Executive assistant jobs in Santa Barbara, CA - 44 jobs

Full-time Description RRM Design Group is an employee-owned company seeking a full-time Executive Assistant to join our Corporate Services Team. Our growing firm is looking for an individual who is eager to be part of a collaborative, inclusive, and innovative team that offers a great balance of professional fulfillment and fun. The Executive Assistant will provide executive support to our CEO, COO, Managing Partners, and Corporate Services Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. YOUR ROLE LOOKS LIKE: Communicating effectively and proactively with peers, employees, and management. Maintaining the security of confidential information. Creating agendas and recording meeting minutes. Producing, proofreading, editing, and distributing corporate documents, letters, reports, memos, specifications, contract letters/work scopes, add services, consultant service agreements, certificates of insurance, transmittals, and other written materials. Assisting Board members, Managing Partners, and executive team with administrative duties (filing, calendar and contact maintenance, reimbursable reconciliation). Upholding RRM's high standards of quality. Assisting with other administrative duties as assigned. Requirements WHAT YOU'LL BRING TO THE TABLE: Minimum of three (3) years of experience of executive administrative support. Minimum of five (5) years of experience in administrative support. Current knowledge of professional standards, computer applications, and trends. Strong experience and expertise in Microsoft Office Suite We're eager to learn more about your qualifications and interest in joining our team! *Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant's abilities, and we don't want them to get in the way of us meeting potential RRMers! ABOUT US Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidiscipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more and we work on engaging projects in several diverse markets throughout the state. We value the diversity of intersecting identities, and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidiscipline design firm are not separate from the values of diversity, equity, and inclusion. Salary Description Base on skills & experience:$70,720 - $85,800/year

ABOUT COMPAL We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers. OUR CULTURE We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love. ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions. Key Responsibilities Provide daily executive support including scheduling, calendar management, and travel coordination. Manage confidential information with the utmost discretion. Prepare presentations, reports, and correspondence for internal and external stakeholders. Coordinate meetings, including agenda preparation, logistics, and follow-up actions. Act as a liaison between executives, internal teams, and external partners. Assist with project management tasks, ensuring deadlines and deliverables are met. Handle expense reporting, invoice processing, and budget tracking as needed. Manage local office by keeping up with supplies, conference rooms, facilities. Interface with Regional and Corporate HR for the local site in Santa Barbara. Support special initiatives and company events. Qualifications Bachelor's degree or equivalent experience preferred. 5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company. Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings). Exceptional organizational skills with keen attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities under tight deadlines. Professional demeanor, with proven experience handling sensitive and confidential information. Experience with general HR topics a plus Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus. Able to speak Mandrin is a plus Why Join Us Be part of a team shaping the future of mobility and automotive safety. Collaborative and innovative work environment. Competitive compensation and benefits package. Beautiful Santa Barbara office location with opportunities for career growth. TRAVEL: Less than 10% BENEFITS AT COMPAL USA Inc. Medical, dental vision and prescription drug insurance Life insurance Short- and long-term disability Excellent 401k plan with matching contributions Generous PTO policy Company paid holidays Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Paid time off Training & development Are you an EOS-minded operator stuck under a ceiling? Ready to be the second brain to a driven Visionary? We are a fast-growing, founder-led business in the home improvement space (flooring, cabinets, and more), looking for a high-capacity, entry-level Integrator who is ready to take the reins on operations and help scale this business with a direct path to becoming COO. This is not a glorified admin role. Youll be involved in: Managing daily operations and helping run L10 meetings Keeping the leadership team accountable Improving systems and execution across sales, fulfillment, and customer service Acting as a force multiplier for the Visionary (our founder) Supporting new initiatives like CRM rollouts, trade show planning, and SOP refinement We use EOS (Entrepreneurial Operating System) and are looking for someone already familiar with the model ideally from a company where youve seen a strong Integrator in action and are now ready to become one yourself. $65,000 $80,000 base DOE + bonus opportunities tied to increased sales growth and company milestones Santa Barbara-area preferred (some remote flexibility may exist for the right candidate) High growth, direct mentorship, clear path to senior role Ideal Candidate Has: At least 2+ years in an EOS company (in ops, admin, project coordination, or assistant roles) A deep hunger to move up and out of a support role into ownership of operations Natural follow-through and proactive execution instincts Confidence managing people, projects, and processes The ability to lead without a title and manage up when needed Bonus Add-on: Why This Is a Rare Opportunity: Youll work directly with the founder/visionary no middle management. Youll help build and scale systems that will impact real people, not just charts. Youll be groomed for an Integrator or COO-level role not just stuck in assistant land.

Our client is a globally established medtech company specializing in aerosol drug delivery, operating at scale across critical care environments worldwide. Its FDA-cleared vibrating mesh technology is embedded in hospital workflows across ICUs, emergency departments, and respiratory care units, delivering consistent clinical and economic value. The organization is in a phase of disciplined growth, supported by strong commercial execution and operational rigor. A recently secured Vizient contract has expanded access across major Integrated Delivery Networks, while U.S. commercial coverage continues to scale from 48 to 64 territories. With consistent double-digit growth and increasing organizational complexity, senior leadership is focused on execution, prioritization, and scalability. This role provides direct exposure to executive leadership during a period of sustained expansion and increasing operational cadence. Role Overview This is a newly created Executive Assistant role designed to provide high-impact, proactive support to the President and select members of the North America Leadership Team. The Executive Assistant will function as a trusted operational partner, ensuring the President's time, priorities, and internal coordination are managed with precision in a fast-moving, growth-oriented organization. The role requires strong judgment, discretion, and the ability to operate independently. While grounded in core executive support responsibilities, the EA is expected to think holistically about executive effectiveness-anticipating needs, managing complexity, and enabling consistent execution as the business scales. Key Responsibilities Own and manage the President's calendar with a forward-looking, strategic approach, including annual and long-range planning. Coordinate and schedule leadership meetings (including NLT meetings), ensuring agendas, logistics, preparation, and follow-up are handled seamlessly. Arrange domestic travel and itineraries; proactively manage changes and logistics with minimal executive involvement. Process expenses, reimbursements, and related administrative workflows accurately and on time. Serve as a central point of coordination between the President, senior leaders, and key internal stakeholders. Provide limited administrative support to 2-3 additional executives (calendar coordination, expenses, scheduling). Independently resolve scheduling conflicts, prioritize requests, and manage competing demands. Handle sensitive and confidential information with the highest level of professionalism and discretion. Support ad hoc projects and operational needs in a dynamic, scaling environment. What Success Looks Like The President's schedule is optimized, predictable, and aligned to business priorities. Leadership meetings are well-orchestrated, appropriately sequenced, and professionally executed. The EA operates with ownership and confidence, managing up when necessary. Stakeholders experience clear communication, reliability, and follow-through. Senior leadership gains meaningful time back to focus on strategy and execution. Ideal Profile 5+ years of experience supporting senior executives in fast-paced, high-accountability environments. Demonstrated ability to anticipate needs and manage complexity proactively. Strong written and verbal communication skills with a polished, executive presence. Comfortable balancing strategic awareness with hands-on administrative execution. Advanced proficiency in Microsoft Outlook, Excel, and PowerPoint. Calm, steady, and organized; able to operate effectively under pressure. Comfortable working primarily remotely while maintaining strong engagement and responsiveness. Resides within a practical commuting distance of Camarillo, CA. Travel & Work Model Travel is limited (estimated 5-10% annually). Role is primarily remote, with in-office presence approximately twice per month. Compensation Base Salary: $75,000-$90,000 Target Bonus: ~8% Stretch for exceptional candidates: Low-mid $90Ks Why This Role This is an opportunity to step into a high-visibility Executive Assistant role supporting a President during a period of disciplined growth, increased scale, and operational rigor-ideal for an EA who values ownership, trust, and impact over pure task execution.

Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment

Job DescriptionExecutive Assistant Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment #hc208567

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site's Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today. MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more. MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc. Bachelor's degree in related field and at least 2 years of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience. Able to utilize independent judgment, creativity, and initiative to resolve problems and ensure that requirements are completed efficiently and on time. Must be highly organized and able to develop specific goals and plans to prioritize, organize, accomplish work, and meet required deadlines. Able to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints. Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers, the public, government and other external sources in a tactful, professional, and effective manner while screening and maintaining confidentiality. Able to apply knowledge and experience to compose correspondence and technical reports and accomplish goals where established procedures may not be specific. Able to remember extensive policies, procedures, terminology, schedules, personnel, and other details. Able to exercise discretion and sound judgment in performing work and contribute recommendations for improving operations/processes. Able to use software applications needed in the position, including Microsoft Suite and general office equipment. Knowledge of basic grammar, spelling, and punctuation. The primary work location will be at the Special Technologies Laboratory located in Santa Barbara, CA. Flexible work schedule can be negotiated with the manager; employees can work 5/8s, 9/80 or 4/10 work weeks. Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing. Must have a valid driver's license. MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2, “Personnel Security”. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Department of Energy Q Clearance (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4, “Workplace Substance Abuse Programs at DOE Sites,” will be conducted. Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709, “Counterintelligence Evaluation Program.” MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace. Annual salary range for this position is: $65,249.60 to $97,884.80. Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity. The Special Technologies Laboratory (STL) is in search of an Administrative Specialist II to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Laboratory Director and will support and work closely with all staff at STL. Key Responsibilities Assist the Lab Director and STL staff by performing a variety of general office management functions to support business and technical operations, processes, programs, and projects. Duties include, but are not limited to: Support the Lab Director's daily operations by scheduling meetings, relaying messages and information, and ensuring information flows smoothly between staff and the front office. Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel. Manage the STL operations calendar and oversee scheduling of STL's conference rooms. Support planning and logistics of large-group meetings at STL. Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed. Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder. Manage leadership orders of succession and send out delegations of authority. Ensure org charts, phone lists, and email distribution lists are updated regularly. Create staff meeting agendas and provide meeting minutes as directed. Contribute to and coordinate responses for a variety of tasks and reports. May create or edit policies, procedures, technical reports, correspondence, briefings and other written products in support of the STL mission. May perform business activities related to employee morale, awards and recognition, and community outreach. Exchange information and coordinate work with other administrative team members. Provide coverage for each other as needed during absences. Make recommendations for improving operations/processes, solving problems, and addressing issues for improving work group effectiveness. Other duties, as assigned.

Job Description Job Title: In-Home Staff Assist - Care Partner Compensation: $25 per hour About the Role: We are looking for compassionate and reliable Care Partners with at least 1 year of Dialysis machine experience to provide quality support for patients receiving dialysis in the comfort of their own homes. As a Care Partner, you will work closely with patients undergoing in-home dialysis, ensuring their environment is safe, they are prepped and supported for treatment, and that their overall wellbeing is monitored. You'll be matched with patients based on both skill fit and personality, and supported by a clinical team. Key Responsibilities: Conduct & Support patient setup for dialysis treatments (e.g., NxStage, Tablo or equivalent machines) Provide companionship, emotional reassurance, and schedule adherence Monitor safety and assist with light activities of daily living (ADLs) Maintain communication with clinic nurses and care coordinators Document any concerns or changes observed during support hours Qualifications: Prior experience supporting dialysis patients (home or clinical setting) Preferred: Familiarity with home dialysis machines Reliable, empathetic, and detail-oriented Strong interpersonal communication Must be dependable Must pass background check and vetting via Herewith platform What We Offer: Consistent weekly hours at $25/hour Stable scheduling tailored to the client's care plan Training support and placement assistance Work independently while being supported by a clinical care team

Join the Oxnard Branch as an Administrative Coordinator where you will perform broad administrative and provide staff support for the organization. Knowledge, Skills, & Abilities The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures Acquires and maintains a working knowledge of all administrative and/or operations positions to assist as needed. Run and review daily and weekly reports associated with responsibilities. This may include Accounts Receivable Aging, G/L trial balances, Sales Analysis reports, and Inventory usage and value reports. Receives lumber into inventory entering all associated costs including freight and milling crosschecking with Purchase Order. Make adjustments to inventory as necessary for milling and cycle counts. Enters inventory movement including purchase/sales orders and Vendor Debit/Credit memos in computer program as required. Check vendor invoices for accuracy and code for payment. Researches inventory issues. Maintain various reconciliations related to general ledger accounts, inventory clearing, and accounts receivable. Process all billing and invoicing to customers as required. May coordinate operations paperwork flow, insuring procedures and policies are followed. May certify current information for sub-haulers and outside service providers. May update price books/program reports Maintains communication with appropriate Managers to insure work quality and volume expectations are met. May provide for retrieval and archival storage of Company files and records. Assists in researching and facilitating development opportunities for self and team. Assists with safety programs, inspections, training, and reports and may participate in the Safety Committee Meetings. Orders and maintains supplies as needed for all departments. Perform other work related duties as assigned by supervisor and be flexible and adaptable to changes that will occur during the course of employment. Qualifications Education / Experience and Skills Associates Degree in related field or equivalent education or experience. Good working knowledge of PC software programs such as Microsoft Word, Excel and PowerPoint. Ability to model the Capital Values and to provide innovative solutions. Ability to produce high quality and accurate work. High attention to detail and comfortable with repetitive routines. Abilities Must be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday. Must be able stoop, kneel, crouch, or crawl 5% or less of the workday. Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday. Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday. Work Environment Work is performed indoors in a climate controlled environment. Our Benefits We are in the people business, we just happen to sell lumber... so you can have GREAT BENEFITS! Paid Time Off (Sick, Vacation, Volunteer Time Off) 9 Paid Holidays Medical, Dental, and Vision Insurance TeleDoc Best Doctors Company Paid Life and Disability Insurance Pet Insurance 401(k) Plan with Match Percentage Employee Assistance Program Hearing Services Tuition Reimbursement Smart Dollar Wellness Program through Vitality with program completion incentive towards medical premium

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Job Title: Admin Assistant Client: Medtronic Location: 125 Cremona Drive Goleta CA USA 93117 Pay: 15/hour depending on administrative experience Hours: 8am-5PM Monday-Friday Must have: Experience with Excel. Resumes must show that candidates have experience with Microsoft Excel. This is a contract to possible hire opportunity. Additional Job Responsibilities Include: Support the Quality Manager to complete records Update Excel spreadsheets and provide customer service over the phone Perform tedious data entry tasks Participate in meetings and projects as assigned Job Requirements High school diploma or equivalent At least 2 years of recent office administration experience required Strong knowledge in the use of MS Word and Excel Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

**Country:** United States of America ** Onsite **U.S. Citizen, U.S. Person, or Immigration Status Requirements:** The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance **Security Clearance Type:** DoD Clearance: Secret **Security Clearance Status:** Active and existing security clearance required after day 1 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. Raytheon Vision Systems (RVS) within Advanced Products & Solutions Strategic Business Unit is seeking an Administrative Assistant (Senior Coordinator, Admin) to provide high-level administrative support to multiple strategic programs within RVS. As an Administrative Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Program Managers, and Requirements & Capabilities team, as well as other employees across RVS. The Administrative Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within RVS. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This role is onsite in Goleta, CA. **What You Will Do** + Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. + Attention to detail is a must as multiple locations and time zones are employed. + Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones. + Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner. + Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences. + Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials. + Submit visit requests via approved Raytheon tools. + Process employee changes. + Attend meetings and other functions as requested. + Plan and coordinate on-boarding and off-boarding activities for employees. + Work with the admin team on various projects, as well as, assisting with improving processes where necessary. + Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement. + Build and maintain good business relationships with managers and administrative personnel. **Qualifications You Must Have** + Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience + Administrative or office support experience in roles involving general administrative or office support tasks + Experience with meeting coordination and logistics **Qualifications We Prefer** + Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports + Ability to respond quickly and effectively to non-routine requests and situations. + Ability to maintain confidentiality of information and data. + Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others. + Comfortable using technologies such as Zoom and SharePoint, Microsoft Office applications and open to learning new tools and technology **What We Offer** + Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation. + Relocation assistance is **not** available for this position. **Learn More & Apply Now!** + This position requires a security clearance. **DCSA Consolidated Adjudication Services (DCSA CAS)** , an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: ************************************************ + Location Info: + Goleta, CA: ************************************************************* **_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._** The salary range for this role is 58,400 USD - 111,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. _RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._ **Privacy Policy and Terms:** Click on this link (******************************************************** to read the Policy and Terms Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Dental Reception / Administrative Coordinator Oxnard & Camarillo, CA - Pediatric Dental & Orthodontic Practice Sugarbug Dental & Orthodontics is a well-established pediatric dental and orthodontic practice proudly serving Ventura County for over 16 years. With offices in Oxnard and Camarillo, our team is known for providing compassionate, innovative, and community-focused dental care for children and families. We are seeking a Dental Reception / Administrative Coordinator to join our growing team. This role is more than a traditional dental receptionist position-it's an opportunity to be part of a technology-forward, fun, and professional practice where you'll play an essential role in patient care and office operations. What You'll Do Welcome patients and families with warmth and professionalism Create a positive and engaging environment for children in the reception area Manage phone calls, emails, and patient communications Coordinate scheduling, appointment confirmations, and patient flow Verify insurance eligibility and assist with financial transactions, including posting payments Create and maintain accurate patient accounts Keep the reception area and front office organized and inviting Collaborate closely with clinical and administrative teams to ensure seamless patient care Take initiative on administrative responsibilities that support the success of the practice What We're Looking For Experience in dental administration, dental reception, or healthcare front office preferred Strong organizational and communication skills A compassionate, patient-focused attitude with families and children Bilingual (English/Spanish) preferred but not required Bachelor's degree preferred but not mandatory Comfort with technology and willingness to learn new systems A team player who thrives in a positive and professional environment Why Join Sugarbug Dental & Orthodontics? Established Reputation: Over 16 years serving Ventura County with trusted pediatric dental and orthodontic care Positive Team Culture: A fun, supportive, and professional environment where you'll feel valued Innovation & Growth: Technology-forward systems and opportunities to grow within the practice Community Impact: Be part of a practice that supports local schools and community programs Competitive Pay: $31,000 - $54,000 annually (based on experience and education), with growth potential If you're ready to advance your career in a supportive, innovative, and community-focused pediatric dental practice, we'd love to hear from you. Apply today and become part of the Sugarbug team!

**Be visionary** Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research. We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins. **Job Description** **Join Teledyne Imaging Sensors as an Administrative Assistant!** Are you ready to launch your career to the next level? Join our mission-focused team, where we value technical excellence, collaboration, and agility. We're the world's leading provider of infrared sensors for space, with customers like NASA, ESA, and the US Department of Defense. **What You'll Do:** + Provide administrative support to the Director of Engineering, technical staff, and business operations + Manage executive calendars, visitor requests, meeting logistics, and customer meeting coordination (room setup, IT support, catering) + Handle travel authorizations, arrangements, reservations, expense reports, and various internal requests (technical articles, IT services, shipping documents, vacation processing) + Support procurement and proposal processes, including purchasing office supplies, submitting purchase requisitions, and issuing product pool quotes + Coordinate new‑hire office setup and assist other administrative personnel as needed **What You Need:** + Well-developed interpersonal, communication and organizational skills + Ability to maintain accurate and detailed records with strong attention to detail + Capacity to make sound judgments and carry out appropriate courses of action in various situations + Ability to work on several task independently with minimal supervision + Advanced computer proficiency using Microsoft Office Suite (Outlook, Word, Excel & PowerPoint) + Exemplary ethics and business conduct and performs work cognizant of safe work practices + Associate's Degree in Administration or related field or equivalent education and experience + Minimum of seven (7) years of experience in a progressively responsible office environment role + **US Citizenship due to access restrictions** **What We Offer:** + Competitive Salary & Benefits Package + Health, Dental, Vision, and Life Insurance from Day 1 + Paid Vacation, Sick Time, and Holidays + 401(k) with Company Match + Employee Stock Purchase Plan + Educational Tuition Reimbursement + Fun Employee Events throughout the year **Why Teledyne?** Our infrared sensors are "Everywhere You Look" - from the James Webb Space Telescope to climate change studies. Join us and make a difference! Ready to take the next step? Apply now and become part of a team that's pushing the boundaries of technology and innovation. \#TS&I **Salary Range:** $44,500.00-$59,300.000 **Pay Transparency** The anticipated salary range listed for this role is only an estimate. Actual compensation for successful candidates is carefully determined based on several factors including, but not limited to, location, local regulations (such as minimum wage), education/training, work experience, key skills, and type of position. Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions. Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws. You may not realize it, but Teledyne enables many of the products and services you use every day **.** Teledyne provides enabling technologies to sense, transmit and analyze information for industrial growth markets, including aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, energy, medical imaging and pharmaceutical research.

Job Description Mission Hills, CA is seeking a full-time Administrative Assistant to join our office team. If you're organized, tech-savvy, and love making things happen behind the scenes, apply today! As our Administrative Assistant, you'll earn $25-$30 per hour, depending on experience. We're also proud to offer excellent company-wide benefits, including: Health Dental Vision PTO Life insurance Sales opportunities Commissions ECOLA SERVICES, INC.: OUR MISSION At Ecola Services, Inc., we believe success is a team effort, where we build the plan and work it together. As a leader in both non-chemical and traditional pest control solutions, we never walk away from a challenge because we have every tool in the toolbox to get the job done right. Our culture is all about growth and opportunity: we encourage our team members to go as far and be as much as they can, without limits. When you join Ecola, you're not just getting a job; you're stepping into a company that values your potential and rewards your hard work with competitive pay, excellent benefits, and a supportive environment where you can thrive. YOUR DAY As our full-time Administrative Assistant, you'll manage the president's Outlook calendar, coordinate meetings, and organize events like annual company meetings and home shows. You'll assist with Christian Radio Show scheduling using BibleGateway, handle HR onboarding, order supplies, prepare memos, manage property spreadsheets, and even help calculate commissions. From greeting visitors to leveraging AI tools and CRM systems like Maximizer, your day will be full of variety and impact. REQUIREMENTS High school diploma or equivalent Excellent interpersonal and communication skills Strong reading skills Great customer service and diplomatic skills Professional in appearance and demeanor Solid math skills Ability to multitask and prioritize effectively Proficient with computers and office equipment Prior administrative experience is helpful. ARE YOU READY FOR THIS EXCITING OPPORTUNITY? Join an office team that values your skills, supports your growth, and gives you the chance to make a real impact every day. Apply now and take the first step toward a rewarding career with Ecola Services, Inc.! Our initial application process is fast, simple, and mobile-friendly, so you can apply anytime, anywhere.

Job DescriptionBenefits: Competitive salary Free uniforms Opportunity for advancement Paid time off Training & development Servpro Ventura is hiring an Administrative Assistant! Benefits Servpro offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Description UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish. Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan* Supplemental insurance (within 30 days of hire date)* Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS : Hourly (Non-Exempt) HIRING RANGE : $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration . Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish . Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan * Supplemental insurance (within 30 days of hire date) * Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

The Administrative Assistant provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions. Responsibilities Greets and directs visitors. Schedules appointments and meetings. Answers phone calls and emails and responds or routes accordingly. Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files. Receives, records, and distributes packages and mail. Creates, distributes, and files reports for mailings, meetings, and other correspondence. Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash. Performs other duties as assigned. Qualifications High School Diploma or GED Certificate. One year of administrative support work experience. Intermediate computer proficiency utilizing Microsoft applications, email, and Internet. Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency. Native American hiring preference applies. Quality Orientation: Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality. Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals. Oral Communication: Shaping and expressing ideas and information in an effective manner. Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader. Location 100 Via Juana Drive Minimum Pay Rate $22.82 per hour Maximum Pay Rate $26.85 per hour