Executive assistant jobs in Sioux City, IA - 924 jobs

We are seeking a reliable, detail-oriented Executive Assistant to support our Owner/President and Vice President. This is a part-time, hourly, hybrid role that is primarily in-office and plays a key part in keeping leadership organized, informed, and operating efficiently. The ideal candidate is highly organized, proactive, comfortable handling a variety of tasks, and understands the importance of discretion and follow-through. This role includes a mix of executive administrative support and occasional logistical or errand-based tasks. Responsibilities Manage calendars, scheduling, and meeting coordination for company leadership Assist with email organization, correspondence, and follow-ups Help prepare reports, documents, and internal materials Coordinate travel arrangements and itineraries Provide general administrative and organizational support to leadership Assist with basic tech needs (file organization, document formatting, system navigation) Help organize digital files, shared drives, and internal systems Support recurring administrative processes and reporting needs Assist with occasional local errands for the Owner/President (e.g., picking up lunch, returning packages, coordinating pickups/drop-offs) Support time-sensitive tasks that help leadership stay focused on higher-level work Qualifications Prior experience in an administrative, executive assistant, or office support role preferred Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable handling confidential information with discretion Proficient with common office tools (Google Workspace or Microsoft Office) Ability to manage multiple tasks, prioritize effectively, and work independently Reliable transportation and ability to complete local errands as needed Work Schedule & Location Part-time, hourly position Tuesday-Thursday, approximately 6-8 hours per day Hybrid role, but primarily in-office in Urbandale, Iowa Opportunity for additional hours as business needs evolve Compensation & Growth $18-24 per hour, depending on experience Opportunity to grow responsibilities and hours over time Exposure to executive-level operations and decision-making Who This Role Is a Great Fit For Someone who enjoys variety and supporting others A highly organized self-starter who takes pride in follow-through A professional who values flexibility but thrives in a structured environment Apply Here ******************************************

At Landus, trust, transparency, and execution matter. This Executive Assistant role sits at the center of the organization, supporting the CEO, CFO, General Counsel, and other senior leaders while serving as a key partner in Board and leadership operations. This position provides high-level, confidential, and judgment-driven support to the Executive Leadership Team and the Board of Directors. The role plays a critical part in ensuring leadership meetings, governance processes, and annual planning cycles run smoothly and consistently. The ideal candidate brings 15+ years of experience supporting senior executives and boards and is comfortable operating with discretion, autonomy, and accountability. KEY RESPONSIBILITIES Executive Leadership Support • Provide proactive, high-level administrative and operational support to the CEO, CFO, General Counsel, and other senior leaders. • Manage complex calendars, scheduling, travel coordination, meeting logistics, and expense reporting. • Anticipate leadership needs and ensure executives are fully prepared with briefings, materials, and follow-up actions. • Draft, edit, and coordinate executive correspondence, presentations, and talking points. • Serve as a trusted partner who exercises sound judgment and discretion in managing sensitive matters. Board & Governance Support • Serve as a primary administrative liaison to the Board Chair and Board of Directors. • Coordinate Board and committee meetings, including agendas, materials, resolutions, and records. • Maintain the annual governance calendar and track Board-related deadlines and deliverables. • Support strong, transparent communication between the Board and executive leadership. Leadership Meetings & Annual Planning • Coordinate Landus Leadership Team meetings, including agenda development, materials, and action-item tracking. • Support the annual strategic and operational planning process. • Track follow-up items and ensure alignment and accountability across leadership. Operational Excellence & Cross-Functional Coordination • Maintain organized systems, templates, SOPs, and electronic records for the Executive Office. • Partner with HR, Finance, Legal, Communications, and other teams to support organizational initiatives. • Represent the Executive Office with professionalism and discretion in all interactions. QUALIFICATIONS Required • 15+ years of experience supporting C-suite executives and senior leadership teams. • Experience supporting Boards of Directors or similar governance bodies. • Demonstrated ability to exercise independent judgment and manage confidential information. • Exceptional written and verbal communication skills. • Advanced proficiency in Microsoft Office and collaboration tools. Preferred • Experience supporting legal, financial, or regulated environments. • Experience in agriculture, manufacturing, or cooperative organizations. • Project management experience. KEY COMPETENCIES • Trust and discretion • Executive presence • Operational discipline • Anticipation and problem-solving • Adaptability in a fast-paced environment Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or listen. The employee is frequently required to stand; use hands to finger, handle, or feel and reach with hands and arms when using equipment. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception.

We are hiring a highly organized and proactive Personal Assistant to support executive leadership. This role focuses on administrative execution, communication management, and operational organization. You will play a key role in keeping workflows clean, priorities clear, and nothing overlooked. You will function as a trusted gatekeeper and coordinator, enabling leadership to stay focused on strategy, deal execution, and growth. Key Responsibilities Email & Communication Management Monitor and organize inboxes Identify and flag priority messages Draft and send routine responses as directed Label, file, and archive important conversations File & Document Management Organize Google Drive and shared folders Upload, rename, and process documents (PDFs, OMs, LOIs, etc.) Maintain clear and logical document structures for easy access WhatsApp & Messaging Oversight Monitor WhatsApp and messaging channels as instructed Organize conversations and surface time-sensitive items Ensure critical messages are not missed Inbound Calls & Coordination Answer or screen inbound broker and partner calls Take detailed notes and route information appropriately Schedule follow-ups when required Calendar Management Manage Google Calendar Schedule calls, meetings, and reminders Coordinate availability and prevent scheduling conflicts Market Research Support (as needed) Assist with basic market or property research Compile broker, asset, or market-related information Summarize findings clearly for leadership review Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role Strong written and verbal communication skills Highly organized with strong attention to detail Comfortable handling confidential and sensitive information Tech-savvy with Google Workspace, email, and messaging platforms Able to prioritize independently and manage multiple tasks Experience in real estate, finance, or a fast-paced business environment is a plus, but not required. What We're Looking For Someone proactive who anticipates needs before being asked A strong communicator who can separate signal from noise A problem-solver who takes ownership and follows through Someone comfortable working closely with executive leadership in a dynamic environment

Title: Admin Specialist III (Hybrid) Duration: 12 Months For further inquiries regarding the following opportunity, please get in touch with our Talent Specialist: Hema Malini at ************** Hybrid: Mon and Friday WFH, Tues - Thurs in office. Typical workday hours with some flexibility. Description: Essential Duties and Responsibilities: 1) Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa) 2) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.) 3) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.) 4) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.) Support: 5) Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists. 6) Support broader Research & Development functions when ordering needed supplies/equipment. Qualifications: 1) Strong interpersonal and communication skills. 2) Ability to collaborate with teams, make decisions and solve work problems with minimal assistance. 3) Fluent in general MS Office tools. 4) Able to proactively identify process issues, recommend solutions and implement changes. Education and/or Experience: • High school diploma or equivalent is required; Bachelor's degree is preferred. • Some college coursework is preferred. • Minimum of 3 - 5 years of experiences. • Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. Assess and manage the flow of information, communications, and access to the President in line with identified priorities. Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. Supports initiatives of the executive office and President in the form of an advocate or change champion. Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. Coordinate cross-functional meetings, accounting for participants' time zones and preferences. Proactively identify and resolve scheduling conflicts with diplomacy and tact. Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. Collaborate closely with other support staff and teams to streamline company-wide scheduling. Block off strategic thinking, planning, and personal time for the President. Ensure timely reminders and follow-ups for crucial appointments and commitments. Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: Coordinate logistics for dinners, conferences, and trainings. Prepare background information on attendees Oversee the invitation and RSVP process. Ensure required resources and materials are ready. Facilitate communication between involved parties. Current Inbox Management: Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. Draft, proofread, and send emails on behalf of the President when required. Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. Delegate emails and requests to appropriate departments or team members when necessary. Monitor and track critical follow-ups and commitments derived from email communications. Handle sensitive and confidential information with discretion. Continuously review and optimize email filtering rules and automated processes. Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: Arrange flight and accommodation bookings. Organize transportation (e.g., car rentals, airport transfers). Prepare detailed itineraries. Handle visa and travel documentation as needed. Coordinate with local contacts or representatives. Compose and Edit Correspondence: Draft letters, memos, and other communications. Proofread documents for accuracy and tone. Format content according to company standards. Handle sensitive and confidential information with discretion. Project Management: Oversee and execute key projects for the President and executive team. Collaborate cross-functionally to ensure project success. Track progress, ensuring milestones are met on time. Proactively address and mitigate potential roadblocks. Report updates and provide recommendations as needed. Data Entry: Input data accurately and efficiently. Update and maintain records. Ensure data integrity and consistency. Regularly backup and archive data. AI Tools & Digital Proficiency: Operate and integrate AI-powered tools for scheduling, correspondence, and task management. Analyze AI tool performance metrics to optimize productivity and efficiency. Stay informed on the latest AI and automation trends to recommend potential integrations. Collaborate with IT teams to troubleshoot and refine AI tool implementations. Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: Organize and declutter physical office spaces. Streamline digital file storage for easy access. Implement systematic file naming and storage conventions. Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): President's calendar, inbox, and logistics run smoothly with minimal disruption. President is consistently prepared for meetings, travel, and decisions. Personal and professional commitments are integrated seamlessly. President experiences reduced stress and increased focus. Transformational (Stretch Performance): The EA proactively anticipates Presidents and organizational needs. The President operates primarily in high-leverage areas due to EA foresight and management. Cross-functional projects are executed smoothly because of EA influence. The EA is recognized as a strategic partner, not just a support role. Qualifications Education Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. High proficiency with Microsoft, virtual meeting tools, and project tracking. Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required Professional, respectful, and team-oriented. Discreet and trusted with sensitive information. Strategic thinker with strong judgment. Composed under pressure, unflappable, and resilient. Strong communicator, relationship-builder, and cultural ambassador. Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader! Our Company For more than a century, Kraus-Anderson has been transforming the American landscape. Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast. We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value. Summary The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level strategic, administrative, and operational support to enable the CEO to lead effectively across a complex, multi-entity organization. This role requires exceptional judgment, professionalism, and discretion, with the ability to anticipate needs, manage priorities, and represent the office of the CEO with poise. The EA serves as a trusted partner, connector, and integrator for the CEO, ensuring seamless coordination of priorities across construction, real estate, and insurance operations. Essential Duties and Responsibilities: Executive Support & Strategic Coordination Act as a strategic partner to the CEO by managing priorities, ensuring follow-through, and creating structure around decisions, commitments, and communications. Maintain the CEO's complex calendar with proactive attention to sequencing, deadlines, and shifting business needs. Prepare the CEO for all meetings by coordinating agendas, briefing materials, decks, background research, and talking points. Manage confidential information with a high level of discretion and act as a reliable sounding board on sensitive matters. Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring timely, professional communication. Board, Family Ownership, and Leadership Team Support Support board and ownership meetings including scheduling, agenda development, drafting minutes, and preparing consolidated materials. Coordinate closely with family members who participate in governance and strategic decision-making. Partner with executive leaders to gather updates, align on priorities, and ensure the CEO is well-positioned to make decisions. Operational & Project Management Drive cross-functional coordination on behalf of the CEO, ensuring projects and commitments remain on track. Track action items across construction, real estate, and insurance entities and follow up with leaders to ensure progress. Support preparation and follow-through for quarterly leadership meetings, annual planning, and strategic reviews. Assist with special projects including acquisition diligence, community and philanthropic initiatives, and key client or vendor relationships. Communications & Relationship Management Draft and edit emails, announcements, presentations, and executive communications on behalf of the CEO. Build strong, trusted relationships with employees across all levels and serve as an extension of the CEO's leadership presence. Manages the CEO's incoming email, telephonic and other correspondence and determines appropriate course of action, referral or response. Serve as a collaborative ambassador and informal leader within KA's administrative assistant community, fostering a culture of excellence, engagement, and shared best practices across the enterprise. Serve as a cultural ambassador and uphold KA's core values. Administrative Excellence Manage travel planning for the CEO across multiple entities and markets, including construction jobsite and office visits, real estate portfolio tours, and industry events. Process expense reports, invoices, and related documentation accurately and in a timely manner. Oversee record-keeping and maintain organized systems for contracts, documents, and communications. Anticipate needs and solve problems before they arise, creating order and efficiency. Event planning for the executives related to their business and/or teams (arranging for facilities, catering, preparing and executing communication, coordinating speakers, controlling event budget, etc.) Running errands outside of the office and attending meetings/events across the Twin Cities metro area and out of town as needed. Anticipate and coordinate personal logistics that enable the CEO to operate at peak effectiveness. Performs other duties as assigned. Knowledge, Skills and Abilities: Bachelor's degree preferred 7+ years of executive support experience, with preference for supporting a CEO, President, or equivalent senior leader. Experience in construction, real estate, insurance, or another operationally complex, family-owned business strongly preferred. Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and confidential matters. Strong written and verbal communication skills, with the ability to draft high-quality materials for executive audiences with a focus on accuracy, attention to detail and data integrity, Advanced proficiency in Microsoft Office Suite, document management, and virtual collaboration tools. High emotional intelligence, professionalism, and sound judgment. Ability to work independently, take initiative, and anticipate needs. Comfortable navigating a fast-paced, often ambiguous environment and collaborating across diverse business units. Trusted confidant with unwavering discretion. Relationship-focused and able to build rapport at all levels. Highly proactive with a bias toward action and follow-through. Ability to work under pressure, shifting priorities and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to use time productively, maximize efficiency and meet challenging work goals Ability to maintain compliance with all company policies and procedures Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self Other: Travel required up to 20% of the time Physical Demands: The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include items such as ability to: Clearly communicate information (both written and verbal) to colleagues and key stakeholders Stand and/or sit in a stationary position for extended periods of time; 50%+ Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting Navigate between office building floors, and on occasion, attend off-site meetings Lift up to 25 lbs. unassisted Salary Range: $110,000 to $130,000 annually, plus discretionary incentive program. Pay is based on many factors including but not limited to education, skill, experience, training, certifications, and other business needs. Why KA? We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future. We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program. KA offers full time employees (30+ hours) a significant Total Rewards package including: Medical insurance Plan Options Health Savings Accounts (HSA) Flex Spending Accounts (FSA) Wellness Program KA University Training and Development Fitness Center, KA corporate headquarters, Minneapolis 401(k) Plan Company sponsored Short Term and Long Term Disability Company sponsored Life/Accidental Death and Dismemberment Insurance Time Off including vacation, sick and holiday pay Workplace Flexibility Paid Parental Leave Paid Military Leave for Active Reserve Duty Part time/Transition Options Free Parking Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks. Make A Positive Impact Kraus-Anderson is an AA EOE including disability and vet employer

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Job Description The Senior Executive Assistant will provide comprehensive administrative support for multiple senior executives. This role requires a professional who thrives in a fast-paced environment, anticipates needs, and manages competing priorities with discretion and efficiency. The ideal candidate will have exceptional communication skills, meticulous attention to detail, and the ability to handle sensitive information with the highest level of confidentiality. Accountabilities: Manage complex calendars for 3-5 senior executives, proactively anticipating and resolving scheduling conflicts, prioritizing meeting requests, and strategically protecting executives' time. Coordinate appointments, events, and recurring commitments across multiple time zones with attention to preparation time, follow-up needs, and critical deadlines. Maintain awareness of the organizational calendar to help identify potential scheduling conflicts and opportunities for executive participation. Coordinate travel arrangements, including researching and booking flights, accommodations, ground transportation, and other logistics. Prepare detailed travel itineraries, ensure all travel documents are in order, and adjust plans quickly in response to changes or disruptions. Prepare, process, and reconcile expense reports accurately and in compliance with company policies, ensuring timely submission and proper coding for financial reporting. Track outstanding reimbursements and follow up as needed. Organize and support meetings by preparing agendas, gathering and distributing relevant materials in advance, reserving meeting spaces or setting up virtual platforms, and providing technical support during meetings. If requested, capture detailed notes and track action items to ensure follow-through. Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism, discretion, and excellent judgment in all communications. Monitor and follow up on open tasks and action items, ensuring executives are prepared for upcoming meetings, deadlines are met, and projects stay on track. Handle sensitive and confidential information with the highest level of integrity, ensuring secure handling and discretion at all times. Assist with special projects, presentations, and operational initiatives as assigned, providing research, data compilation, and logistical coordination to support company goals. Provide backup support to the Executive Operations Manager during absences or high-volume periods, ensuring continuity of executive support, office operations, and internal communications. Assist EOM in planning and execution of corporate events, including leadership meetings, employee gatherings, client functions, and community engagement activities. Coordinate logistics, manage vendor relationships, and ensure events run smoothly and reflect the company's brand and culture. Assist in identifying opportunities to streamline administrative processes and improve efficiency. Qualifications: 5 years of executive administrative experience, preferably in financial services, insurance, or a related industry. Proven ability to manage multiple calendars and high-volume scheduling. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams). Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to work independently, anticipate needs, and make sound decisions. High level of professionalism, discretion, and confidentiality. Compensation: $55,000 - $80,000 commensurate with experience, plus bonus eligibility Benefits: We are proud to offer a robust benefits suite that includes: Competitive base salary plus incentive plans for eligible team members 401(K) retirement plan that includes a company match of up to 6% of your eligible salary Free basic life and AD&D, long-term disability and short-term disability insurance Medical, dental and vision plans to meet your unique healthcare needs Wellness incentives Generous time off program that includes personal, holiday and volunteer paid time off Flexible work schedules and hybrid/remote options for eligible positions Educational assistance #TMG

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Associate Vice President (Administrative Assistant III) position within University Advancement. This position will work on the Minneapolis campus, with occasional work on the St. Paul campus. This is a forward-facing role that requires an on-site presence. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance: disability, life, and AD&D Paid Parental Leave to support growing families Salary Range: $19.95 to $25.00 an hour The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Administrative Assistant (Admin Assistant III), provides high-level administrative support to the Associate Vice President(s) and other members of the University Advancement team. Primary responsibilities include scheduling appointments and managing calendars; preparing complex documents of a highly confidential nature; leading or participating in special, repetitive, and on-going projects; managing correspondence; providing internal and external customer service; and reconciling/approving expenses. This position serves as the primary manager of the Minneapolis office for University Advancement, managing requests related to the workspace and supporting the team. Work direction for the role will be provided by the Associate Vice President(s) and project requests will come from members of the University Advancement team. This is a full-time in-person position located on the Minneapolis campus. ESSENTIAL FUNCTIONS 1. Manage the Associate Vice President(s)'s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings. Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested. Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively. 2. Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes. 3. Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment. 4. Provide project support to members of the University Advancement team. 5. Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office. 6. Other duties as required. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent Three years of administrative support experience Preferred Qualifications Post-secondary work HOW TO APPLY All interested candidates must apply online at ******************************* Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application. In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening. Official job posting is available at **********************

The Executive Operations Assistant is a key support role, working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success. Key Responsibilities:Executive Support: Manage the calendars, schedules, and travel arrangements for the VP of Operations and CEO. Prepare reports, presentations, and executive correspondence. Act as a liaison between the executives and internal/external stakeholders. Coordinate and organize executive meetings, board meetings, and company-wide initiatives. Handle confidential information with discretion and professionalism. Operations & Project Coordination: Assist the VP of Operations in monitoring and tracking key operational projects. Support process improvements and workflow efficiencies within the organization. Conduct research, gather data, and provide insights to support strategic decision-making. Ensure smooth communication between departments and executive leadership. Help manage operational budgets, expense reports, and vendor relationships. Administrative & Office Management: Oversee office operations, including supply management and facilities coordination. Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives. Maintain and organize company records, ensuring easy access for executives. Draft internal communications and announcements as needed. Qualifications & Skills: Education: Bachelor's degree in business administration, management, or a related field preferred. Experience: 3-5+ years in executive assistance, operations support, or a similar role. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools (Asana, Trello, Monday.com, etc.). Exceptional organizational and multitasking abilities. Strong problem-solving skills with attention to detail. Ability to work independently, prioritize tasks, and meet tight deadlines. Excellent written and verbal communication skills with a professional demeanor. Experience handling sensitive and confidential information with discretion. #hc166947

At Minnesota Cannabis Services, we're not just building businesses - we're building the people who make them great. Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world-class expertise in legal, finance, analytics, marketing, HR, and technology. We're looking for professionals who take pride in their work, move with purpose, and thrive in fast-changing environments. The kind of people who hold themselves to high standards, think creatively, and find satisfaction in solving hard problems. When you join our team, you'll work alongside some of the most experienced leaders in the industry - professionals who share their knowledge freely and lead by example. You'll be challenged, supported, and trusted to take ownership of meaningful work that shapes the future of one of the fastest-growing industries in America. About the Opportunity This is not your typical administrative role. As the Executive Assistant to the COO of a rapidly growing multi-state cannabis operator, you'll gain hands-on experience in how real businesses are built, scaled, and led at the highest levels. You'll work side-by-side with a C-suite executive who values drive, precision, and initiative-offering direct mentorship in entrepreneurship, leadership, and business strategy. If you are an ambitious, competitive, and disciplined young professional looking for a fast track to executive-level exposure, this role represents an unparalleled opportunity to accelerate your career. You'll be embedded in daily operational decision-making and cross-departmental projects that shape the future of one of the nation's fastest-growing cannabis companies. Key Responsibilities Manage and prioritize the COO's calendar, meetings, and communications across multiple business units. Track and follow up on initiatives and directives with department heads and project teams. Support business development, negotiations, and strategic planning activities. Conduct data entry, research, and documentation for executive projects. Prepare reports, summaries, and presentations for internal and external stakeholders. Manage information flow and maintain alignment between the COO, Directors, and senior managers. Assist with project management, ensuring milestones and deliverables are achieved on time. Support in reviewing key operational metrics, financial summaries, and pipeline initiatives. Who You Are Highly ambitious and goal-driven; thrives in a fast-paced, high-expectation environment. Confident communicator-professional, persuasive, and capable of representing the COO in high-stakes interactions. Intellectually curious and hungry to learn about entrepreneurship, leadership, and business operations. Organized, efficient, and proactive in anticipating needs before they're stated. Values integrity, accountability, and results over rhetoric. Comfortable handling confidential information with absolute discretion. Qualifications Bachelor's degree in Business, Finance, Communications, or related field (or equivalent experience). 2+ years of professional experience in business administration, project coordination, or operations. Exceptional written and verbal communication skills. Proven ability to manage competing priorities and meet tight deadlines. Strong analytical, organizational, and follow-through abilities. High proficiency in Google Workspace and Microsoft Office; CRM or ATS experience a plus. Why Join Us At our company, competitiveness drives innovation and meritocracy fuels advancement. We reward results, not tenure, and empower those who take ownership and deliver. Working directly with the COO means daily exposure to decision-making at the highest level-offering insights into scaling multi-state operations, managing high-performing teams, and executing complex projects. If you've ever wanted to understand how great companies are built from the inside out-and you're willing to work hard, stay disciplined, and learn fast-this is where your professional foundation will be forged. How to Apply Submit your resume and a cover letter describing what drives you and why this opportunity excites you. At Minnesota Cannabis Services, we believe great teams are built on trust, initiative, and follow-through. We invest deeply in our people - providing mentorship, on-the-job training, and opportunities for advancement across multiple sectors of the cannabis industry. Here, you'll be part of a high-performing culture that values precision, reliability, and continuous improvement. Every project is a chance to grow your skills, strengthen your leadership, and contribute to something that matters. If you're driven, resourceful, and ready to make an impact, we want you on our team. Apply today and take the next step in your career with Minnesota Cannabis Services.

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

A senior executive assistant provides a wide range of support services for a high-level corporate manager. The responsibilities of this role encompass organizational and administrative functions. Requirements ESSENTIAL FUNCTIONS: 1. Manages and provides clerical and administrative support including but not limited to word-processing, presentations, data management and analysis, scheduling, proof-reading, video/teleconferences, travel arrangements, purchasing, record keeping, filing, copying and mailing. 2. Leads the process for the President and Vice President's accessibility and helps to create open lines of communication with executives. 3. Directs, manages and/or coordinates projects with various staff and departments generally involving work of a confidential nature and requires knowledge of the practices and procedures of the function, company products, policies and programs. 4. Assists in managing, planning and coordinating events, conferences and meetings of a more complex nature involving details of logistics, international and national requirements, special considerations, etc. which may involve some level of direction. May lead a team or independently manage a simple to intermediate level event, conference or meeting. 5. Prepares, reviews and tracks invoices as well as expense reports for a specific department and/or Executive(s). 6. Acts as a liaison as well as serves as a resource person inside and outside of the company and acts to resolve intermediate level to complex problems in relation to administrative coordination responsibilities 7. Attends meetings as appropriate and may function as the scribe as well as ensuring the coordination of global schedules/calendars in relation to conferences, customer visits, travel requirements, etc. Develops, coordinates and distributes meeting notes to all appropriate participants. 8. Coordinates the schedule of the President and Vice President, prioritizing functions and appointments, ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly. 9. Makes travel arrangements for Department(s) or Executive(s), coordinating flights, accommodations and other itinerary specifics. 10. Responds to and writes correspondence when needed per President and Vice President's request and approval. 11. Fields phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary for the President and Vice President. 12. Performs other duties as assigned. QUALIFICATIONS: 1. Minimum of an Associate's Degree with at least four years of experience in a corporate setting. 2. Must be proficient with Microsoft Office (Word, Excel, and Power Point). 3. Requires excellent continuous team work, use of discretion, flexibility, and exemplary interpersonal skills. 4. Strong organizational and communication skills required. 5. Must be detail oriented with ability to work independently and multitask in a fast-paced environment where scheduling and problem-solving skills are critical. 6. Able to interface with all levels of internal management and staff, domestic and international as well as outside customers and vendors. 7. Proven effective business writing skills; experience in project management; experience in internal and external meeting coordination; assemble, manage and analyze confidential information/documents -- confidentiality is a must 2 / 2 8. High school diploma or GED required. Bachelor's degree or associate's degree preferred. PHYSICAL REQUIREMENTS: 1. Ability to lift 20 pounds regularly and up to 50 pounds occasionally. 2. Ability to sit and/or stand for long periods of time. This is NOT a physically demanding position and may accommodate most physical disabilities. There may be occasional lifting of office materials or files weighing not more than 20 pounds. Physical dexterity may be required when operating calculators, copiers, computers and/or other typical office equipment. This position may experience eye and muscle strain, backaches, headaches, and repetitive motion injuries from using computers on a daily basis and may have to sit for extended periods while reviewing detailed data. Known Hazards: Carpal Tunnel Syndrome ENVIRONMENTAL CONDITIONS: This position works in an office environment. There is generally no exposure to hostile environments or loud noises or hazardous chemicals or smoke or extreme temperatures. This position may experience eye and muscle strain, backaches, headaches, and repetitive motion injuries from using computers on a daily basis and may have to sit for extended periods while reviewing detailed data. During work-site visits will be required to wear appropriate PPE including, but not limited to: Hard hat Ear plugs or attenuator Safety shoes Dust mask or respirator Gloves

Job Description Executive Administrative Assistant (Executive Assistant) Job Type: Full-Time Compensation: $60,000-$80,000 (DOE) Construction Company is a national provider of facility management solutions, delivering innovative and sustainable services built around speed, quality, and a strong client-first approach. As we continue to grow, we're adding an experienced Executive Administrative Assistant to COO and helping keep operations running tight, organized, and on track. Role Summary The Executive Administrative Assistant provides high-level administrative and secretarial support to executive leadership. This role is equal parts gatekeeper, calendar strategist, and execution partner-owning scheduling, communication flow, travel, document management, and preparation of reports/presentations. You'll work across internal teams and external partners with professionalism, discretion, and strong judgment. The right person is organized, calm under pressure, proactive, and can shift priorities without dropping details. Key Responsibilities Serve as a primary liaison between COO and internal/external stakeholders Manage executive calendars: scheduling, rescheduling, prioritization, meeting prep Handle communications on behalf of leadership: drafting correspondence, follow-ups, and responses Coordinate travel, itineraries, and related logistics Prepare reports, executive summaries, presentations, and supporting documentation Maintain efficient documentation, filing systems, and records management Track action items, deadlines, and commitments to keep initiatives moving Support special projects and additional duties as assigned Maintain confidentiality and discretion with sensitive business and personnel information May require occasional evenings/weekends based on executive needs and deadlines WHAT SUCCESS LOOKS LIKE (Core Competencies) Administration and Office Operations Strong understanding of office management systems, procedures, and protocols High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Tools and Technical Ability Experience with tools like Slack, Google Workspace, DocuSign Comfortable with virtual meeting platforms (Zoom, Microsoft Teams) Familiarity with CRMs, travel booking, and expense tracking tools is a plus Organization and Time Management Strong planning, prioritization, and multitasking Reliable follow-through and deadline management in a fast-paced environment High attention to detail and accuracy Communication and Relationship Skills Excellent written and verbal communication in English (second language a plus) Professional presence and strong interpersonal instincts with executives, clients, and team members Judgment and Initiative Proactive problem-solver with strong decision-making ability Anticipates needs and operates with minimal supervision Consistent discretion and confidentiality REQUIREMENTS Required 5+ years of executive administrative support (ideally supporting C-suite) Advanced proficiency in Microsoft Office and modern collaboration tools Proven track record handling confidential information with professionalism Ability to adapt quickly to changing priorities and requests Preferred Bachelor's degree in Business Administration, Communications, or related field Experience in facility management, construction, or adjacent industries Project coordination experience (task tracking, deadlines, cross-functional follow-up) Second language proficiency

A Strategic Partner in Leadership Excellence Schedule: 30-35 hours/week (school-day friendly) or full-time This position is for someone who thinks ahead, connects dots, and drives projects forward. You'll work side-by-side with a senior leader as a trusted partner, owning systems, driving follow-through, and helping ensure the right things happen at the right time-with the right people. If you love structure and people, enjoy building processes, and take pride in moving work forward, this role will feel meaningful from day one. What You'll Own * Strategic Calendar & Time Management - manage the calendar as a strategic tool, not just a scheduling exercise. * Action Item Tracking & Accountability - ensure meetings lead to action. * Process Ownership & Continuous Improvement - own and manage key recurring processes, including maintaining tracking systems, drafting communications and managing documentation. * Email & Information Flow Management - review and prioritize incoming information. * Long-Term Planning & Leadership Support - participate in work sessions to support brainstorming and long-term planning. * Communication Planning & Creation - draft and manage executive communications, presentations, and first-draft documents. Who You Are: Someone who combines precision, initiative, and people-awareness. Qualifications and Experience: * 3-5 years of executive or senior-level administrative experience * Exceptional organizational skills and attention to detail * A process-oriented mindset that values clarity and follow-through * Strong written and verbal communication skills * The ability to take initial direction and independently drive work forward * A genuine desire to build personal connections If you're energized by ownership, thrive in a role that blends strategy with execution, and want to be a key contributor at the leadership level, we'd love to hear from you.