Executive assistant jobs in Sanford, FL - 194 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Job DescriptionABOUT CENTRAL FLORIDA KIDNEY CENTERS: Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested. Serve as the primary point of contact for internal and external stakeholders. Coordinate and manage CEO's calendars, meetings, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Plan and execute board meetings, special events, and organizational publications. Maintain and improve filing systems and databases. Support project management initiatives and track progress using data analytics tools. Ensure confidentiality and discretion in handling sensitive information. Qualifications Bachelor's degree required; Master's degree preferred. Minimum of 3 years of experience in an executive support role. Project management certification (e.g., PMP) is a plus. Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI). Strong organizational, time management, and communication skills. Ability to work independently and manage multiple priorities. Experience in non-profit organizations and/or kidney health industry preferred. High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? Top Benefits Competitive Pay Bonus Program Tuition Reimbursement Public Service Loan Forgiveness - as a non-profit organization Job Posted by ApplicantPro

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Executive Assistant to support members of our Executive Leadership Team while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Provide high-level administrative and paralegal support to multiple Executive Leaders. Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness. Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items. Support vendor management, including due diligence, onboarding, and renewals. Handle initial contract intake and conduct first-level contract review for consistency and routing. Create, manage, and improve administrative processes, reporting systems, and organizational workflows. Maintain office filing systems; ensure efficient access for internal teams. Oversee beverage dispenser maintenance and snack replenishment. Organize monthly recognition events, celebrations, and related activities. Assist Human Resources with departmental communication to internal stakeholders. Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents. Coordinate conference room set-up, catering orders, and meeting logistics. Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies. Perform occasional local travel to support offsite meetings. Execute other duties and special projects as needed. Minimum Requirements/Qualifications: Associate degree in Business Administration or related field required. Minimum of 3 years of experience in an executive administrative support role. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. Strong organizational skills, discretion, and independent judgment. Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment. Excellent written and verbal communication skills. Ability to manage competing priorities with professionalism and resourcefulness. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. **Please no external recruiters**

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. Pay Transparency - North America COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. Pay is just one part of the overall compensation at EA. In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. For British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Executive Assistant to the CEO - Job Responsibilities As the Executive Assistant to the CEO at OneRail, you will play a critical role in supporting the company's executive leadership by ensuring efficient operations, seamless communication, and strategic alignment across the organization. This position requires exceptional judgment, discretion, and organizational skills in a dynamic, high-growth tech and logistics environment. Core ResponsibilitiesExecutive Support & Coordination Manage the CEO's complex calendar, including scheduling internal and external meetings, investor engagements, customer discussions, and travel. Prioritize and coordinate requests to ensure the CEO's time is aligned with strategic priorities. Act as the primary point of contact for the CEO, representing OneRail with professionalism in all interactions. Prepare briefing materials, meeting agendas, and follow-up action items to support efficient decision-making. Maintain confidentiality and handle sensitive information with discretion. Communication & Relationship Management Coordinate with OneRail's leadership team, board of directors, and key external partners to ensure smooth communication flow. Support internal and external communications, including executive updates, investor relations materials, and press or event coordination. Foster strong relationships across departments to promote collaboration and alignment with company goals. Operational & Strategic Support Partner with the CEO to track strategic initiatives, ensuring progress and timely completion. Assist in preparing materials for board meetings, investor updates, and strategic planning sessions. Support special projects and research initiatives as directed by the CEO, including due diligence, data collection, and reporting. Anticipate the CEO's needs and proactively manage priorities to maximize effectiveness. Event & Travel Management Coordinate detailed travel logistics, including itineraries, accommodations, and meeting coordination. Support OneRail leadership offsites, board meetings, and key corporate events. Culture & Leadership Support Serve as a culture ambassador, embodying OneRail's values of innovation, integrity, and customer success. Help organize leadership communications, recognition initiatives, and internal events. Ensure the CEO's engagement and visibility across teams by coordinating appearances, town halls, and key communications. Requirements: 10+ years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred). 5+ years managing a Board of Directors with 10+ members Proven ability to manage multiple priorities with precision, urgency, and confidentiality. Strong written and verbal communication skills. High emotional intelligence, professionalism, and discretion. Proficiency in Microsoft Teams, Slack, and modern productivity tools. Ability to thrive in a fast-paced, entrepreneurial environment. Note: This role falls under Comp Band 4 with the annual base compensation is expected to be between $70,000 to $85,000. About OneRail OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers, OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes, reducing costs and improving order accuracy with store-shelf-to-doorstep visibility, OneRail is committed to empowering clients and improving the customer experience. OneRail was named to the Deloitte Technology Fast 500™ two years in a row, was ranked 19th in the 2025 FreightTech 25, named for the fifth year in a row to the FreightTech 100, was honored as one of Inc. magazine's Best Workplaces 2023, was listed on Forbes' lists of America's Best Startup Employers for the last three years, was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail, visit OneRail.com.

Job Description Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance. Powered by JazzHR o334UMwxHF

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 10 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

Job Title Senior Executive Assistant Summary of the role: Provide secretarial and general administrative support to the assigned executive (VP, EVP, SVP) exercising confidentiality, tact and diplomacy. This is a hybrid role and would require you to be in our Maitland or Orlando, FL office 50% of the time. - Has the required technical/functional knowledge and experience in own discipline. Knowledge of the Amadeus business and how it is related to own area. - Works using existing procedures or guidelines and provides inputs to support/influence area decisions. Makes recommendations on new solutions and proposes improvements by analyzing different sources of information. - Works with a moderate level of guidance and direction from manager. Responsibilities: Handle Executive's agenda and ensure that he/she is always attainable and that all pertinent issues are dealt within a timely fashion. Greet, and accompany visitors, guests, high-level contacts and new comers. Receive, screen and direct incoming calls, mail and e-mail Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.; Compile and maintain data (including confidential) for reports and filing. Coordinate meeting arrangements, and tracks expenses Arrange business travel and follow-up. Approve standard demands / requests within delegated authorities. Maintain project and administrative files. Check that the office set up is appropriate and that office equipment is properly configured, installed and maintained. Maintain necessary office supplies for supervisor/group supported. Handle specific projects related to the activities of the executive. Ideal candidate would have at least 5 years experience in a similar role. Application process: The application process takes no longer than 10 minutes! Create your candidate profile, upload your Resume/CV and apply today! Working at Amadeus, you will find 🎯 A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose. 🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture. 🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues. 🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment. 💰 A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits. 🌟 A flexible working model - We want our employees to do their best work, wherever and however it works best for them. 🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization. 📈 A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees. #LI-AM2024 Diversity & Inclusion Amadeus is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or a related medical condition), ancestry, national origin, age, genetic information, military or veterans status, sexual orientation, gender expression, perception, or identity, marital status, mental or physical disability status, or any other protected federal, state, or local status unrelated to performance of work involved. Amadeus endeavors to make ************************* accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at accommodations@amadeus.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Be a part of an organization making a difference in the Central Florida community. As an Orlando Business Journal's 2021 Best Places to Work Honoree, Orlando Sentinel's 2022 Best Workplaces Honoree, and a SHRM Mental Health Ally, Community Legal Services (CLS) is a full service civil legal aid law firm that promotes equal access to justice, specifically for the most vulnerable individuals in our society. CLS offers: 15 paid holidays and 24 days of paid time off Excellent physical/mental health, vision, and benefits (With 95% of benefits paid for by company) 100% Coverage with Dental Benefits, Life Insurance, Long/Short Term Disability 100% 403B match up to 5% after 1 year of employment CLS pays Bar Dues and CLE Credits Student loan reimbursement for Attorneys Tuition Reimbursement Ability to apply for Public Service Loan Forgiveness (PSLF) Fantastic work-life balance Various opportunities for upward mobility into leadership/more advanced roles Pet Insurance Wellness Committee dedicated to employee morale, with events such as company wide retreats, activities, and challenges! CLS is currently searching for a service-minded, mission driven individual to fill the following position: Assistant to the Chief Program Officer OVERVIEW The Assistant to the Chief Program Officer (CPO) is a mission-driven, motivated professional with exceptional communication skills and the ability to manage multiple priorities. This role provides high-level administrative and project support, enhancing the effectiveness, efficiency, and coordination of strategic initiatives and internal workflows supporting the CPO. The ideal candidate demonstrates a strong ability to balance competing priorities and is enthusiastic about collaborating across the organization's programs. Serving as a trusted partner to the CPO, the Assistant ensures organized workflows, clear communication, and strong cross-department alignment, while exercising sound judgment, maintaining confidentiality, and thriving in a dynamic, mission-driven environment. RESPONSIBILITIES Provide comprehensive administrative support including calendar management, meeting scheduling, and travel coordination. Prepare internal and external meeting materials, such as Board packets, program updates, and reports. Support logistics for Board and committee meetings, including scheduling, materials preparation, and note-taking. Serve as a trusted liaison for internal staff and external stakeholders including Board members, community partners, and vendors on behalf of the CPO Manages internal and external projects in coordination with other units and/or organizations. Participates in special projects and organizational projects as assigned. Participates in meetings, workgroups, and taskforces both internally and externally on behalf of the CPO. Assist in prioritizing and managing multiple strategic initiatives simultaneously. Convert brainstorming and strategic planning sessions into draft products, proposals, agendas, and plans. Provides analytical and specialized support and/or assists with complex details and advanced administrative duties. Drafts correspondence and manages draft revisions of documents. Ensure timely follow-up on action items from meetings and cross-functional workgroups. Assist with organizational initiatives such as strategic planning and annual reporting. Provides administrative support to other chiefs as assigned Performs other related tasks and duties as assigned. REQUIREMENTS 1. Commitment Demonstrating commitment to promoting the mission, vision, and values of CLS. Unwavering dedication to high-quality legal programs, fiscal strength, and organizational integrity. 2. Background and Experience Bachelor's degree or equivalent experience. Minimum 3 years of administrative or executive support experience, preferably in a nonprofit or mission-driven setting. Experience supporting multiple leaders or departments simultaneously. Strong organizational and time-management skills with the ability to prioritize competing deadlines. Exceptional verbal and written communication skills, including ability to prepare polished executive materials. Proficiency with nonprofit-relevant tools (e.g., Google Workspace, Microsoft Office, project management platforms). Demonstrated ability to exercise sound judgment by handling sensitive and confidential information with discretion and professionalism. 3. Physical Requirements Prolonged periods sitting at a desk, driving, and working on a computer. Must be able to lift to 25 pounds at times. STARTING SALARY: $50,000 GENERAL STATEMENT CLS is an Equal Opportunity Employer: We value a diverse workforce and the promotion of inclusive culture at all levels. CLS does not discriminate against any employee or qualified applicant for employment from all qualified individuals on the basis of age, race, color, creed, national origin, ancestry, marital or familial status, affectional or sexual orientation, gender identity or expression, sex, disability, socio-economic position, religion, political belief, protected genetic information, military or veteran status, or any other characteristic protected under applicable Federal or State law. The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Details: Introduction: Visium Resources has been asked to identify qualified candidates for this Executive Administrative position. This position is a direct hire opportunity, which will be on-site in Lake Mary, FL. Location: Lake Mary, FL Industry: Manufacturing / Capital Equipment About the Role:We are seeking a highly organized and proactive Executive Administrator to support its executive team and oversee a broad range of operational, administrative, and project management functions. This role involves managing facilities, vendor relationships, corporate transitions, HR functions, financial support, and various administrative duties to ensure smooth day-to-day operations across the organization and its subsidiaries. Key Responsibilities:Facilities & Asset Management: Serve as project manager for all facilities-related initiatives, including maintenance, renovations, and upgrades. Act as the primary liaison with landlords, vendors, service providers, and contractors for building operations. Oversee the registration and compliance of business entities, vehicles, and insurance coverage. Coordinate building maintenance, janitorial services, landscaping, security, and surveillance systems. Prepare and manage documentation for conference room setups and event logistics. Corporate & Subsidiary Transitions: Manage the onboarding process for newly acquired companies, including transition of assets, resources, and operational procedures. Coordinate communication and integration activities across parent company and subsidiaries. HR & Administrative Support: Assist with HR functions including payroll, benefits administration, policy & procedure development, and compliance. Coordinate new employee orientations, interview scheduling, and candidate communication for both executive and non-exempt roles. Monitor front desk activities, handle visitor management, and ensure a professional reception experience. Travel & Logistics: Arrange and coordinate travel bookings, hotel accommodations, and transportation for executives and staff. Financial & Accounting Support: Assist with Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoice processing, expense reports, and vendor payments. Support basic accounting functions and financial documentation preparations as needed. IT & Security Assistance: Collaborate with IT teams to support technology needs, equipment setup, and troubleshooting. Monitor security systems and surveillance, ensuring operational integrity and safety. Other Duties: Perform any additional administrative support tasks as assigned to ensure operational efficiency. Details: Qualifications & Skills: Proven experience in executive administration, project management, or facilities management. Exceptional organizational and multitasking skills. Strong communication and interpersonal skills. Ability to handle sensitive information with discretion. Proficiency in MS Office Suite, ERP, and other relevant software. Experience with HR and financial support functions is preferred. Ability to adapt quickly to changing priorities and work independently as well as part of a team. Physical Requirements: Able to occasionally lift or move office equipment and supplies. Flexible to work outside regular hours if needed for project deadlines or emergencies. The pay scale for an Executive Administrator can vary widely based on several factors, including location, company size, industry, and the individual's experience level. For a non-degreed individual, the salary might be on the lower end of the spectrum compared to those with a degree, but relevant experience and skills can significantly influence compensation. _____________________________________________________________________________________ Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Executive Administrator/On-Site Winter Park, FL 32789 We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role - this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you. In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus - you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best. You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage - prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution. We're also looking for someone who's comfortable taking ownership of internal operational projects - such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done - and that everyone is informed along the way. This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly - both in writing and in person - about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care. If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment - and you're confident in your ability to bring clarity and momentum to an executive team - this is the opportunity for you. What We're Looking For 5+ years of experience supporting executives or operational leadership Strong organizational skills and proven ability to manage competing priorities Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems) Experience with contract review or a background in legal admin or paralegal work Excellent written and verbal communication Strong professional judgment, discretion, and emotional intelligence Comfortable working independently and owning processes from start to finish Tech-savvy and resourceful - someone who is proactive, accountable and resilient above all else! ZIO believes that the key to keeping great talent is treating them well. We realize it isn't all about money. Some of the benefits we offer: - Paid Training, certifications, and industry events - Semi-annual career coaching and development to help you achieve you achieve your long-term goals - Retirement Matching - Health, Dental, Vision, and Disability Insurance - Paid Holidays & Time Off - Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis - Profit sharing If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there. How to Apply & What Happens Next: We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application!) Please follow these steps carefully or your application likely won't get to a hiring manager! Step 1: Write a brief cover letter and answer the following questions. In your own words, what is the main goal of the Executive Administrator role at our company? Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference? One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it. How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others? What's one thing you think we should know about you that might not come through on a résumé? Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed! Step 2: Apply with a combined document including your cover letter, answers to the above questions & your resume. Step 3: Use this link to complete the predictive index assessment: ************************************************************************ Step 4: If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process-including video meetings, and on-site interviews. We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process. If you read this far, let us know that when you apply. We sincerely look forward to hearing from you! ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.

Posting Detail Information Position Number SE0327.00000 Position Title Administrative Assistant, Senior Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position. Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2025 Exemption Status Non-Exempt Posting Number S3707P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday-Friday 8AM -5PM - occasional evenings/weekends Number of Vacancies 1 Posting Start Date 01/14/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $39,014 Essential Job Functions Description of Job Function 1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff. Description of Job Function 2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department. Description of Job Function 3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature. Description of Job Function 4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials. Description of Job Function 5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card. Description of Job Function 6. Plans, researches, initiates, and carries out to completion recurring or special assignments. Description of Job Function 7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action. Description of Job Function 8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail. Description of Job Function 9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work. Description of Job Function 10. Reporting to a Dean: a. Coordinates the inputting of the class schedule into the student information system. b. Creates and distributes daily enrollment reports using the data warehouse. c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Three (3) years of experience related to the essential job functions. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Associate's Degree Preferred Type of Experience Advanced administrative support and clerical work training. Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities 1. Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public. 2. Ability to operate within a confidential environment. 3. Ability to analyze a variety of administrative problems and to make sound recommendations. 4. Knowledge of the principles and practices of event coordination and/or training and development. 5. Ability to communicate effectively both orally and in writing. 6. Ability to think critically, work independently and problem solve. 7. Skilled in Microsoft Office software: Word, Excel, PowerPoint, and Access. 8. Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

WORK OBJECTIVE This is a position responsible for specialized clerical work involving a centralized police records system. The Records clerk position involves routinely classifying, indexing, filing, storing, and retrieving a large volume of material. ESSENTIAL FUNCTIONS The following duties are not inclusive of all duties for this position. The incumbent may be required to perform other related duties as directed by the supervisor. This is a position that requires that the incumbent perform all the tasks while organizing the workload that allows for maximum efficiency and cooperative work effort. Sorts, separates, and arranges files, reports, letters, and other documents and material for the Police Department. Verifies correct input and retrieval of information from a complex filing system through electronic or other systems. Researches computerized and physical records and files to respond to requests from judicial agencies, law enforcement agencies and personnel, other parties of inquiry and citizens. Confirms the correct recording of payment for collection of fees. Receives and answers telephone and directs inquiries from the public to the appropriate person or department. Requires frequent decision-making skills and use of personal computers, adding machines, fax machines, telephones and other office equipment. Provides for training and instruction for support staff and may participate in selection. Promote current records management techniques to assure availability of vital information, compliance with State Laws, and cost-effective storage. Processes and disposes of records in accordance with established State of Florida Statutes, regulations and procedures. Establishes and maintains security procedures. Makes recommendations concerning equipment and supplies. MINIMUM QUALIFICATIONS Associate degree or higher level of education and recordkeeping and clerical support experience is required; experience working in an administrative support role within a police department is preferred. The equivalent combination of education, training, and experience may also be considered. Basic knowledge of public records and public records law in a government environment and bilingual skills are highly desirable. Proficient in the use of office equipment including personal computers using various software and ability to type at least 40 WPM. Obtain FRMA (Florida Records Management Association) certification within 2 years and maintain such certification. Exceptions to the minimum qualifications must be reviewed by the Human Resources Director and approved by the City Manager prior to job offer. KNOWLEDGE, SKILLS, AND ABILITIES Ability to build and maintain positive relationships with diverse groups including all organizational levels, internal and external customers, and the general public while demonstrating professionalism, courtesy, and responsiveness. Knowledge of city ordinances, state and federal laws, and regulations governing records management. Knowledge and understanding of current and developing records management technologies. Ability to read, understand and interpret manuals, laws, ordinances, policies and procedures, statutes, rules, regulations, journals, newspapers, memos, letters, reports, and guidelines. Ability to work independently and collaboratively to accomplish the mission of the department. Ability to effectively communicate verbally and in writing; understand and follow oral and written instructions; have clear and legible handwriting; and compose complex correspondence, summaries, and reports. Ability to multi-task in a fast-paced environment, problem-solve, establish priorities, organize, and remain efficient and flexible while completing all assignments in a timely and effective manner. PHYSICAL & ENVIRONMENTAL CONDITIONS Work is mainly sedentary in nature, which may include frequent lifting, moving, pushing, and pulling of light items up to 10 lbs. and occasional lifting, moving, pushing, and pulling of moderate to heavy objects up to 40 lbs. Work is performed in an office setting and involves intermittent sitting, standing, bending, stooping, crouching, reaching, and walking, with the potential for extended periods of standing and sitting. Requires visual and muscular dexterity and hand/eye coordination for extended periods, hearing sounds/communication, close vision, and handling/grasping/fingering of objects. The City of Winter Garden is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of Winter Garden provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Executive Assistant | Downtown Orlando About the Company A people-first organization led by a dynamic C-Suite executive is seeking a highly driven, tech-savvy Executive Assistant. This role is based in a fast-paced, collaborative office located in Downtown Orlando. About the Role This is a high-impact position supporting a senior executive while also serving as the primary Office Manager for the Orlando location. The ideal candidate thrives in a high-energy environment, works with urgency, and anticipates needs before they arise-without missing a beat. Key Responsibilities Manage complex calendars, meeting coordination, and travel arrangements Prepare executive-level documents and correspondence Process and track expense reports Plan and coordinate team meetings and off-sites Help keep a highly skilled, growing team organized and on track Oversee day-to-day administrative and office management needs for the Orlando office What Makes This Role Unique Success in this role requires excellent judgment, discretion, and confidentiality-balanced with a positive attitude and the ability to have fun while operating at a mile-a-minute pace. Qualifications Associate's or Bachelor's degree Minimum of six (6) years of experience providing executive or team administrative support, or an equivalent combination of education and experience Prior experience supporting an executive within the Entertainment, Creative, or Hospitality industries Professional experience working in a Mac environment Required Skills Must have experience in Entertainment, Creative, or Hospitality industries Exceptionally tech-savvy with strong organizational skills High energy, proactive mindset, and strong sense of urgency Preferred Skills Experience in office management or multi-functional administrative roles Ability to adapt quickly in a fast-changing environment Salary Based On Experience: $70,000-85,000 (Temp to Hire)

ABOUT CENTRAL FLORIDA KIDNEY CENTERS: Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties * Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested. * Serve as the primary point of contact for internal and external stakeholders. * Coordinate and manage CEO's calendars, meetings, and travel arrangements. * Prepare and edit correspondence, reports, presentations, and other documents. * Plan and execute board meetings, special events, and organizational publications. * Maintain and improve filing systems and databases. * Support project management initiatives and track progress using data analytics tools. * Ensure confidentiality and discretion in handling sensitive information. Qualifications * Bachelor's degree required; Master's degree preferred. * Minimum of 3 years of experience in an executive support role. * Project management certification (e.g., PMP) is a plus. * Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI). * Strong organizational, time management, and communication skills. * Ability to work independently and manage multiple priorities. * Experience in non-profit organizations and/or kidney health industry preferred. * High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? * Top Benefits * Competitive Pay * Bonus Program * Tuition Reimbursement * Public Service Loan Forgiveness - as a non-profit organization

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. Senior Manager, PE Business Partner - EA SPORTS Electronic Arts Orlando, FL Most companies call it HR. At Electronic Arts we made the deliberate decision to brand our organization People Experience (PE). It is not just a play on words, PE is a team of cultural stewards who carefully create programs and talent strategies that directly impacts our teams' experience and enables our People to achieve the most meaningful work of their careers. The Opportunity Ahead: Our Senior Manager, PE Business Partner manages the business partner relationship in support of the talent strategy, workforce plan and people experience roadmap working with the Senior Director, BP for American Football and the senior leadership of the American Football business. This role would be the main business partner for teams within American Football while driving talent initiatives across American Football in alignment with the Senior Director, BP. This role reports to the VP, PE Business Partner and is a hybrid role, based out of Orlando FL. You will partner with, coach and advise the Leaders of these business units and their supporting leadership teams. You will be responsible for building on their leadership capability to support the strategy, develop their talent and achieve the business goals. What the Sr. Manager Business Partner does at EA: * Talent Strategy: You will help drive a comprehensive talent strategy with senior leaders to ensure successful execution of goals, aligned with Company Talent strategy. * Change Management: You will coach executives and leaders to plan for change management, optimizing for the employee experience, and working through organizational design to create role clarity and orchestrate full circle review of change impact to ensure change acceptance. * Talent and Workforce Planning solutions: You lead efforts to identify potential successors for important roles and leadership positions. Promote attraction, retention, and development of talent including meaningful assessment and implementation of compensation programs for your client groups. * Culture and Employee Experience: Help establish and foster EA culture, improving programs, diagnostics, and related training and coaching, to develop EAs overall capability to foster a healthy, cohesive, collaborative, fun and equitable workplace. Is accountable for all ER-related issues in assigned client group(s). Work with managers, employees and appropriate others to respond to all employee relations issues in ways that foster a cohesive and enjoyable workplace. * Performance and Rewards: You will create insightful approaches to employee rewards; assess market data to guide compensation decisions, and be creative about ways outside of compensation to provide meaningful reward and recognition. You will oversee the successful implementation of the life cycle of the performance and compensation process across all assigned client group(s), this includes being knowledgeable of team budgets and able to use funds during annual cycle. Navigate when to advocate out-of-guideline recommendations. Demonstrated ability, with compensation partner, to develop recommendations on executive compensation. Understand concepts of unvested equity and vesting timelines as it relates to compensation. * Organizational Effectiveness: You will identify gaps hindering achievement of outcomes and ensure business is focused on solving issues. Guide increasingly complex plans to improve organization effectiveness. Work across Centers of Excellence (as applicable) to develop recommended solutions. Coach, train and foster management capability. * Workforce Analytics and Technology: You will identify important metrics to assess and diagnose the health of the organization. Educate management on headcount planning and related metrics (e.g. span-of-control). Apply knowledge of HR metrics and use data from multiple tools (e.g. Team Health, Workday) to assess and influence / guide our decisions. Consult with management on workforce planning and headcount management for client group. * You will guide important EA-wide People programs within your assigned client group(s) in partnership with the worldwide People Experience team and the Centers of Excellence (Talent Acquisition, Total Rewards, Employee Relations, HR Operations, and Learning, Engagement & Performance) Experience Requirements: * Bachelor or Masters Degree in a relevant field plus 3 or more years of progressive success as a senior strategic HR business partner/manager. Implemented large-scale HR programs across a department. * Knowledge leader, with demonstrated mastery in organizational development, change leadership, and overall talent management. * A business leader, who is equally a builder of PE solutions based on PE best practices, as well as, an astute business member who employs solutions that affect business performances * Knowledge leader, with demonstrated mastery in organizational development, change leadership, and overall talent management. * A business leader, who is equally a builder of HR solutions based on HR best practices, as well as an astute business member who employs solutions that affect performance. * Excellent change management skills - systemic thinker, able to organize work into plans, and achieve commitments. * Can balance compassion and toughness in coaching others. * Experience navigating across the HR organization - with peers, upwards, and with center of expertise partners. * Experience with local employment law, coupled with the ability to gain a high-level understanding of territorial employment customs and practices working with EA's worldwide HR team. * Have experience with creating healthy organizations, driving transformation and helping culture be a competitive advantage. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Job DescriptionExecutive Assistant to the CEO - Job Responsibilities As the Executive Assistant to the CEO at OneRail, you will play a critical role in supporting the company's executive leadership by ensuring efficient operations, seamless communication, and strategic alignment across the organization. This position requires exceptional judgment, discretion, and organizational skills in a dynamic, high-growth tech and logistics environment. Core ResponsibilitiesExecutive Support & Coordination Manage the CEO's complex calendar, including scheduling internal and external meetings, investor engagements, customer discussions, and travel. Prioritize and coordinate requests to ensure the CEO's time is aligned with strategic priorities. Act as the primary point of contact for the CEO, representing OneRail with professionalism in all interactions. Prepare briefing materials, meeting agendas, and follow-up action items to support efficient decision-making. Maintain confidentiality and handle sensitive information with discretion. Communication & Relationship Management Coordinate with OneRail's leadership team, board of directors, and key external partners to ensure smooth communication flow. Support internal and external communications, including executive updates, investor relations materials, and press or event coordination. Foster strong relationships across departments to promote collaboration and alignment with company goals. Operational & Strategic Support Partner with the CEO to track strategic initiatives, ensuring progress and timely completion. Assist in preparing materials for board meetings, investor updates, and strategic planning sessions. Support special projects and research initiatives as directed by the CEO, including due diligence, data collection, and reporting. Anticipate the CEO's needs and proactively manage priorities to maximize effectiveness. Event & Travel Management Coordinate detailed travel logistics, including itineraries, accommodations, and meeting coordination. Support OneRail leadership offsites, board meetings, and key corporate events. Culture & Leadership Support Serve as a culture ambassador, embodying OneRail's values of innovation, integrity, and customer success. Help organize leadership communications, recognition initiatives, and internal events. Ensure the CEO's engagement and visibility across teams by coordinating appearances, town halls, and key communications. Requirements: 10+ years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred). 5+ years managing a Board of Directors with 10+ members Proven ability to manage multiple priorities with precision, urgency, and confidentiality. Strong written and verbal communication skills. High emotional intelligence, professionalism, and discretion. Proficiency in Microsoft Teams, Slack, and modern productivity tools. Ability to thrive in a fast-paced, entrepreneurial environment. Note: This role falls under Comp Band 4 with the annual base compensation is expected to be between $70,000 to $85,000. About OneRail OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers, OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes, reducing costs and improving order accuracy with store-shelf-to-doorstep visibility, OneRail is committed to empowering clients and improving the customer experience. OneRail was named to the Deloitte Technology Fast 500™ two years in a row, was ranked 19th in the 2025 FreightTech 25, named for the fifth year in a row to the FreightTech 100, was honored as one of Inc. magazine's Best Workplaces 2023, was listed on Forbes' lists of America's Best Startup Employers for the last three years, was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail, visit OneRail.com. Powered by JazzHR 7m2Nau8SX4