Executive assistant jobs in Simi Valley, CA - 683 jobs

Our client, an insurance start-up company is seeking a highly intelligent Executive Assistant to support the CEO. Start-Up Company: Executive Assistant to the CEO Compensation: $100,000 - $150,000 + equity + benefits (no bonus) Executive Assistant - Job Description We are a forward-thinking organization focused on helping businesses operate with clarity, structure, and long-term sustainability. Our work centers on supporting leaders in building strong, efficient teams and minimizing unnecessary obstacles-professionally and personally. To do that well, we're looking for an Executive Assistant who can serve as an essential extension of the CEO, ensuring both business operations and household life run smoothly. In this role, you'll partner closely with the CEO to manage priorities, streamline workflows, and remove friction across a wide range of responsibilities. You'll toggle between high-level administrative support and hands-on personal coordination, becoming the go-to person for organizing schedules, handling communication, planning travel, and maintaining the systems that keep everything moving. The position requires someone who is resourceful, adaptable, and comfortable navigating a dynamic environment where no two days look the same. What You'll Do Act as a trusted point of contact and strategic support partner to the CEO, staying one step ahead of daily needs. Manage a complex calendar, ensuring time is allocated appropriately across business commitments, personal obligations, and family priorities. Coordinate all aspects of meetings, events, and travel-including agendas, logistics, itineraries, and follow-up items for both work and home. Draft and manage executive-level communication such as emails, presentations, and correspondence with internal teams, external partners, and personal contacts. Oversee household and family operations, from scheduling appointments and coordinating service providers to planning family events and managing day-to-day logistics. Serve as the first line of response when urgent issues arise, resolving matters quickly or escalating them when necessary. Support special initiatives such as research projects, information gathering, organizational improvements, or long-term planning efforts. Maintain systems and processes that support organization and efficiency across all areas of the CEO's life. Assist with coordination related to legal, financial, or compliance-oriented tasks when required. Handle all information with absolute confidentiality and professionalism, especially regarding personal or family matters. What We're Looking For Must live on the west side of Los Angeles with the ability to provide consistent in-person support. 5-7+ years of experience as an Executive Assistant or in a similar senior support role, ideally within fast-moving environments such as startups, boutique firms, or private households. A self-starter with strong judgment, emotional intelligence, and the ability to operate with minimal guidance. Exceptional organizational and multitasking abilities, with a calm approach to shifting priorities. Strong interpersonal skills and comfort interacting with a wide range of people-from business leaders to vendors to family members. High level of discretion, reliability, and attention to detail. Strong proficiency with Google Workspace, Microsoft Office, scheduling platforms, and tools like Asana or Trello. Experience in highly regulated industries is a plus; enthusiasm for supporting both professional and personal needs is strongly preferred. Flexibility to adjust to occasional irregular hours, travel, or urgent requests. Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a high-profile CEO in the entertainment industry, is seeking an experienced and exceptionally organized Executive Assistant to provide seamless support across both professional and personal matters. This fast-paced, high-touch role requires impeccable judgment, discretion, and a proactive approach. In this role, you will have the opportunity to support one of the industry's top performers. The ideal candidate will thrive in a dynamic environment and maintain a 24/7 mindset. The executive has a global presence, and this role requires flexibility to work across multiple time zones. Onsite presence in Hollywood is required Monday-Friday. Prior C-suite support experience is essential for success in this position. What you'll do: Manage a complex and dynamic calendar including meetings, appointments, and personal commitments Coordinate extensive domestic and international travel, creating detailed itineraries and managing last-minute changes Roll calls, track correspondence, and ensure follow-through on priorities Handle personal tasks and errands Liaise with internal staff, vendors, and external contacts Maintain systems and records What you'll bring: Minimum 5+ years of Executive or Personal Assistant experience, preferably supporting a high-level executive Strong experience with complex travel coordination and international itineraries High level of professional maturity, common sense, and discretion Proficient in Microsoft Outlook and FileMaker Excellent communication, problem-solving, and time management skills Entertainment industry experience is a plus

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

Job Title: Executive Assistant Duration : 6 months with possible extension Job Description:Candidates must be high quality, professional with great people skills. A positive attitude is a must. Incumbent will provide Executive Administrative Assistant AND Public Relations support to assist with planning and implementation of events and programs. Tasks will include preparing expense reports, formulating business purposes, reviewing budgets, assisting with organizing events, ordering goods/services, managing calendars, making travel arrangements, setting up business meetings, placing office orders/managing supply levels, and managing student workers' workflow in a small office. Training will be provided, support is always available. Additional Qualifications:Self-starter Strong knowledge of Outlook and Excel required. Proficient typist Comfortable working in a professional environment Exerting up to 45lbs. of force to lift/carry/push objects up to 5% of the day. Climbing stairs Standing for sustained periods while working at events Strong candidate required who is professional and reliable.

World renowned entertainment company is seeking a career EA for a C-suite executive for their West LA office. Duties will involve managing heavy calendars, travel, expenses, calls, emails, and board meeting prep. The ideal candidate will thrive in fast-paced, ever-changing environments and have 5+ years of strong C-suite/Partner level support experience. A background within entertainment is a huge plus! Perks include working in a thrilling, innovative environment with the best and brightest in the industry and a strong compensation/benefits package. Please note -- this role is fully onsite, 9am-6pm. Kindly submit your resume for immediate consideration.

How to Apply: Please email your resume and a brief cover letter to ************************** with the subject line “Executive Assistant Application - Your Name”. Job Title: Executive Assistant Department: CEO / Co-Founder Location: Encino (Hybrid) Who We Are: CrossCheck Studios is a dynamic Gen-Z Media Company focused on curating Gen-Z content through brand partnerships, high-quality production, and event activations. We craft and deliver innovative content that resonates with the younger generation, making us the go-to destination for creators looking to make a significant impact in the digital space. Job Description: CrossCheck Studios is seeking a full-time executive assistant to support our CEO & Co-Founders day to day. The ideal candidate will provide top-level assistance for two high-level executives and have interest of growing in the entertainment industry, specifically in talent management, creative agency, and talent-facing branded partnerships. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf and more. We are a start-up, so no job is too big or too small for any of our team. Essential Responsibilities: Manage CEO + Co-Founder's calendar scheduling - including video calls, in-person meetings, + personal agendas. Manage CEO + Co-Founder's travel bookings - including itineraries, in-person meetings, flights, accommodations, and all communication with a brand's travel agency (if needed). Act as CEO + Co-Founder's point-of-contact during all travel. Manage/schedule CEO + Co-Founder's events - including branded events, red carpets, photoshoots, happy hours, etc. Attend all of the CEO's video meetings (unless directly specified), keep meeting minutes/notes, task lists, and ensure the organization of the CEO's desk. Coordinate communication with business managers and legal team when necessary for contracts, invoicing, and expenses. Track company expenses - specifically for the CEO + Co-Founder when traveling. Support the Co-Founder in personal tasks as needed. Qualifications: Basic Requirements + Desired Characteristics: Bachelor's Degree Previous Experience / Keen Interest in working in talent management, creative agency, and talent-facing branded partnerships. Flexible, personable, and a self-starter Team player/collaborative A positive attitude and an eagerness to learn Passionate about entertainment, pop culture, and the creator economy. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Additional Requirements: Must be willing to work hybrid in Encino Must have work authorization to work in the United States Willingness to work overtime and on weekends with short notice. Hybrid: This position has been designated as hybrid. What We Offer: Hands-on experience in a creative and collaborative environment. Mentorship from experienced content creators and marketers. Opportunities for professional development and growth. Health Insurance & 401k

Job Title: Executive Assistant (Recruiter) About Us: Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms. We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We're looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment. Job Responsibilities Recruiting & Hiring: 1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team. 2. Work closely with division leaders and the CEO on recruiting strategies and initiatives. Managerial Oversight: 1. Assist with day-to-day operational issues as they arise. 2. Oversee personal matters of the CEO. Executive Support and Personal Administration: 1. Manage and maintain the CEO's schedule. 2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO's travel arrangements, and oversee personal scheduling. 3. Answer and manage phone calls, conveying messages and information to the CEO and executives. Desired Skills and Qualifications: 1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks. 2. Passionate about organization and efficiency. 3. Strong leadership qualities with the ability to lead and motivate a team. 4. Thrives in fast-paced and high-pressure environments. 5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must. 6. Exceptionally resourceful, with a proven track record of overcoming challenges independently. Demonstrates relentless determination in task completion with a "Just Do It" attitude. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills. Education: Bachelor's degree from a 4-year university. J.D. or Master's degree (optional). Typing speed 65 WPM or higher Ability to reliably commute to our office in Westwood Compensation & Benefits: Hourly: $29.00 - $30.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required. Job Type: Full-time Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required. Location: In Person at the Westwood Office in Los Angeles, CA 90024 Benefits: Health insurance & 401K Job Type: Full-time

A leading media and entertainment company in Los Angeles is seeking an experienced executive assistant to support the Chief Product Officer. This role involves managing complex schedules, coordinating meetings, and assisting in communication while maintaining confidentiality. Ideal candidates should have over 10 years of experience, exceptional organizational skills, and proficiency in tools like Microsoft Office and Asana. This position offers competitive compensation and comprehensive benefits, including medical and dental insurance, among others. #J-18808-Ljbffr

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

D3 Search is actively seeking a Snr. Executive Assistant on behalf of a highly respected CA-based law practice with its headquartered office situated in downtown Los Angeles, CA (90071). Snr. Executive Assistant Note: 7+ years relevant senior level executive assistant experience with a prominent & respected law practice is REQUIRED. Location/Map: Los Angeles, CA (90071) Employer Work Model: Hybrid work model (4 onsite/1 remote - Wednesdays). Employment Status: Exempt. No OT. Position Summary: Highly respected and well-established CA-based law practice seeks an exceedingly skilled Snr. Executive Assistant to provide dedicated support to its dynamic, high-profile founding partner. This position requires exceptional organization and communication skills, sound judgment, proactivity in all areas from scheduling to prioritizing, and a solid ability to maintain composure under pressure. Key Responsibilities, Tasks & Duties: Act as the primary 'gatekeeper' and liaison to the law firm's founder. Manage a complex, constantly changing calendar with accuracy and precision Coordinate internal and external meetings, multiple events, and extensive travel with the utmost attention to detail Draft confidential correspondence, reports, and presentations Anticipate the needs of the firm's founder and maintain a proactive approach to all tasks Serve as a key partner to senior leadership across the organization Exercise discretion with sensitive information and interactions Supporting project management tasks and consistent follow-up on action items Extensive travel coordination (international & national) and event planning. General Qualifications: 7+ years of experience supporting c-suite or senior executives as an Executive Assistant in a fast-paced, high-demand environment Outstanding organizational, communication, and interpersonal skills Professional demeanor and an ability to remain calm under pressure, while balancing a sense of urgency Impeccable writing and editing capabilities Proven discretion, loyalty, and integrity Tech-savvy with proficiency in Microsoft Office, Google, Excel, Zoom and the ability to become proficient in the firm's CRM platform Annual Salary/Comp. & Benefits: Starting annual comp./salary range is 145K - 155K + sign-on bonus (DOE/DOQ) plus a comprehensive & robust benefits package, 401K, generous PTO, hybrid 4/1 work model, paid parking onsite, yearly reviews, lucrative annual bonuses, etc. If interested in this Snr. Executive Assistant role located in Los Angeles, CA (90071), and you meet the stated qualifications/requirements, please contact the following D3 rep.: Don Moser | D3 Search 📬**************** | ☎️ ************ 📡 **************** D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Seeking a temporary Administrative Assistant to start ASAP!! 📍 El Segundo, CA | Onsite 💼 Nonprofit Organization 💰 Up to $27/hour 🕗 Monday-Friday, 8:00 AM-5:00 PM (hours are fixed and not negotiable) A well-established and mission-driven nonprofit organization in El Segundo is seeking an experienced Senior Administrative Assistant to provide high-level support to our Executive Director and Deputy Director. This is a highly visible, trusted role for a professional who thrives in a fast-paced environment, exercises excellent judgment, and understands the importance of discretion and precision. Key Responsibilities Provide comprehensive administrative support to the Executive Director, managing daily priorities with efficiency and professionalism Serve as a gatekeeper by triaging calls, emails, and requests involving highly confidential and sensitive matters Coordinate and facilitate meetings, conference calls, webinars, and virtual events using Zoom, Microsoft Teams, and collaborative whiteboard tools Arrange and manage work-related travel as needed Collaborate effectively with internal departments and stakeholders at all levels Analyze information, compile data, and prepare reports or summaries as requested Anticipate needs, identify opportunities for improved processes, and create new administrative efficiencies Respond calmly and effectively to urgent or time-sensitive matters at the direction of executive leadership Qualifications & Experience Minimum of 3 years of administrative support experience (senior or executive-level support strongly preferred) Exceptional written and verbal communication skills Proven ability to manage competing priorities with urgency, accuracy, and sound judgment Absolute commitment to confidentiality and professionalism Advanced computer skills; highly tech-savvy and comfortable learning new tools quickly Strong organizational skills with keen attention to detail Ability to multitask and keep multiple initiatives moving simultaneously Bachelor's degree strongly preferred

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance