Executive assistant jobs in Scranton, PA - 28 jobs

The Executive Administrative Assistant provides high-level administrative support to the President/CEO in collaboration with the other Executive Assistants within the Office of the President/CEO. The Executive Administrative Assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders. The EAA is entrusted to use discretion and independent judgement with respect to organizational work on behalf of and consistent with the authority delegated by their executive and the Office of the President. The EAA must be organized, professional, respectful and eager to learn in a fast-paced environment with a variety of responsibilities and deliverables. This position will be responsible for organizing and coordinating both professional and personal appointments, while working closely with other Executive Assistant(s) within the Office of the President to ensure a stream-lined process to avoid meeting overlaps and conflicts. This supportive position will assist with office and administrative duties, such as printing/scanning needs, creating and organizing files, building travel itineraries, composing meeting agendas, etc. ESSENTIAL JOB DUTIES and FUNCTIONS While living and demonstrating our Core Values, the Executive Administrative Assistant will: * Work directly with the Office of the President EA team to support all aspects of the President/CEO's daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule. * Manage an extremely active calendar of business meetings, personal appointments, and patient care responsibilities on behalf of the President/CEO, ensuring conflicts are communicated and addressed as priority. * Establish a seamless communication link between the Office of the President/CEO and internal departments, showcasing leadership skills to uphold credibility, trust, and to garner support from the executive management team * Establish strong and efficient communication and collaboration with the President/CEO to provide thorough updates on forthcoming commitments and responsibilities, with diligent follow-up. * Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications * Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives * Prepare, reconcile, and submit credit card expenses, expense reports and Accounts Payable invoices. * Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner. * Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by the President/CEO * Support Office of the President in preparing presentations, communications, and reports for President/CEO, and other Executives as needed. * Maintain confidential and sensitive information. * Assist in community-focused events as necessary. * Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week. * Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner. * Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed * Be an ambassador for the mission of the organization OTHER FUNCTIONS AND RESPONSIBILITIES * Support other interdepartmental executive administrative assistants as needed * Understand institutional policies and procedures * Demonstrate the ability to work independently as well as collaboratively * Demonstrate excellent organizational skills and the ability to manage multiple tasks simultaneous * Other duties as assigned Requirements REQUIRED QUALIFICATION: * Bachelor's degree in Business, Healthcare or related field required. Masters preferred. * Previous experience as an executive administrative assistant preferred. * Excellent professional skills along with multi-tasking abilities * Strong analytical, organizational and time management skills * Excellent interpersonal, written and verbal communication skills * Possess excellent judgement and the ability to communicate with all levels of the organization including executive senior staff and the board of directors, as well as outside community partners * Excellent computer skills, as well as proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform are required * Willingness to work a flexible schedule aligned with the Executive's expectations * High level of professionalism and confidentiality required at all times * Valid driver's license with reliable access to an automobile or reliable access to transportation to assigned work areas.

The Executive Assistant / Right to Know Officer serves as the City of Scranton's Open Records Officer and provides administrative and operational support to the Business Administrator, performing a wide range of duties within the Department of Business Administration and Project Management. DUTIES AND RESPONSIBILITIES: * Facilitate the public's right to access information by ensuring compliance with applicable local and state regulations. * Respond to public records requests by reviewing relevant documents and providing copies of records as appropriate. * Maintain accurate records and a database of public information requests and responses. * Assist in the development and implementation of policies and procedures related to public information requests. * Work collaboratively with other departments to promote transparency and accountability. * Perform a variety of administrative and clerical duties as assigned. * Handle office mail and correspondence, including responding to routine information requests, typing, transcribing, editing, and proofreading letters and responses. * Manage the Business Administrator's calendar by scheduling appointments, meetings, and travel, anticipating conflicts, and making necessary adjustments. * Serve as a primary point of contact for internal and external stakeholders, including employees, clients, and other executives, by handling incoming calls, emails, and correspondence. * Serve as a primary point of contact for internal and external stakeholders, including employees, clients, and other executives, by handling incoming calls, emails, and correspondence. * Draft correspondence, reports, and other materials on behalf of the Business Administrator as needed. * Coordinate meetings by preparing agendas, organizing materials, notifying participants, taking meeting minutes, and tracking follow-up actions. * Gather, review, and summarize information from various sources; conduct research and prepare reports or presentations to support decision-making. * Assist with special projects and initiatives by coordinating with departments, tracking progress, meeting deadlines, and preparing project documentation. * Actively support the project management team by assisting with project planning, coordination, task tracking, and providing support to team members as needed to ensure project success. * Maintain confidentiality and handle sensitive information with discretion and professionalism. * Serve as a liaison between the Business Administrator, project teams, staff, and external stakeholders to support effective communication and collaboration. * Perform other related duties as required. REQUIRED TRAINING, EXPERIENCE, KNOWLEDGES, SKILLS AND ABILITIES * High school diploma or equivalent required; Bachelor's degree preferred. * Proven experience as an executive assistant or in a similar administrative role. * Proficient in the use of computers and standard office software. * Strong writing and editing skills, with the ability to draft clear, professional correspondence and reports. * Ability to work independently and handle complex or sensitive administrative tasks. * Demonstrated professionalism, sound judgment, and tact when interacting with employees and the public. * Strong organizational, time management, and problem-solving skills. * Excellent verbal and written communication skills. * Ability to adapt to changing priorities and work effectively in a fast-paced environment. * Legal, compliance, or public records experience is welcomed. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Robert Half is staffing for a Senior Executive Assistant to provide proactive, high-level support to C-suite leaders. This critical role involves managing complex calendars, travel, high-priority communications, and key projects, as well as empowering business leaders to operate at peak productivity. Key Responsibilities: + Coordinate executive schedules, travel, expenses, and confidential communications. + Prepare reports, presentations, and board materials with exceptional attention to detail. + Serve as a liaison between executives and internal/external stakeholders. + Manage strategic projects, research, and cross-departmental initiatives. + Facilitate the adoption of digital tools to automate and improve workflows. + Act as a gatekeeper, prioritizing and triaging incoming requests and communications. Requirements Qualifications: + 7+ years' executive support experience in a fast-paced corporate environment. + Demonstrated expertise with Microsoft Office Suite and modern productivity applications. + Highly organized, able to manage multiple, shifting priorities. + Effective communicator and skilled collaborator. + Bachelor's degree or equivalent; advanced certifications a plus. Advance your executive support career by applying through Robert Half today! TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Mandarin Oriental, Lago di Como aims to become one of the most exclusive resorts in Europe, representing the true elegant Italian but understated luxury experience for a worldwide Clientele. Our vision is to promote our welcoming, genuine and passionate culture to attract and engage exceptional talents, under the guidance of enthusiastic leaders. Our aim is to get the best out of each individual and being recognized as an employer of choice among the most exclusive hotels in the world. KITCHEN OFFICE EXECUTIVE Mandarin Oriental, Lago di Como's Kitchen Office Executive is in charge of managing all Kitchen-related administrative matters under the Executive Chef's guidance. Duties and responsibilities: * Maintain a high standard of specified work in accordance with the Executive Chef * Be responsible for the Staff Canteen's orders, ensuring that the menus are always adequate and that food cost's requirements are fulfilled * Be responsible for the Kitchen's total food cost * Put in place all the orders related to the Kitchen * Ensure that the ingredients' books and the allergens' tables are always up to date and correct * Manage, control and update the Kitchen's timetables and presence check, coordinating with the People & Culture team * Keep high standards of personal hygiene, clean uniform and overall camaraderie * Ensure adherence to the hotel's Food Safety and Health & Safety policies at all times * Work as part of a team in a constructive manner that enables the hotel to achieve the objective of being a market leader in the luxury hotel sector * Comply with all the hotel and company's policies * Attend all training sessions as required Requirements: * At least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Hospitality/Tourism or equivalent * Minimum 2-years working experience in the related field * HACCP certificate is a plus * Good knowledge of English We believe a diverse and inclusive culture is better for everyone. Bringing individuals together is essential to the long-term success of our people, our business and the societies and economies in which we operate. All colleagues, regardless of ethnicity, gender, age, sexual orientation, disability, background or religion, should be treated fairly and with respect, should be given equal opportunities, and be valued for the contributions they make in their roles. No form of bullying, intimidation, discrimination, or harassment of others will be tolerated.

Interfuse Manufacturing is looking for an administrative assistant to join our team in our Woodland office. The ideal candidate has excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Assisting with weekly date change in our manufacturing software. Utilizing schedule to pull work order travelers to support production. Scanning and organizing documents. Input of inventory data into ERP system daily. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Previous experience with Manufacturing ERP systems a plus Interfuse is a ReNEW Manufacturing Solutions company. Please visit our website to learn more about our us at *********************

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for a Care Coordinator Associate. You will have the opportunity to make a positive impact on the lives of our patients by ensuring their care needs are met effectively and efficiently. Pay: $16-$18/Hourly based on experience Schedule: M-F 8:30AM-5:00PM Office Address: 718 S State St, Clarks Summit, PA 18411 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Receive and process referrals from various sources, such as hospitals, physicians, and other healthcare providers. Collaborate with internal teams to determine patient eligibility and initiate the intake process. Serve as the primary point of contact for patients, families, and healthcare professionals regarding care coordination. Address inquiries, concerns, and provide guidance on accessing services and resources. Schedule patient appointments, coordinating availability of healthcare professionals and patient preferences. Monitor and update schedules to accommodate changes, cancellations, and rescheduling needs. Communicate pertinent patient information, including diagnosis, treatment plans, and care instructions, to the appropriate individuals. Maintain accurate and up-to-date electronic and physical records of patient information, appointments, and communication. Provide compassionate and empathetic support to patients and their families throughout the care coordination process. We are excited to speak to someone with the following… High school diploma or equivalent 1+ years of Customer Service experience required. 1+ years of Home Care experience preferred. Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

Benefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Relocation bonus Signing bonus Training & development Administrative Assistant SERVPRO - Scranton Location Location: Scranton, PA Position Type: Full-Time Industry: Restoration / Emergency Services About SERVPRO SERVPRO is a trusted leader in cleanup and restoration services, helping homeowners and businesses recover from fire, water, mold, and storm damage. Our Scranton team is growing, and we're looking for a motivated, organized, and customer-focused Administrative Assistant to be the friendly first point of contact for our office. If you enjoy working in a fast-paced environment, are comfortable with technology, and take pride in providing excellent customer service, this could be a great opportunity to start or grow your career. Position Overview This is an entry-level administrative assistant role that supports daily office operations and plays a key role in delivering a positive experience for our customers. You'll handle incoming calls, assist with administrative tasks, and help keep the office organized and running smoothly. Key Responsibilities Answer incoming phone calls professionally and confidently Greet and assist customers with empathy and professionalism Schedule appointments and route calls/messages appropriately Perform general administrative duties (data entry, filing, document management) Work daily with computer systems and office software Utilize Google Workspace (Gmail, Google Docs, Sheets, Calendar) Assist office staff with clerical and organizational support Maintain accurate records and customer information Qualifications & Skills Prior experience in an administrative assistant or office support role preferred Strong computer skills and comfort working with software and technology Experience using Google Workspace (G Suite) is a plus Excellent phone presence and communication skills Customer service experience required Organized, detail-oriented, and dependable Ability to multitask and work effectively in a fast-paced office Professional attitude with a willingness to learn Why Join SERVPRO Scranton? Entry-level opportunity with room for growth Supportive, team-oriented work environment Stable, essential industry On-the-job training provided Opportunity to build administrative and customer service skills How to Apply If you're organized, tech-savvy, and enjoy helping people, we'd love to hear from you. Apply today and become part of a team that makes a difference when it matters most. Compensation: $23.00 - $28.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Build More Than Structures -- Build Community with Barry Isett & Associates Barry Isett & Associates is more than just an engineering and consulting firm; we're a passionate group of collaborators dedicated to making a lasting impact. As an employee-owned company, we take pride in the work we do and the culture we've built. With headquarters in Allentown, PA, and offices across eastern and central Pennsylvania, we offer meaningful work that helps shape the communities we live in. A Workplace That's Worth Bragging About We're honored to have received numerous accolades that reflect our commitment to culture, ethics, and people: Best Places to Work in PA (2019-present) Top Workplaces by The Morning Call (2013-present) Empowering Women Awards by CPBJ & LVB (2023 - present) Top Workplaces by the Philadelphia Inquirer (2023 & 2024) Corporate Citizen of the Year - Lehigh Valley Business Journal Societas Award for Responsible Corporate Conduct Current Opening: Administrative Assistant - Code Services Wilkes-Barre, Hazleton, or Olyphant, PA | Full-time We're seeking a self-driven, detail-savvy administrative pro to support our Code Services team. If you're organized, friendly, and thrive in a multitasking environment, we'd love to meet you. Please note: this position can be anchored in our Wilkes-Barre, Hazleton, or Olyphant office. What You'll Do: Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks Prepare and track invoices, checks, and accounting records Draft proposals and input project data into permitting systems Format and send notices, review letters, and certificates Compile field inspection reports and liaise with local municipalities Support permit and plan review processes from start to finish Help maintain fleet records and coordinate vehicle service Take care of mail, FedEx packages, and municipal pickups/deliveries Requirements What You'll Bring: High school diploma and prior administrative experience Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus Excellent communication and proofreading abilities Knowledge of office equipment and multitasking finesse Valid driver's license for local errands and deliveries Why You'll Love Working with Us We don't just talk about work-life balance, we live it. Here's what you get: Flexible schedules, as projects and workload allow Generous paid time off Career development & continuing education support Employee ownership via our ESOP program and direct stock purchase Comprehensive insurance benefits (medical, Rx, dental, vision, life, disability, and supplemental) 401k/Roth with company match Paid parental leave Company swag - discounted or free! Office parties, team events, and a culture you'll be proud of Our Commitment to Belonging We welcome all backgrounds and perspectives. Isett is proud to be an equal opportunity employer where everyone feels seen, heard, and supported with the ability to participate in Employee Resource Groups. Sound like a fit? Come be part of something meaningful. Apply today and help us shape the future, one community at a time. (Note: We do not accept inquiries from third-party recruiters.)

The Property Operations Administrative Assistant provides administrative support to the property operations function. This position is responsible for all receptionist duties as well as daily related responsibilities to include: record keeping, file maintenance, answering basic employee questions, including filtering of issues/questions to the Property Operations Manager and Director of Facilities. All duties are to be performed within the guidelines of Mount Airy Casino Resort policies and procedures, Internal Control standards and Pennsylvania Gaming Control Board regulations. Essential Job Functions: Provides administrative support to the Property Operations Department (answering phones, greeting walk-ins, filing of documents created through their role/task, mail, purchase requests, and clerical functions). Serve as a liaison with department heads, outside contractors and agencies. Answers phones using appropriate customer service skills. Greets guests, employees, and vendors with a welcoming, helpful attitude, every person, every interaction. Promotes positive guest, employee and public relations at all times. Provides administrative support among various operational functions related to an assigned project; interprets and explains policy regulations and operating procedures. Monitors and supervises maintenance of projects records and documentation. Learns and provides responses for basic employee and/or applicant questions, or directs to appropriate professional for higher level issues and inquiries. Maintains all supplies and puts through requests as needed using on-line purchasing system, working with Purchasing Agent(s). Meets attendance guidelines and adheres to regulatory, departmental and company policies. Coordinate material for meetings. Attend meetings as necessary. Performs other duties and special projects as assigned by the Property Operations Manager and Director of Facilities. #MACR Qualifications Essential Requirements: Must be able to perform each of the essential functions and responsibilities satisfactorily. Must be a minimum 18 years of age or older upon employment. Must be able to be approved for and maintain a valid gaming license as required by the Pennsylvania Gaming Control Board High School Diploma or equivalent required. A minimum of 2 years of clerical experience required. Proficient computer/PC skills, including Microsoft Office. Possesses excellent customer service, organizational, communication and multi-tasking skills. Possesses strong interpersonal qualities. Flexible to work any scheduled shifts and/or days, including weekends and holidays. ADA Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essentials functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be able to stand, walk and move through all property areas. Must be able to stand or sit for long periods. Maintain physical stamina and proper state of mind to work under pressure in a fast-paced environment and effectively deal with guests, management, employees and members of the business community. Adequate manual dexterity, including hand and wrist movement to operate office equipment and perform light lifting. Other Skills/Abilities: Must be able to handle exposure to areas where smoking is permitted. Must be able to speak, read, write and understand English. Must have oral and aural acuity and ability to respond to cues. English/Spanish bilingual preferred. Employment is contingent upon a favorable outcome of a background investigation and drug screening. The Mount Airy Casino Resort is committed to achieving full equal opportunity without discrimination based on race, religion, color, sex, national origin, politics, marital status, physical disability, age or sexual orientation. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing need of the organization.

Alexandria Moulding an SBP Brand, is currently looking for an Admin Assistant member to join our VALUES based organization. The Bilingual Administrative Assistant serves as the first point of contact for visitors and callers while providing essential administrative support to office staff and management. This role manages the front desk, supports daily office operations, and assists with a wide range of clerical, communication, and organizational tasks. The ability to communicate clearly in two languages is essential for supporting employees, customers, and vendors. Key Responsibilities * Greet and assist visitors, employees, and customers in a warm, professional, bilingual manner * Answer, screen, and route incoming phone calls and emails in both languages * Maintain a clean, organized, and welcoming reception area * Receive, sort, and distribute mail, packages, and deliveries * Support scheduling needs, including meetings, appointments, and conference room reservations * Prepare documents, reports, spreadsheets, and presentations * Assist with data entry, filing, scanning, and maintaining organized records * Maintain visitor logs and issue badges as needed * Order office supplies and assist with vendor coordination * Support onboarding tasks such as preparing bilingual packets or scheduling orientations * Translate simple documents or messages when needed * Handle confidential information with discretion * Provide general administrative support to managers and team members Qualifications * High school diploma or equivalent; associate degree preferred * 1-3 years of experience in a receptionist or administrative support role * Bilingual required (English/Spanish/Creole) * Strong communication and customer service skills * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Highly organized with strong attention to detail * Ability to multitask and work in a fast-paced environment * Professional appearance and demeanor * Reliable, proactive, and able to work independently * Starting Pay Rate: $17.00/HR * Hours: 8:00AM-5:00PM Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products! Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include: * Medical, Dental, Vision given on the 1st of the month following 30 days of employment * Company-Paid Life Insurance & Disability * 401(k) with Company Match * Company-Paid Time Off * Paid Holidays & Floating Holidays * PLUS ADDITIONAL PERKS! We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees. Alexandria Moulding is an equal opportunity employer. It is our policy of Alexandria Moulding not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state and local laws.

Job Description Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities Call Intake & Dispatch Receive and enter lead calls and job referrals (FNOL) Perform excellent customer service Dispatch & Track Lead calls Perform general administration Job File Coordination Monitor job file status Monitor job file audit status Maintain job file WIPs Monitor and ensure client requirements are followed Job File Documentation Review and validate initial field documentation Create preliminary estimate Perform daily job file coordination Perform job file backup Job File Communication and Reporting Maintain internal communications Maintain external communications Prepare job file reports Job File Communication and Reporting Complete and review job file documentation for final upload and the audit process Complete job file audit process Perform job close-out Necessary Experience and Skill Set A minimum two years of business experience Working knowledge of current business software technologies Superb customer service, administrative and verbal and written communication skills Experience in the commercial cleaning and restoration or insurance industry is desired Experience in writing estimates and the job file process

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: Maintain confidentiality regarding client and departmental information as per agency policy. File and organize individual charts Submit billing on a timely basis in compliance with state standards Operates general office equipment, including printer/copier, postage machine and computer. Collects and organizes data required by the staff for meetings and appointments. Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. Works cooperatively with all staff. Performs related work as required. Send letters to consumers Update release of information forms when necessary Update insurance information Data entry/data maintenance as assigned Develop new techniques/procedures to improve service delivery and/or job tasks. This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. DailyPay -- access your pay when you need it! On the Goga well-being platform, featuring self-care tools and resources. Access Care.com for backup childcare, elder care, and household services. Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). Tuition reimbursement and educational partnerships. Employee discounts and savings programs on entertainment, travel, and lifestyle. Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

Administrative Assistant in Honesdale, PA Discover a clerical role that makes every day rewarding. As an Administrative Assistant for Interim HealthCare , you'll be part of a team that is improving lives through the home-based care they provide. Interim HealthCare is the nation's first home care company and a leading employer of Administrative Assistants seeking a career with purpose. We are looking for a team-oriented professional to assist with various clerical duties for one of our partners. If you're ready for a career that allows you to make a real difference in the lives of others and reap the rewards that come with it, you are made for this! Our Administrative Assistants enjoy some excellent benefits: * Job Type: Full Time * Salary: $15 per hour * Setting: Office * Hours: Monday through Friday 8:30 am to 5:00 pm * Benefits: Health Insurance, Dental Insurance, Supplemental Insurance, Simple IRA Plan, Generous PTO Package, and more. As an Administrative Assistant, here's a big-picture view of what you'll do: * Provide administrative support to ensure efficient operation of the office * Answer and direct phone calls, take messages, and respond to inquiries * Greet and assist visitors and clients * Manage and organize files, records, and documents * Transcribe, type, proofread, and edit documents * Schedule appointments and maintain calendars * Coordinate meetings, conferences, and travel arrangements * Assist with project coordination and follow-up on action items * Perform general clerical duties including photocopying, faxing, mailing, and filing * Maintain office supplies inventory and place orders as needed Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization. A few must-haves for the Administrative Assistant: * Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Excellent written and verbal communication skills * Strong customer service orientation with the ability to interact professionally with clients and colleagues * Ability to handle confidential information with discretion * Strong organizational skills with attention to detail * Ability to prioritize tasks and meet deadlines in a fast-paced environment * Experience in office management or administrative support roles is preferred * Knowledge of QuickBooks or other accounting software is a plus Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation's first home care company and a leading employer of Client Service Representatives (CSRs). Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of CSRs who are making a positive impact in the lives of others through the meaningful work they do. Interim HealthCare is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. #IHCNEPAAIDE

Part-Time Position Conduct student placement activities for the doctoral capstone experience of the Occupational Therapy Program under supervision of the Occupational Therapy Doctoral Capstone Coordinator and Occupational Therapy Department Chair. Serve as a liaison between the University and capstone sites. ACOTE Standard A.2.8, Clerical and support staff must be provided to the program, consistent with institutional practice, to meet programmatic, administrative, fieldwork and doctoral capstone requirements, including support for any portion of the program offered by distance education. Education: Associate's degree in business or related field required. Medical background preferred. Experience: 5 years' experience in roles requiring coordination of meetings, events, appointments and providing administrative support to multiple supervisors using basic spreadsheet and database software. Experience with professional communication to establish positive community partnerships. Experience with student placements as well as medical terminology is preferred. (Equivalent combinations of education, licenses, certifications and/or experience may be considered.)

Shift: Days (United States of America) Scheduled Weekly Hours: 40 Worker Type: Regular Exemption Status: No Full Time Monday - Friday 8am - 4:30pm; REQUIRES: 2 years' related experience and High School Diploma or GED Job Duties: Supports department director through a variety of tasks related to organization and communication. Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures. May direct and lead the work of others. Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office. Supports managers and department staff through a variety of tasks related to organization and communication. Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures. May direct and lead the work of others. Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office. Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. Position Details: Caring for your health and well-being. Full benefits (health, dental and vision) starting on day one Three medical plan choices, including an expanded network for out-of-area employees and dependents Pre-tax savings plans with healthcare and dependent care flexible spending accounts (FSA) and a health savings account (HSA) with employer contribution Company-paid life insurance, short-term disability, and long-term disability coverage 401(k) plan that includes automatic Geisinger contribution Generous paid time off (PTO) plan that allows you to accrue time quickly Up to $5,000 in tuition reimbursement per calendar year MyHealth Rewards wellness program to improve your health while earning a financial incentive Family-friendly support including adoption and fertility assistance, parental leave pay, military leave pay and a free Care.com membership with discounted backup care for your loved ones Employee Assistance Program (EAP): Referrals for childcare, eldercare, & pet care. Access free legal guidance, mental health visits, work-life support, digital self-help tools and more Voluntary benefits including accident, critical illness, hospital indemnity insurance, identity theft protection, universal life and pet and legal insurance Education: High School Diploma or Equivalent (GED)- (Required) Experience: Minimum of 2 years-Related work experience (Required) Certification(s) and License(s): Skills: Communication, Computer Literacy, Office Administration, Working Independently OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family. We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: * Maintain confidentiality regarding client and departmental information as per agency policy. * File and organize individual charts * Submit billing on a timely basis in compliance with state standards * Operates general office equipment, including printer/copier, postage machine and computer. * Collects and organizes data required by the staff for meetings and appointments. * Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. * Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. * Works cooperatively with all staff. * Performs related work as required. * Send letters to consumers * Update release of information forms when necessary * Update insurance information * Data entry/data maintenance as assigned * Develop new techniques/procedures to improve service delivery and/or job tasks. * This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: * Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. * Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. * DailyPay -- access your pay when you need it! * On the Goga well-being platform, featuring self-care tools and resources. * Access Care.com for backup childcare, elder care, and household services. * Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). * Tuition reimbursement and educational partnerships. * Employee discounts and savings programs on entertainment, travel, and lifestyle. * Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply! Our ideal candidate will possess the following skills: * High school diploma or GED required * Experience working in an office setting required * Experience with Microsoft Office programs required

in Honesdale, PA Discover a clerical role that makes every day rewarding. As an Administrative Assistant for Interim HealthCare , you'll be part of a team that is improving lives through the home-based care they provide. Interim HealthCare is the nation's first home care company and a leading employer of Administrative Assistants seeking a career with purpose. We are looking for a team-oriented professional to assist with various clerical duties for one of our partners. If you're ready for a career that allows you to make a real difference in the lives of others and reap the rewards that come with it, you are made for this! Our Administrative Assistants enjoy some excellent benefits: Job Type: Full Time Salary: $15 per hour Setting: Office Hours: Monday through Friday 8:30 am to 5:00 pm Benefits: Health Insurance, Dental Insurance, Supplemental Insurance, Simple IRA Plan, Generous PTO Package, and more. As an Administrative Assistant, here's a big-picture view of what you'll do: Provide administrative support to ensure efficient operation of the office Answer and direct phone calls, take messages, and respond to inquiries Greet and assist visitors and clients Manage and organize files, records, and documents Transcribe, type, proofread, and edit documents Schedule appointments and maintain calendars Coordinate meetings, conferences, and travel arrangements Assist with project coordination and follow-up on action items Perform general clerical duties including photocopying, faxing, mailing, and filing Maintain office supplies inventory and place orders as needed Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization. A few must-haves for the Administrative Assistant: Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong customer service orientation with the ability to interact professionally with clients and colleagues Ability to handle confidential information with discretion Strong organizational skills with attention to detail Ability to prioritize tasks and meet deadlines in a fast-paced environment Experience in office management or administrative support roles is preferred Knowledge of QuickBooks or other accounting software is a plus Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation's first home care company and a leading employer of Client Service Representatives (CSRs). Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of CSRs who are making a positive impact in the lives of others through the meaningful work they do. Interim HealthCare is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. #IHCNEPAAIDE

The Executive Administrative Assistant provides high-level administrative support to the President/CEO in collaboration with the other Executive Assistants within the Office of the President/CEO. The Executive Administrative Assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders. The EAA is entrusted to use discretion and independent judgement with respect to organizational work on behalf of and consistent with the authority delegated by their executive and the Office of the President. The EAA must be organized, professional, respectful and eager to learn in a fast-paced environment with a variety of responsibilities and deliverables. This position will be responsible for organizing and coordinating both professional and personal appointments, while working closely with other Executive Assistant(s) within the Office of the President to ensure a stream-lined process to avoid meeting overlaps and conflicts. This supportive position will assist with office and administrative duties, such as printing/scanning needs, creating and organizing files, building travel itineraries, composing meeting agendas, etc. ESSENTIAL JOB DUTIES and FUNCTIONS While living and demonstrating our Core Values, the Executive Administrative Assistant will: Work directly with the Office of the President EA team to support all aspects of the President/CEO's daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule. Manage an extremely active calendar of business meetings, personal appointments, and patient care responsibilities on behalf of the President/CEO, ensuring conflicts are communicated and addressed as priority. Establish a seamless communication link between the Office of the President/CEO and internal departments, showcasing leadership skills to uphold credibility, trust, and to garner support from the executive management team Establish strong and efficient communication and collaboration with the President/CEO to provide thorough updates on forthcoming commitments and responsibilities, with diligent follow-up. Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives Prepare, reconcile, and submit credit card expenses, expense reports and Accounts Payable invoices. Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner. Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by the President/CEO Support Office of the President in preparing presentations, communications, and reports for President/CEO, and other Executives as needed. Maintain confidential and sensitive information. Assist in community-focused events as necessary. Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week. Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Be an ambassador for the mission of the organization OTHER FUNCTIONS AND RESPONSIBILITIES Support other interdepartmental executive administrative assistants as needed Understand institutional policies and procedures Demonstrate the ability to work independently as well as collaboratively Demonstrate excellent organizational skills and the ability to manage multiple tasks simultaneous Other duties as assigned Requirements REQUIRED QUALIFICATION: Bachelor's degree in Business, Healthcare or related field required. Masters preferred. Previous experience as an executive administrative assistant preferred. Excellent professional skills along with multi-tasking abilities Strong analytical, organizational and time management skills Excellent interpersonal, written and verbal communication skills Possess excellent judgement and the ability to communicate with all levels of the organization including executive senior staff and the board of directors, as well as outside community partners Excellent computer skills, as well as proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform are required Willingness to work a flexible schedule aligned with the Executive's expectations High level of professionalism and confidentiality required at all times Valid driver's license with reliable access to an automobile or reliable access to transportation to assigned work areas.

Provide comprehensive administrative support to the faculty and department chairs within the College of Arts and Sciences (CAS). This role is essential in supporting and streamlining daily operations, ensuring that administrative processes run efficiently and effectively. By managing routine tasks and coordinating key functions, you will help create a smooth and organized environment that enables faculty and department chairs to focus on academic excellence and student success. Education: Associates Degree in business or general studies and/or experience. Experience: 3 years' experience in roles requiring coordination of meetings, events, appointments or providing administrative support to multiple supervisors using basic spreadsheet and database software. Work Related Knowledge: Basic understanding of technology and knowledge of computer software in a windows environment. (Equivalent combinations of education, licenses, certifications and/or experience may be considered.)