Executive assistant jobs in Shreveport, LA

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination. Responsibilities: Manage and prioritize the CEO's daily schedule, appointments, and travel logistics. Coordinate meetings, prepare agendas, take notes, and track follow-up actions. Draft, edit, and prepare correspondence, presentations, and reports. Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times. Manage special projects and assist in planning company meetings and off-site events. Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups. Ensure vehicle cleanliness, readiness, and safe transport at all times. Handle confidential and sensitive matters with discretion and professionalism. Anticipate needs and proactively resolve issues to ensure smooth daily operations. Requirements: Bachelor's degree or equivalent professional experience. Minimum 7+ years of experience supporting senior or executive-level leadership. Exceptional organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Professional demeanor with strong attention to detail and follow-through. Valid driver's license and clean driving record (MVR required). Ability to maintain confidentiality and use sound judgment in all matters. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required. Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism. What's Offered: Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance. 401(k) with employer match. Generous paid time off and holidays. Flexible hybrid work arrangement when not driving or on-site. Opportunity for long-term growth within a respected organization. Professional and supportive environment working directly with executive leadership.

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners. Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and office. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. Education and/or Work Experience Associate or bachelor's degree in business administration, Communications, or a related field preferred. Significant executive-level administrative experience may be accepted in lieu of a degree 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership. Experience coordinating corporate events, meetings, and communications. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of

Executive Assistant to the CEO Compensation: $90,000 to $110,000 About the Company: Our client, a well established transportation company that provides reliable, safety focused services across the region, is seeking a trusted Executive Assistant who can bring structure, efficiency, and proactive support to a fast moving operation. Job Summary: We are seeking a highly organized, resourceful, and forward thinking Executive Assistant to directly support the CEO. The ideal candidate will oversee daily administrative operations, manage sensitive information with confidentiality, and help streamline communication and priorities across the organization. This role requires exceptional judgment, the ability to stay calm under pressure, and a strong commitment to anticipating needs before they arise. Key Responsibilities: Calendar management including scheduling meetings, coordinating travel, and protecting the CEO's time in alignment with company expectations Time management support to ensure smooth workflow, proper pacing of meetings, and minimal conflicts Clear and proactive communication including timely meeting reminders and prompt distribution of calendar invites Maintain a calm, solutions oriented presence in fast paced or high pressure situations Anticipate needs, identify potential issues before they escalate, and resolve problems quickly and professionally Adapt to shifting priorities and urgent requests with ease, flexibility, and a positive attitude Coordinate documents, correspondence, presentations, and follow up items on behalf of the CEO Serve as a trusted gatekeeper and maintain absolute discretion with confidential information Qualifications: Bachelor's degree preferred Three to five years of experience supporting a senior executive, preferably in transportation, logistics, or a related operational industry Exceptional organizational skills and attention to detail Strong written and verbal communication abilities Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint Ability to multitask and prioritize effectively in a fast-paced environment High level of professionalism, discretion, and emotional intelligence 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

An established business consulting company is seeking an Executive Assistant to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency. Salary: $95,000-$100,000 Discretionary annual bonus Location: Houston, TX - Downtown/Galleria Type of Position: Direct Hire Benefits: health care stipend, IRA with match, PTO Responsibilities: Provide comprehensive professional and personal support to the CEO. Prepare for meetings and events, including finalizing materials and taking detailed notes. Schedule, confirm, and manage appointments across multiple time zones. Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes. Maintain and update an extensive contact database. Support the CEO's involvement in external civic and leadership activities. Collaborate with the team to create and maintain standard operating procedures (SOPs). Oversee project management and track tasks using a project management system (PMS). Ensure efficient filing and office organization. Create, edit, and format documents and PowerPoint presentations. Assist with client-facing events. Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team. Requirements: At least 7 years of high touch EA experience with a strong mixture of professional and personal support experience. Ability to work effectively in a small office environment. Ability to manage complex scheduling and projects with autonomy. Comfortable operating in ambiguity. Experience maintaining and managing household calendars for activities, appointments, and events and ensuring the family calendar syncs with office calendar. Strong client service skills and a professional demeanor. Excellent organizational and time management abilities. Proficient in Outlook, Microsoft Word, Excel, and PowerPoint. Exceptional grammar and communication skills. Ability to handle confidential information with discretion.

Executive Assistant - Investment Banking This role is primarily focused on providing high-level executive and project support to senior members of an investment banking team. Responsibilities include managing complex calendars, coordinating travel, handling expenses, and planning internal and external events - all with precision, professionalism, and discretion. The ideal candidate is proactive, detail-oriented, and skilled at managing time and priorities in a fast-paced environment. In addition to “traditional” administrative duties, this role will also support projects and initiatives that enhance team efficiency and business performance, including CRM management, presentation creation and marketing support - requiring coordination across teams and thoughtful execution. This role is 100% onsite in our client's Dallas office. Key Responsibilities: Provide seamless calendar management, travel booking, and expense reporting for senior team members. Plan and coordinate events that build team culture and engagement. Serve as a reliable point of contact for internal and external stakeholders. Support and occasionally lead business-critical projects that increase operational efficiency and support investment team goals. Maintain recurring workflows and documentation with accuracy and consistency. Uphold the firm's values in all communication and execution. Ideal Candidate Profile: Bachelor's degree from an accredited four-year university highly preferred. 5+ years of experience in executive support roles in fast-paced, corporate environments. Experience in investment banking, wealth management, or private equity highly preferred. Strong organizational and communication skills. Proven ability to manage complex logistics and handle confidential information with discretion. Familiarity with CRMs, productivity tools, and interest in tech-driven efficiency. High emotional intelligence, professional maturity, and adaptability. Strong attention to detail and a commitment to excellence.

Executive Assistant to the CEO Are you organized, detail-oriented, and excited about joining a dynamic company? Employment Type: Full-Time, On-site Travel: Frequent travel to Washington, D.C. and other locations School Tours of America is seeking a high-level Executive Assistant to support the CEO in a fast-paced, growth-focused environment. This role requires exceptional communication skills, technological fluency, and the ability to manage sensitive and strategic responsibilities with professionalism. Key Responsibilities: - Manage the CEO's calendar, email, communications, and travel. - Prepare presentations, reports, briefings, and correspondence. - Lead the monthly Executive Committee Meeting, including agendas and follow-up. - Lead the Technology Strategy Committee and support IT-related initiatives. - Support multi-state travel, meetings, and operational logistics. - Coordinate cross-department communication and manage special projects. What We're Looking For: - 5+ years supporting a senior executive or C-suite leader. - Exceptional skills in email drafting, Excel, presentations, social media, and modern apps. - Strong organizational and project management skills. - Ability to exercise discretion and maintain confidentiality. - Tech-savvy, proactive, and capable of independent decision-making. - Bachelor Degree. Benefits: We offer a competitive compensation package including: - Medical, dental, and vision insurance options - Retirement savings plan - Paid time off (PTO) - Paid holidays - Company-sponsored life and disability coverage

Parkinson Voice Project seeks a full-time Executive Assistant to the Chief Clinical & Research Officer to provide comprehensive support to our new Chief Clinical and Research Officer (CCRO) by assisting with clinical program operations, research activities, executive-level administrative responsibilities, and planning for our annual clinical symposium. You will join a dynamic team at our headquarters in Richardson, Texas. Click below to learn more about Parkinson Voice Project. Effective Parkinson's Speech Therapy Parkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing through its evidence-based SPEAK OUT! Therapy Program. With global reach and growing demand, PVP is expanding its clinical and research team to drive innovation, quality, and accessibility worldwide. The ideal candidate will have a desire to make an impact in the Parkinson's space by furthering our vision to make SPEAK OUT! Therapy available worldwide. A bachelor's degree with a background in executive-level administrative support, healthcare, communication sciences, psychology, or a related field is required. Experience in research coordination or healthcare is strongly preferred. This is a 36-hour, 4-day work week (off Fridays), full-time position with benefits. Responsibilities: This position involves a variety of tasks, including: Executive Support Manage the CCRO's calendar, scheduling internal and external meetings across time zones. Coordinate travel, accommodations, and itineraries for all engagements. Prepare meeting materials, agendas, briefing documents, and follow-up action items. Handle confidential and sensitive information with professionalism and discretion. Operations & Program Coordination Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes. Maintain organized systems for program documentation, protocols, and workflows. Serves as the point of contact for scheduling, logistics, and program inquiries. Maintains organized digital and physical filing systems. Contributes to process improvements that increase efficiency across clinical, research, and executive functions Manages Education inbox. Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website. Assists with Office Hours; tracks attendance, monitors questions. Provides support to Parkinson Voice Project's Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns. Reports key metrics related to the Clinical and Research department for the Monthly Operations Report. Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page. Coordinate clinical-research-related meetings with internal and external collaborators. Assist with tracking research timelines, milestones, and documentation. Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders. Draft and edit professional correspondence, reports, presentations, and program updates. Support preparation for board reports, leadership meetings, and strategic presentations. Project Management Track strategic projects, deadlines, deliverables, and key performance indicators. Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams. Monitor progress of global program expansion efforts and assist with logistics and coordination. Requirements Bachelor's degree required, background in healthcare, communication sciences, psychology, or related field preferred. Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred. Excellent organizational and project management skills with the ability to manage multiple priorities. Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful. Excellent verbal and written communication skills. Meticulous attention to detail and a high level of accuracy. Self-motivated, positive, and energetic with a principled work ethic. Key Skills & Attributes Strong attention to detail and ability to manage multiple priorities. Proactive problem-solver with strong critical thinking skills. High level hospitality and public facing communication skills. Discretion and professionalism in handling sensitive information. Ability to work independently and collaboratively. About Our Organization Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson's REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson's, and ninety percent need our services. In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson's called the SPEAK OUT! Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide. Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We provide all our patient care services at no charge, and we also don't bill Medicare or insurance. If this unique opportunity instills passion and enthusiasm, Parkinson Voice Project looks forward to hearing from you. Please email your cover letter and resume to Laura Langer, our Chief Clinical & Research Officer, at ********************************* for consideration. Please do not apply through LinkedIn. Visit Parkinson Voice Project to learn more about our organization.

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Smartish is looking for an experienced Executive Assistant who is equal parts operator, problem-solver, and force multiplier. Someone who helps our CEO and President (two different people/roles) stay locked in on what matters most within our 16-year-old "startup" business. This is not a reactive “calendar and coffee” role. You'll think strategically, act proactively, and build systems that create clarity, remove friction, and amplify impact. You'll be the quiet engine that keeps two high-output leaders focused, effective, and in sync. You will also drive the early recruiting pipeline so top candidates enter and hiring managers stay focused on selection. If you thrive in a fast-paced environment, anticipate needs before they're spoken, and can juggle details while keeping your cool, we want you on our team. Reports To: President Supports: CEO & President Seat Type: Executive Support Location: Austin, TX (In-office; Downtown HQ-based with occasional warehouse travel, ~10 minutes between locations) Type: Full-Time Primary Purpose: Provide high-level administrative and operational leverage to the CEO and to the President; protecting their time, maximizing focus, and ensuring follow-through across leadership priorities and company initiatives. Core Accountabilities Executive Time & Priority Management Communication, Coordination & Follow-Through Idea Wrangler & Project Scout Meeting Preparation & Strategic Support Recruiting & Talent Pipeline Support Systems, Tools & Process Optimization Confidential, Personal & HR Support Executive Time & Priority Management Own and optimize the CEO and President's calendars with a bias for strategic time use and flow. Proactively schedule deep work, project syncs, and company meetings with minimal conflict. Serve as the gatekeeper for time, triaging requests and ensuring alignment with company priorities. Anticipate schedule shifts, deadlines, and travel impacts before they happen. Plan and execute detailed travel itineraries for business and occasional personal travel. Build contingency plans for changes, ensuring zero surprises. Build and maintain executive dashboards, reminders, and milestone trackers. Communication, Coordination & Follow-Through Manage high-volume communications with discretion, clarity, and speed. Draft, edit, and send correspondence on behalf of executives; always reflecting their tone and intent. Keep internal tools, such as Wrike, up to date with executive actions and next steps. Ensure nothing falls through the cracks. Track commitments and follow up without prompting. Act as liaison between executives, staff, vendors, and external partners to maintain smooth flow of information. Idea Wrangler & Project Scout When inspiration strikes the execs, you're the one who runs it down researching, validating, and packaging it into something real. Deliver crisp takeaways, insights, and next-step plans that move ideas from “what if?” to “what's next.” Track leadership projects, quarterly “rocks,” and key metrics to ensure alignment and momentum. Partner with cross-functional teams to keep priorities moving and eliminate bottlenecks. Build simple systems to maintain accountability and progress visibility (Wrike, Confluence, Scorecards). Meeting Preparation & Strategic Support Prepare agendas, scorecards, and pre-reads for key meetings. Capture clear, actionable notes and follow up on deliverables. Summarize complex discussions into digestible updates for the broader team. Keep company meeting cadence organized (L10s, quarterlies, All-Hands). Help distill executive insights into direction for leadership and staff. Recruiting & Talent Pipeline Support Own the early stages of Smartish's recruiting process to ensure strong candidates enter the pipeline and hiring managers stay focused on selecting the best talent. Partner with hiring managers to define role needs and create accurate, compelling job descriptions. Manage job postings and keep pipelines organized across platforms. Screen resumes and conduct initial candidate pre-screens to filter for fit, competence, and alignment with Smartish values. Serve as the first point of contact for candidates, ensuring a polished and on-brand experience. Coordinate with the Office Administrator to schedule interviews and maintain smooth communication throughout the process. Systems, Tools & Process Optimization Create and refine repeatable systems for recurring executive tasks. Maintain and improve SOPs, Wrike, and Confluence pages for clarity and efficiency. Identify operational inefficiencies and recommend or implement solutions. Ensure both execs are equipped with what they need before they need it. Support onboarding and offboarding workflows for new team members who report to President Confidential, Personal & HR Support Handle confidential information and documents with impeccable discretion. Support sensitive company projects (e.g., reviews, contracts, personnel transitions). Manage occasional personal logistics when they directly impact executive efficiency. Ensure confidentiality, composure, and professionalism in all interactions. --------------------------------------------- Outcomes / Success Indicators The CEO and President's calendars reflect their true priorities. Meetings start on time, with agendas, prep materials, and follow-up clarity. Leadership projects maintain traction without needing reminders. Communication is timely, polished, and always reflects Smartish core values. Events and project results happen smoothly with contingencies already planned. Executives spend time on high-leverage work, not administrative tasks. --------------------------------------------- Skills & Experience 5+ years supporting senior executives, founders, or CEOs in fast-paced environments. 4+ years of recruiting, screening, interviewing, pipeline experience Excellent written and verbal communication skills; strong business judgment. Tech-savvy: fluent in Outlook, Teams, Wrike, Confluence, Excel, and related tools. Know when to use A.I. tools and when not to. Strong organizational systems and a “nothing slips through the cracks” mindset. Handles confidential information with absolute discretion. Thrives under pressure, maintains composure, and adapts with grace. Proactive problem-solver who anticipates needs and creates clarity. This is an in-office, FT, M-F, Austin-based position. Austin residents will be given preference. Bonus Points If You: Have supported multiple executives simultaneously. Come from a startup, CPG, or e-commerce background. Are familiar with EOS (Entrepreneurial Operating System). --------------------------------------------- How to Apply Send us your resume to *********************** with "Executive Assistant" in subject line and a short note answering: Why this role is a great fit for you A system or habit you've built that made executive's life easier --------------------------------------------- Benefits: Health, Dental, Vision FSA / HSA 401(k) plan with employer match PTO, Holidays Paid covered parking in downtown Austin Free phone cases & stuff for you and a +1 Smartish makes everyday life a little easier with phone cases and stuff just clever enough to solve unexpected needs. Based in downtown Austin, Texas, our team is a jaunty, down-to-earth, and highly caffeinated group of folks that, since 2009, have taken our products seriously, but ourselves... not so much. Pique your interest? Learn more about Smartish.com

Reliable Technology Services is a Frisco, Texas based Managed IT Service Provider that builds enterprise class infrastructure, voice, and data networks for small and medium sized organizations. Reliable was founded in 2007 with a mission to provide superior technology solutions delivered with integrity by experts who excel at creating solutions for complex business problems, and to be a key player in the success of others. Reliable has employed a team of the best and brightest technology engineers and support staff in the DFW area. This position is a key member of Reliable Technology's Executive Team. The EXECUTIVE ASSISTANT/RECRUITER is responsible for managing calendars, scheduling meetings, and managing inboxes for executives. They must handle confidential information with discretion and professionalism. Additionally, they must source, screen, and interview candidates through various channels (job boards, social media, networking), coordinate and schedule interviews, and manage applicants and maintain accurate recruitment records. BENEFITS Paid Personal Time Off Paid Federal Holidays (7) Competitive Salary Professional Sporting Event Suites year round Activities + Outings (Family Atmosphere) Regular Reviews for Advancement Job Requirements · Education: Bachelor's degree in Business Administration, Human Resources, or related field preferred. · 1+ years of combined recruiting and administrative experience · Strong organizational and time-management skills. · Excellent communication and interpersonal abilities. · Proficiency in MS Office Suite and familiarity with applicant tracking systems. · Ability to handle multiple priorities and meet deadlines. General Requirements Work business hours 8 am - 5 pm Must have a keen sense of awareness for others needs and communication styles Ability to have fun in a fast-paced environment Strong ability to analyze data and make intelligent decisions Ability to identify when senior/management level assistance is needed Excellent communication skills, both written and verbal Excellent organizational skills and ability to adapt easily Ability to prioritize, multi-task, work around deadlines and adapt easily Must be able to work effectively and contribute value with limited direction General Responsibilities CUSTOMER CARE Quality customer service is a top priority. Respect for the customers, employees and all other stakeholders, coupled with professional and ethical behavior at all times is a requirement Proven experience showcasing accuracy, analytical abilities, ethics, and values Ability to provide product and service information Ability to successfully balance the needs of the customer and the needs of Reliable Build relationships with customers to establish and maintain trust, credibility, and respect Ability to remain professional, confident, courteous and patient at all times TEAMWORK Build relationships with coworkers, including members of other departments, to get results Build relationships with customers as though Reliable were a member of the customer's internal technology team Offer ideas for process improvement and maintain procedural documentation Engage in excellent communication, documentation and record keeping KNOWLEDGE & LEARNING · Regular desire to take on new challenges with the goal of expanding your individual knowledge, skills, and abilities · Engage in training and educating other team members to facilitate growth and learning for all team members · Actively seek out methods for expanding your knowledge and skills beyond company provided or company mandated learning initiatives · Actively seek out information on best practices and recommend new processes to improve efficiency DAILY TASKS Attend daily huddles Maintain accurate individual calendar Others as listed in responsibilities REPORTING STRUCTURE This position reports to the CEO and Managing Partner. Tasks may be assigned and managed by other departmental managers. Coordination and communication to facilitate all client service needs is essential. Coordination and communication to facilitate all client service needs is essential. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must periodically lift and/or move large, bulky and/or heavy items up to and exceeding 50 pounds and/or use a dolly to handle such items. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

Why IT GOAT? At IT GOAT, we don't just work - we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence. We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task - big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here. Why IT GOAT is the best place to work? At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team - providing the tools, benefits, and environment to help every employee thrive both personally and professionally. Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few. Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face - through trust, communication, and shared goals. : The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Key Responsibilities: The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Office & Administrative Support Open and organize mail daily; prepare and deposit checks. Maintain office organization - including inventory, supplies, and common areas. Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders. Handle office decor and seasonal displays to keep the workspace welcoming and engaging. Coordinate office maintenance, deliveries, and client drop-offs/pickups. Answer incoming calls, direct inquiries, and assist clients, partners, and vendors. Serve as the office “Fire Marshall” Executive & Calendar Management Support executive scheduling by monitoring and optimizing the President's calendar. Prepare materials for meetings and on-site visits (ensure conference room is ready). Prepare and stock marketing/event materials (“Marketing Bag”), as well as SWAG for client meetings. Finance & Expense Management Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed. Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems. Match, reconcile, and pay invoices accurately; maintain organized digital financial records. HR Recruiting Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.). Share openings internally or through employee referrals. Review resumes to shortlist candidates matching the role requirements. Categorize applicants (qualified, maybe, not suitable). Send acknowledgment emails to applicants. Schedule interviews or phone screenings. Arrange interview times with hiring managers. Send calendar invites and interview reminders. Prepare interview questions or evaluation forms. Update candidate information in an Applicant Tracking System (ATS) or spreadsheet. Maintain a record of interview outcomes and feedback. Send offer letters and collect required documents. Coordinate background checks or reference verification. Help with onboarding scheduling and welcome materials. Event & Culture Coordination Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events. Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations). Manage health & wellness initiatives using the Healthcare provider's Well-Being program. Order and distribute employee swag, promotional materials, and recognition gifts. Client & Partner Coordination Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups. Manage client review responses by calling clients and requesting Google or G2 reviews. Support recruiting and subcontractor partnership processes by following internal templates and agreements. Shipping & Inventory Management Prepare outgoing shipments and drop off packages at FedEx as needed. Track and maintain marketing, inventory, and apparel stock; reorder when necessary. Ensure all shipment records, serial numbers, and tracking details are accurately logged. Qualifications Competitive base + uncapped commission Health, dental, and vision insurance 401(k) with company match PTO, holidays, and flexible work options Energetic, tech-driven culture with real career growth opportunities A brand you can be proud to represent Benefits: Health insurance 401(k) with company matching Dental insurance Flexible spending accounts Vision insurance Health savings account Life insurance On-site gym, covered parking with an onsite car wash availa Company events 12 days earned paid time off Company holidays Schedule: 8-hour shift Monday through Friday Work Location: Onsite at IT GOAT's Dallas Headquarters

Schedule: Standard business hours with occasional after-hours support for critical events. An industry-leading provider of mission-critical communications is growing its corporate IT team and needs a Infrastructure Support Administrator who thrives on hands-on hardware support, secure device deployments, and cross-functional teamwork. In this role you will keep hundreds of employees connected and productive, supporting operations that span the globe while working from a close-knit office on Louisiana's Northshore. What's in It for You Have a clear effect on a program that links people and resources no matter where they are on the planet. Guidance from senior engineers plus opportunities to branch into server, network, or cloud specialties. Competitive compensation, full health benefits, and generous paid time off. A collaborative culture that values initiative, knowledge sharing, and continuous improvement. Key Responsibilities Image and roll out Windows 11 laptops and desktops with an enterprise deployment tool, guaranteeing consistent builds and minimal downtime. Be the first‑stop provider for on‑site equipment exchanges, troubleshooting, performance upgrades, and warranty‑covered fixes right at each employee's desk. Keep an eye on the overall journey of IT hardware, covering identification, periodic checks, and eventual retirement. Manage the installation, transfer, or refresh of desktops, meeting‑room gear, and ancillary devices whenever a workspace shift or technology upgrade occurs. Administer and secure user identities across Active Directory, Entra ID (Azure AD), Microsoft 365, and other SaaS platforms. Employ simple scripts to handle regular deployment, configuration, and reporting tasks, which in turn accelerates issue‑resolution times. Maintain clear documentation-runbooks, knowledge-base articles, and ticket updates-so issues remain fixed. Shield user information by generating profile snapshots and conducting selective data recoveries. Partner daily with end users and the cybersecurity team to keep systems aligned with evolving business and compliance needs. Deliver approachable, face‑to‑face assistance, turning the IT support zone into a pleasant, rapid‑response hub for any unexpected issues. Preferred Qualifications Experience supporting Windows‑based desktops and systems. Demonstrated mastery of Windows imaging, device onboarding, and managing endpoints through an MDM platform like Intune. Working knowledge of Azure AD / Entra ID provisioning, password resets, and group management. Adept at resolving technical glitches on a variety of platforms. Familiarity with Group Policy, PowerShell or a comparable scripting language, and a ticketing platform like Jira or ServiceNow. Delivers concise, helpful messages and keeps tasks on track with solid organizational habits. Relevant tech education or comparable on‑the‑job background. Ability to lift up to 30 lbs and remain at a workstation for extended periods; reasonable accommodations available. Ready to Elevate Global Connectivity? Submit your resume along with a brief description of a challenging imaging or automation project you have delivered. Qualified candidates will hear from our recruiting team within one week. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Ottine Mineral Springs, nestled beside Palmetto State Park, is a historic treasure renowned for its rich legacy and commitment to health and wellness. Our extraordinary waters are rich in natural minerals and have long been known to promote relaxation, reduce stress and support overall well-being. Today, we carry on this tradition by offering a peaceful retreat where guests can experience the rejuvenating power of these waters in a calming setting that only nature can provide. We're looking for a skilled Procurement & Administrative Coordinator to manage purchasing activities and provide general administrative support. Ideal candidates have strong vendor-management experience and can work efficiently in a fast-paced environment. Experience in resorts, hospitality, or property management is a big plus. Responsibilities Source, evaluate, and negotiate with vendors. Create and process purchase orders; track deliveries. Maintain procurement records and analyze spend for cost savings. Coordinate vendor visits, service requests, and scheduling. Support office administration: filing, supplies, scheduling, and invoices. Qualifications 2-4 years of procurement or purchasing experience. Resort or hospitality background a plus. Strong negotiation, communication, and organizational skills. Comfortable managing multiple deadlines and administrative tasks. Ottine Mineral Springs is an equal opportunity employer and values diversity, equity, and inclusion. All employment is decided based on qualifications, merit, and business need. We are committed to fostering the professional growth of our employees by providing opportunities for continuous learning and development. With dedication and demonstrated performance, there is potential for career advancement with our company. COMPENSATION: Based on experience. Ottine Mineral Springs is committed to providing access and reasonable accommodation in its services and employment for individuals with disabilities. To request disability accommodation in the application process or for a specific position, contact Ottine Mineral Springs Human Resources at ******************.

About Taurus Industrial Group (Taurus) Taurus is a leading technical services contractor in the energy and industrial sector. Our business has over 60 years' history and service excellence with an unwavering commitment to quality, safety, integrity, and respect. With operations spanning the Gulf Coast, Mid-west, Canada and Mexico, we offer an end-to-end service offering to our customers through Engineering, Infrastructure, Electrical & Instrumentation, Specialty Services divisions. Due to the continued growth and expansion of our business, we are seeking qualified candidates for the position of Administrative Specialist based in our Port Lavaca Texas office. The Administrative Specialist will be assigned onsite at client location in Point Comfort, Texas. Key Responsibilities include but are not limited to the following: Assist Operations Center Staff with various duties (including but not limited to ISO, OPS-CTR, Tejano Farms, B-1 projects) and perform all other duties as assigned. Excellent organizational skills, effective oral and written communications, multi-task, prioritize, team player, strong attention to detail and accuracy, reliable attendance. MS Office (Word, Excel, PowerPoint, Outlook) and Adobe required. Qualifications and Requirements: High School diploma or equivalent plus a minimum of 3 to 5 years of direct job-related experience required or college degree with 1 year experience preferred. AS400, Workflow (MCA, FPG), KMS, Works systems preferred. Administrative experience required and accounting experience preferred. Strong business acumen and the ability to collaborate effectively with cross-functional teams. Outstanding communication and presentation skills, with the ability to clearly articulate complex financial concepts to non-financial stakeholders. High ethical standards, integrity, and a commitment to maintaining confidentiality. Compensation & Benefits Taurus offers a competitive compensation program that considers the applicant's experience and capabilities, including access to medical benefits, vacation and 401k.

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.