate candidate scheduling for executive searches. Maintain accurate tracking of the candidate interview process through search spreadsheets. Business Development and Database Management: Support the Partner's business development pipeline in Salesforce by updating records, managing data entry, and tracking client interactions. Coordinate and send email outreach to prospective candidates for active searches. Project Support and Campaign Management: Assist in managing Salesforce campaigns and other team initiatives, including project tracking and reporting. Invoice and Expense Management: Collaborate with Accounting to ensure timely processing of bills and invoices. Manage travel arrangements, expenses, and reimbursement documentation. You Bring: A Bachelor's degree (BA or BS) 3-5 years of experience in project coordination, administrative support, or recruiting coordination Exceptional verbal and written communication skills, including proofreading and editing capabilities A collaborative mindset with the ability to work effectively both independently and within a team Strong organizational skills, good judgment, and the ability to prioritize and meet deadlines A meticulous attention to detail with the ability to perform tasks accurately and independently Experience in the tech industry is a plus, along with a passion for technology You'll Stand Out If You Are: Proactive and Resourceful: Driven to anticipate needs, solve problems, and learn from mistakes Adaptable and Flexible: Able to navigate changing priorities with a sense of humor and resilience Highly Organized: Naturally detail-oriented and skilled at project management and multitasking Team-Oriented and Personable: A hardworking, friendly individual who is eager to support the team wherever needed Riviera Partners is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. We are an E-Verify employer.

We are seeking a highly experienced and results-driven Executive & Personal Assistant to provide comprehensive support to the Founder and CEO of CR United Holdings and their family. CR United Holdings is a parent holding company with multiple subsidiaries in various states. This position combines high-level executive administrative support with personal household management, ensuring that both professional and private matters run efficiently and smoothly. The ideal candidate will be very detailed oriented, proactive, solutions-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner to the Founder, enabling them to focus on strategy, leadership and growth initiatives. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties - Executive Support Provide comprehensive administrative support to the Founder & CEO, ensuring professional operations run smoothly: Maintain a complex, dynamic calendar for both internal and external meetings. Proactively resolve scheduling conflicts and anticipate timing needs. Ensure the executive is prepared with agendas, talking points, and materials before every meeting. Act as the first point of contact, screening calls, emails, and messages. Draft, edit, and send correspondence on behalf of the executive. Ensure timely follow-up on all business communications. Arrange business and personal travel, including flights, hotels, ground transportation, and itineraries. Prepare detailed travel packets with necessary documentation and contingency plans. Coordinate meeting logistics, including rooms, catering, and technology setup. Capture meeting notes, assign follow-up tasks, and track completion. Maintain a secure and organized filing system for contracts, reports, and sensitive documents. Prepare reports and summaries for strategic decision-making. Job Duties - Operational & Project Management Take ownership of projects and support operational efficiency: Prepare expense reports, budgets, and reconciliations for business accounts. Conduct research and present findings for various initiatives or decisions. Support philanthropic or community engagement activities, such as charity events or foundations. Develop systems and workflows to improve organization and efficiency across both domains. Provide oversight on long-term projects and initiatives. Take on projects to coordinate departments execute responsibilities and tasks such as opening new field offices for the various subsidiaries. Job Duties - Occasional Personal Support Ensure the smooth running of the executive's personal and household affairs: Help manage personal appointments, family events, and social obligations. Oversee some household management, including staff coordination (housekeepers, landscapers, vendors). Handle personal errands such as shopping, reservations, and gift buying. Assist with family travel arrangements and leisure itineraries. Coordinate home maintenance and improvement projects, liaising with contractors and service providers. Organize private events, dinners, and gatherings with attention to detail. Day-to-Day Activities A typical day may include: Reviewing the executive's schedule and preparing briefing notes. Confirming travel details and ensuring documents are ready for upcoming trips. Coordinating with internal teams to prepare materials for a key meeting. Screening emails and responding to urgent messages. Scheduling a contractor for home repairs and handling payment logistics. Researching vacation options or finding a venue for a private dinner event. Processing expense reports and tracking vendor invoices. Providing a summary update to the executive at the end of the day. Required Qualifications Experience 8+ years of experience supporting C-level executives or senior leaders in a combined executive/personal assistant capacity. Proven ability to manage both business and household responsibilities simultaneously. Experience working in high-demand, fast-paced environments. Technical Skills Strong Proficiency in Microsoft Office Suite and Google Workspace (Gmail / Google Calendar, etc.). Strong technical aptitude for scheduling systems, CRM platforms (Salesforce, and digital filing (Dropbox). Core Competencies Organization: Exceptional time management and ability to handle multiple priorities with grace. Communication: Clear, professional written and verbal communication skills. Confidentiality: Absolute discretion when handling sensitive business or personal information. Initiative: Anticipates needs and acts proactively without needing detailed instructions. Problem-Solving: Ability to quickly assess challenges and find effective solutions. Adaptability: Comfortable pivoting as priorities shift throughout the day or week. Work Environment & Expectations Standard hours are typically 7 AM to 4 PM, with flexibility for evenings or weekends when needed. Position may require travel for business or family support. Must maintain a professional appearance and demeanor at all times. This is an in-person position in our San Ramon, CA Headquarters. Compensation & Benefits Salary Range: $95,000 to $110,000 annually Comprehensive benefits package, including healthcare, retirement plans, PTO, etc. Opportunity for growth into Chief of Staff or other senior administrative roles. Professional development opportunities, including training and networking events. How to Apply Please submit the following to hr@crunitedholdings.com Resume highlighting relevant experience. Cover letter detailing why you are a fit for this unique role. References (to be requested later in the process). Use the subject line: “Application: Executive & Personal Assistant - CR United Holdings” Job Type: Full-time Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Education: Associate (Required) Experience: executive or personal assistant: 8 years (Required) License/Certification: Driver's License (Required) Ability to Commute: This is an IN PERSON position ONLY. Please do not apply if you are not able to be in the office Monday - Friday. San Ramon, CA 94583 (REQUIRED) Willingness to travel: 25% (Preferred) Work Location: In person (REQUIRED)

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

Responsibilities: Provide high-level support to senior executives. Manage complex calendars and schedules. Arrange travel and coordinate meetings. Prepare documents and handle communications. Requirements: Proven experience as an Executive Assistant. Exceptional organizational and communication skills. Proficient in the Microsoft Office suite. Discreet and detail-oriented English and Chinese are must

The Executive Assistant (EA) to the Chief of Strategic Development (CSD) provides high-level administrative and strategic support, enabling the effective execution of the company's growth and strategic initiatives. Key Responsibilities Executive Support Manage the CSD's calendar, schedule meetings, and prioritize appointments. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare, review, and edit correspondence, presentations, and reports. Facilitate communication between the CSD and internal/external stakeholders. Handle confidential information with discretion and professionalism. Strategic Coordination Assist in planning and tracking strategic initiatives and projects Organize and prepare materials for strategic meetings, workshops, and presentations. Follow up on action items and deadlines to ensure timely completion of projects. Support cross-department collaboration related to strategic development. Administrative Duties Organize files, documents, and records related to strategic development activities. Manage expense reports and budget tracking for the CSD's office. Liaise with other executive assistants and departments as needed. Required Qualifications Bachelor's degree or equivalent experience preferred. Proven experience as an executive assistant, preferably supporting C-suite executives. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite, project management tools, and communication platforms. Ability to work independently and maintain confidentiality.

itD is a leading, woman- and minority-owned global technology consulting company. We are hiring a Jr. Executive Assistant to join our diverse and dynamic global team. The role is hybrid SJC/SFO supporting the SVP and VP of Collaboration Marketing, but reporting to the current Sr. EA. This is a W2 opportunity with itD and contracted at a Fortune 500 client in Silicon Valley. The individual selected will be instrumental in helping us continue to deliver excellence to our base of leading global accounts. You will also interact closely with itD's Communities of Practice (CoP), expand your network, and grow your career. This is a unique chance to meet others who think differently and are passionate about challenging the status quo! The internal responsibilities will be as follows: Attend regular internal practice community meetings. Collaborate with your itD practice team on industry thought leadership. Complete client case studies and learning material. (Blogs, media material). Build out material to contribute to Digital Transformation practice. Attend internal itD networking events (in person and virtual). Work with leadership on career fast-track opportunities. Job Title: Jr. Executive Assistant Location: Hybrid SJC/SFO Compensation: $60,000/yr - $62,000/yr Interview: 4 Rounds, Webex video Years of Experience: 3-5yrs Travel: Yes within US as needed Job Summary: As a Jr. Executive Assistant you will be responsible for supporting the SVP and VP of Collaboration and Marketing while reporting to the current Sr. EA. Meet the Team We are looking for an experienced and highly organized Executive Assistant / Business Partner to provide direct support to the Vice President, while also acting as a key backup and collaborator to the Executive Assistant of the Senior Vice President of Marketing. This role requires exceptional judgment, strong communication skills, and the ability to operate effectively in a fast-paced, dynamic environment. Your Impact Executive Support & Coordination Provide daily executive support to the VP, including proactive calendar management, and prioritization of time-sensitive matters. Serve as a liaison between the VP and internal/external stakeholders, handling inquiries, routing communications, and ensuring timely follow-up and resolution. Act as backup for the SVPs Executive Assistant as needed supporting scheduling, communications, and travel coordination during absences or high-demand periods. Calendar & Meeting Management Manage complex calendars, prioritize meeting requests, and ensure alignment with strategic priorities. Coordinate meetings, track action items, and follow up Maintain awareness of key business priorities to make informed scheduling decisions and anticipate needs. Travel & Expense Management Coordinate detailed domestic and international travel itineraries for the VP, including logistics, briefing materials, and alignment with meeting objectives. Process and reconcile expense reports through Concur in compliance with company policies. Partner with the SVP EA for large event travel briefs and executive meeting packs. Events & Engagements Assist in planning speaking engagements, internal communications sessions, and team meetings. Collaborate closely with the marketing and communications teams to ensure the VP is well-prepared for each event. Help coordinate logistics and on-site support for large corporate events and conferences (e.g., GSX, WebexOne). Operational Excellence & Collaboration Partner with the SVP EA and broader EA community to standardize best practices, streamline processes, and ensure business continuity across the organization. Support administrative operations for the leadership team, including tracking deliverables, managing org-wide communications, and assisting with special projects. Demonstrate flexibility, teamwork, and discretion when handling sensitive or confidential information. Leadership & Mentorship Serve as a reliable partner within the administrative network, contributing to a collaborative and high-performing EA community. Champion innovation and continuous improvement in administrative processes. Who You Are You are a highly organized, resourceful, and proactive professional who thrives in dynamic environments. You balance precision with flexibility, handle multiple priorities gracefully, and bring a solution-oriented mindset to every challenge. Required qualifications and skills Minimum Requirements: 3 -5 years work experience in the capacity of an Executive Assistant supporting and reporting to VPs Experience working in a large, matrixed, and fast-paced organization (tech industry strongly preferred). Strong skills in Microsoft Outlook, Word, Excel, PowerPoint, Webex, and Concur. Excellent verbal and written communication skills; ability to communicate confidently with senior leaders and external partners. Proven ability to manage complex calendars, travel, and logistics with attention to detail and confidentiality. Self-starter with the ability to make sound judgments and adapt quickly to shifting priorities. Preferred qualifications and skills Tech and/or Enterprise, Fortune 500 companies Cisco, Splunk, Meta, Google, Microsoft, ServiceNow, et al. Education Bachelor's Degree Company description About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints. The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit *************************** to learn more about what working at itD can mean for you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at ********************** and let us know the nature of your request and your contact information

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Clearance Requirements Public Trust clearance is required for this role. Onsite Requirements This role is onsite in Oakland, CA, requiring five days per week presence. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

Pay: $50-$55/hr Duration: Approx. 2 months with the possibility to extend or convert Start: ASAP A global gaming company is seeking a seasoned Executive Assistant to support its Chief Financial Officer. This is an onsite-facing role for a candidate who can step in quickly, manage a fast-moving executive desk, and operate confidently within a high-level corporate environment. The ideal individual has extensive C-Suite experience and can hit the ground running with minimal training. About the Role The Executive Assistant will provide direct support to the CFO, with a strong focus on complex calendar management, prioritization, coordination across executive teams, and operational support. This is a temporary assignment through the end of January, with potential to extend based on performance and business needs. Key Responsibilities Executive Support Manage a heavy, shifting executive calendar and prioritize time effectively. Act as the primary gatekeeper for the CFO, ensuring preparedness for meetings and discussions. Handle confidential information with a high level of discretion. Partner with an existing temporary EA to ensure a smooth transition. Operations and Logistics Coordinate domestic and international travel, itineraries, and logistics. Manage expense reports and reconcile transactions through corporate systems. Support planning for leadership meetings, offsites, and internal events. Prepare meeting materials, agendas, and follow-up actions. Cross-Functional Coordination Build strong working relationships with Executive Assistants across Finance and other C-Suite functions. Serve as a liaison between the CFO and internal teams to support communication and workflow. Work collaboratively within a high-volume, fast-paced corporate environment. Qualifications Required 7+ years supporting C-Suite or senior-level executives. Proven ability to step into a new environment and execute immediately. Strong organizational, scheduling, and administrative skills. Proficiency with Microsoft Office, calendaring platforms, and expense systems. Experience in demanding, fast-paced environments.

Executive Assistant Office of the CEO Location: San Francisco, CA Department: Department: Office of the CEO, Type: Regular, Full Time, Exempt Min. Experience: Intermediate The Semi-monthly (per pay period) compensation for this position in FY26 is: $4,493.42 per pay period Organizational Result: All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic life. We Value: Anti-racism, Boldness, Equity, Racial Justice, and being Rooted in Community The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization, we expect staff to incorporate learning into their core work and the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing, and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation. Position Summary: The Executive Assistant (EA) provides high-level administrative and strategic support to the CEO and Office of the CEO, ensuring seamless coordination of the CEO's calendar, meetings, communications, and priorities. Serving as a key liaison between the Office, the Board of Trustees, and internal and external stakeholders, the EA plays a critical role in enhancing the effectiveness of executive operations. This position requires confidentiality, exceptional organizational skills, discretion, and the ability to manage complex and competing priorities in a fast-paced, dynamic environment. The EA schedules executive meetings, drafts correspondence, prepares meeting materials, leads project management, tracks budgets, oversees special projects and supports event coordination. The ideal candidate communicates with confidence and professionalism across all levels, demonstrates meticulous attention to detail, and consistently anticipates needs and solves problems with agility and foresight. A natural learner and trusted partner, the EA embraces technology, listens actively, writes clearly, and contributes to a culture of excellence and responsiveness. Boundaries The Executive Assistant is one of the first points of contact for the Office of the CEO and organization. This role requires frequent interaction with internal departments, external partners, and other executive offices, always maintaining a high level of confidentiality and professionalism. The role must be creative and enjoy working in an environment that is mission-driven, results-driven, and community-oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant provides high-level administrative support to more than one senior leader, ensuring seamless coordination, communication, and execution of daily operations. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across different leadership styles and functions. Authority The Executive Assistant is entrusted with coordinating directly with internal and external stakeholders on behalf of the CEO and organization. This includes managing communications, scheduling engagements, and ensuring timely follow-up on key priorities while coordinating with staff as appropriate. The EA is expected to exercise discretion and sound judgment when handling confidential information and representing the Office of the CEO in a professional and responsive manner. The Executive Assistant also oversees the management of the CEO's and Office of the CEO schedule and other administrative responsibilities related to the Office. The role is part of the Office of the CEO and engages with each team of the organization, Board members, and external constituents. Role The Executive Assistant plays a central role in supporting the daily operations and strategic initiatives of the Office of the CEO. By managing the CEO's calendar, preparing briefing materials, and assisting the Director with cross-functional coordination, the EA helps maintain the momentum of executive leadership. This role is essential to ensuring the Office of the CEO remains focused on high-impact activities and organizational goals. The EA must be flexible, adaptable, and able to manage multiple priorities. The Executive Assistant's overall purpose is to facilitate the work of the institution's top administrator to the greatest extent possible. Flexibility, multi-tasking, and adaptability are key to success in this role. Tasks Calendar, Travel & Meeting Management In partnership with Director of CEO Affairs, strategically plan and coordinate the CEO's schedule, serving as both gatekeeper and gateway to optimize time and align with organizational priorities. Maintain and update the CEO's calendar in a fast-paced environment, adapting to shifting priorities and preferences. Collaborate with Executive Assistants across the organization to align Senior Leadership Team calendars and support cross-functional initiatives. Manage all aspects of meetings and events, ensuring logistics are accurate and complete, including locations, contact details, links, and access codes. Prepare briefing materials, agendas, and follow-up documentation in coordination with internal teams and external stakeholders. Track and manage follow-ups to ensure all meeting commitments are completed and communicated effectively. Arrange travel and accommodations for the Office of the CEO, including detailed itineraries, agendas, and meeting preparation. Project & Operations Management Lead and support special projects for the Office of the CEO, including those with cross-functional or organizational impact. Manage and track projects and tasks using appropriate systems, ensuring visibility, accountability, and timely execution. Communicate project status and shifting priorities clearly, while resolving conflicting demands with professionalism. Prepare and submit expense reports for the Office of the CEO. Support budget management in partnership with the Director of CEO Affairs, including dashboards, forecasts, and reporting. Manage all aspects of event management for the Office of the CEO when hosting onsite meetings, convenings, etc. Executive Communications Communicate on behalf of the CEO with Board members, donors, staff, and external stakeholders. Serve as a trusted liaison between the Office and internal departments, fostering smooth communication and collaboration. Draft and manage confidential correspondence and communications, coordinating with the Marketing and Communications team, COO, and others as needed. Manage the Office's inbox with discretion and efficiency, ensuring timely responses and prioritization of key communications. Stakeholder Engagement & Relationship Management Support board relationship management and stewardship in partnership with CEO and organization Maintain accurate stakeholder information in contact databases, including Salesforce, to support relationship tracking and engagement. Executive Awareness & Strategic Coordination Keep office informed of upcoming commitments and responsibilities, ensuring timely follow-up and coordination. Prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate responses or referrals. Work closely and effectively with the CEO and Director of CEO Affairs to ensure all parties are well-informed of upcoming commitments, responsibilities, and follow-ups. Competencies & Qualifications Minimum of 5 years of experience supporting C-level executives, preferably within a mission-driven organization. Willingness and the ability to support more than one stakeholder simultaneously. Exceptional organizational skills with the ability to manage and prioritize multiple tasks seamlessly, while maintaining strong attention to detail. High emotional intelligence and interpersonal skills, with a demonstrated ability to build trusted relationships across diverse stakeholders including staff, board members, donors, and external partners. Excellent written and verbal communication skills, with the ability to represent executive leadership professionally and confidently. Proactive problem-solver with sound decision-making capabilities and a forward-thinking mindset. Highly resourceful and collaborative team player, with the ability to work independently and adapt to competing demands. Proven ability to handle confidential information with discretion and maintain a high level of professionalism and responsiveness. Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment. Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams), Salesforce and Zoom Ability to learn and navigate online platforms such as Fluxx, Qlik Sense, Smartsheet, Raiser's Edge, Power Plan, and social media tools. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your past experience doesn't align exactly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities. Key Responsibilities: Manage complex calendars, schedule internal and external meetings, and coordinate logistics Support company-wide programing and events, including organizing materials and overseeing planning efforts Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems Prepare and submit expense reports for executives Coordinate domestic and international travel arrangements Welcome visitors and assist with on-site meetings Draft meeting minutes for internal committees Maintain organized legal files and assist with document retrieval upon request Support compliance processes such as AML and KYC documentation Assist in certifying legal documents (Notary Public certification preferred but not required) Provide occasional backup coverage for front desk operations and general office support Take on additional administrative or project based tasks as needed Qualifications: 5+ years of executive administrative experience Prior experience supporting HR and/or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent. We deliver the talent that enables technology, transforms companies, disrupts markets, and creates maximum value. We are seeking an engaging, proactive, and detail-oriented Executive Assistant. This role requires a highly organized individual who thrives in a fast-paced, growth-oriented environment and is enthusiastic about taking on new challenges. The ideal candidate will have a professional, friendly demeanor, excellent communication skills, and the ability to anticipate needs and manage multiple priorities with precision. Responsibilities: Calendar and Meeting Management: Manage calendars for executive recruiters, clients, and team meetings, ensuring alignment and efficiency across schedules. Coordinate meeting logistics and assist in preparing agendas and materials. Inbox and Calendar Hygiene: Monitor and maintain inbox hygiene, pre-draft responses as needed, and ensure communications are streamlined. Apply strong judgment in differentiating between work and personal matters to proactively support executives. Candidate and Client Support: Serve as a key point of contact by handling candidate and client communications, including transcribing notes, managing email correspondence, and coordinating interviews and meetings. Coordinate meeting logistics and assist in preparing agendas and materials. Research and Documentation: Assist in researching client information for executive searches and support the preparation of documents related to new searches. Pipeline and Candidate Management: Work closely with hiring managers and recruiting coordinators to facilitate candidate scheduling for executive searches. Maintain accurate tracking of the candidate interview process through search spreadsheets. Business Development and Database Management: Support the Partner's business development pipeline in Salesforce by updating records, managing data entry, and tracking client interactions. Coordinate and send email outreach to prospective candidates for active searches. Project Support and Campaign Management: Assist in managing Salesforce campaigns and other team initiatives, including project tracking and reporting. Invoice and Expense Management: Collaborate with Accounting to ensure timely processing of bills and invoices. Manage travel arrangements, expenses, and reimbursement documentation. You Bring: A Bachelor's degree (BA or BS) 3-5 years of experience in project coordination, administrative support, or recruiting coordination Exceptional verbal and written communication skills, including proofreading and editing capabilities A collaborative mindset with the ability to work effectively both independently and within a team Strong organizational skills, good judgment, and the ability to prioritize and meet deadlines A meticulous attention to detail with the ability to perform tasks accurately and independently Experience in the tech industry is a plus, along with a passion for technology You'll Stand Out If You Are: Proactive and Resourceful: Driven to anticipate needs, solve problems, and learn from mistakes Adaptable and Flexible: Able to navigate changing priorities with a sense of humor and resilience Highly Organized: Naturally detail-oriented and skilled at project management and multitasking Team-Oriented and Personable: A hardworking, friendly individual who is eager to support the team wherever needed Riviera Partners is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. We are an E-Verify employer.