Executive assistant jobs in Seattle, WA

FTE: 1.0, Shift: Days, Schedule: M-F Clinical .70 FTE Salary min $253,320.90 - Salary max $281,467.90 Admin .30 FTE Salary min $105,000 - Salary max $150,000 The Regional Medical Director (RMD), Women???s Health has direct responsibility, in conjunction with leadership personnel within MultiCare Medical Partners (MMP), for the operational, clinical, and financial performance for a service line or group of related care lines within a region that make up a clinical division.

Office Manager (New Office Setup & Operations) About the Role We are looking for a dynamic Office Manager to lead the setup and ongoing operations of our new office space. This is a pivotal role that combines executive support with operational leadership, ensuring our workplace is functional, efficient, and aligned with company culture. You will partner closely with the CTO, IT, and People Ops to create an environment that fosters collaboration, innovation, and productivity for hybrid teams. Key Responsibilities New Office Setup: Lead the design, planning, and launch of our new office, ensuring it meets operational needs and reflects our culture. Vendor Management: Source, select, and onboard vendors for services such as security, cleaning, catering, facilities, and office supplies. Policies & Procedures: Develop and implement office procedures, safety protocols, visitor policies, and access control systems from the ground up. Space Planning: Partner with IT and People Ops to plan office layout, seating assignments, and workstation setup for new hires. Budget Oversight: Establish and manage office operational budgets, track expenditures, and negotiate vendor contracts for cost-effective management. Technology & Infrastructure: Oversee delivery, installation, and maintenance of office equipment, AV systems, and conference room technology in collaboration with IT. Culture & Environment: Build and maintain an inviting, productive office environment that supports engineering workflows and hybrid-team collaboration. Qualifications 3+ years of experience supporting C-level executives, ideally within technology, software, engineering, or innovation-focused organizations. Strong understanding of technology environments, engineering team structures, and technical workflows (without needing deep technical expertise). Proven success in a hybrid executive assistant/office manager role within a fast-paced or high-growth company. Exceptional organizational skills and time management abilities, with capacity to handle competing priorities. Excellent written and verbal communication skills, with the ability to prepare polished materials from technical information. High level of discretion and judgment, especially when handling technology strategy, product information, and confidential initiatives. Proficiency with Google Workspace or Microsoft Office; comfortable with tools like Jira, Confluence, Slack, Notion, Asana, or other workflow platforms. What We Offer The opportunity to shape and lead the setup of a new office space from the ground up. A collaborative environment where your contributions directly impact company culture and operational success. Initial Contract of 6 mos (possible extension a full time opportunity) QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.

We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend. Pay Rate: $20/hr Responsibilities: Extend a warm and professional welcome to guests, clients, and team members at reception desks Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols Execute precise vendor coordination, maintaining strict adherence to company policies and procedures Facilitate essential office processes including mail handling, supply management, and shipping logistics Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism Required Qualifications: 1+ year of experience in a similar position Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more) The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc. Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

*PLEASE NOTE: this role will be required to be located in Seattle, WA and work in-office at least 3 days per week.* LendingTree is the nation's leading online lending marketplace. We connect consumers with multiple lenders so they can easily compare options and find the right fit. Our story began in 1996, when our founder, Doug Lebda, set out to make the home-buying process easier after his own frustrating house-hunting experience. What started as a simple idea to help people find better mortgage options has grown into a platform that empowers millions of consumers to compare and choose the financial products that fit their lives best - including loans, credit, savings, and insurance products. Position Overview As the Executive Assistant to the CEO, you will play a critical role in optimizing the CEO's effectiveness, ensuring smooth day-to-day operations, and serving as a trusted partner and gatekeeper. This position requires exceptional judgment, discretion, organizational skills, and the ability to operate in a fast-paced, highly innovative environment. The Executive Assistant will manage daily communication with LendingTree leadership, external stakeholders, board members, and other key partners. Key Responsibilities Executive Support Manage complex calendar and scheduling needs, ensuring optimal time management and alignment with strategic priorities. Coordinate and prepare materials for meetings, including agendas, briefs, presentations, and follow-ups. Act as the primary liaison between the CEO and internal/external stakeholders. Handle sensitive and confidential information with absolute discretion. Manage domestic travel arrangements, including itineraries and logistics. Serve as a proxy to the CEO in various types of communications. Strategic and Operational Support Track and help drive key initiatives and projects, ensuring timely follow-up and accountability. Assist with board communications, materials, and meeting scheduling and logistics. Prepare detailed written communications, reports, and executive summaries. Organize and support meetings, including timely distribution of pre- and post- meeting materials, and ensure CEO is adequately prepared for meetings. Follow up on action items, including interaction with internal staff as well as external partners Act as liaison with LendingTree leadership to help align executive priorities. Office of the CEO Operations Identify opportunities to streamline and improve executive processes and systems. Own special projects, as assigned by the CEO. Support occasional personal and administrative needs to allow the CEO to focus on strategic leadership. Qualifications 7+ years of experience as an Executive Assistant supporting C-level executives, preferably in a high-growth tech, fintech, or startup environment. Proven ability to manage complex calendars, projects, and priorities with minimal oversight Experience planning board meeting, such as scheduling, preparing materials, and follow-up communications. Exceptional written and verbal communication skills. Familiarity with FinTech companies, startup operations, or financial services. High level of professionalism, integrity, and discretion in handling confidential information. Ability to deal professionally with internal and external partners at all levels as friendly facilitator. Self-motivated; able to work with little or no guidance and make sound decisions under pressure. Strong organizational and project management skills, with a keen attention to detail. Tech-savvy, with proficiency in Microsoft Office, Slack, and other modern productivity tools such as Confluence and SharePoint. Ability to thrive in a fast-paced, ambiguous, and innovative environment. Experience working in Public company. Ability to travel occasionally. Flexibility to be available after hours/on weekends to support meetings and handle urgent issues. Bachelor's degree or equivalent work experience. OUR CULTURE We're a collaborative, entrepreneurial team that values curiosity, creativity, and getting things done together. Our teammates are some of the brightest, most driven people you'll meet - and we celebrate innovation, inclusion, and ownership. At LendingTree, you'll find an inclusive culture where diverse perspectives make us stronger. We believe in working hard and supporting one another - with the flexibility and trust that help you thrive both personally and professionally. We're proud to offer generous benefits, wellness programs, and time-off policies designed to help you recharge, stay healthy, and bring your best self to work every day. And yes - we still have fun doing it (our “GSD - Get Stuff Done” award is a fan favorite!) Come grow with us, make an impact, and be part of a company that truly cares about its people and its community. COMPENSATION The base pay for this position is $150,000, however, base pay offered may vary depending on internal factors, job-related knowledge, and candidate experience. INCENTIVE COMPENSATION Eligible for annual performance bonus BENEFITS Medical, dental, and vision insurance and 401(k) matching LendingTree is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion (or creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

Hi, I hope you are doing good. I have a job opportunity related to your profile with one of our client, please find below Job Description for your review. If you are interested and available for the following position then please send your updated resume in word format along with your contact details to discuss further. Role: Principal EA - TRIRIGA Application Real Estate module Duration: Full Time Location: Seattle, WA Qualifications Basic • Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. • At least 11 years of experience in IT. Preferred • At least 5 years of experience in Business Process Consulting, problem definition, Architecture/Design /Detailing of Processes • Manages and directs the daily activities of the leasing operations department in accordance with organization policies and standards • Lead responsible for developing, maintaining, and growing client relationships, as well as for leading consultant and client project teams from project planning through execution. • Lead responsibilities include: • Design and restructuring of corporate real estate and facilities management operating models, organizational structures, and service delivery models • Design and / or improvement of corporate real estate and facilities management business processes. • Development of real estate and facilities portfolio optimization strategies • Determining client needs by supplementing the standard assessment techniques and tools with innovative approaches • Evaluating and validating analyses • Developing recommendations for the client in the context of the overall engagement. • Lead should be experienced dealing with large, complex real estate portfolios and organizations • Lead should have experience in • Creating and modifying real estate contracts within the TRIRIGA Application Real Estate module • Commercial Real Estate accounting practices including new standards • Payment processes for Commercial Leasing within the TRIRIGA Application Real Estate module • A minimum of 2-3 full life cycle implementations in Real Estate &/or Lease Management. • At least 5 years of experience managing large technology IWMS engagements (Tririga, Lease Admin.) • At least 5 years of experience creating logical, system, physical architecture & design Qualifications • Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. Additional Information All your information will be kept confidential according to EEO guidelines.

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Description THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities * Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. * Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. * Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. * Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. * Own and support complex, cross-functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on-time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here. Salary90,973.54 Annual Listing Type Jobs Position Type Full Time Experience Level Senior Level Salary Min 90973.54 Salary Max 90973.54 Salary Type /yr.

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires. Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration. As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit ******************** and watch this video of our recent project in Montana: https://********************/projects/mt1 If you're inspired by our mission to create scalable, lasting climate impact, we'd encourage you to apply! Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for Grant Canary (CEO). This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support. The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment. What you'll be doing: For the right candidate, they will find that the company's mission and values align with their career aspirations. There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change. Key Responsibilities: Strategic Support & Communication - * Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow * Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking * Assist the CEO with investor relations coordination and communications * Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more 'Carbon Sales team support' below) Operational & Administrative Excellence - * Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization * Manages procurement and vendor relationships for CEO * Provide limited travel coordination and expense management support for two additional LT members * When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates * Manage executive expense reporting and procurement processes * Coordinate documents and information flow using DocuSign, Docsend, HubSpot, Google Drive, and other systems Carbon Sales Team Support - * Act as the primary administrative partner for Carbon Sales activities: Maintain accurate and up-to-date records in HubSpot, such as adding new companies and contacts, entering prospecting notes as well and appropriately transferring ownership to Carbon Sales Directors. Provide gentle and consistent follow-up on CEO-requested updates. Update lead statuses to show the relationship map for CEO's top accounts, and document the last touch and next steps. Ensure the account information is up to date, and always have recent activity and/or a next step scheduled. * Identify high-value opportunities where CEO's participation can accelerate deal progression and facilitate those interactions. Coordinate and schedule Carbon Sales team meetings and client calls requiring CEO participation, ensuring alignment of calendars and preparation materials in advance. * Keep HubSpot data integrity that will enable accurate and timely generation of weekly Carbon Sales pipeline and performance reports on a weekly basis. Improve the current weekly reporting, support the board meeting presentation materials, and share the feedback with Carbon Sales team to show what the reports can deliver additionally. * Own, facilitate and file the signing of NDAs, sales agreements and other legal documents between CEO and external parties, through DocuSign, and ensure accuracy, proper routing, and timely completion based on prioritization. * Partner with the Sales and MarComm teams to plan and coordinate key industry conferences (e.g., SF Climate Week, NYC Climate Week, VERGE), including organizing meetups and engagements on behalf of the CEO and Sales team. Qualifications, Required experience & Skills: * 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc. * Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation * Excellent organizational skills with the ability to manage competing priorities and meet deadlines * Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities * Strong analytical skills with track record of improving operational processes * Exceptional written and verbal communication skills across multiple platforms Personal attributes: * Proven track record demonstrating ability to work effectively with minimal supervision * High level of integrity and discretion when handling confidential information * Proactive and resourceful with the ability to anticipate needs and solve problems independently * A terrific work ethic accompanied by an ever-positive, get-it-done attitude with strong interpersonal skills * Ability to quickly learn organizational structure and the objectives of the team * Ability to provide gentle but effective follow-up to ensure executive accountability Logistical requirements: * Ability to travel to the Seattle (Ballard) office to have in-person face time with CEO and help with other tasks such as quarterly conversations with the landlord $80,000 - $100,000 a year The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range: $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process. Mast Reforestation, Silvaseed & Cal Forest offer: * Competitive salary * Location-based compensation * 80% health insurance coverage for Full-Time non-seasonal employees. Health benefits include Medical, Dental & Vision. * Voluntary insurance plans with competitive premium rates: Pet insurance, Life insurance, Accidents. * Company paid Short Term Disability and Group Term Life insurance * Company's incentive stock options (ISO) for eligible employee groups * Sustainable Retirement saving plan with climate-focused investment lineup: 401(k) and Roth 401(k) * Commuter benefits in eligible cities * 6 paid holidays. Two company-wide 'half-time' weeks per year. * Flexible PTO for Salaried employees. Generous PTO accrual for Hourly employees. * Allowances for out-of-state employees * Relocation support in eligible cities * Our Ballard office is dog-friendly!

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Department: Chief Operations Officer's Office Salary: $73,752 - $81,127 annually Classification: Administrative/Exempt Reports to: COO, CFO and Director of Operations Business Office The Chief Operations Officer's Office at Olympic College is currently recruiting for an Executive Assistant to the Chief Operations Officer and Chief Financial Officer. This position plays a crucial role in providing administrative support, representing the supported Chief Officers in various capacities, and contributes to the efficient operation of the Operations, Budget, and Finance departments. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks with discretion and professionalism. Administrative Support * Manage the supported Chief Officer's calendar, appointments, and meetings, ensuring effective time management and coordination. * Prepare and organize materials for meetings, presentations, and reports with accuracy and attention to detail. * Manage Executive Team meetings creating agendas, assisting in meeting facilitation, task tracking, and calendar management. * Handle correspondence, emails, and phone calls on behalf of the supported Chief Officers in a professional and timely manner. * Handle campus communication on behalf of Executive Team, serving as the primary point of contact for the internal communication site and updates. * Assist in the implementation of intuitional and department specific goals and strategic initiatives * Assist with travel arrangements as required. * Maintain confidentiality, discretion, and professionalism when handling sensitive financial or personnel information. Representational Duties * Coordinate communication between the supported Chief Officers and other college departments * Occasionally represent the supported Chief Officer in meetings, conferences, and other events, conveying their views and decisions with clarity and professionalism. * Act with delegated authority in specific situations, making decisions and communicating directives aligned with the supported Chief Officers objectives. * Collaborate with supported area team members to ensure compliance with organizational policies and procedures. * Foster positive relationships with internal and external stakeholders, facilitating effective communication and collaboration. Additional Support: * Support the supported Chief Officers in special projects, initiatives, and strategic planning efforts to achieve departmental goals. * Support the supported Chief Officers in the development of policies and procedures. * Conduct research, compile data, and prepare reports to facilitate decision-making processes. * Provide other administrative support to the Operational Support office and other Chief Officers as requested. Minimum Qualifications * Bachelor's degree in a relevant field such as business administration, accounting, public administration, organizational leadership, or a related area is preferred but not required. * Experience demonstrating advanced administrative, project management, and accounting or operational coordination skills will also be considered. Preferred Qualifications * Experience managing or coordinating administrative tasks and projects, preferably in a cross-functional or organizational leadership environment. * Strong written and verbal communication skills are essential, along with a demonstrated ability to manage sensitive information with discretion and professionalism. * Competencies required for success in this role include organizational skills, attention to detail, problem-solving abilities, and the capacity to build and maintain collaborative relationships across diverse groups. * Familiarity with project management tools, report preparation, and data coordination is highly desirable. Terms of Employment Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $73,752 - $81,127 annually, which includes a generous benefits package that includes the following. Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave - vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here. Conditions of Employment * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required by WB HB 2327. * The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur. How To Apply To be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials: * Olympic College Online Application * Resume * Cover Letter - in your cover letter, describe how your experience sets you apart for this position. * Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate. EEO Statement Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to:********************. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: Experience supporting C-level executives in a fast-paced, ever-changing environment Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts Takes the initiative and is extremely customer focused and organized Comfortable navigating complicated calendars, international and US time zones Able to make decisions and execute flawlessly Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack Strong project management and communication skills Benefits: Flexible Paid Time Off Paid Holidays and Floating Holidays Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 401k with Employer Match Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

Starting Salary Range: $74,096 - $100,030 annually, DOE, plus benefits will remain open until filled. Our Agency The Everett Housing Authority is a progressive agency pursuing its mission with great passion to create affordable housing and foster healthy communities where households thrive. EHA seeks passionate and optimistic individuals to join our team of highly engaged and satisfied employees committed to assisting those for whom stable and affordable housing is a challenge. Those interested can expect: A competitive salary 22 days of paid vacation annually 13 days of sick leave each year 13 paid holidays each year A strong benefit package including robust health, dental, vision and life insurance as well as a pension plan (PERS) Long Term Disability Insurance Employee Assistance Program Wellness Program Tuition reimbursement Work that makes a difference! POSITION SUMMARY: This dynamic dual role bridges the gap between strategic leadership and effective internal communication within the Everett Housing Authority. This role reports directly to the Executive Director and collaborates closely with the Senior Staff Team, providing high-level administrative support with a strong emphasis on maintaining confidentiality in sensitive labor relations and employment matters. Manage the Executive Director's day-to-day working activities with initiative and discretion, ensuring smooth operations and acting as a trusted liaison between the Director, senior staff, and external stakeholders. Foster a culture of transparency and collaboration through engaging communication initiatives, playing a pivotal role in EHA's success. ESSENTIAL DUTIES AND RESPONSIBILITIES: Prioritizes and schedules Executive Director's internal and external meetings with staff, stakeholders, and governmental entities; maintains the Executive Director's calendar, daily schedules, and community functions; prepares materials as needed for meetings; ensures that calendars contain information on the nature of the meetings, location, and attendees. Serves as travel coordinator for staff and Commissioners attending conferences and training; prepares travel authorization documents with cost estimates, books airline tickets and arranges hotel accommodations within budgetary confines and according to Authority travel policy. Serves as liaison between Executive Director and senior staff management team; supports and interacts with partner agencies, state, local and federal legislative offices on a routine basis to fulfill the agency's mission and goals; establish and maintains cooperative and effective working relationships with partner agencies. Provides confidential administrative support to the Executive Director and senior management on highly sensitive internal communications and decision-making. This includes administrative support for labor relations and collective bargaining activities, such as preparing and maintaining confidential documentation, tracking timelines, and coordinating communications. Also supports processes related to workforce planning, hiring, reductions in force, salaries, benefits, and other compensation, and assists with documentation and communication in employee or union disputes. Maintains strict confidentiality of all sensitive labor relations and employment matters. Prepares or gives feedback on correspondence, reports, briefs, speeches, PowerPoint presentations and documents for Executive Director; assists other members of the executive team in routine office procedures and projects as needed. Receives, screens, and routes telephone calls; answers questions or refers to appropriate staff members or schedule appointments as appropriate; receives, sorts, reads, routes and responds to email and letters as directed; establishes and maintains effective filing systems for documents, contracts, reports and records; responsible for purchases for the executive department and associated processes. Updates news items, board agenda packets, personnel updates, and other webpages for the EHA website. Provides executive level administrative support for senior staff meetings, including gathering agenda points, recording meetings, taking notes, and dispersing action points from the meeting. Facilitates getting pertinent signatures via electronic or conventional means from the Executive Director and other stakeholders. Acts as the organization and gatekeeper for EHA affiliate documents (bylaws, board meeting materials, member contact information, etc.). Supports lobbying activities and coordinates grant opportunities, including tracking deadlines and required documentation. Coordinates special projects assigned by the Executive Director, including task assignments, due dates, tracking progress, gathering and formatting materials, editing, and conducting follow-up/lessons learned. Coordinates monthly pre-board meetings, reviews and finalizes agenda, gathers department board reports, and ensures reports are cleaned up and formatted. Manages full board meeting logistics: prepares and sends packets, schedules meetings, runs technology, posts public notices, prepares minutes, coordinates signing of resolutions, and maintains the master file of board documents (including resolutions). Manages social media posts, including taking photos at events, creating flyers, and ensuring timely and engaging content. Requirements KNOWLEDGE AND SKILL REQUIREMENTS: Microsoft Office 365 Suite programs, including advanced skills in Word, Excel, Outlook, PowerPoint, OneNote, OneDrive and Teams; In-depth knowledge of office administrative and management practices and procedures; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Knowledge of accepted business practices and policies; Knowledge of organization, administrative regulations, policies and procedures, including travel/training and expense reporting; Basic functions of public agencies, including the role and responsibilities of a public governing board; Basic OPMA rules and regulations for the conduct of public meetings; An understanding of administrative regulations and policies; Budgeting, recordkeeping, filing and purchasing practices and procedures. EDUCATION AND EXPERIENCE: AA degree PLUS three to five years paid work experience in administrative support, or an equivalent combination of education and experience. LICENSES AND OTHER REQUIREMENTS: Valid Washington State Driver's License or ability to obtain one within 60 days and good driving record; Fair Housing Certification or ability to obtain one within 90 days COMPETENCIES: Perform a wide range of highly complex and responsible executive-level administrative and secretarial functions for the Executive Director and senior staff team Maintain a variety of complex electronic and physical files and calendars Maintain strict confidentiality of sensitive labor relations, collective bargaining, and employment matters, including handling confidential documentation and communications Collaborate effectively with people who have varying backgrounds, interests, and requirements Communicate effectively both orally and in writing Speak and understand English and follow oral and written directions Work independently with limited supervision Work respectfully and courteously with a variety of stakeholders Drive a vehicle Required Workplace Standards Works regular and reliable hours on site as required; Attendance must be punctual and consistent; Works an agreed-upon schedule and works additional hours as necessary to complete work; Works effectively, cooperatively and respectfully with co-workers, clients, and other contacts; Follows all EHA Safety Policies and Procedures; Follows all EHA Personnel Policies and Procedures; Performs other duties as assigned. Physical Requirements to Perform Essential Functions CONSTANT: Sitting for extended periods of time Manual dexterity (Left, Right, Both) Listening and talking Repetitive arm/hand movement (LRB) Fine finger manipulation (LRB) Seeing and hearing Lifting and carrying 5# (LRB) Pushing and pulling 5# (LRB) FREQUENT: Walking and standing Turning and twisting at waist Climbing stairs Bending and stooping Reaching and grasping (LRB) Lifting and carrying 10# (LRB) Pushing and pulling 10# (LRB) OCCASIONAL: Kneeling and squatting Reaching above shoulders Operating foot controls (LRB) Lifting and carrying 20# Pushing and pulling 20# Salary Description $74,096 - $100,030 annually, DOE

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69

THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, cross‑functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on‑time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires. Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration. As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit ******************** and watch this video of our recent project in Montana: https://********************/projects/mt1 If you're inspired by our mission to create scalable, lasting climate impact, we'd encourage you to apply! Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for Grant Canary (CEO). This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support. The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment. What you'll be doing: For the right candidate, they will find that the company's mission and values align with their career aspirations. There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change. Key Responsibilities:Strategic Support & Communication - Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking Assist the CEO with investor relations coordination and communications Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more ‘Carbon Sales team support' below) Operational & Administrative Excellence - Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization Manages procurement and vendor relationships for CEO Provide limited travel coordination and expense management support for two additional LT members When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates Manage executive expense reporting and procurement processes Coordinate documents and information flow using DocuSign, Docsend, HubSpot, Google Drive, and other systems Carbon Sales Team Support - Act as the primary administrative partner for Carbon Sales activities: Maintain accurate and up-to-date records in HubSpot, such as adding new companies and contacts, entering prospecting notes as well and appropriately transferring ownership to Carbon Sales Directors. Provide gentle and consistent follow-up on CEO-requested updates. Update lead statuses to show the relationship map for CEO's top accounts, and document the last touch and next steps. Ensure the account information is up to date, and always have recent activity and/or a next step scheduled. Identify high-value opportunities where CEO's participation can accelerate deal progression and facilitate those interactions. Coordinate and schedule Carbon Sales team meetings and client calls requiring CEO participation, ensuring alignment of calendars and preparation materials in advance. Keep HubSpot data integrity that will enable accurate and timely generation of weekly Carbon Sales pipeline and performance reports on a weekly basis. Improve the current weekly reporting, support the board meeting presentation materials, and share the feedback with Carbon Sales team to show what the reports can deliver additionally. Own, facilitate and file the signing of NDAs, sales agreements and other legal documents between CEO and external parties, through DocuSign, and ensure accuracy, proper routing, and timely completion based on prioritization. Partner with the Sales and MarComm teams to plan and coordinate key industry conferences (e.g., SF Climate Week, NYC Climate Week, VERGE), including organizing meetups and engagements on behalf of the CEO and Sales team. Qualifications, Required experience & Skills: 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc. Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation Excellent organizational skills with the ability to manage competing priorities and meet deadlines Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities Strong analytical skills with track record of improving operational processes Exceptional written and verbal communication skills across multiple platforms Personal attributes: Proven track record demonstrating ability to work effectively with minimal supervision High level of integrity and discretion when handling confidential information Proactive and resourceful with the ability to anticipate needs and solve problems independently A terrific work ethic accompanied by an ever-positive, get-it-done attitude with strong interpersonal skills Ability to quickly learn organizational structure and the objectives of the team Ability to provide gentle but effective follow-up to ensure executive accountability Logistical requirements: Ability to travel to the Seattle (Ballard) office to have in-person face time with CEO and help with other tasks such as quarterly conversations with the landlord The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range: $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process. Mast Reforestation, Silvaseed & Cal Forest offer: - Competitive salary- Location-based compensation- 80% health insurance coverage for Full-Time non-seasonal employees. Health benefits include Medical, Dental & Vision. - Voluntary insurance plans with competitive premium rates: Pet insurance, Life insurance, Accidents.- Company paid Short Term Disability and Group Term Life insurance- Company's incentive stock options (ISO) for eligible employee groups- Sustainable Retirement saving plan with climate-focused investment lineup: 401(k) and Roth 401(k)- Commuter benefits in eligible cities- 6 paid holidays. Two company-wide 'half-time' weeks per year.- Flexible PTO for Salaried employees. Generous PTO accrual for Hourly employees.- Allowances for out-of-state employees- Relocation support in eligible cities- Our Ballard office is dog-friendly!

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Primary tasks/responsibilities: * Manage complex calendaring for the director and to set up meetings for the division and leadership team * Serve as a host for zoom rooms and meetings * Familiarity with SharePoint/OneDrive desirable Skills: * Excellent written and diplomatic oral communication skills * Flexible and quickly responsive to supporting the director * Political savvy when responding to requests * Responsible/dependable Location: Downtown Seattle Duration: 2-3 months Location: Telecommute but may need to come into the office upon occasion. Should live close enough to downtown Seattle (401 Fifth Ave) to come into the office on short notice. Pay: $29.09 per hour