Executive assistant jobs in Santee, CA - 310 jobs

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr

A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships. #J-18808-Ljbffr

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast-paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high-impact projects and initiatives. Key Responsibilities Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and meeting preparation Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues Lead and manage complex projects on behalf of executives, including cross-functional and global initiatives Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality Prepare executive-level presentations, reports, agendas, and briefing materials Act as a liaison between executives and internal teams, clients, and external partners Handle sensitive and confidential information with the highest level of discretion Support planning and execution of board meetings, executive offsites, and global travel logistics Qualifications Minimum of 7 years of experience providing direct support to C-level executives Bachelor's degree highly preferred Proven experience supporting executives in a global, multi-country environment Strong understanding of managing priorities across multiple time zones Demonstrated ability to manage complex projects and drive initiatives to completion Exceptional organizational, time-management, and problem-solving skills Advanced proficiency with Microsoft Office and collaboration tools Strong written and verbal communication skills High level of professionalism, judgment, and discretion Work Arrangement Hybrid schedule with 2-3 days per week in the office Salary: $120 - 130K + bonus

Axos Bank is seeking an Executive Assistant who will report to the CFO & CAO of Axos Financial, Inc. ( Company). This individual will perform general administrative duties for the CFO & CAO and accounting and finance department, including managing Executive Assistant, Executive, Accounting, Assistant, Staff Accountant, Business Services

Job Title: Executive Assistant / Office Manager Reports to: Chief Financial Officer Location: Carlsbad, CA (On-site 3 days/week; flexible hours; available after-hours or weekends for urgent travel needs) OUR COMPANY Jacob Stern & Sons Inc., a family-owned business with over 160 years of industry leadership, is known for its commitment to compassion, humility, and quality service. We offer a supportive environment where professionals are respected, and we provide specialty agri-chemical products worldwide. Join our team and make a meaningful impact. POSITION OVERVIEW We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide administrative support to the CFO and manage day-to-day operations of our Carlsbad office. This role requires professionalism, flexibility, and the ability to handle confidential financial and legal information. RESPONSIBILITES AND ACCOUNTABILITES Executive Support : Manage CFO's calendar, schedule meetings, and coordinate appointments. Arrange domestic and international travel, including flights, hotels, and ground transportation. Facilitate signatures for legal and financial documents. Prepare expense reports and assist with budget tracking. Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment. Office Management Oversee day-to-day operations of the Carlsbad office. Manage incoming and outgoing mail and packages. Deposit checks and maintain basic office accounting records. Ensure office supplies and equipment are stocked and functional. Administrative Tasks Organize and maintain electronic and physical files. Assist with meeting preparation, including agendas and materials. Support special projects and ad hoc requests from the CFO. Draft correspondence and professional communications. Other Duties Maintain confidentiality of sensitive financial and legal information. Serve as point of contact for vendors and service providers. KNOWLEDGE ABILITIES AND SKILLS DESIRED High school diploma or equivalent required; college coursework or degree preferred. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams). Excellent organizational skills and attention to detail. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Strong written and verbal communication skills. High level of discretion and professionalism. Experience handling travel arrangements and expense reporting preferred.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! Essential Duties and Responsibilities Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments. Answers questions about the organization and provides callers with directions to, and information about, events at the facility. Monitors and welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and directs visitors as needed. Assists General Manager and department directors with general administrative support as required. Specific administrative assistance is required relative to event preparation, data entry, and data gathering tasks. Performs Cisco/Cox telephone system operations, updates, and functions. Maintains conference room calendars. Orders, receives, and maintains office supply inventory. Receives, sorts, and routes mail and the general inquiry inbox. Understands features, maintains paper tray supply, and assists users with fax, copy machines, and printers. Sends, retrieves, and routes faxes. Maintains and updates the current supply of fax cover sheet forms. Creates memos, correspondence, and develops reports, projects, and other documents when necessary or when directed by the General Manager or other department heads. Sort invoices and distribute them when necessary to the appropriate managers for approval. File event folders and back up documentation in appropriate files. Assist on-site during events as necessary. Performs other administrative duties as needed, including preparing file folders, filing, typing, photocopying, and collating. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be 18 years of age or older. Education and/or Experience High School diploma or G.E.D. Minimum 2 years related experience and/or training; or an equivalent combination of education and experience Additional experience may be substituted for education. Skills and Abilities Excellent organization skills. Ability to prioritize and manage multiple projects simultaneously. Good written, verbal, and interpersonal skills required; ability to interact with all levels of staff, including management. Professional presentation, appearance, and work ethic. Knowledge of Microsoft Office, including Excel, and must be able to learn the Maintenance Manager software program. Ability to work with limited supervision and as a team member. Requires ability to work events plus flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours. COMPENSATION Competitive wages, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and 401k plan. Salary Range: $23.00 - $26.00 per hour WORKING CONDITIONS Location: On Site - Pechanga Arena San Diego PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

This position supports the sales and customer service departments through general administrative activities and systems, ensuring company processes are timely and accurate while adhering to financial policies. Responsibilities + Assist with sample parts requested by the Sales team. + Verify and ship sample orders created by the Sales team. + Create and send sales quotes to customers. + Facilitate new customer documentation. + Create and manage Loaner Orders. + Provide accurate order and shipment information. + Create detailed itineraries for each sales representative. + Book travel for the Sales team, including airfare and hotels, for training, customer visits, and tradeshows. + Manage bookings for tradeshows, exhibits, and tabletop events. + Process and coordinate shipments for tradeshow events. + Ensure all required parts are included in shipments and delivered on time. + Communicate part and quantity needs to the warehouse in a timely manner. + Confirm post-event logistics, including return shipment coordination. + Upload attendee information, employee bios, and presentations to the tradeshow portal. + Input company details and ensure all required documentation is submitted. + Identify booth furnishing needs via the Exhibitor Services portal and communicate with Purchasing. + Maintain a calendar to track tradeshows, travel, and hotel bookings, including room block opening dates. + Develop a system to track team members' locations during travel. Essential Skills + Minimum 3 years of experience in a sales support, customer service, or administrative coordination role. + Strong verbal and written communication skills. + Proficient in Microsoft Office, including Word and Excel. Additional Skills & Qualifications + 3 years of Administrative Experience. + Experience with aspects of Customer service. Job Type & Location This is a Contract to Hire position based out of Carlsbad, CA. Pay and Benefits The pay range for this position is $30.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carlsbad,CA. Application Deadline This position is anticipated to close on Jan 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Administrative Assistant will provide office administration services in a fast paced. Requirements: - Previous administrative support experience Promote safety throughout the branch. Process local accounts payables to vendors. Present a professional image to our customer through personal appearance and overall branch cleanliness Assist in all aspects of inside office sales support. * Perform other clerical support duties Correspondence to clients.Apply now!

Job Title: Department Assistant (SAP and order processing experience) Schedule: Day shift (9/80 available) We are seeking a detail-oriented Department Assistant II to support daily administrative and operational functions in a fast-paced, onsite environment. This is a temp-to-hire opportunity ideal for an entry-level professional looking to grow within a regulated manufacturing setting. Responsibilities: Support finance, purchasing, HR, or project teams with administrative tasks Prepare and maintain confidential reports, records, and presentations Track data, timelines, and departmental activities Respond to routine internal requests and provide accurate information Qualifications: 0-2 years of administrative or office experience Strong organizational and communication skills Proficiency with MS Office; SAP and order processing experience is a strong plus

Job Title: Administrative Assistant Pay: $18.50/hr The Data Entry Clerk, Manufacturing will work closely with all of the Manufacturing teams to understand and streamline Manufacturing production processes. This position will be responsible for processing production orders, creating labels for Quality Control (QC) samples and bulks made by the Manufacturing teams, working closely with inventory controllers to create Bin locations for purified and conjugated bulks and maintaining their accuracy, and reviewing, verifying, and scanning/attaching batch records into Enterprise Resource Planning (ERP) system. This position will also be responsible for helping the Inventory and Planning teams to resubmit re-test samples and will perform other duties as necessary. Skills: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter relevant manufacturing data into ERP systems to help complete production orders and create production labels. Assist with batch records; review, verify, and scan batch records. Assist manufacturing teams with a variety of administrative tasks. Generate weekly and daily electronic reports. File and maintain data printouts. Maintain sample and controls inventories. Perform job duties under ISO requirements and follow SOPs and/or work instructions. Other projects or responsibilities as required. Education and Experience: High school diploma (or GED) with 6 months of data entry experience; Or associate's degree in a science or related field; Or Biotechnology Certificate.

About the job Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time weekends, in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay $25/hour

Back to jobs Executive Assistant, CEO Corona del Mar, California, United States Apply Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal - not via social media or text message. We do not conduct interviews via instant messaging. About the Role The Executive Assistant is the primary manager of the CEO's time and operational cadence, and a central coordination point for the Executive Team's rhythms. The purpose of the role is to improve the performance of the company by greatly contributing to the CEO's daily effectiveness and efficiency and keeping him focused on the company's highest impact priorities while maintaining a sustainable work life. This role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity while serving as the gatekeeper, internal communications hub, and organizational backbone for the CEO and Executive Team. Your Area of Focus * CEO Time Management * Proactively manage and maintain the CEO's complex schedule, prioritizing internal and external commitments to align the CEO's time with the leadership team rhythm and the strategic goals of the business. * Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance. * Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion. * Operating Rhythm Management * Drive the scheduling, coordination, documentation, and continuous improvement of the company's Operating Rhythm, or the system of meetings and other events used to drive execution. * Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc. * Plan and coordinate monthly Town Halls, including agenda design, content collection, slide ownership, and day-of execution. * Draft and send clear, concise communications and recap emails for leadership and company-wide meetings. * Own note-taking and action-item tracking for key executive and leadership meetings; follow up with owners to drive accountability. * Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events. * Maintain shared folders, decks, and templates for executive and leadership materials, ensuring version control and accessibility. * Logistics & Travel Coordination * Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support. * Coordinate Board meetings (in-person and virtual), including schedules, catering, and meeting support. * Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation. * Process expense reports, manage invoices and track CEO's office budget with a high degree of accuracy and confidentiality. * This role requires minimal domestic travel (approximately 4-6 times per year), primarily for Executive Offsites, Sales Kickoff events, and President's Clubs. Flexibility to attend these offsite events is highly valued. The candidate is required to be based in Orange County, CA. * Office & Operations Management * Serve as the primary point of contact for the CDM Office: facilities, vendors, building access, and basic maintenance coordination. * Oversee office supplies, snacks, drinks, and meeting hospitality to ensure a well-run, welcoming environment. * Support simple operational programs (e.g., internal boat/amenity reservations, office equipment service approvals). * Handle light personal support and administrative tasks for the CEO on occasion to help him maximize his focus on the business. Your Professional Qualifications * 5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment. * Impeccable organizational and execution skills: demonstrated ability to proactively anticipate needs, manage complex event logistics (e.g., QBRs, Offsites, Town Halls) and handle the high volume of work with flawless execution across executive support and office operations. * Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information. * Exceptional and precise communication: Required for managing highly sensitive, executive-level correspondence (emails, texts, and verbal conversations) with investors, the Board of Directors, key industry contacts, and internal executives. * Must possess the intellectual and emotional intelligence to adapt communication styles, ensuring every interaction reflects positively and appropriately on the CEO and the company. * Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools. * Aligned with the company's values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO. (For Recruiter use only) #LI-EM1 #LI-Hybrid In compliance with California's pay transparency laws, the compensation range for this position will be provided and may include an hourly rate, annual salary, or On-Target Earnings (OTE), depending on the nature of the role. The specific compensation structure and detailed range will be discussed with qualified candidates during the initial talent screen. Remote Pay Range $140,000 - $150,000 USD About Tebra Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra. Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we're building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today. Our Values Start with the Customer We get to know our customers - and their patients - and look at the world through their lens. Keep It Simple Healthcare is too complex. We aim to simplify it for everyone. Stay Entrepreneurial We reject the status quo and solve problems with creativity, perseverance, and a bias to action. Better Together We are diverse, humble, and collaborative. We put the team first and win together. Celebrate Success Life is short and joy is underrated. We take time to have fun and celebrate success. Perks & Benefits United States: In addition to our healthcare benefits, we also offer amazing perks! Need work from home basics? We offer a discount through Dell! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for a great workout, or TelusEmployee Assistance Program to find mental health resources, along with other resources for everyday occurrences. Costa Rica: To assist with all of life's needs, Tebra also offers a wellness and childcare subsidy and a University/Education discount! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for access to health and fitness apps, or Telus Employee Assistance Program to find mental health resources, along with other resources for everyday occurrences. Compliance & Privacy Disclosures NOTE: Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: ******************************************************************** If you would like to report a fraudulent Tebra job posting, please contact us at *************************** and consider reporting your experience to the FBI's Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too. As part of our commitment to a fair and efficient hiring process, Tebra utilizes BrightHire, an interview intelligence platform, for our phone and video screenings. This technology records and transcribes interviews to help us ensure consistency, reduce bias, and make more informed hiring decisions. By applying for this position, you acknowledge that your interview may be recorded. Create a Job Alert Interested in building your career at Tebra? 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Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE helping people stay organized and responsive? Do you want to work for a company that cares about you and listens? Are you a planner and strong writer? If you answered “YES” to any of those questions, keep reading and apply today! Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be a proactive, detail-oriented, team player with great energy, a positive attitude, and an appreciation for Cheer's employee-centric environment. Knowledge of home health care and sales would be a great plus. Requirements Minimum of 5 years of experience in an EA role Home and Health Care experience, preferred Knowledge of sales and relationship building is preferred Comfortable completing routine tasks, working at a steady pace, producing consistent results Fantastic organizational and communication skills Calm, patient, composed Strong writing and grammar skills Positive, upbeat attitude that looks for the best solutions to problems Strong computer skills Flexible and willing to take on a wide range of projects Calendar and schedule management Planning and executing special projects and events Assist with managing emails and phone calls Willingness to order/pick up lunch or jump in with whatever is needed with a rapidly growing company Flexible hours as business needs dictate (work/life balance is valued) Willingness to assist other members of the senior leadership team as time permits Bachelor's degree Pass Live Scan Fingerprint Clearance (LIC 9163) Proof of Negative TB results Benefits Fun, collaborative work environment Supportive management team Health, vision, and dental insurance options 401(k) company match at 4% ALL office employees participate in the company bonus plan Career advancement opportunities The expected salary range for this position is $80,000 - $100,000 annually, with the final compensation dependent on experience and qualifications.

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. Location: On-site Carlsbad, CA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. What Will You Do? Join Thermo Fisher Scientific's BioProduction Group as a Senior Executive Assistant supporting the Senior Vice President and President of the BioProduction Group and Corporate Accounts. In this role, you'll serve as a trusted partner to the SVP, ensuring efficient coordination of their daily activities while contributing to the company's mission of enabling customers to make the world healthier, cleaner and safer. Our BioProduction Group is at the forefront of biomanufacturing, supporting hundreds of on-market drugs, including half of the world's top-selling biologics and thousands of molecules in clinical studies. We empower biomanufacturing customers to accelerate the development and production of life-saving vaccines and therapeutics, driving advancements in global health. Based in Carlsbad, CA, you'll be part of a dynamic team that's making a significant impact on global health. You'll manage complex calendars, coordinate global travel, and facilitate high-level meetings while exercising discretion with confidential information. This position offers the opportunity to collaborate with stakeholders across our global organization, manage special projects, and make meaningful contributions to executive initiatives that drive business success within the BioProduction Group and BPG Group Office. How Will You Get Here? Advanced degree plus 3 years of experience, or Bachelor's degree plus 5 years of experience in executive assistant role, with at least 4+ years supporting C-level or senior executives. HS Diploma required. Preferred Fields of Study: Business Administration or related field Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams) Strong experience managing complex international travel arrangements and visa requirements Exceptional organizational and time management skills with ability to handle multiple competing priorities Superior written and verbal communication abilities with excellent proofreading skills Demonstrated ability to exercise discretion with confidential and sensitive information Experience coordinating global meetings and events across multiple time zones Demonstrated ability to solve problems independently and creatively Strong interpersonal skills to interact professionally with all levels of staff and external stakeholders Experience with expense reporting and vendor management Availability to provide occasional after-hours and weekend support Proficiency with Workday and Concur systems preferred Ability to anticipate needs and address challenges proactively Demonstrated leadership skills in coordinating with other administrative staff Professional and adaptable with a collaborative approach What Sets This Opportunity Apart? Join a globally renowned company at the forefront of scientific innovation. Collaborate with a team of ambitious professionals who are passionate about making a difference. Contribute to the success of a company that is dedicated to improving human health and well-being. Work in a dynamic and fast-paced environment where your skills and contributions will be valued. Access opportunities for professional growth and development within the organization. At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know. Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer. Apply today! **************************** Compensation and Benefits The salary range estimated for this position based in California is $100,000.00-$140,000.00. This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes: A choice of national medical and dental plans, and a national vision plan, including health incentive programs Employee assistance and family support programs, including commuter benefits and tuition reimbursement At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount For more information on our benefits, please visit: *****************************************************

Company: UNFOLD Agency UNFOLD Agency is seeking a seasoned Executive / Personal Assistant to support our co-founders and leadership team in a dynamic, fast-paced creative environment. The ideal candidate has prior experience supporting executives and an interest in digital, social media, film, television, and gaming. This role blends executive support, office management, and personal assistance, offering a unique opportunity to work closely with leadership while gaining insight into how a top creative agency operates. To succeed here, you'll need not only strong organizational skills but also grit, adaptability, accountabilty and thick skin-we're looking for someone who can stay calm under pressure, pivot quickly, and handle competing priorities with confidence. What You'll Do C-Suite Support (20%) Provide assistance across departments and projects. Manage expense reporting and project billing. Coordinate personal and client gifting. Assist occasionally with production and filming events Administrative Support (40%) Heavy calendaring / travel scheduling for two founders Maintain office inventory: snacks, drinks, and supplies. Ensure office cleanliness and organization, including kitchen/restrooms. Manage shipping, receiving, and mail processing for the office and founders. Oversee office facilities, maintenance, and vendor relationships. Personal Assistant (40%) Maintain both professional and personal calendars for the co-founders. Coordinate household repairs, projects, and vendor payments. Provide occasional pet care when founders are away. Run personal errands as needed. Oversee maintenance and cleanliness of founders' vehicles. Arrange team lunches and office catering for events. Provide weekend support when required. Qualifications What You'll Bring 4+ years of executive or personal assistant experience, with direct executive support strongly preferred. Proficiency in Mac, Google Suite, and technology troubleshooting. Strong problem-solving skills and ability to anticipate needs. Thick skin, grit, and resilience-able to thrive in a demanding, fast-moving environment. High adaptability and a proactive, solutions-first mindset. Excellent organization, multitasking, and prioritization abilities. Detail-oriented with excellent follow-through. Tech savvy, with general knowledge of tech setup and maintenance. Ability to translate direction and feedback into effective action. Comfortable with light physical tasks (lifting up to 30 lbs). Flexibility to work nights and weekends as needed Additional Details Location: Must be based in the Los Angeles metro area, ideally West Los Angeles. Schedule: Daily in-person attendance required at our Playa Vista office. UNFOLD OFFERS Competitive Medical (subsidized), Dental and Vision Plan Offerings 401(k) Comprehensive List of Paid Holidays Flexible Time Off (FTO) Policy Partial Mobile Phone Service Reimbursement Generous Supplemental Maternity, Parental Leave Policies Budgets for Professional Development and Growth Numerous Company-Sponsored Events / Activities throughout the year Fully Stocked Kitchen in a Pet-Friendly Office! An Environment that Fosters Growth and Upward Mobility! At UNFOLD Agency, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability - or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment

Our growing Intellectual Property (IP) team at Procopio is seeking a detail-oriented and proactive Senior IP Assistant or Patent Paralegal to join our dynamic group in our Orange County, Del Mar Heights, or San Diego offices. This role works closely with attorneys, staff, and clients and supports a broad range of patent prosecution and portfolio management responsibilities. Key responsibilities include: * Preparing, filing, and prosecuting U.S. and foreign patent applications, including provisional, non-provisional, PCT, and national-stage filings. * Managing patent prosecution matters from filing through allowance, issuance, and maintenance. * Coordinating with foreign counsel on international patent applications and responding to filing and prosecution requirements. * Drafting and filing USPTO documents, including responses to Office Actions, Information Disclosure Statements (IDS), amendments, and formalities. * Corresponding with clients regarding USPTO and foreign patent office communications, deadlines, and status updates. * Managing an active patent prosecution docket and working closely with supervising attorneys and docketing teams to ensure compliance with deadlines. * Assisting with post-issuance matters, including maintenance fee payments, patent term adjustments, and portfolio reporting. * Supporting due diligence, patent analytics, and portfolio management projects as needed. This individual will also track and enter time spent on billable projects and assist with other billable and non-billable tasks as requested, including providing coverage for teammate absences. Our strongest candidates take initiative and demonstrate exceptional follow-through. The IP team collaborates closely, and a positive, professional, and team-oriented approach is essential. If you take ownership of your work, deliver high-quality results, and are committed to excellent client service, we encourage you to apply. Ideal candidates have 4+ years of law firm experience with a focus on patent prosecution, Life Sciences experience a plus. Strong proficiency in MS Office (especially Excel) and experience using online research tools and IP databases are required. Familiarity with USPTO patent systems such as Patent Center, PAIR, EFS-Web (legacy), and MyUSPTO is strongly preferred. Experience with foreign patent filings and coordination with international counsel is a plus. We offer significant bonus opportunities for Paralegals and IP Assistants at all experience levels. Typical salary ranges from $75,000 - $120,000 annually, depending on experience. If your compensation expectations fall outside this range, we still encourage you to apply. Procopio, Cory, Hargreaves & Savitch LLP's was again named to the U.S. News - Best Lawyers Best Law Firms list, with the Patent Law group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners, Martindale-Hubbell, and Super Lawyers. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Job Description: The Qualcomm Corporate R&D division is looking for an experienced Assistant to VP who can join a rapidly growing and dynamic organization. Qualcomm Corp R&D was team was at the core of Qualcomms innovations in 3G, 4G and 5G. Today, those innovations continue, with a primary focus shifting to AI which some describe as the 21st century version of electricity it will become so important to us, we cant live without it. Corp R&D has responsibility to delivery AI software solutions across our entire chip portfolio from the smallest IoT device to the largest cloud device. We complement that with leading edge, award winning fundamental research in AI, and advanced compiler and optimization techniques. In this role you will work with key leaders in Corp R&D and their direct reports to enable them to be more efficient and effective in their roles. Tasks will range from daily calendar management to travel arrangements and expenses, coordination of group events, seminars and the like. PRINCIPAL DUTIES AND RESPONSIBILITIES: Provides complex assistance and support to a VP of Engineering and other dept VPs and Sr. Directors Acts as an information source for departmental/company policies and procedures Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures. Minimum Qualifications * High School Diploma or Equivalent and 8+ years of Administrative Assistant experience, or Bachelor Degree and 6+ years Administrative Assistant experience * 3+ year of work experience in role requiring interaction with upper management. Comments for Suppliers: Onsite critical - open to a hybrid schedule, but must be local and available to come onsite. Goal is to convert Schedule: 8-5PST nominally, with some possibly earlier morning to support VPs in EST or later as needed to confirm meetings, etc Top three skills strong communication skills organized self-starter and can work independently

Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE helping older adults? Do you want to work for a company that cares about you and listens? Do you want to “Be the Reason Someone Smiles?" Are you organized and a planner? If you answered “YES” to any of those questions, keep reading and apply today! Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be a proactive, detail-oriented, utility player with great energy, a positive attitude and have an appreciation for Cheer's employee-centric environment. Requirements Fantastic organizational and communication skills Strong writing and grammar skills Positive, upbeat attitude that looks for the best solutions to problems Strong computer skills Nimble and willing to take on a wide range of projects Calendar and schedule management Planning and executing special projects and events Assist with managing emails and phone calls Willingness to order / pick up lunch or jump in with whatever is needed with a small, rapidly growing company Flexible hours as business needs dictate (work / life balance is valued) Willingness to assist other members of the senior leadership team as time permits Bachelor's degree 2+ years experience in an EA role Pass Live Scan Fingerprint Clearance (LIC 9163) Proof of Negative TB results Benefits Fun, collaborative work environment Supportive management team Health and dental insurance options 401k company match at 4% ALL office employees participate in company bonus plan Career advancement opportunities

Managing calendars in Outlook Coordinating business travel [international and domestic] and obtaining and tracking needed travel visas and documentation Processing and tracking expense reports Coordinating Teambuilding Events Creating PowerPoint presentations Coordinating on IT Issues that may arise for members of the team Company credit card reconciliation for department expenses, which include meals, supplies Setting complex meetings and managing logistics (video, conference bridges, ordering meals etc.) Answering, screening, routing and/or responding to internal (with frequent exposure/requests from company executives) and external phone calls Writing, tracking, and maintaining complex correspondence and documentation Ability to work on sensitive matters with discretion while maintaining strict confidentiality Reviewing documentation for accuracy and to ensure data resources remain current and up-to-date Assisting with compliance training administration Administering the Ethics and Compliance recognition program for the department All Qualcomm employees are expected to actively support diversity on their teams, and in the Company. All Qualcomm employees are expected to actively support diversity on their teams, and in the Company. Minimum Qualifications 3+ years experience in a professional administrative role. Proficiency in Microsoft Suite with advanced PowerPoint and Excel skills. Preferred Qualifications Ability to relate to and build relationships with employees and other key stakeholders on a personal and professional level. Excellent written and verbal communication skills. Bachelor's degree required Comments for Suppliers: this position will reports to a VP. Hybrid - Must be local and available to come onsite a few days/week Goal is to convert