Executive assistant jobs in Santa Barbara, CA

At Intellistack, we're committed to revolutionizing the way organizations collect information, automate workflows, and create seamless digital experiences. Founded with the belief that work should be simplified, Intellistack has grown into a leading provider of powerful, no-code productivity solutions that help teams do more with less. Across thousands of organizations worldwide, our tools and platform empower users to quickly build custom forms, automate document generation, capture eSignatures, and streamline data-driven processes-all without needing to write a single line of code. With intuitive solutions that put power in the hands of everyday users, we make it easier to build, automate, and optimize processes at scale. Who We Are At Intellistack, we don't do status quo. We move fast, think deep, and build what's next-powered by people, supercharged by AI. We're a team of builders: curious, driven, and relentless about solving the real problem. Around here, feedback is fuel, clarity wins, and change is the default setting. If you're hungry to grow and ready to leave a dent, you'll fit right in. Who You Are You are a proactive, detail-oriented problem-solver who thrives in dynamic environments. You're comfortable balancing professional and personal tasks, and no job is too big or too small. You're flexible, warm, organized, and connect easily with people of all ages and positions. Guided by a supportive mindset and a strong customer service orientation, you anticipate needs before they arise and bring order to chaos with ease. You anticipate needs before they arise and bring order to chaos with ease. Above all, you're motivated by supporting others and helping the CEO focus on what matters most. What You'll Do As Assistant to the CEO, you'll provide essential support across both professional and personal domains. You'll work closely with the Chief of Staff and interact directly with the CEO to ensure seamless day-to-day operations. Your work will directly contribute to executive productivity and overall business flow. Manage and optimize the CEO's calendar, including meetings, travel, and appointments across multiple time zones. Prepare detailed travel itineraries and manage last-minute changes and troubleshoot issues during travel. Coordinate logistics for internal and external meetings and events, including those connected to CEO's role as Welsh Government Envoy to the United States. Monitor and prioritize incoming emails, calls, and requests. Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication. Proofread and format documents, presentations, and reports. Take detailed meeting notes. Prepare or gather background materials, briefings, and talking points for meetings and events. Manage expense reports, invoices, and reimbursements accurately and on time. Work closely with the Chief of Staff to support daily operations and keep key priorities on track. Track key initiatives, deadlines, and deliverables to ensure timely execution. Provide personal support, including errands, purchases, and planning for both personal and professional events. Serve as a trusted point of contact for both household and work-related needs, exercising sound judgment, confidentiality, and professionalism at all times. Maintain professionalism, discretion, and excellent judgment in all communications. What We're Looking For Strong organizational and multitasking abilities Excellent communication and discretion Flexible availability, this position is both in-office and hybrid Experience in using Mac systems, Google Workspace (Docs, Sheets, Decks, Calendar), and Slack for communication and collaboration. High level of integrity, professionalism, and emotional intelligence Bonus Points Experience providing high-touch support to an executive in a fast-paced environment Background in family support, household management, or hospitality Why You'll Love Working Here We blend flexibility with connection to create a work environment where you can thrive. We offer: Flexible PTO that empowers work-life balance Health and wellness benefits that support you and your family Professional development support, including a learning stipend to help you grow An inclusive, authentic community where your voice matters and you can be yourself We are a hybrid workforce with key hubs in Denver, Fishers (Indiana), Los Angeles, Toronto, and Krakow, Poland. While some roles offer flexibility in location, others may require proximity to one of our hubs. Wherever you're based, our approach is built on trust, collaboration, and doing what works best for our people and the business. Salary Range $70,000-$75,000 (based on skills, experience, and location) Intellistack is an equal opportunity employer, passionately committed to equitable hiring and boldly dedicated to diversity in our work and teams. We do not discriminate in employment opportunities or practices based on actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth, or related conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniformed service member status, disability, or any other characteristic protected by law. We strongly encourage individuals from all backgrounds - especially women, people of color (including bilingual and bicultural individuals), LGBTQ+ persons, and people with disabilities - to apply. Even if you don't meet every single requirement, you might be the right candidate for this or other roles.

Job Title: Executive Assistant I/II - Supporting CFO, DOFA and Executive Office Job Summary: Under supervision of the Chief Financial Officer (CFO), will perform person centered administrative, project management, and a wide variety of high-level support services primarily to the CFO and the Department of Finance and Administration (DOFA) and also to the Executive Office and Board of Directors. Uses acquired understanding of the organization and regional center system to effectively perform duties. Demonstrated ability to diplomatically handle highly confidential and technical material. Ability to effectively interact with all levels of employees, board members, and the public. Exercises sound judgment in matters involving major organizational decisions and future plans. Will plan, organize, and carry out own work with minimal direction. Reports To: Chief Financial Officer Primary Functions: * Assist CFO daily: receive and return phone calls and handle as appropriate; scan and mail letters and other documents; coordinate and schedule appointments and meetings; maintain CFO's calendar; receive daily mail, sort and distribute properly; make copies of and/or scan financial statements, handouts and other documents. * Assist with coordinating and preparation for all Board meetings and Board committee meetings. Prepare and edit minutes for the Administrative Committee, and provide all CFO handouts for the Board meetings, Administrative Committee and Vendor Advisory Committee meetings. * Coordinate the Board Audit Committee, Post-Retirement Health Trust Sub-Committee, to include developing agenda, working with chairperson to approve agenda and minutes, taking minutes during meetings and distributing to members, sending and managing related communications, keeping log of action items and following up with responsible parties, providing handouts, coordinating guest speakers and audio/visual or webinar requirements, and room set up/clean up. * Make travel arrangements through R&D Transportation for board members who are people served by the regional center. * Assist with coordination and preparation for all Directors' Staff and Town meetings. Communicate with Directors, Assistant Directors and Managers in local offices for staff meetings and vendors and community members for town meetings. * Assist Executive Assistant to the Executive Director with performing a variety of confidential administrative support duties for the Executive Director such as coordinating meetings and travel, and corresponding with staff, DDS, community agencies, persons served and families. * Provide information to the public in response to inquiries in accordance with the TCADD Board's California Public Records Act Policy to CFO and to the Executive Director, as required. Acts as liaison with CFO contacts and Executive Director contacts, as needed. Determines which questions or problems to route to the appropriate staff to assure resolution of issues in a timely manner. * Assist the Executive Director and Executive Assistant with various complaints, including responses, delegation to appropriate Director(s)/Assistant Director(s), maintaining log, following up and providing status report to Executive Director * Assist the CFO and Executive Director with administrative tasks related to legal matters including correspondence and communication with attorneys; reproduction of documents; review, approval and reconciliation of legal invoices; contract administration; coordination with TCRC's Records Supervisor; notary services; and legal filings. * Manage monthly credit card statements for all TCRC credit card holders and collect receipts. Follow up timely to ensure receipts or adequate documentation are Work with OPS Accounting Associate and Facilities and Purchasing Manager to reconcile invoices and receipts for accuracy. * Process new contracts, amendments, renewals, extensions and cover letters with CFO direction. Obtain signatures and distribute to contractor with copies to appropriate managers. Interface with contractors on contract status as necessary. Maintain contract database and contract filing Obtain Conflict of Interest statements and Business Associate Agreements from OPS contractors. * Assist CFO and Controller with coordination and preparation activities for the CPA annual financial audit and the bi-annual DDS fiscal audit. Act as a liaison for the auditors. Process audit letters and other audit documents requiring signatures. * Assist with completion of insurance applications, interface with insurance brokers and coordinate meetings. Keep insurance files up to date and organized. Request and distribute certificates of insurance. * Interface with Department of Developmental Services (DDS) on a variety of issues for CFO and Executive Director including but not limited to requests for information, coordinating meetings, providing responses or information. Main contact with DDS contracts administration staff for all DDS/TCRC contracts and amendments. Communicate with the Board President, obtain his/her signature on DDS contracts and amendments, send signed copies to DDS and maintain copies in DDS contract files. * Work with the CFO and Controller to obtain required signatures from board members, executive staff and DDS on bank signature cards, credit line agreements and other bank documents. * Manage the annual POS statement mailing, working with the CFO, IS staff, printer, mailing company, and support Provide follow up activities related to returned mail, change of addresses, and questions. * Plan, schedule and coordinate DOFA group meetings, retreats and other events with CFO and other DOFA managers. Prepare and distribute agendas, provide handouts, set up room, coordinate and communicate with speakers, take minutes, coordinate with personnel at offsite venues, order/pick up/layout refreshments, etc. * Participate in ongoing DOFA manager meetings, take notes and keep a log of action items. * Fill in for Executive Assistant to Executive Director during vacations, absences and on other occasions as the need arises. * Organize and maintain files regularly for CFO in compliance with established procedures and standards to ensure completeness, confidentiality, and easy retrieval. * Prepare accounting files for scanning; scan documents into databases; archive and purge files according to established policies and procedures. * Make travel arrangements for CFO and DOFA staff, as May assist other Directors with travel arrangements on occasion. * Compose correspondence, memorandums, electronic mail and other documents. * Develop and maintain documents, spreadsheets and other reports. * Update and distribute lists, rosters and other information documents as needed. * Assist with writing and revising various policies, procedures, plans and processes, including keeping a job notebook for the Executive Assistant updated. * May include occasional evening or weekend work. * Special projects and additional duties as assigned. Skill Requirements: * Prioritizes tasks and meets deadlines with minimal supervision. * Experience taking minutes, scheduling appointments and meetings and making travel arrangements. * Excellent interpersonal and customer service Positive and responsive attitude. Problem solver and works to identify positive solutions. Presents themselves in a professional manner at all times. * Excellent organizational and planning skills with attention to detail. * Demonstrates assertiveness and takes the lead in crisis situations. * Communicates with Adjusts communication to level of audience. Communicates openly and directly. Responds in a timely professional manner. * Understands authority and who needs to be involved in decision making; seeks appropriate approvals. * Demonstrates strong interpersonal skills, engaging effectively with diverse individuals and teams while promoting cooperative, solution-oriented outcomes. * Ability to work efficiently and handle multiple projects and tasks concurrently. * Thinks ahead, minimizing potential Proactive in identifying areas to improve. * Ability to accurately review invoices to ensure correct billing. * Ability to handle highly confidential and technical material and maintains utmost confidentiality of information. * Takes initiative to learn new systems and stay current in area of expertise. Minimum Qualifications: * Proficient with MS Office, collaborative platforms and computerized accounting systems. * Familiar working with financial reports, contracts, insurance and legal documents. * Knowledge of current standard office methods, procedures, practices, equipment. * Excellent business correspondence and customer service skills. * High school graduate with at least 2 years of college level courses or AA BA/BS preferred. * Five years relevant work experience including increasingly responsible executive or high-level administrative duties and support. * Prior experience supporting or working directly with a Board of Directors. Physical Requirements: Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone. Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position. Job Location: Santa Barbara Classification: Full-Time, Exempt salary, Confidential Starting Pay Range: $26.90 - $30.13/hourly (Full scale: $26.90 - $42.01/hourly)

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site's Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today. + MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more. + MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc. **Responsiblities** The Special Technologies Laboratory (STL) is searching for a Senior Administrative Specialist to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Deputy Director for Operations and will support and work closely with all staff at STL. **Key Responsibilities** + Assist the Deputy Director for Operations by planning and coordinating a variety of office management functions to support business and technical operations, processes, programs, and projects. Support other STL leaders as needed when other STL administrative team members are unavailable. + Prepare and submit standard administrative documentation in support of the STL mission using a variety of applicable software. Manage and organize official records and correspondence as needed, and in accordance with company policies. + Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel. + Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder. + Provide guidance and training to support personnel, students, interns, contractors and other personnel as required to complete assignments. + Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed. + Provide planning and administrative support to site visits, meetings, and other special events taking place at STL. + May perform business activities related to employee morale and recognition. + Exchange information and work with peers, both within and outside of STL, and work with outside agencies, customers, sponsors, and suppliers as assigned. + Contribute to and coordinate responses for a variety of tasks and reports. Perform tech editing duties as needed. + Perform other duties assigned by Management. + Contribute to recommendations for improving operations and processes, solving problems, and addressing issues for improving work group effectiveness. Participate in implementation of these improvements. + Perform other duties assigned by Management. **Qualifications** + Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures. + Effective verbal and written communication skills. Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers and suppliers, outside agencies and other external sources in a tactful, professional, and effective manner. + Must be able to work effectively in a multidisciplinary engineering and science team environment. + Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, Outlook, and Access) and other applications including accounting, analytical, and financial analysis software. + Capable of working within constraints of extensive policies, procedures, and various personnel and agency schedules. Able to apply knowledge and experience to accomplish goals where established procedures may not be specific, with some supervision. + Must be highly organized and able to develop specific goals and plans to prioritize, organize, and accomplish work efficiently. Must be able to work with only some direct supervision and utilize judgement to execute work assignments and resolve problems while meeting established deadlines. + Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources. + Experience in project proposal submission and performance in government contracting is highly desired. + The primary work location will be at the Special Technologies Laboratory (STL) located in Santa Barbara, CA. + Flexible work schedule can be negotiated with the manager; employees can work 5/8, 9/80 or 4/10 work-weeks. + Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing. + Must possess a valid driver's license. MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2 (**************************************************************************************** , "Personnel Security". If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. **Department of Energy Q Clearance** (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4 (*************************************************************************************************************** , "Workplace Substance Abuse Programs at DOE Sites," will be conducted. Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709 (************************************************************************************ , "Counterintelligence Evaluation Program." MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace. Annual salary range for this position is $78,832.00- $118,248.00. Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.

We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach. Responsibilities: - Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively. - Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation. - Organize catering and lunch orders for meetings, and make dining reservations as needed. - Prepare and submit expense reports, process credit card memos, and handle approvals. - Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication. - Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests. - Assist with personal tasks as required. - Support additional administrative projects and tasks to meet evolving business needs. Requirements - Minimum of 2 years supporting C-level executives or 4 years assisting Directors/VPs in a similar capacity. - Strong ability to anticipate needs and address them proactively. - Exceptional organizational skills, with the ability to prioritize and manage multiple tasks simultaneously. - Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Sheets. - Capable of making independent decisions and communicating them effectively. - Detail-oriented approach and ability to maintain confidentiality in all interactions. - Experience working in fast-paced environments and adapting quickly to shifting priorities. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Job DescriptionSalary: Negotiated ABOUT COMPAL We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers. OUR CULTURE We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love. ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions. Key Responsibilities Provide daily executive support including scheduling, calendar management, and travel coordination. Manage confidential information with the utmost discretion. Prepare presentations, reports, and correspondence for internal and external stakeholders. Coordinate meetings, including agenda preparation, logistics, and follow-up actions. Act as a liaison between executives, internal teams, and external partners. Assist with project management tasks, ensuring deadlines and deliverables are met. Handle expense reporting, invoice processing, and budget tracking as needed. Manage local office by keeping up with supplies, conference rooms, facilities. Interface with Regional and Corporate HR for the local site in Santa Barbara. Support special initiatives and company events. Qualifications Bachelors degree or equivalent experience preferred. 5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company. Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings). Exceptional organizational skills with keen attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities under tight deadlines. Professional demeanor, with proven experience handling sensitive and confidential information. Experience with general HR topics a plus Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus. Able to speak Mandrin is a plus Why Join Us Be part of a team shaping the future of mobility and automotive safety. Collaborative and innovative work environment. Competitive compensation and benefits package. Beautiful Santa Barbara office location with opportunities for career growth. TRAVEL: Less than 10% BENEFITS AT COMPAL USA Inc. Medical, dental vision and prescription drug insurance Life insurance Short- and long-term disability Excellent 401k plan with matching contributions Generous PTO policy Company paid holidays Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Paid time off Training & development Are you an EOS-minded operator stuck under a ceiling? Ready to be the second brain to a driven Visionary? We are a fast-growing, founder-led business in the home improvement space (flooring, cabinets, and more), looking for a high-capacity, entry-level Integrator who is ready to take the reins on operations and help scale this business with a direct path to becoming COO. This is not a glorified admin role. Youll be involved in: Managing daily operations and helping run L10 meetings Keeping the leadership team accountable Improving systems and execution across sales, fulfillment, and customer service Acting as a force multiplier for the Visionary (our founder) Supporting new initiatives like CRM rollouts, trade show planning, and SOP refinement We use EOS (Entrepreneurial Operating System) and are looking for someone already familiar with the model ideally from a company where youve seen a strong Integrator in action and are now ready to become one yourself. $65,000 $80,000 base DOE + bonus opportunities tied to increased sales growth and company milestones Santa Barbara-area preferred (some remote flexibility may exist for the right candidate) High growth, direct mentorship, clear path to senior role Ideal Candidate Has: At least 2+ years in an EOS company (in ops, admin, project coordination, or assistant roles) A deep hunger to move up and out of a support role into ownership of operations Natural follow-through and proactive execution instincts Confidence managing people, projects, and processes The ability to lead without a title and manage up when needed Bonus Add-on: Why This Is a Rare Opportunity: Youll work directly with the founder/visionary no middle management. Youll help build and scale systems that will impact real people, not just charts. Youll be groomed for an Integrator or COO-level role not just stuck in assistant land.

This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits. This pool may also be used to fill temporary vacancies at Moorpark and Ventura Colleges. There is currently one temporary position located at Oxnard College. WHAT YOU'LL DO Provide complex administrative secretarial support to the President, relieving the administrator of a variety of clerical, technical and administrative duties; coordinate between the President and the public, students, staff and other campus officials; assist in resolving issues as appropriate. E Perform complex and responsible administrative assistance duties requiring specialized knowledge of an assigned area of educational administration. E Review and proof files, forms, records, documents and contracts for accuracy, completeness and conformance to applicable policies, procedures, rules and regulations. E Assist the President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs. E Maintain current financial and budget information; monitor budget expenditures; post entries in account books, reconcile bank statements and make deposits as assigned, prepare, review and issue check requests as required. E Prepare items for Cabinet agendas and Board agendas; assure accuracy and completeness of material submitted. E Collect and compile statistical and financial data and other information for inclusion to special and periodic reports; prepare special reports as necessary; research information and establish appropriate formats. E Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. E Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to the faculty, staff, administrators, students and the general public. E Operate a computer to enter and retrieve data, maintain records and generate reports; prepare presentations; update and monitor budget, utilize word processing, database, spreadsheet, and other software required by position. E Take and transcribe dictation, including confidential material; prepare a variety of correspondence, memoranda, reports and other materials; compose and edit correspondence; record and transcribe minutes from a variety of meetings. E Open, route and sort mail; identify and refer matters to the President in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members. E Maintain a variety of complex files and records often involving materials of a confidential nature. E Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. E Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors and other outside organizations and the public. E Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E Train and provide work direction and guidance to others as assigned. Perform related duties as assigned. Any combination equivalent to: two years of college?level course work in secretarial science, office technology or related field, and four years increasingly responsible administrative assistance experience.

Requirements & Conditions of Employment Must be a US Citizen with an Active Secret security clearanceorability to obtain a Secret Clearance Advanced working knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook), MS Teams, and Adobe Acrobat Strong interpersonal skills, self-motivated, and a demonstrated ability to multi-task and work independently Strong administrative skills including data entry, call screening, type 60+ wpm, self-starter with the ability to multi-task. Strong written and verbal communication skills. Ability to communicate clearly and effectively. Working Place: Port Hueneme, California, United States Company : Sept 25 - Tria

Job DescriptionExecutive Assistant Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment #hc208567

About the Organization: The Foodbank of Santa Barbara County (FBSBC) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County. About the Position: We're looking for a dedicated Operations Assistant to support our Warehouse Supervisor in the daily operations at our South County Sharehouse facility. In this role, you'll assist with food distribution, collect and sort food donations, pack and label various products, and help maintain inventory control. Your attention to detail will ensure compliance with all health and sanitation codes while keeping our facilities and equipment clean and well-maintained. Day and Hours: M-F, 7:00 am - 3:30 pm (occasional overtime and Saturdays, as needed) Status: Full time (40 hours/week), Non-Exempt Salary: $21.00/hour, taxable, and paid bi-weekly Duties and Responsibilities: Enforce, support and carry-out Foodbank policies and procedures as they relate to the position. Maintain accessible and organized pallet placement in the warehouse and cooler/freezer. Assist Partner Services in meeting agency delivery needs, scheduling options, and general routing. Assist agency representatives with their pick up appointments, making customer service a top priority. Accurately field, pick, and stage multiple orders throughout the day. Accurately assist with inventory control activities, such as cycle counts and month end inventory. Actively participate in meetings relating to workplace and food safety as well as organization wide meetings and trainings. Pick up food donations from various locations for delivery to the Foodbank (as instructed). Ensure all food and non-food items are handled, stored and distributed in a safe and sanitary manner as per ServSafe Food Handler certification and Public Health Department requirements. Perform routine care and maintenance of Forklifts, Delivery Trucks, Buildings and Grounds. Assure sanitation and safety procedures are at required level of order and cleanliness in and around the warehouse. Perform other duties as assigned by the Warehouse Supervisor in order to satisfactorily complete Foodbank goals and objectives. Support periodic weekend and after business hour operations on a rotating assignment schedule. Operate Forklifts and Large Delivery Trucks as part of the distribution process of the Foodbank. Essential Skills & Experience: One year or more of related industrial warehouse experience and/or training in an industrial warehouse setting (retail storage and/or back-of-store experience not qualified). Experience driving Valid CA Driver's License and clear driving record. Strong organizational and time management skills. Experience with inventory control processes. Ability to work in a fast-paced environment, avoiding lag, lapse, or extended absences of on-duty job responsibilities. Ability to lift 50 pounds without assistance. Ability to stand, climb, balance, stoop, kneel, crouch, crawl, and taste or smell Able to pass a pre-employment background check, physical, and drug screen in compliance with applicable laws. Preferred Qualifications: Forklift Operator Certification. Previous high-level performance of customer satisfaction. Bilingual ability (English/Spanish). At the Foodbank of Santa Barbara County, we believe in taking care of our team members. We offer a comprehensive and competitive benefits package designed to support your health, professional growth, and overall well-being: Generous Paid Time Off: Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us. Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge. Health Insurance: Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank. Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes a 3% employer match. Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance. Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career. Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Varies Posted Date 09/03/2025 Salary Range: $29.07 - 29.07 Hourly Employment Type 6 - Staff: Per Diem Duration Indefinite Job # 26695 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to travel to various UCLA Health locations * Availability to work various days/shifts and occasional weekends * Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: * Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

About the Role The Administrative Assistant to the Garden Directors provides essential administrative, technical, and clerical support to department leadership, with a primary focus on the Directors of Horticulture/Operations and Conservation/Research - the Garden's two largest departments. This role requires exceptional organizational and interpersonal skills, strong attention to detail, and the ability to handle sensitive information with discretion. This is a full-time (40 hours per week), non-exempt, benefited position. A Day in the Life You'll be the go-to person who helps keep things running smoothly for our directors. Your work will ensure meetings are prepared, communication is clear, and projects move forward efficiently. Every day is different, but you can expect to: Keep schedules and meetings running seamlessly - from coordinating logistics and preparing agendas to taking minutes and ensuring follow-up items don't fall through the cracks. Be a trusted point of contact for directors, managing calendars, fielding routine emails and calls, and helping keep priorities in order, as requested. Handle sensitive information with discretion and professionalism. Support special projects that advance the Garden's mission, working with the directors . Keep administrative tasks humming - from processing invoices to scanning, filing, and preparing documents. Make sure internal meetings and events are set up for success. Schedule committee meetings and ensure they do not conflict with Garden wide events. Provide logistical support for programmatic committee meetings including managing invitations and attendance, technology, setup, note taking, and follow-up Work in partnership with the Conservation Department to complete the monthly WEX fuel bill Ensure the Board of Trustees are invited to Garden-wide events Respond to requests from the Senior Leadership team to submit invoices in Ramp. Running errands, e.g. snacks and drinks for meetings, as needed. What You'll Bring At least two years of administrative and clerical experience. Strong organizational skills with a sharp eye for detail and accuracy. Excellent time management; you're great at juggling priorities and meeting deadlines. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Top-notch interpersonal skills with the ability to communicate clearly, concisely, and professionally. A collaborative mindset - you enjoy supporting others and contributing to shared success. You're Someone Who Can Communicate comfortably with staff, leadership, volunteers, and external partners. Work independently while thriving as part of a team. Adapt quickly to shifting priorities in a fast-paced environment. Keep calm, focused, and detail-oriented while handling multiple moving parts. Requirements Certificates & Licenses Valid California Driver License with an acceptable driving record. Physical Functions Sit for up to two hours at a time; use computer and phone for extended periods. Stand and walk for extended periods, including on stairs and Garden trails. Occasionally lift and carry up to 40 lbs.; bend, squat, and perform other physical tasks. This role is 100% on-site and does not qualify for remote work. More About Us The Garden is a beautiful place to work! In addition to beautiful views, outdoor work environments include exposure to extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, wildlife, and sun exposure. Disclaimer: You must be able to perform the essential functions of the position satisfactorily, and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Santa Barbara Botanic Garden retains the right to change or assign other duties to this position.

Full Time, Buildings and Grounds Administrative Assistant $24 to $28, DOE Monday to Friday, 8:30 AM- 4:30 pm Under the supervision of the Director of Buildings and Grounds, will assist with general administrative functions and needs. Provides support answering phones, managing electronic work order system (WorxHub), and community parking program. * Answers all incoming calls in a professional manner using a telephone console or switchboard; locates individuals, takes messages as necessary; may receive/transmit fax messages; * Greets and gives directions or information to residents, personnel, visitors, guests and vendors; * Performs filing and general clerical duties; may type correspondence, reports and/or other assignments as directed by Director of Residential Care Services. * Responsible for updating and managing community parking program; * Responsible for issuing, tracking and creating reports of the maintenance work order system; * Prepares and distributes reports and material required for meetings as needed; * Keeps Director informed of all issues and concerns of residents, families or staff; * Orders office supplies and other department supplies as needed; * Maintains and updates files and reference materials; * Notifies Security of any problems or concerns; * Relates messages via two way radio and pager system As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU. HumanGood offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We also offer a Tuition Reimbursement to promote your career advancement. You can view more information about our total rewards at HGcareers.org. Come see what HumanGood has to offer!

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Job Title: Admin Assistant Client: Medtronic Location: 125 Cremona Drive Goleta CA USA 93117 Pay: 15/hour depending on administrative experience Hours: 8am-5PM Monday-Friday Must have: Experience with Excel. Resumes must show that candidates have experience with Microsoft Excel. This is a contract to possible hire opportunity. Additional Job Responsibilities Include: Support the Quality Manager to complete records Update Excel spreadsheets and provide customer service over the phone Perform tedious data entry tasks Participate in meetings and projects as assigned Job Requirements High school diploma or equivalent At least 2 years of recent office administration experience required Strong knowledge in the use of MS Word and Excel Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Objective: The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support. This position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations Manager, and contributes to a positive client experience. This is a part-time role offering 15 hours per week, located in Santa Barbara, CA. Core Responsibilities Include: Administrative & Operational Support Greet clients and visitors. Answer and route phone calls professionally. Manage incoming and outgoing mail, deliveries, and general correspondence. Assist with ordering office supplies and managing inventory of essential office equipment. Assist with documents, reports, and presentations for internal use. Assist with scheduling meetings, events, managing calendars, and coordinating office logistics. Assist with office errands as directed. Participate in process improvements and special projects assigned by leadership. Client Service Support Assist Commercial Lines Manager and Finance Operations Manager as directed. Assist with recording commissions and client payments. Collect necessary documents from clients for policy processing or renewals. Enter client information into the agency management system, ensuring accuracy and compliance. Deliver excellent customer service by addressing general inquiries and directing clients to the correct team members. Support the preparation and processing of insurance applications, endorsements, certificates of insurance, and other standard forms as directed by licensed staff. Contact marine clients about upcoming cancellations. Compile production reports. Work with marketing on new campaigns as assigned. Help track outstanding items needed for submissions or renewals. Special projects and other duties as assigned. Requirements: Education - High School graduate/GED required. Administrative experience in an office environment preferred. Professional, customer-focused mindset. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint. Ability to manage multiple tasks, prioritize, and meet deadlines. Effective communication and collaboration skills, both written and oral. Problem-solving and analytical skills, with attention to detail. Ability to maintain confidentiality and handle sensitive information. Must embody the Heffernan Habits as illustrated herein. Compensation: The hourly rate for this Internship is $20.00. More details can be found at **************************************** Heffernan Habits (Expectations): These are practices that represent our unique employee culture. Answer The Phone (And Email) : Communication is the foundation of success in life, work, and relationships. It begins with being present and responsive to both clients and colleagues. Listen to what is said and notice what goes unsaid. Have Fun : Fun is something we don't shy away from, and participation brings us together on many different levels. Take the time to know your colleagues and let barriers fall away. If we are happy and enjoy time together, we will do a better job for our clients and for one another! Be Respectful : Lend a hand, be kind, and smooth the path. Respect is the cornerstone of developing and maintaining strong relationships. Lead with humility, take ownership of your actions, and ease the way for others. We are in this together as a team, as a family, and as trusted advisors to many. Do Good : This is our core. We strive to do good for our clients, our community, and our planet. Celebrate & Value Our Differences : “Because You're Different”. It is our differences, when valued and amplified, that allow us to innovate, to learn, to connect, and to stand apart from the rest. Working Conditions: Work environment is indoors, sitting at a desk or standing for extended periods of time. Daily use of computers, keyboard, mouse, headset, printers, and other commonly used office equipment. This position may require flexibility to work hours outside of a regular schedule.

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS : Hourly (Non-Exempt) HIRING RANGE : $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration . Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish . Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan * Supplemental insurance (within 30 days of hire date) * Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Job Description UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish. Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan* Supplemental insurance (within 30 days of hire date)* Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

U.S. Citizenship is Required. Ability to qualify for a US Department of Defense security clearance required. Toyon Research Corporation is seeking an experienced, highly capable and personable administrative professional to support the company leadership and administrative team at our headquarters in Goleta, CA. Reporting to the President/CEO, the executive assistant will provide multi-faceted administrative support to our outstanding professionals at the forefront of company operations, executive initiatives, and business development. Toyon is an employee-owned small business, supporting defense sector clients with systems analysis, technology development and specialized manufacturing. This is a wonderful opportunity for a confident and dynamic Executive Assistant to build responsibility and independence in performing a range of tasks, and be rewarded with the trust and appreciation of fellow employee shareholders. Responsibilities Generate, review and transmit correspondence, charts, tables, reports, and presentations Manage and maintain files, databases and records associated with assigned tasks Maintain the company-wide event calendar Coordinate, organize and host meetings and events Provide proactive personal assistance to assigned staff, including travel arrangements, expense reports, and special projects as necessary Coordinate engagements and build corporate relationships with external parties (e.g., consultants, teaming and legal agreements) Requirements Minimum AA/AS degree or equivalent professional certification; Bachelor's degree preferred Minimum of 5 years of experience in an administrative assistant role, executive-level preferred Excellent references for similar roles Outstanding interpersonal and communication skills, written and oral Proficiency with computers, Microsoft Office Suite, e-signature tools (e.g. DocuSign), and other essential office equipment Ability and aspiration to learn new tools, systems and workflows as necessary Ability to work under minimal supervision, and exercise initiative and independent judgment while managing multiple and simultaneous priorities A keen attention to detail Ability to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality Valid driver's license and auto insurance Experience in aerospace, government contracting and/or engineering firms is a plus WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE! Competitive Industry Pay 100% Employer-Paid Medical Insurance Premium HSA with Employer Contributions Dental and Vision Coverage Options Paid Holidays Paid Vacation and Sick leave Company Funded 401(k) and Profit Sharing Plans Employee Stock Ownership Plan (ESOP) Life and Disability Insurance Paid Parental Leave Discretionary Bonus Eligibility The annual pay range for the Executive Assistant position is $65,000 to $105,000. The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate's education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment. Pay Transparency Nondiscrimination Provision Equal Opportunity Employer including Disability and Veterans Applicant Privacy Notice Learn more about our company in our latest video, We are Toyon. Ref #2538-M