Executive assistant jobs in Savannah, GA - 41 jobs

Sun City Hilton Head is the largest active adult community located in the heart of the South Carolina Lowcountry built on more than 5,000 acres. The property offers its 14,000 residents an engaging lifestyle to include three golf courses, fitness centers, indoor and outdoor pools, walking trails, sports park, performing arts center and crafts facilities. With more than 100 active clubs and groups, plentiful social and volunteer opportunities, a variety and abundance of activities, the beauty of the landscape and the high level of resident involvement make Sun City Hilton Head a premier active adult community. Position Summary: The Executive Assistant provides the General Manager with personalized secretarial and administrative support in a well-organized and timely manner and provides the Board of Directors and Board Appointed Committees with administrative support, while protecting and maintaining the confidentiality of the information. Position Responsibilities: Participates as a member of the senior management team in support of Sun City Hilton Head, the General Manager, the Board of Directors and the Board Appointed Committees to include assisting in scheduling and correspondence. Prioritizes and follows up on incoming issues and concerns surrounding the property and/or department needs. Executive Director Responsibilities: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Drafts letters and documents, collects and analyzes information, initiates communication through the various methods available. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Welcomes guests and customers by greeting them in person, or on the telephone, and answering or directing inquiries and provides support to the front desk as requested by the General Manager. Maintains confidentiality while working on correspondence, minutes, or projects on behalf of the General Manager. Collects and analyzes data necessary to prepares reports, policies, presentations, and/or correspondence on behalf of and at the direction of the General Manager. Maintains filing systems for all documents produced on behalf of the General Manager. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and other means. Responsible for the overall organization and day-to-day needs of the Executive Office. Assists with all employee correspondence and coordinating meeting for staff and Board of Directors. Performs other related duties as assigned. Board of Directors Responsibilities: Supports the Board of Directors and Board Appointed Committees by arranging meetings, working sessions, workshops, retreats, and training sessions as required by the governing documents or requested by the General Manager on behalf of the Board of Directors. Such arrangements may include room reservations, preparing presentations, obtaining required equipment and food service. Assists the General Manager in the preparation the draft agendas for all meetings, working sessions, workshops, retreats, training, sessions, and other requested meetings of the Board of Directors. Records the minutes for Board meetings, and prepares action items resulting from Board Working Sessions. Maintains files for the Governing Documents of the Association, including Board correspondence and Board policies. Working knowledge of all Board Appointed Committees. Performs other related duties as assigned. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet zoom and e-mail systems. Ability to interact and work positively and effectively with homeowners and staff at all levels. Advanced communication skills both verbal and written. Superior customer service skills and phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at workstation utilizing a computer in an office setting. Walking/driving through community as needed.

The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The candidate will have previous experience working in an office environment, performing administrative duties, and supporting executives. Given the changing nature of the executive landscape, flexibility and foresight, while maintaining confidence related to high-level systems and operations, are critical. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities: Primarily responsible for supporting the Executive Chairman, while also providing assistance to the CEO and executive team as needed to help ensure company goals are achieved and operations run efficiently Maintain and enhance internal processes that support executives across the company, coordinating both internal and external resources to streamline workflows Manage comprehensive travel arrangements for the Executive Chairman, including the planning and coordination of detailed itineraries for both domestic and international trips Book and manage private and commercial flights, ground transportation, and accommodations Anticipate travel needs and proactively manage passport/visa requirements and other documentation Prepare detailed travel briefs, including weather, time zones, currency exchange rates, and cultural norms when applicable Coordinate with hosts, clients, and destination contacts to ensure seamless transitions and punctual arrivals Develop contingency plans and maintain constant communication during travel to manage changes and disruptions Oversee post-travel reconciliation, including expense reports, receipts, and travel summaries Coordinate complex scheduling and extensive calendar management, including oversight of content and information flow to senior executives Plan meetings and events, ensuring all logistics are handled smoothly and efficiently Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Assist in reviewing financial reports and summarizing key information and insights for the Executive Chairman, CEO, and executive team Research, source, and purchase thoughtful and appropriate gifts for clients, employees, and personal contacts across a range of occasions, maintaining discretion and attention to detail Knowledge, Skills and Abilities: Ability to influence, adapt, and lead through ambiguity and change in a dynamic growth environment Results-oriented, with a focus on driving continuous improvement that positively impacts the organization Highly organized and able to effectively prioritize and manage multiple projects and priorities simultaneously; detail-oriented Excellent interpersonal, verbal, and written communication, presentation, and facilitation skills Ability to develop ‘client-ready' presentation material and communicate effectively with a broad range of stakeholders Thrives in a fast-paced environment with multiple priorities Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles Strong decision-making skills - able to recognize and research a problem, identify root causes and cost impact, and apply past experiences to identify alternative solutions Strong financial acumen with the ability to understand financial reports Excellent written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Proficiency in Google Workspace, Microsoft Office (specifically PowerPoint), Apple products (specifically iPhone), and other office productivity tools, with an aptitude to learn new software and systems Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Maintains the highest level of confidentiality in handling company information and executive matters EDUCATION AND REQUIREMENTS Required: 5+ years' experience in an administrative role reporting directly to senior management PHYSICAL REQUIREMENTS: Prolonged periods sitting/standing at a desk and working on a computer Must be able to lift up to 15 pounds at times

The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The candidate will have previous experience working in an office environment, performing administrative duties, and supporting executives. Given the changing nature of the executive landscape, flexibility and foresight, while maintaining confidence related to high-level systems and operations, are critical. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities: * Primarily responsible for supporting the Executive Chairman, while also providing assistance to the CEO and executive team as needed to help ensure company goals are achieved and operations run efficiently * Maintain and enhance internal processes that support executives across the company, coordinating both internal and external resources to streamline workflows * Manage comprehensive travel arrangements for the Executive Chairman, including the planning and coordination of detailed itineraries for both domestic and international trips * Book and manage private and commercial flights, ground transportation, and accommodations * Anticipate travel needs and proactively manage passport/visa requirements and other documentation * Prepare detailed travel briefs, including weather, time zones, currency exchange rates, and cultural norms when applicable * Coordinate with hosts, clients, and destination contacts to ensure seamless transitions and punctual arrivals * Develop contingency plans and maintain constant communication during travel to manage changes and disruptions * Oversee post-travel reconciliation, including expense reports, receipts, and travel summaries * Coordinate complex scheduling and extensive calendar management, including oversight of content and information flow to senior executives * Plan meetings and events, ensuring all logistics are handled smoothly and efficiently * Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business * Assist in reviewing financial reports and summarizing key information and insights for the Executive Chairman, CEO, and executive team * Research, source, and purchase thoughtful and appropriate gifts for clients, employees, and personal contacts across a range of occasions, maintaining discretion and attention to detail Knowledge, Skills and Abilities: * Ability to influence, adapt, and lead through ambiguity and change in a dynamic growth environment * Results-oriented, with a focus on driving continuous improvement that positively impacts the organization * Highly organized and able to effectively prioritize and manage multiple projects and priorities simultaneously; detail-oriented * Excellent interpersonal, verbal, and written communication, presentation, and facilitation skills * Ability to develop 'client-ready' presentation material and communicate effectively with a broad range of stakeholders * Thrives in a fast-paced environment with multiple priorities * Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles * Strong decision-making skills - able to recognize and research a problem, identify root causes and cost impact, and apply past experiences to identify alternative solutions * Strong financial acumen with the ability to understand financial reports * Excellent written and verbal communication skills * Strong time-management skills and the ability to organize and coordinate multiple projects at once * Proficiency in Google Workspace, Microsoft Office (specifically PowerPoint), Apple products (specifically iPhone), and other office productivity tools, with an aptitude to learn new software and systems * Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge * Maintains the highest level of confidentiality in handling company information and executive matters EDUCATION AND REQUIREMENTS Required: * 5+ years' experience in an administrative role reporting directly to senior management PHYSICAL REQUIREMENTS: * Prolonged periods sitting/standing at a desk and working on a computer * Must be able to lift up to 15 pounds at times

The purpose of this position is to perform administrative and clerical work to support the assigned office programs and services; represent the office to the public and provide professional, courteous customer service at all times. This class works independently, under limited supervision, reporting major activities through periodic meetings. The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. * Prepares and types routine and confidential correspondence, schedules and coordinates meetings, compiles information and prepares materials, and conducts special projects as assigned. * Serves with a high degree of tact and diplomacy as initial point of contact and appropriately handles confidential matters and conveying values consistent with the office. * Evaluates office operations and makes recommendations for changes in order to maintain office productivity and efficiency. * May assist with processing payroll, purchase orders, invoices and human resources functions. * Composes, prepares, types, copies, files, processes, mails, and/or transmits various operational, statistical, financial, and administrative reports; collects, researches, and/or compiles information for inclusion in reports, charts, forms, and other documents. * Establishes and maintains department databases, automated files, and computer records; enters and updates computer data; researches and retrieves data from information systems; generates reports, lists, spreadsheets, and other documents. * Responds to the FOIA requests for Traffic and Engineering Departments. * Attends meetings; prepares meeting agendas and packets; prepares and distributes meeting minutes; prepares, assists with, and/or makes presentations at various meetings. * Orders supplies as needed. * Performs related work as assigned. MINIMUM REQUIREMENTS: * Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college. * Over two years and up to and including four years of related experience. * Valid Driver's License. All applicants tentatively selected for a position with Beaufort County Council will be required to submit to urinalysis to screen for the illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. Beaufort County is an Equal Opportunity Employer.

Purpose of Classification: EXECUTIVE ASSISTANT $21/hour - Exempt The purpose of this classification is to provide high-level administrative and operational support within the County Manager's Office under the direction of the County Manager's Executive Assistant. The position performs a wide range of administrative, coordination, and documentation functions to ensure efficient execution of the County's executive operations. Employees in this classification handle sensitive and confidential information, interact with department heads and external partners, and ensure compliance with County and state policies. Essential Functions: Assists the Senior Executive Assistant in managing the daily administrative and operational functions of the County Manager's Office. Processes, reviews, and tracks travel request packets for approval in accordance with County policy; verifies supporting documentation and ensures compliance with travel regulations. Uploads and maintains Transportation Advisory Board (TAB) meeting minutes and records in accordance with County records retention and public access requirements. Assists in preparing presentations, reports, and briefing materials for Board of Commissioners (BOC) Retreats, workshops, and other official meetings. Provides administrative support for strategic projects, correspondence, and public communications directed by the County Manager's Office. Coordinates with departments and external stakeholders to compile data, monitor project progress, and ensure timely completion of assigned tasks. Serves as backup to the County Manager's Executive Assistant during absences, ensuring continuity of executive support, communications, scheduling, and document management. Maintains organized and secure filing systems for confidential and public records in accordance with County policy and applicable laws. Manages scheduling, travel logistics, and purchasing documentation for the County Manager's Office as directed. Assists in the preparation and reconciliation of purchase card statements and ensures accurate recordkeeping. Operates standard office equipment and software to prepare correspondence, reports, spreadsheets, and presentations. Provides general administrative and clerical support, including meeting coordination, minutes, and communication tracking. Performs other related duties as assigned or required to maintain effective office operations. Preferred Education, Experience, and Attributes and Qualification Requirements: Bachelor's degree in Business Administration, Public Administration, or related field, supplemented by at least three (3) years of administrative experience in government or executive support, or any equivalent combination of education and experience providing the required knowledge, skills, and abilities. Must possess and maintain a valid Georgia driver's license. Must demonstrate proficiency with Microsoft Office Suite and electronic records management systems. Performance Aptitudes Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. This includes discretion in determining data classification and referencing such analysis to established standards to recognize actual or probable interactive effects and relationships. Human Interaction: Requires the ability to apply principles of persuasion and/or influence. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires utilizing various references, descriptive, and/or advisory data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include the ability to perform mathematical operations with fractions; may consist of the ability to compute discount, interest, profit and loss, ratio and proportion; may consist of the ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Situational Reasoning: Requires the ability to exercise judgment, decisiveness, and creativity in situations involving evaluating information against measurable or verifiable criteria. ADA Compliance Physical Ability: Tasks require exerting moderate, though not constant, physical effort. They typically involve climbing, balancing, stooping, kneeling, crouching, and crawling. They may include lifting, carrying, pushing, and/or pulling objects and materials of moderate weight (12-20 pounds). Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals, and some require the ability to communicate orally. Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, wetness, humidity, temperature extremes, or traffic hazards. ** To comply with regulations by the Americans with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the duties' purpose and result rather than how they are performed. The following definition applies: a job function is essential if removing that function would fundamentally change the job.

As an executive coordinator, you will help manage the president's calendar and its daily completion. You will greet guests and prepare refreshments, printed agendas, notepads and pens, flowers, and AV needs for meetings. Likewise, you will research and prepare gifts for university guests. Among other duties, you will run errands, manage office supply inventories, and order and deliver the president's lunch daily. Responsibilities include maintenance scheduling for office copiers and printers, coordination with outside florists to maintain Lai Wa Hall florals or plants, and the preparation of briefing materials and talking points for meetings, events, and interviews. You will also drive the president to class observations, appointments, and events. Additionally, you will prepare Zoom meetings and take photographs and notes for the president's social media accounts when the social media coordinator is not available. In this role, you will coordinate upcoming travel with pilots and prepare detailed trip itineraries; you will accompany the president as needed. You will also attend meetings, take notes, and ensure follow-up. Responsibilities include attendance at all SCAD signature events, the submission of purchase requisitions for all invoices, and the coordination of the president's personal schedule with the office schedule. Among other duties, you will assist with the execution of presidential initiatives and share detailed information from meetings, conversations, and events with writers for follow-up correspondence. You will process information for sharing with appropriate university leaders, provide edits to all correspondence before sharing it with the president, and handle phone calls from external entities, parents, students, and others. The ideal candidate demonstrates exemplary writing and communication skills. They are professionally tactful and can maintain confidentiality. The candidate is also knowledgeable about commercial and private travel. Minimum qualifications: * Bachelor's degree * Knowledgeable about Microsoft Excel and Word Certificates, licenses, and registrations: * Valid driver's license * Valid passport Travel required: * 20-40% Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings. ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Savannah State University seeks qualified applicants for Administrative Secretary. This position performs tasks to assist in the day-to-day functions of the Physical Plant office. Maintains office records; directs inquiries from internal and external requests to appropriate destinations. Maintains correspondence, computer/University files and professional reports. Schedules appointment calendar for the office and director; maintains files for purchase requests; supervises student workers. May be directed to perform job related tasks other than those specifically delineated in this description. Salary commensurate with qualifications and experience. Minimum Qualifications Two years college/vocational/technical school; a bachelor's degree is preferred. Three to four years job related experience; good communication, writing, and organizational skills and computer experience in MS Word and Excel. Ability to work under stress and to meet required standards of performance. Must be able to handle confidential matters and have knowledge of office machinery and equipment.

Join RMC Resort Management in the heart of Hilton Head Island as a Full-Time Executive Administrator, where you'll be at the center of our dynamic operation. This onsite position offers you the chance to work in a fast-paced environment, collaborating closely with innovative minds that are driven by excellence. As a recent graduate or a young professional, this role will challenge you to problem-solve, train your skills and grow your career in a fun and energetic workplace. Enjoy a competitive pay range of $20-$25 per hour as you support our mission of customer-centricity in every task. You will receive great benefits such as Medical, Dental, Vision, 401(k), Competitive Salary, Paid Time Off, Snack/Drink Room, and Employee Discounts. If you're eager for adventure and ready to take your first step into a high-performance culture, apply today and discover the thrilling opportunities that await you at RMC! RMC Resort Management: Who We Are RMC Resort Management is where excellence in property management has been our hallmark for over 30 years. As a locally owned and independent resort management company headquartered on the beautiful Hilton Head Island, we pride ourselves on delivering innovative management services, passionate leadership, and unparalleled value to our clients. Our solid reputation, built over decades of proven success, stands as a testament to our commitment to quality and client satisfaction. At RMC Resort Management, our unique management structure and hands-on executive business model ensure that your property receives constant, personalized attention from the most experienced and qualified professionals in the industry. With RMC, you benefit from a comprehensive approach that guarantees no excuses, only results. Trust us to enhance the value and appeal of your resort property with the meticulous care and dedication that only a local expert with a long-standing presence in the community can provide. Are you excited about this Executive Administrator job? We are excited to welcome a highly organized, professional, and detail-oriented Executive Administrative Assistant to our dynamic team at Resort Management Company, a leader in property management. In this thrilling role, you will provide comprehensive administrative support to our executive team, playing a vital role in ensuring smooth day-to-day operations. Your strong multitasking abilities and passion for exceptional service will directly contribute to maintaining the efficiency of our property management processes. This position is perfect for an individual looking to dive into a fast-paced environment where problem-solving and customer-centricity are valued, and innovation is celebrated. Join us on Hilton Head Island and become an integral part of our forward-thinking organization! Requirements for this Executive Administrator job To thrive as an Executive Administrative Assistant with Resort Management Company, you will need a robust set of skills and proficiency in various software and tools. Executive support is essential as you will provide high-level administrative assistance, including managing calendars, scheduling appointments, and preparing agendas and minutes for meetings. Strong communication skills are vital, as you'll serve as the primary contact between executives, clients, owners, vendors, and other stakeholders, handling correspondence with professionalism and timeliness. You'll also assist in property management by coordinating maintenance schedules and ensuring efficient completion of administrative tasks. Document management abilities are crucial for organizing and maintaining both physical and digital files while ensuring compliance with company policies. In addition, your event coordination skills will enable you to plan and organize meetings and client events effectively. Relationship management with vendors, along with project coordination capabilities to assist in executing various property and resort initiatives, will round out your skill set. Finally, proficiency in preparing reports and presentations will ensure professionalism and accuracy in your communications. Knowledge and skills required for the position are: Executive Support: Provide high-level administrative assistance to the executive team including scheduling appointments managing calendars coordinating meetings and preparing meeting agendas and minutes. Communication Management: Serve as a primary point of contact between executives clients owners vendors and other stakeholders. Handle phone calls emails and correspondence in a professional and timely manner. Property Management Assistance: Assist with coordinating property maintenance schedules and service requests. Ensure that property related administrative tasks are completed efficiently. Document Management: Organize and maintain files records and property related documents in both physical and digital formats. Ensure compliance with company policies and regulatory requirements. Event Coordination: Plan and organize meetings client events and other company functions ensuring all logistics are arranged including catering transportation and venue setup. Vendor Relations: Manage relationships with contractors vendors and service providers including scheduling appointments managing contracts and processing invoices. Project Coordination: Assist in the execution of various property and resort projects from renovations to logistics workflow and critical paths. Reports and Presentations: Prepare reports presentations and other documents for internal and external meetings ensuring accuracy and professionalism. Your next step We're looking for talented individuals like you to join our team and help us achieve our goals. If you're passionate, driven, and committed to making a difference, we want to hear from you! Don't wait - apply now and take the first step towards a fulfilling career with endless possibilities. Let's work together to make great things happen!

PRIMARY FUNCTION: This position is responsible for assisting and supporting school staff with secretarial and clerical requirements as well as customer service responsibilities, to promote the efficient and effective operation of the school. REPORTS TO: Principal SALARY SCHEDULE: 103 WORK DAYS: 229 REQUIREMENTS: * Education Level: A GED or a standard high school diploma from a GaDOE-approved and accredited institution is required. Preferred: * Coursework or degree in secretarial science or business * Certification as a professional secretary * Experience, Skill, and Certification: * At least three years of experience in a secretarial or high-level clerical role * High level of proficiency in word processing, spreadsheet, and other office-related software packages * Experience in work environments that include high volumes of telephone calls and walk-in customers * Demonstrable skills in both oral and written communications, including the ability to draft correspondence and prepare reports * Experience with standard office equipment and procedures * Ability to use judgment to make or recommend decisions related to escalation of issues or other related situations based on departmental, school or Board policy ESSENTIAL DUTIES: * Serves as the "first face and voice" of customer service for the school and, therefore, ensures that telephone calls are answered and routed promptly, and that visitors are greeted, signed-in, and directed to the proper place. * Assists students who arrive late to school, who need to leave early, or who have other needs. * Coordinates work orders for maintenance or other vendors and purchase orders, including approval of the principal and ensuring that work is done or items are received, as well as the maintenance of all paper and electronic records. * Acts as the school timekeeper and ensures accurate entry of employee time based on Board policy as well as maintenance of absence or leave documentation. * Receives and distributes inter-office mail, paychecks, notices, and other information for staff and students. * Assists the principal in monitoring the school budget. * Coordinates the receipt, accounting and deposit of student funds or other activity funds for the school. * Assists with the coordination of various school events or projects such as student registration, fire drills, student pictures, staff evaluations, and other similar events. * Assists the principal and staff by drafting correspondence, gathering data, preparing reports, maintaining files and other support functions. * Performs other duties as necessary for the effectiveness of the school. TERMS OF EMPLOYMENT Incumbents will be considered "at will." Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be dependent on the school level; 229 days. (103) NON-ESSENTIAL RESPONSIBILITIES A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if: * it is shared between multiple incumbents in the job; or * it could be performed by an employee in another job within the workgroup. Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition. Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis. PHYSICAL AND SENSORY DEMANDS Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below. OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

About You You always seem to become the “office expert” about technology You appreciate a job where you get to run errands on occasion Working on a wide variety of tasks is appealing You don't get flustered working with clients and you enjoy connecting with people You're comfortable asking questions to get to the root of issues because you are naturally curious and have a warm way with others You naturally project manage your day-to-day work You've never met a mess you couldn't organize You thrive in an environment where you bring a calm demeanor to hectic situations Keeping others on task is one of your strengths You are looking for a company that lives the values of integrity, accountability, and reliability You know how to take a big-picture idea and transform it into an actionable plan Potential obstacles are just challenges you haven't overcome yet You seek to understand the why and only implement when it fits the company's goals. What we Offer Competitive hourly rate of $20-23/hour, depending on experience Paid time off, including week of Christmas! 401(k) with up to 3% employer match No weekend work Opportunities for growth and development Positive community involvement and great reputation About Us Since 2009, Barrett Landscaping has succeeded in providing superior service in Savannah through continuous education, industry training, and investment in its team. Employees love working here because we're honest with them, treat them with respect, look out for them and their families, and create an environment where people like to work. Please see our website for more details: *************************** About the Job You'll be answering the phones (usually 60-80 per week during the busy season) answering questions, collecting information to determine if they're a good fit for our services You'll also be responsible for managing information that comes in through the website, company email, and texts You partner closely with the owner to analyze, debate the merits of, and implement his “big ideas” Evaluate the company's needs as a whole and create projects and task lists for the team You'll be the information and flow hub of the company You'll be responsible for protecting the owner's time, which means taking on any administrative work required to make his life easier and allow him to focus on growing the business Protecting the owner's time also means scheduling estimates and working closely with him to prevent him from overbooking himself or missing appointments You'll help make the company successful by ordering materials, and working with the owner to schedule jobs and crews A big portion of your time will be taking on any administrative project needed to free up the owner to manage the rest of the company We'd love your help with recruiting activities like reviewing resumes, prescreening candidates, scheduling interviews, and managing our Indeed profile You will help us send out postcard mailers, prepare and mail flyers, and take on other marketing communications activities You'll have the opportunity to run errands and assist with business activities out of the office We will lean on you for a few light bookkeeping activities, like entering receipts You'll have your hands full keeping the owner organized and on track; you'll need to bring your organizational “A” game Administrative Assistant Skills and Experience We're flexible on the number of years of previous experience for this role. We highly favor talent and interest. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there's a good chance you are a better fit than you think you are. Office Administration experience preferred Communication decorum by phone and email Tech savvy and experience with various software systems Quickbooks experience is a plus! Valid driver's license and ability to pick up materials and supplies If you have held any of the following positions, we'd like to talk to you! Assistant Administrative Coordinator Office Coordinator Construction Office Assistant Receptionist Service Scheduling Personal Assistant Human Resources Assistant Assistant Property Manager Night Auditor Hotel Concierge Event Planning Catering Coordination Office Administrator

at Clarvida - Georgia Clarvida's success is built on the strength of our people: individuals who bring the right skills and a deep commitment to our mission of improving lives and communities. Our employees are empowered to bring their full potential to the table, ensuring long-term success for our team and those we serve. Administrative AssistantAs our Administrative Assistant, you will be the first impression for Clarvida with our clients and community partners. This position is sensitive to the diverse and special needs of our clients and communicates professionally and effectively orally and in writing. Our Administrative Assistant performs office management and clerical duties, ensures front desk coverage, provides scheduling and report assistance to staff, and handles mail correspondence. Perks of this role: $16.00-$17.00/hour Weekday office-based position Stability and growth working for a national agency What we are looking for: High School diploma/GED Valid Georgia Driver's License and clean Motor Vehicle Record (MVR); Clean Criminal Back Ground Check (no conviction or credible evidence of abuse, neglect, or sexual exploitation-child or adult) What we offer: Full Time Employees: Paid vacation days that increase with tenure Separate sick leave that rolls over each year Up to 10 Paid holidays* Medical, Dental, Vision benefit plan options DailyPay- Access to your daily earnings without waiting for payday* Training, Development and Continuing Education Credits for licensure requirements All Employees: 401K Free licensure supervision Employee Assistance program Pet Insurance Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment Mileage reimbursement* Company cellphone *benefits may vary based on Position/State/County Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. If you're #readytowork we are #readytohire! Now hiring! Not the job you're looking for? Clarvida has a variety of positions in various locations; please go to ******************************************** To Learn More About Us: Clarvida @ ************************************************** Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. "We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a [email protected] email, or a personal LinkedIn account that is associated with a Clarvida.com email address."

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors. JOB DUTIES AND REQUIREMENTS: 1. Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions. 2. Enters, facilitates, and verifies orders into the NAVIS system based upon a variety of customer requests. Ensures orders are complete with information in NAVIS before processing. 3. Communicates verbal orders to yard operators. 4. Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.). 5. Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory. 6. Coordinates the movement of all containers within the Garden City Terminal. 7. Performs error resolution on containers and chassis. 8. Coordinates and plans import/export/empty containers for efficient yard and vessel operations. 9. Performs detailed research and assists in testing new computer procedures and screens. 10. Willing and capable to train other administrative personnel as needed. 11. Works with the GPA ADP payroll system in processing employee time and benefits to ensure pay is processed accurately. 12. Performs other duties as assigned. JOB REQUIREMENTS: Knowledge, Skills and Abilities: Knowledge of general office procedures and operation of office equipment required. Must have the ability to input large volumes of data into GPA's systems accurately and efficiently. Ability to type 35 wpm, or more, and use the numerical keypad. Experience with Microsoft Word and Excel desired. Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required. Must be willing and able to work weekends, holidays, shift work, overtime, and telecommuting as needed. Education and/or Experience: High school diploma or equivalent required. Four-year college degree in business or related field highly desired. Familiarity with operations of shipping industry also desired. Other Requirements: Must meet the criteria for and obtain a Transportation Worker Identification Credential (TWIC). Valid state driver's license required.

Join Our Team as the Administrative Support Specialist to the Clerk's Office The Town of Hilton Head Island is seeking an experienced and skilled Administrative Support Specialist to support the Town Clerk in reviewing legal documentation, preparing minutes and project tracking. This position is part-time, 30 hours per week with FULL benefits! What You Will Do Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards Ensure all required information is included and all necessary signatures are obtained Upload finalized documents into the document management system Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information Prepare minutes in compliance with state law and Town policy Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism Assist with records retention, FOIA requests, and other compliance matters Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed Manage calendars, priorities, and deadlines in a high-paced environment as needed Maintain confidentiality and exercise discretion when handling sensitive information Support special projects and community engagement initiatives as assigned. Qualifications Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings Knowledge of legal or regulatory compliance documentation preferred Familiarity with Robert's Rules of Order and South Carolina FOIA requirements preferred Experience with municipal government operations and record management practices preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills, with strong attention to detail Proven ability to manage multiple priorities and meet deadlines Professional demeanor, interpersonal skills, and customer-service orientation Ability to work independently and handle sensitive matters with discretion What We Offer A supportive environment where your skills and contributions are valued A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan Relocation assistance is available Why Work with Us? Impactful Work : Play a crucial role in ensuring the safe and efficient operation of our community's facilities Collaborative Environment : Join a dedicated team committed to excellence in public service Excellent Benefits : Enjoy a comprehensive benefits package that supports your well-being and professional growth Community-Centric Focus: Contribute to the care and management of the Town's resources for the benefit of our residents and visitors Join us in making Hilton Head Island an even better place to live, work, and play! The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Position will remain open until filled.

Join our dynamic team at Atlas Surveying, Inc., an industry-leading land surveying firm dedicated to providing high-quality surveying services across the Southeast with offices in the Savannah/Hilton Head, Charleston, Charlotte, and Greenville/Spartanburg areas. With a focus on precision, accuracy, and innovation, we tackle diverse projects ranging from land development to infrastructure planning. We pride ourselves on our commitment to excellence and our collaborative work environment. We are seeking a talented Administrative Department Coordinator to join our team. This is a full-time in-office position, located in Ridgeland, SC. As an Administrative Department Coordinator, you will administratively manage projects from start to finish and work with Field Supervisors and Survey Managers to ensure the administrative and billing portions are completed efficiently. The role is responsible, within defined scope, for the day-to-day administrative operations of the department. Essential Functions & Responsibilities: Strong written and verbal communication skills Excellent organizational and time management skills Great customer service and interpersonal skills Keen attention to detail Problem-solving and basic trouble shooting skills Represent Atlas with clients in coordination with Field Supervisors and CAD Leaders Coordinate with managers to create pre-qualifying submittals and vendor registration Complete and respond to incoming survey requests Assist in preparation of project proposals Lead and attend weekly department meetings Monitor project statistics Provide management or administrative assistance to Department Head as requested Prepare and issue client invoices Collect and deposit payments Administer quarterly truck inspections for your department Create monthly report for tracking project performance Provide back-up support to other locations as needed Develop additional knowledge and experience specific to the industry Maintain positive working relationships with department staff and clients Perform additional as-needed duties as assigned Qualifications: At least five years of administrative experience. Previous work in a related industry (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm) a plus. Excellent verbal and written communication skills. Working knowledge of accounting principles. Proficiency in Microsoft Office Suite. Experience with industry-specific Deltek or other accounting and project management software a plus. Ability to work independently and be adaptable. Demonstrated leadership and problem-solving skills. Benefits: Health Insurance Vision Insurance Paid Time Off Quarterly Performance Bonuses Opportunities for advancement Life Insurance Dental Insurance 401K Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside their normal scope of responsibilities from time to time, as needed. Atlas Surveying, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job Description All Things Chocolate & More in Richmond Hill, GA is looking for one admin assistant to join our 14 person strong team. We are located on 10471 Ford Ave. Our ideal candidate is a self-starter, punctual, and hard-working. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Job Description Our Client is seeking a proactive and highly organized Administrative Assistant to support operations at Plant McIntosh. The ideal candidate will provide a broad range of administrative services including calendar management, event coordination, supply tracking, and documentation processing. The position requires exceptional professionalism, attention to detail, and the ability to manage responsibilities independently in a fast-paced utility environment. Key Responsibilities: Provide administrative support to plant management and staff with professionalism and confidentiality. Independently manage calendars, schedule meetings, and coordinate logistics for on-site events and catering. Process and track employee timesheets and procurement card reports. Maintain office supply inventory and ensure timely ordering of materials. Support documentation and recordkeeping efforts across departments. Foster a safe and compliant work environment by adhering to company policies and PPE protocols. Prepare agendas, follow-up actions, and meeting materials for internal and external stakeholders. Handle incoming communications and coordinate with internal teams as needed. Required Skills & Qualifications: High school diploma or equivalent (Associate degree preferred). Proficiency in Microsoft Office applications including Excel, Outlook, and Teams. Experience with Maximo and Oracle systems strongly preferred. Ability to work with minimal supervision and handle confidential information. Strong organizational and time management skills with the ability to multitask efficiently. Quick learner with the ability to adapt to new applications and technologies. Strong interpersonal skills and a customer service-oriented mindset. Work Conditions: Onsite work required at Plant McIntosh. PPE (Personal Protective Equipment) required in certain work areas. Full-time, leased worker assignment for a 3-year period.

Job DescriptionDescription:Are you interested in building a career with other TOP PERFORMERS?Effingham Health System is committed to providing exceptional care and services in an environment that supports professional growth, diversity, and inclusion. Every team member's experience and work-life balance are a priority in our organization.EHS culture encourages and supports individuals in pursuing their career goals and well-being by providing work-life balance, flexible scheduling, career development, and all the benefits and perks you need for yourself and your family. Benefits: Retirement plans 403 (b) and 457 Health insurance Dental Insurance Vision insurance Prescription Drug Plan Hospital Discount Flexible spending account Paid time off Extended Days off (Sick time) Employee assistance program Strive365 Wellness Program Basic Life insurance (Employer Paid) Voluntary Life insurance/Accident/Critical Illness Disability (LTD and STD) Tuition reimbursement Legal and ID Shield Discounted Gym membership Cafeteria Payroll Deduction Employee Perks Program Student Loan Relief and Assistance Employee Rewards and Recognition Program Bereavement Leave JOB SUMMARY Under the general direction of the Director of Nursing (Care Center), the Administrative Assistant provides a variety of advanced administrative, confidential, and technical support to the Director of Nursing and clerical support to the Department. The Administrative Assistant serves as the first point of contact to the DON and is responsible for maintaining and administering staff scheduling, assisting with filling staffing vacancies, receiving and preparing outgoing mail, preparing correspondence, scheduling appointments, taking minutes for meetings, and screening/responding to calls on behalf of the Director. The Administrative Assistant will be responsible for assisting the Care Center Supervisory Staff in tracking licensure, certification, annual training, competency assessments, etc. and maintaining spreadsheets/databases for the Department in accordance with JCAHO, federal, state, and local guidelines, organizational and departmental policies and procedures. STANDARDS OF PERFORMANCE 1. Assures adherence to EHS mission, core values, guiding principles, business standards and administrative practices. 2. Oversee staffing needs and is responsible for coordinating and scheduling staff, as well as communicating daily staffing coverage. 3. Minimizes avoidable premium pay (Overtime) through effective scheduling and timekeeping. 4. Reviews and tracks requests for Vacation and Time-off. Coordinates scheduling to meet these needs. 5. Responsible for immediately responding to scheduling conflicts, emergencies and/or “call outs”. 6. Immediately Notifies the DON, Administrative Nurse and Staff Development Coordinator when all efforts have failed to fill slots, due to call-ins and/or critical shortage. 7. Notifies the DON, Administrative Nurse and Staff Development Coordinator immediately if staffing is not at minimum levels. 8. Maintains accurate attendance records and notifies management of attendance-related concerns. 9. Works collaboratively with DON and other Care Center administrative personnel to facilitate recruitment and retention of direct hires. 10. Assists with processing payroll and verifying employees hours and shifts worked. 11. Greet residents families, visitors, contractors, students, and/or employees and respond to inquiries, requests for information, and provide assistance. 12. Monitor staff compliance with mandatory in services, certifications and validated skills. 13. Establish and maintain cooperative working relationships with other employees throughout Effingham Health System to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully. 14. Maintain office files, employee files, and other appropriate records. 15. Maintain inventory of office & clinical supplies as assigned 16. Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. 17. Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, statistical data, and other materials pertaining to the Care Center . 18. Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes. 19. Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers. 20. Schedule appointments, meetings, send out meeting notices, arrange for catering services, make travel arrangements, and maintain the DON calendar. 21. Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. 22. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision. 23. Performs other duties as assigned. Requirements: JOB QUALIFICATIONS Minimum Level of Education: Education level equivalent to High School Diploma required, Collegiate or vocation training preferred. Formal Training: Excellent computer skills are required to include advanced knowledge of Microsoft Excel to create and maintain data, filter and sort data for customized reports, Microsoft Word to create documents in a professional manner using appropriate grammar and spelling, and Microsoft Outlook to schedule and track appointments, tasks, etc. Licensure, Certification, Registration: None Required Work Experience: Two years of Administrative or office assistant/secretarial experience required; at least Two years working knowledge of Long-term care environment and Staff Scheduling highly preferred or an equivalent combination of training and experience. Tools and Equipment Used: General office equipment such as Calculator, personal computer, telephone, facsimile machine, paper shredder, copier, and printer.

Job Description Join RMC Resort Management in the heart of Hilton Head Island as a Full-Time Executive Administrator, where you'll be at the center of our dynamic operation. This onsite position offers you the chance to work in a fast-paced environment, collaborating closely with innovative minds that are driven by excellence. As a recent graduate or a young professional, this role will challenge you to problem-solve, train your skills and grow your career in a fun and energetic workplace. Enjoy a competitive pay range of $20-$25 per hour as you support our mission of customer-centricity in every task. You will receive great benefits such as Medical, Dental, Vision, 401(k), Competitive Salary, Paid Time Off, Snack/Drink Room, and Employee Discounts. If you're eager for adventure and ready to take your first step into a high-performance culture, apply today and discover the thrilling opportunities that await you at RMC! RMC Resort Management: Who We Are RMC Resort Management is where excellence in property management has been our hallmark for over 30 years. As a locally owned and independent resort management company headquartered on the beautiful Hilton Head Island, we pride ourselves on delivering innovative management services, passionate leadership, and unparalleled value to our clients. Our solid reputation, built over decades of proven success, stands as a testament to our commitment to quality and client satisfaction. At RMC Resort Management, our unique management structure and hands-on executive business model ensure that your property receives constant, personalized attention from the most experienced and qualified professionals in the industry. With RMC, you benefit from a comprehensive approach that guarantees no excuses, only results. Trust us to enhance the value and appeal of your resort property with the meticulous care and dedication that only a local expert with a long-standing presence in the community can provide. Are you excited about this Executive Administrator job? We are excited to welcome a highly organized, professional, and detail-oriented Executive Administrative Assistant to our dynamic team at Resort Management Company, a leader in property management. In this thrilling role, you will provide comprehensive administrative support to our executive team, playing a vital role in ensuring smooth day-to-day operations. Your strong multitasking abilities and passion for exceptional service will directly contribute to maintaining the efficiency of our property management processes. This position is perfect for an individual looking to dive into a fast-paced environment where problem-solving and customer-centricity are valued, and innovation is celebrated. Join us on Hilton Head Island and become an integral part of our forward-thinking organization! Requirements for this Executive Administrator job To thrive as an Executive Administrative Assistant with Resort Management Company, you will need a robust set of skills and proficiency in various software and tools. Executive support is essential as you will provide high-level administrative assistance, including managing calendars, scheduling appointments, and preparing agendas and minutes for meetings. Strong communication skills are vital, as you'll serve as the primary contact between executives, clients, owners, vendors, and other stakeholders, handling correspondence with professionalism and timeliness. You'll also assist in property management by coordinating maintenance schedules and ensuring efficient completion of administrative tasks. Document management abilities are crucial for organizing and maintaining both physical and digital files while ensuring compliance with company policies. In addition, your event coordination skills will enable you to plan and organize meetings and client events effectively. Relationship management with vendors, along with project coordination capabilities to assist in executing various property and resort initiatives, will round out your skill set. Finally, proficiency in preparing reports and presentations will ensure professionalism and accuracy in your communications. Knowledge and skills required for the position are: Executive Support: Provide high-level administrative assistance to the executive team including scheduling appointments managing calendars coordinating meetings and preparing meeting agendas and minutes. Communication Management: Serve as a primary point of contact between executives clients owners vendors and other stakeholders. Handle phone calls emails and correspondence in a professional and timely manner. Property Management Assistance: Assist with coordinating property maintenance schedules and service requests. Ensure that property related administrative tasks are completed efficiently. Document Management: Organize and maintain files records and property related documents in both physical and digital formats. Ensure compliance with company policies and regulatory requirements. Event Coordination: Plan and organize meetings client events and other company functions ensuring all logistics are arranged including catering transportation and venue setup. Vendor Relations: Manage relationships with contractors vendors and service providers including scheduling appointments managing contracts and processing invoices. Project Coordination: Assist in the execution of various property and resort projects from renovations to logistics workflow and critical paths. Reports and Presentations: Prepare reports presentations and other documents for internal and external meetings ensuring accuracy and professionalism. Your next step We're looking for talented individuals like you to join our team and help us achieve our goals. If you're passionate, driven, and committed to making a difference, we want to hear from you! Don't wait - apply now and take the first step towards a fulfilling career with endless possibilities. Let's work together to make great things happen!