Executive assistant jobs in Santa Fe, NM - 36 jobs

Requisition ID req35320 Working Title Executive Assistant Position Grade 13 UNM Los Alamos is seeking a highly motivated, detail oriented, and proactive Executive Assistant to serve as administrative support for the Chancellor. UNM Los Alamos is a branch campus located in northern New Mexico which serves the surrounding areas through higher education initiatives. We are a campus dedicated to supporting our community and growing our student population. This position will offer executive support to the Chancellor and other members of leadership who work to meet the needs of the students and advance the campus strategic goals. The ideal applicant should be organized, be able to prioritize through effective time management and work independently with initiative. They should support student success and understand the confidential nature of the work being done. This person should also have outstanding communication skills to work closely with internal departments and external stakeholders. See the Position Description for additional information. Conditions of Employment Minimum Qualifications High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Preferred Qualifications: * Demonstrated experience providing support for executive leadership * Advanced scheduling experience * Experience planning large-scale events * Knowledge of staff hiring procedures * Demonstrated self-motivation and a proactive, go-getting attitude, with the ability to work independently while consistently acting in the best interests of the University. * Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community * Advanced level experience with Microsoft Office Suite, specifically, MS Outlook, Word, Excel and PowerPoint * Records maintenance skills * Conflict resolution and/or mediation skills * Project management skills and the ability to resolve complex problems and issues Additional Requirements Campus Los Alamos Department Los Alamos Branch Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $4,236.27 - $5,950.53 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 1/22/2026 Eligible for Remote Work Yes Eligible for Remote Work Statement Remote Fridays with the rest of campus. Remote days are at the discretion of supervisor and business needs. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Applicants please provide: 1. current resume, 2. cover letter, 3. three professional references Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit ********************************************************** Refer to ********************************************************* for a definition of Regular Staff.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

QUALIFICATIONS: High School Diploma or a General Equivalency Development (GED) Certificate. Demonstrates positive attitude, interest, and motivation. Other qualifications determined to be necessary by the Board of Education. Requirements: Must be able to obtain a Level III Educational Assistant license Must have a minimum of an AA degree or be able to pass the Para Pro Exam. REPORTS TO: Teacher JOB GOAL: To assist the teacher(s) in achieving teaching objectives and managing the classroom. PERFORMANCE RESPONSIBILITIES: EDUCATIONAL Works with individual, small and large groups of students to reinforce learning and enhance skills, Checks notebooks, correct papers, and assists with administering assignments and make-up work as assigned by the teacher. Reads to students, listens to students read, and participates in other positive forms of oral communication with students. Assists with the supervision of students during emergency drills, assemblies, play periods and field trips. Alerts the teacher to any concerns specific to the student(s). Assists students in the library or media center. Helps students with their clothing. Maintains a high level of ethical behavior and confidentiality of information about students. GENERAL Serves as the chief source of information and assistance to any substitute teacher assigned in the teacher's absence. Operates instructional equipment used in the classroom. Helps the teacher create bulletin boards and other classroom learning displays. Collects and records the collection of money as assigned by the teacher. Assist with snack, lunch and bathroom procedures. Participates in in-service training programs, as assigned. Performs any duties assigned and deemed necessary by the teacher or principal TERMS OF EMPLOYMENT: salary and work year to be established by the Board of Education. EVALUATION: The performance of this job will be evaluated in accordance with provisions of the Board's policy on the Evaluation of Support Services Personnel.

Job DescriptionPosition Description: Senior Administrative Assistant (3 positions) (5 year position) Summary:Senior Administrative Assistants provide mid-level administrative support to managers and staff, ensuring smooth daily operations. Key Responsibilities:Support with confidentiality, scheduling, travel arrangements, meeting prep, and correspondence. Process logs, records, and administrative documents. Assist with supply management, visitor escorting, and office coordination. Qualifications:High school diploma and 5 years of administrative support experience. Proficiency in Microsoft 365 and federal administrative systems. Strong organizational and communication skills. Must meet DOE/NNSA background suitability requirements. Task Manager & Records Manager must hold a DOE/NNSA Q clearance. All staff must comply with DOE/NNSA security and suitability standards, including visitor access and badging. Must adhere to performance standards, such as accuracy (=9799%), timely record retrievals, and supply fulfillment (=95%). $25. 00 - $45. 00 Hourly

**What You Will Do** The Dynamic Structure Design, Engineering, and Vessel Operations Group (J-2) is looking for a motivated, customer service focused, and experienced Administrative Assistant. Reporting to the division office, the selected candidate will provide business and administrative support to the J-2 Group Office and collaborate with the division administrative support staff team. The ideal candidate should have excellent communication, organization, and problem-solving skills. While executing responsibilities, the selected candidate will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. They will work closely with the J Division Administrative Staff team in creating and maintaining a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed while serving as a point of contact and a resource for the J-Division members. Job responsibilities include but are not limited to: + Provide proficient calendar management for the J-2 Group Leader and Deputy Group Leader by independently coordinating commitments with appropriate contacts. + Administrative tasks such as creating and maintaining spreadsheets, tracking document expiration and review dates, keeping a well-organized group office, etc. + Coordinate domestic and foreign travel arrangements for J-2 staff, often on short notice. + Coordinate logistics, scheduling, and announcement of complex meetings and conferences. + Coordinate visits with internal/external participants. + Serve as a Professional Buyer. + Act as a resource to staff for established processes, procedures, and guidelines. **What You Need** **Minimum Job Requirements:** **Administrative Support** Advanced-level experience providing administrative support in a busy office environment requiring knowledge of rules and specialized functions, such as tracking action items, generating training reports, time keeping, procurement, records management, calendar management, domestic and foreign travel, onboarding new employees, visitor processing, accurate data entry and tracking, and meeting scheduling/logistics requiring considerable judgment, high degree of initiative and independent action. **Organization and Time Management** Demonstrated ability to organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Demonstrated record of dependability, availability, attendance, and punctuality. **Teamwork** Ability to work independently and collaboratively in support of the team/mission. Willingness to provide support wherever needed in a fast-paced customer service-oriented office. **Business Systems** Expert-level knowledge and experience with Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, Word, and Teams). Ability to learn and use other business systems used for personnel records, procurement, travel, financial information, etc. Ability to independently interpret data and information to produce professional products. **Communication** Excellent interpersonal, verbal, and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level. **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation. **Desired Qualifications:** + Knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. + Demonstrated experience using Oracle, Ariba, Concur, or other laboratory business systems. + Experience with foreign travel and JOWOGs. + Experience working in Microsoft Teams, Webex, or other conferencing and telecommunication systems. + Experience serving as a Professional Buyer. + Active DOE Q Clearance. **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Work Schedule:** This position is full-time, on-site, 5/8s or Schedule A. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** **For full consideration, submit a comprehensive resume and a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance:** **Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. *Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (********************************************************************************************* for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

A respected and rapidly expanding property management company with offices throughout New Mexico is seeking a sharp, dependable Administrative Assistant to join their Santa Fe team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting a team, and wants to grow professionally as the company continues to scale. This organization places a strong emphasis on service, communication, and operational excellence. They also promote a healthy work/life balance for the team. Compensation and Benefits $24 - 32/hour per hour, depending on experience Paid Time Off (PTO) Retirement plan Growth paths for internal advancement in property management, accounting, or expanded administrative responsibilities Location Onsite in Santa Fe, New Mexico What You'll Do In this key administrative support role, you'll provide direct support to property managers and ownership, ensuring the smooth operation of the office and assisting with property management duties. Responsibilities include: Managing and updating budgets, reports, and tracking spreadsheets Assisting with tenant applications and processing within 24 hours Preparing leases, renewals, and related documents Answering phones, greeting clients, and helping walk-in visitors Scheduling property showings and assisting with onsite visits Taking property photos and coordinating marketing efforts Tracking and following up on work orders with tenants, owners, and vendors Maintaining digital and physical filing systems Supporting internal communications and staff meetings Identifying and implementing ways to improve administrative processes Who We're Looking For The ideal candidate is detail-oriented, proactive, and eager to contribute to a growing, mission-driven company. 5 years of experience in an administrative role, ideally in a property management or real estate setting Proficiency in Microsoft Office, especially Excel and Word Strong organizational skills and ability to manage multiple priorities Excellent verbal and written communication skills A proactive, team-first attitude and ability to work independently Type of Employment Full-time Onsite Direct hire Equal Employment Opportunity The Hire Firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected status.

Salary $16.50 - $24.75 Hourly $34,320 - $51,480 Annually is a Pay Band C2 Posting Details * APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR Interviews are anticipated to be conducted within two weeks of closing date. Why does the job exist? The purpose of this position is to provide for appraising the accuracy, reliability, efficiency, and usefulness of selected facility's records, processes and internal controls as they relate to the facility audit operations and to the contractor scope of work. Additionally, this position will provide for the assurance of compliance with American Corrections Association (ACA), and other applicable standards through continuous operations monitoring. This position will provide coordination with reporting, research, and data entry related to the Federal Prison Rape Elimination Act (PREA). How does it get done? * Assists in collecting documentation from department heads on a quarterly basis in order to determine compliance with American Correctional Association Standards. * Assists in monitoring prison operations and provides reports on findings to the Inspector General. * Assists with completing compliance reports and provides findings to the requesting Department or Division. * Assist with scheduling, travel arrangements, and data entry for compliance related activities. * Prepare reports, spreadsheets, and entry of information into various database and record management systems. Who are the customers? * New Mexico Corrections Department (NMCD) * Adult Prisons Division and Internal Audits and Standards Compliance Bureau Ideal Candidate Experience in the following: * Compliance and/or audits * Processing and organizing paperwork and electronic documents * Microsoft Suite programs Minimum Qualification Eighth grade education. Employment Requirements Must possess and maintain a Driver's License. Pre-employment background investigation is required and is conditional pending results. Working Conditions Work is performed in an adult prison environment, and field setting which includes daily contact with adult offenders and or inmates. May be required to work odd hours, overtime, holidays, and weekends. Supplemental Information Do you know what Total Compensation is? Click here Agency Contact Information: Rebecca Hatch **************, ***********************, Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

The Executive Assistant to the Board of Regents provides high level administrative assistance and support to the members of the Board of Regents and oversees all office functions. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follow-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Duties And Responsibilities Serves as primary point of initial contact on any matter directed to the office by University and community constituencies; Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response; Performs complex and diverse administrative assistance duties for members of the Board of Regents; Posts official notices of meetings in accordance with applicable laws and regulations; Assembles and distributes meeting materials for members of the Board of Regents and university administration; Prepares or edits prepared minutes for regular and special meetings of the Board of Regents and its committees and oversees their posting/distribution; Provides members of the Board of Regents with information on rules, regulations, parliamentary procedures, and customs regarding the conduct of Board of Regents and committee meetings; Attends virtual and on-and offsite meetings of the Board of Regents; Implements and maintains a system of filing and indexing for official records and actions of the Board of Regents; Schedules appointments, meetings, and other commitments for individual members of the Board of Regents; Informs members of the Board of Regents of important matters arising in their absence and directs their attention to significant correspondence or matters requiring their attention; Screens telephone calls and visitors to the Board of Regents Office for urgency and nature of business; refers calls and visitors to appropriate staff/offices or personally responds to routine inquiries; Receives office mail and reviews items for nature of business and urgency; directs items to members of the Board of Regents and/or appropriate staff or personally responds to routine matters; Maintains files for individual members of the Board of Regents; Contacts public agencies, public officials, and members of the public on behalf of the members of the Board of Regents; and Assists in orienting new members of the Board of Regents by providing information on Board meetings and the business practices, procedures, and activities of the Board of Regents; Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Regents; Assists in the training and provides guidance to the student member of the Board of Regents in the protocol of Board of Regents membership and basic business practices and procedures; Makes transportation, hotel, business and social arrangements for members of the Board of Trustees traveling on university business and prepares and processes expense reimbursement claims for members of the Board of Regents; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Bachelor's degree in any field. Experience in Higher Education.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**What You Will Do** The Theoretical Division (T-DO) is seeking a highly organized, reliable and customer-focused Administrative Professional to deliver essential business and administrative support to a team of managers, scientists, postdoctoral researchers, and students. Reporting to the Staff Operations Manager, this position functions within a collaborative and fast-paced environment and requires exceptional communication skills, strong attention to detail, and a high level of professionalism. The successful candidate will support a broad range of administrative functions across the division and LANL support organizations, ensuring efficient operations and delivering responsive administrative support. The selected candidate will serve as the primary interface for the group office, providing administrative support to managers, staff, students, and visiting scientists. Key responsibilities include arranging travel, managing procurement actions, coordinating office functions, and serving as a central point of contact. Primary Responsibilities include but are not limited to: + Calendar management. + Handle incoming and outgoing correspondence, documents, and signature items. + Perform complex administrative tasks requiring independent judgment, attention to detail, and initiative. + Arrange domestic and international travel and process associated reimbursements. + Serve as the group timekeeper. + Act as the Designated Procurement Representative (DPR) and P-Card holder. + Prepare and track Guest Agreements and Foreign Visits documentation. + Maintain accurate and auditable office records; process, verify, and track administrative data. + Coordinate student package processing for summer students. **What You Need** **Minimum Job Requirements:** **Administrative Support** + Demonstrated proficiency providing administrative support in a complex and busy office environment with proven success of adaptability, flexibility, cooperation, and willingness to provide support wherever needed. + Demonstrated ability completing action items and tracking them to closure. + Ability to learn, understand, and follow institutional policies and procedures. + Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, timekeeping, guest agreements, student packages + Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions. + Experience utilizing tact, diplomacy, and discretion in dealing with sensitive and confidential information. **Communication Skills** + Excellent verbal and written communication, including strong proofreading and editing skills. + Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external. + Ability to compose clear, accurate correspondence and documents with attention to detail. **Organization and Time Management** + Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. + Demonstrated record of dependability, availability, attendance, and punctuality. + Demonstrated experience making decisions and resolving complex problems both independently and as a team member using judgment and creativity to determine the approach or action to take in non-routine situations. **Business Systems** + Proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Experience with procurement systems, including willingness to hold a corporate purchase card. **Leadership and Team Engagement** + Proven ability to foster teamwork and collaboration across groups. + Dependable, adaptable, and able to manage interruptions calmy and effectively. + Proven ability to build effective working relationships and networks. + Demonstrated ability to calmly manage interruptions and changing priorities; complete assignments with or without established procedures; and be available and dependable. **Education/Experience:** Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation. **Desired Qualifications:** + Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, Foreign Visits Tracking System, SharePoint, and MS Teams. + Experience with Concur or a similar business travel system and familiarity with government travel policies. + Experience with and knowledge of the Laboratory's visitor, guest, and foreign visits programs and process. + Knowledge of the Laboratory organizational structure and administrative support operations. + Active DOE Q clearance **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** For full consideration, submit a comprehensive resume and a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **No Clearance:** Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

The incumbent would serve as a half-time assistant to the Native American Social Work Studies Institute ( NASWSI ), providing administrative support to the Director. and half-time assistance to the Field Education Program, tasked with overseeing the field management software program, program calendar, organizational processes, and files. In addition, the incumbent is responsible for maintaining open communication among Field Education staff, and between other School of Social Work ( SSW ) faculty and staff, University Departments, students, off-campus field sites and the general public. Duties And Responsibilities Maintains, updates and improves the field management software and ensures proper access. Ensures maintenance of all applicable documentation for Field Education and NASWSI including: student files, agency files, contracts, purchase orders, and travel vouchers, to ensure documents are up-to-date and accurate. Establishes positive relationships with all students, staff, faculty, and the general public. Provides data entry, including but not limited to: field management software, CSWE (Council on Social Work Education) reports, RSVP lists, and RPSP reports. Plans, coordinates and sets up training, orientations, meetings, and special events, including but not limited to: CEU events, Field Orientations, Field Fairs and events/meetings for the NASWSI . Prepares reports, faculty contracts and travel vouchers, and purchase orders. May assist with monitoring of budget for NASWSI . Answers phones and responds to emails promptly. Assists in supervision of graduate assistants and work-study students as needed. Ensures all files and appropriate SSW and University student information is routed and completed in accordance to policy. Composes letters, memos, flyers, PowerPoint presentations, and correspondence. Takes minutes at meetings as requested. Coordinates work with other Field, NASWSI , SSW and University faculty and staff as needed. Provides administrative support to other SSW faculty and staff as needed. Assists the Field and Office Coordinators to coordinate class schedules, faculty teaching assignments, and classroom assignments for Field Education. Arranges appointments as needed. Maintains regular attendance and follows assigned work schedule. Performs other related duties as assigned. Physical Demands Repetitive hand motions and prolonged use of computer. Ability to see within normal parameters. Ability to hear within normal range. Must occasionally lift and/or move up to forty (40) pounds. Sitting for extended periods of time. Kneel, bend, and stoop. Preferred Qualifications Associate's Degree in any field. Experience in Higher Education. Experience working with Ellucian Banner.

**What You Will Do** The International Threat Reduction Group (NEN-3) within the Nuclear Engineering and Nonproliferation Division is seeking a highly organized, reliable, and customer-focused Administrative Professional to provide business and high-level administrative support to our dynamic team. In this role, you will serve as the first point of contact for the group, working closely with NEN-3 management, the staff operations manager, and NEN leadership. You'll support a broad range of administrative functions in a fast-paced, mission-driven environment and play a key role in ensuring the group's daily operations run smoothly. We are looking for a proactive problem-solver who anticipates challenges, handles sensitive matters with discretion, and communicates effectively across all organizational levels. This position requires someone who thrives working independently, balances multiple priorities, and demonstrates initiative, professionalism, and sound judgment. **What You Need** **Minimum Job Requirements:** **Organization & Time Management** + Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and shifting priorities. + Demonstrated dependability, punctuality, and consistent attendance. **Communication Skills** + Excellent written and verbal communication, including strong proofreading and editing skills. + Ability to compose clear, accurate correspondence and documents with attention to detail. + Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external. **Technical Proficiency** + Expert-level proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Ability to independently prepare professional documents and produce reports and presentations. **Customer Service & Interpersonal Skills** + Strong relationship-building and collaboration skills. + Ability to handle difficult interactions with professionalism, tact, and discretion. **Confidentiality & Integrity** + Experience handling sensitive or classified information, including Controlled Unclassified Information (CUI), with discretion and diplomacy. + Ability to work independently with minimal supervision, maintaining confidentiality and integrity at all times. **Problem Solving & Initiative** + Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, meeting logistics, and timekeeping. + Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions. **Adaptability & Flexibility** + Demonstrated ability to balance long-term projects with urgent requests and shifting priorities. **Leadership & Teaming** + Proven ability to foster teamwork and collaboration across groups. + Dependable, adaptable, and able to manage interruptions calmly and effectively. **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, the Foreign Visits Tracking System, badging and clearance systems, SharePoint, and MS Teams. + Experience with Concur or a similar business travel system and familiarity with government travel policies. + In-depth understanding of Laboratory organizational structures, operations, policies, and procedures. + Active DOE Q clearance **Work Environment:** **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: + PPO or High Deductible medical insurance with the same large nationwide network + Dental and vision insurance + Free basic life and disability insurance + Paid childbirth and parental leave + Award-winning 401(k) (6% matching plus 3.5% annually) + Learning opportunities and tuition assistance + Flexible schedules and time off (PTO and holidays) + Onsite gyms and wellness programs + Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. ***Eligibility requirements:** To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call ************** option 3.

The incumbent for this position provides administrative and operational support to the Director of Human Resources/Payroll and the staff. This position serves as the first point of contact providing excellent customer service by demonstrating a commitment to the University core values of excellence, responsiveness, diversity, and accessibility. Under general supervision, the Senior Administrative Assistant coordinates, oversees, and/or performs a wide variety of administrative support activities for an academic dean or department director. Assignments may be confidential in nature. Provides and coordinates staff and office support. Coordinates and plans special events and meetings. May serve on a variety of committees in a support capacity. Facilitates and administers the day-to day operations of the department or of a multi-faceted, self-contained operating unit/division. Develops and manages projects to help achieve the mission and goals of the director or department. Serves as the primary point of contact for internal and external constituencies. Leads and guides administrative support staff, may independently administer a defined program initiative or service operation for the unit. Duties And Responsibilities Provides support for the Director and staff of the office of Human Resources, to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues; Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilitates; takes minutes, and provides administrative support and follow-up on matters arising from meetings; Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate; Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding; Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources; Develops and manages projects to ensure efficient service and to achieve the mission and goals of the department; Serves as a primary point of contact between the office and internal/external constituencies; provides information and performs problem solving on a range of issues; Provides administrative assistance with student, faculty and/or staff searches, as appropriate, to include initiating posting job descriptions, logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation; Schedules and coordinates appointments and/or travel arrangements, and coordinates and oversees daily office activities; Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office; Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions; Carries out and coordinates administrative activities associated with operations of office and/or department. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities; Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops; May serve as Campus Security Authority as outlined by the Clery Act; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Associate's Degree in any field. Experience in Higher Education. Experience working with Ellucian Banner and/or PeopleAdmin.

**What You Will Do** We are looking for a highly motivated, professional, and customer-focused individual to provide strategic and administrative support to the Computing and Artificial Intelligence Division (CAI). Reporting to and working closely with the Staff Operations Manager, as well as the CAI management and administrative teams, this role supports a large group of scientists, postdoctoral associates, students, and visitors. In this role, you will provide day-to-day administrative support to the division staff, collaborating with various organizations, groups, and staff both within and outside CAI. The ability to work independently with minimal supervision, manage multiple priorities effectively, and handle personnel and sensitive matters with tact and discretion is essential. The ideal candidate will possess strong communication, organizational, and problem-solving skills and ability to perform complex administrative and office-related functions and activities requiring considerable judgment, high degree of initiative, and independent action. This includes coordination of domestic and foreign travel arrangements and reimbursements, multiple calendars and complex schedules, act as a timekeeper for division staff and students, handle sensitive information and/or classified matter including FVTS and CMPC responsibilities, serve as the designated procurement representative as well as a pcard holder, and may serve as the key/core custodian. **What You Need** **Minimum Job Requirements:** + Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management. + Expert-level knowledge of and experience with office-interfacing software packages. + Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Knowledge of governmental regulations and potential environmental impacts related to administrative practices. + Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations. + Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. + Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel. + Successfully demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. + Ability and/or demonstrated experience working with sensitive information and/or classified matter **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Proficiency in multiple LANL business systems (e.g., Oracle, Time and Labor, Concur, Ariba and computer software applications (e.g., MS Word, Excel, Outlook, PowerPoint, etc.) + Knowledge of, and experience in, executing simple and complex procurements, including subcontracts + Experience working with sensitive and/or classified information + Experience with LANL's visitor procedures + Active Q clearance **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year **Note to Applicants:** For full consideration, applicants must submit a comprehensive cover letter that addresses the key requirements of the position. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **No Clearance:** Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call ************** opt. 3.

This position is responsible for providing professional administrative support with all non-academic processes and is expected to become well-acquainted with the Counseling Program and its three concentrations in order to provide assistance to faculty, and prospective and current students. Additionally, the position calls for researching, prioritization, and follow-up on multiple issues and concerns addressed to the Counseling Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position. Duties And Responsibilities Operations: Oversee and coordinate the day-to-day activities of the office to include implementation of effective operating policies, procedures, and systems; Research and prioritize incoming issues and determine an appropriate course of action, referral, and/or response; Maintain confidential files for the office; organize and archive necessary departmental, school, and university records and files; Become familiar with the Student Handbook and all other university policies and procedures; Supervise work-study student(s); Department liaison: Provide assistance to faculty related to procedures for general operations between the Counseling Department and all other University departments; Answer routine telephone, e-mail, and in-person inquiries and direct individuals to appropriate academic and business departments; Calendaring & paperwork: Develop and maintain a calendaring system, and communicate semester and annual deadlines for department, school, university, and accreditation; Prepare Travel Requests, Vouchers, Purchase Requisitions, Checks Requests and other financial documents; Prepare Schedule Entry Forms and Schedule Change Forms; Follow textbook ordering process working with faculty and bookstore as necessary; Create and maintain progress files on students (application to graduation); Assist with preparation and tracking student documentation through the approval process with confirmation of completion; Data collection and processing Take minutes at committee meetings and maintain meeting documentation including a decisions log; Work with the appropriate offices to access data as needed for reports; Assist with gathering program data for departmental review, outcomes assessment, and accreditation; Maintain regular attendance; and, Perform miscellaneous job-related duties as assigned. Physical Demands - Repetitive hand motions and prolonged use of computer. - Ability to see within normal parameters. - Ability to hear within normal range. - Must occasionally lift and/or move up for forty (40) pounds. - Sitting for extended periods of time. - Kneel, bend, and stoop. Preferred Qualifications Bachelor's Degree. Experience in Higher Education.

**What You Will Do** Join our world-class team and contribute to a mission that supports national security at the highest level. In this exciting and dynamic role, you will work within the specialized field of Focused Experiments. Your responsibilities will include, but not limited to: + Managing day-to-day calendars and scheduling for the Group Leader and Deputy Group Leader + Coordinating the procurement of materials, parts, and office supplies + Reconciling orders and maintaining accurate purchase records + Managing and tracking the chemical inventory + Communicating key updates and milestones to the team + Supporting the group's operational efficiency and organization through proactive administrative support This is a great opportunity to work in a fast-paced environment where precision, communication, and organization are essential to success. **What You Need** **Minimum Job Requirements:** **Administrative Support:** Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management. Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Knowledge of governmental regulations and potential environmental impacts related to administrative practices. **Business/Computer Systems:** Expert-level Knowledge of and experience with office-interfacing software packages, such as Word, Excel, Outlook, PowerPoint, Adobe. Proficiency in business systems including but not limited to, learning management system, training portal, property inventory software, travel, and expense software. **Communication:** Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations. Proven ability to build effective working relationships and a strong, broad network across organizations beyond one's immediate group **Environment:** Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel. Successfully demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. Ability and/or demonstrated experience working with sensitive information and/or classified matter **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Proficiency with Excel and PowerPoint + Q Cleared + Familiarity with Laboratory organizational structure. **Essential Job Functions** (can perform with or without reasonable accommodation):Greet visitors and direct them to the appropriate person, schedule and manage the Group Office building locator and Group Leader's calendar etc. **Work Environment:** The work environment is a manufacturing type environment requiring Personal Protective Equipment in certain areas of the building. The Group Office is a typical administrative area with offices and cubicles. **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. *Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (********************************************************************************************* for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

Physical Demands Lifting a minimum of 30 pounds - Occasionally Standing - Frequently Walking - Frequently Bending - Frequently Squatting - Frequently Climbing - Occasionally Kneeling - Frequently Repetitive hand motion - Frequently Sitting - Frequently Prolonged use of computer - Frequently Minimum Qualifications Education: College student at NMHU enrolled with a minimum of six (6) credit hours High School Diploma or GED Experience: No experience to some clerical/office experience