Executive assistant jobs in Spokane Valley, WA - 45 jobs

Full-time Description Why Bernardo Wills? Bernardo Wills is a full-service, multi-disciplinary design firm located in Spokane, Washington. Consisting of architects and landscape architects, we serve a wide array of public and private clients among many project types. We strive to make communities better. Bernardo Wills is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or if you're parenting the next generation of innovators, we firmly believe that our work is at its best when everyone feels free to be their most authentic self. Our dynamic culture is built on the principles of respect, communication, collaboration, and flexibility. We offer a competitive salary and benefits package, including paid time off and holidays, immediate access to our 401K program upon hire, opportunities for professional development, a kind, fun, and friendly office environment, and project variety. To learn more about us visit ********************** Summary We are currently seeking an Executive Assistant to provide comprehensive administrative support to our Principals. Ideal candidates for this position will be adept at managing multiple priorities, possess exceptional communication skills, have a keen attention for detail, and the ability to see all the pieces of the puzzle to avoid possible complications. This role requires a proactive approach and the ability to work independently while contributing to a team-oriented environment, the ability to be flexible and pivot priorities, when needed, is a plus. Candidates should demonstrate professionalism in interactions with internal staff or external clients. Primary Responsibilities o Administrative Support: o Manage Principal's calendars, including scheduling meetings and handling appointment conflicts. o Prepare and edit correspondence, reports, presentations, and other technical or non-technical documents. o Organize and prioritize incoming communications and requests, ensuring timely responses and follow-ups. o Project Coordination: o Assist in organizing and coordinating project meetings, including set-up, preparing agendas or other meeting materials, taking minutes, and tracking action items. o Support the preparation of project proposals, fee proposals, presentations, and client communications. o Maintain project files and documentation, ensuring accuracy and confidentiality. o Client Relations: o Serve as a point of contact for clients, vendors, and internal teams, handling inquiries and ensuring a professional and efficient communication flow. o Assist with client meetings and presentations, including preparing materials and following up on deliverables. Requirements Qualifications o Bachelor's degree in business administration, Architecture, and/or a related field preferred. o Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the architecture, engineering, or construction industry. o Proficiency in Microsoft Office Suit (Word, Excel, PowerPoint, Outlook) and other relevant software. o Exceptional organizational and multitasking abilities with a strong attention to detail. o Excellent written and verbal communication skills. o Ability to maintain confidentiality and handle sensitive information with discretion. o Strong problem-solving skills and the ability to work independently as well as part of a team. o A warm, positive attitude and passion for learning. o Ability to work a full-time, in-office position at our office in Spokane, Washington. o Must be able to reliably commute to our in-person design office or are planning to relocate prior to starting work to Spokane, WA 99201. Our Mission: We are here to make communities better. We do this by giving our clients' purpose a place. We design places, spaces, and visions . To apply, please send a complete resume to **************************. Salary Description $55,000 - $75,000 annually

Why Bernardo Wills? Bernardo Wills is a full-service, multi-disciplinary design firm located in Spokane, Washington. Consisting of architects and landscape architects, we serve a wide array of public and private clients among many project types. We strive to make communities better. Bernardo Wills is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or if you're parenting the next generation of innovators, we firmly believe that our work is at its best when everyone feels free to be their most authentic self. Our dynamic culture is built on the principles of respect, communication, collaboration, and flexibility. We offer a competitive salary and benefits package, including paid time off and holidays, immediate access to our 401K program upon hire, opportunities for professional development, a kind, fun, and friendly office environment, and project variety. To learn more about us visit ********************* . Summary We are currently seeking an Executive Assistant to provide comprehensive administrative support to our Principals. Ideal candidates for this position will be adept at managing multiple priorities, possess exceptional communication skills, have a keen attention for detail, and the ability to see all the pieces of the puzzle to avoid possible complications. This role requires a proactive approach and the ability to work independently while contributing to a team-oriented environment, the ability to be flexible and pivot priorities, when needed, is a plus. Candidates should demonstrate professionalism in interactions with internal staff or external clients. Primary Responsibilities o Administrative Support: o Manage Principal's calendars, including scheduling meetings and handling appointment conflicts. o Prepare and edit correspondence, reports, presentations, and other technical or non-technical documents. o Organize and prioritize incoming communications and requests, ensuring timely responses and follow-ups. o Project Coordination: o Assist in organizing and coordinating project meetings, including set-up, preparing agendas or other meeting materials, taking minutes, and tracking action items. o Support the preparation of project proposals, fee proposals, presentations, and client communications. o Maintain project files and documentation, ensuring accuracy and confidentiality. o Client Relations: o Serve as a point of contact for clients, vendors, and internal teams, handling inquiries and ensuring a professional and efficient communication flow. o Assist with client meetings and presentations, including preparing materials and following up on deliverables. Requirements Qualifications o Bachelor's degree in business administration, Architecture, and/or a related field preferred. o Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the architecture, engineering, or construction industry. o Proficiency in Microsoft Office Suit (Word, Excel, PowerPoint, Outlook) and other relevant software. o Exceptional organizational and multitasking abilities with a strong attention to detail. o Excellent written and verbal communication skills. o Ability to maintain confidentiality and handle sensitive information with discretion. o Strong problem-solving skills and the ability to work independently as well as part of a team. o A warm, positive attitude and passion for learning. o Ability to work a full-time, in-office position at our office in Spokane, Washington. o Must be able to reliably commute to our in-person design office or are planning to relocate prior to starting work to Spokane, WA 99201. Our Mission: We are here to make communities better. We do this by giving our clients' purpose a place. We design places, spaces, and visions . To apply, please send a complete resume to **************************. Salary Description $55,000 - $75,000 annually Salary55,000.00 - 75,000.00 Annual Listing Type Jobs Position Type Full Time Salary Min 55000.00 Salary Max 75000.00 Salary Type /yr.

We are seeking a highly organized Executive Assistant to provide administrative support to the Chief Operating Officer (COO) of a real estate development and property management company. The ideal candidate will bring multitasking abilities, strong communication skills and a keen attention to detail. This role requires the ability to manage priorities efficiently while maintaining confidentiality, accuracy and a high level of professionalism. If you thrive in a fast-paced environment and enjoy supporting executive-level operations, we want to hear from you! Responsibilities: • Provide administrative support, including managing calendars and scheduling appointments • Assist with project coordination by tracking timelines, deliverables, and deadlines to ensure timely completion • Perform data entry and maintain organized filing systems for efficient document access • Manage phone calls and communications with professionalism and clear phone etiquette • Proofread, edit, and transcribe documents to ensure accuracy and consistency • Prepare reports, presentations, and correspondence for the management team • Provide customer service support by responding to inquiries and resolving issues promptly • Perform other duties as assigned Qualifications: • Experience in an administrative role, preferably as an Executive Assistant or Personal Assistant • Strong organizational and time-management skills • Proficiency in Microsoft Office Suite • Excellent typing and data entry skills with a high degree of accuracy • Familiarity with DocuSign or Dotloop for document management is a plus • Strong clerical and administrative experience with exceptional attention to detail • Ability to work independently and collaboratively within a team • Excellent verbal and written communication skills, demonstrating professionalism at all times • Commitment to exceptional client service with strong analytical and problem-solving abilities What We Offer: Competitive Wages start at $60,000 - $70,000 per year plus an annual discretionary bonus! Company Provided Professional Development: leadership, communication, time management and hundreds of great courses. Great Benefits: medical, dental and vision insurance, paid time off, paid holidays and many more! Excellent Ways to Prepare for Your Future: 401K, short term and long-term disability insurance and life insurance! Who We Are: The Stone Group of Companies is a diversified, privately owned and operated business that specializes in the manufacturing of light-gauge steel framing, the distribution of building materials, and the development of industrial properties. Our company culture encourages integrity and fair dealing with our customers and fellow employees. We value safety first and foremost. We have strong corporate ethics, and we give back to the communities where we live and work. Our office culture is one of collaboration and working together to serve our customers.

Job Description Primary Location District Office Salary Range $66,400.00 - $71,575.00 / Per Year Shift Type 260 days per year

Job Description Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Pathology is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Administrative Coordinator - Residential New Construction Division At R&R Heating & Air Conditioning, we believe comfort starts long before a system is installed - it begins with a positive, professional, and seamless experience. As our Customer Experience Coordinator in the Residential New Construction Division, you will be the friendly and dependable point of contact supporting our builder partners, homeowners, project leads, and installation teams. Your work directly shapes how our customers feel about building their home with R&R. Who We Are Mission: Improving lives. Pushing the boundaries of what's possible. We are a locally owned HVAC company built on Integrity, Trust, Giving, Positivity, Teamwork, and Accountability. We are proud to serve our community and committed to supporting the success of every builder, homeowner, and teammate we work with. About the Role The Customer Experience Coordinator ensures a smooth workflow between residential builders, homeowners, and the R&R field and office teams. You'll handle communication, scheduling, documentation, and follow-through to keep new construction projects moving efficiently and professionally. Key Responsibilities * Serve as the primary point of contact for builder partners and new construction customers. * Coordinate scheduling for installation, trim, and service follow-ups. * Manage and track project progress in internal systems (ServiceTitan + project files). * Maintain accurate job notes, documentation, and communication trails. * Support homeowners in understanding HVAC system features and warranty expectations. * Assist internal teams with updates regarding delays, changes, and builder communications. * Ensure a consistent, positive, and brand-aligned customer experience at every touchpoint. * Help resolve questions or issues with professionalism and urgency. * Collaborate closely with New Construction Project Managers, Install Leads, and Warehouse. What Success Looks Like * Customers both internally and externally feel informed, valued, and heard. * Builders view R&R as responsive, timely, and dependable. * Internal teams receive clear and proactive communication. * Scheduling and documentation are accurate and complete. * Problems are identified early and resolved quickly. Qualifications Required: * Strong communication and relationship-building skills. * Experience in customer service, coordination, dispatch, project support, or similar. * Ability to work in a fast-paced environment with shifting priorities. * Confident using computer systems and learning new programs. * Detail-oriented with strong follow-through. Preferred but not required (we will train): * Experience in HVAC, construction, manufacturing, or project coordination. * Familiarity with ServiceTitan or similar workflow systems. Work Environment This role works on-site, collaborating daily with field teams, warehouse, project managers, and customer/homeowner contacts. Salary Description: $21-$25/Hourly DOE

Job Description Administrative Coordinator - Residential New Construction Division At R&R Heating & Air Conditioning, we believe comfort starts long before a system is installed - it begins with a positive, professional, and seamless experience. As our Customer Experience Coordinator in the Residential New Construction Division, you will be the friendly and dependable point of contact supporting our builder partners, homeowners, project leads, and installation teams. Your work directly shapes how our customers feel about building their home with R&R. Who We Are Mission: Improving lives. Pushing the boundaries of what's possible. We are a locally owned HVAC company built on Integrity, Trust, Giving, Positivity, Teamwork, and Accountability. We are proud to serve our community and committed to supporting the success of every builder, homeowner, and teammate we work with. About the Role The Customer Experience Coordinator ensures a smooth workflow between residential builders, homeowners, and the R&R field and office teams. You'll handle communication, scheduling, documentation, and follow-through to keep new construction projects moving efficiently and professionally. Key Responsibilities Serve as the primary point of contact for builder partners and new construction customers. Coordinate scheduling for installation, trim, and service follow-ups. Manage and track project progress in internal systems (ServiceTitan + project files). Maintain accurate job notes, documentation, and communication trails. Support homeowners in understanding HVAC system features and warranty expectations. Assist internal teams with updates regarding delays, changes, and builder communications. Ensure a consistent, positive, and brand-aligned customer experience at every touchpoint. Help resolve questions or issues with professionalism and urgency. Collaborate closely with New Construction Project Managers, Install Leads, and Warehouse. What Success Looks Like Customers both internally and externally feel informed, valued, and heard. Builders view R&R as responsive, timely, and dependable. Internal teams receive clear and proactive communication. Scheduling and documentation are accurate and complete. Problems are identified early and resolved quickly. Qualifications Required: Strong communication and relationship-building skills. Experience in customer service, coordination, dispatch, project support, or similar. Ability to work in a fast-paced environment with shifting priorities. Confident using computer systems and learning new programs. Detail-oriented with strong follow-through. Preferred but not required (we will train): Experience in HVAC, construction, manufacturing, or project coordination. Familiarity with ServiceTitan or similar workflow systems. Work Environment This role works on-site, collaborating daily with field teams, warehouse, project managers, and customer/homeowner contacts. Salary Description: $21-$25/Hourly DOE

The Administrative Assistant is a full-time, on-site position (40 hours/week, no telecommuting). The role provides administrative support to ensure smooth office operations, assisting employees, district managers, and the corporate team with organization, communication, and various tasks. Responsibilities include handling confidential and time-sensitive materials. Familiarity with Wake Up Call's concepts, practices, and procedures is required. The position demands strong communication skills (phone, email, and internal systems), accuracy, professionalism, and timely completion of duties. The Administrative Assistant relies on experience and judgment to plan and achieve goals, exercising a high degree of professionalism, creativity, and latitude to support and promote the Wake Up Call culture. Reports to: Director of Operations or designee. About Wake Up Call We are a dynamic local coffee company crafting top-notch brews with honesty and quality at heart. We wow customers with stellar service, spark community connections, and thrive on creativity and teamwork. Join our fun, supportive team to spread joy, one bold sip at a time! Key Responsibilities Administrative Support Strong time management, organizational, and planning skills with ability to multitask and prioritize Excellent customer and employee service skills Maintains an organized and comprehensive system of records Supports preparation and publishing of monthly vendor reconciliation Processes online customer ordering, inventory tracking, and mailings Handles customer, vendor, team, and store communications through all systems Assists with tracking, reporting, and monitoring of vital business operations Knowledge of employment related laws and regulations Attention to detail and efficient problem solving skills Human Resources Support General knowledge of HR Assists in managing benefit programs, FMLA, and Department of Labor & Industry claims, including documentation, tracking, enrollment, and termination Supports recruitment, onboarding, and training coordination for new employees Maintains employee records, ensures I-9 compliance, and processes required training within thirty (30) calendar days from hire date Helps coordinate performance reviews, disciplinary actions, and professional development Assists in payroll-related HR tasks, employee morale monitoring, and policy communication Handles sensitive employee information confidentially (except where prohibited regarding good-faith misconduct claims) Supports community outreach, vendor relationships, and interdepartmental communication Assist with the overall safety program General Responsibilities Provides service with integrity, honesty, and knowledge that promote the culture, values, and mission Helps create a positive, enthusiastic, and well-trained company culture by providing an informed, honest, and optimistic example Responds appropriately to ideas, concerns, complaints, and comments Demonstrates flexibility, high-stress tolerance, reliability, punctuality, positive attitude, and dependability Executes clear and open communication with team members, peers, and management Evaluates and improves operations and communications/HR performance Handles multiple projects and tasks simultaneously Develops and maintains positive relationships with partners (vendors) Remains compliant with local, state, and federal standards, including HR laws and employment regulations Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Other tasks and duties as assigned Partners with store and corporate teams, Director of Operations, and President to share best practices and drive organizational performance Other tasks and duties as assigned Required Qualifications and Skills Associates Degree in related field preferred Minimum age of 18 years Ability to pass a criminal background check Valid State Driver's license or evidence of mobility I-9 Employment eligibility Completion of all required trainings within 30 calendar days from hire date 2+ years of reception, customer service, or HR experience (coffee industry or similar preferred) Ability to work in a fast-paced environment with constant interruptions Strong time management, organizational skills, multitasking, and prioritization Computer literacy (MS Office, Google platforms, HR/training software, POS) Excellent written and verbal communication skills Efficient, analytical, and problem-solving skills Extreme attention to detail Strong mathematical skills Proficient English speaker Self-motivated, inspiring, and quick learner Ability to engage a wide variety of people on various issues Ability to follow and receive directions while maintaining a professional appearance and manner Essential Physical Demands Ability to sit/stand at workstation for long periods of time at a desk working on a computer Lift, carry, push, or pull up to 30 pounds Perform repetitive arm/hand motions and maintain continuous grip strength to operate equipment/tools Visual, auditory, and verbal ability to communicate effectively Work Environment Primarily office-based at the corporate office with occasional travel to store locations. May involve dealing with upset individuals. Noise level is acceptable and varies with activity but remains within normal ranges. Compensation and Benefits Wage Range: $20.00 - $30.00 /Hourly. Benefits: Medical, Vision, Dental Options*; Prescription and Pharmacy Benefits Options*; 401K Option*; Paid Time Off (PTO)**. *After meeting qualifying standards. ** Accrual starts on the first day of employment. Employees are eligible to use accrued PTO 90 days after starting their employment. If the employee is rehired within 12 months, any prior balance will be reinstated and can be used immediately if the 90-day waiting period was met during initial employment. PTO Accrual steps: (PTO1): Accrual rate .0442 PTO hours per 1 hour worked, Maximum PTO Bank of 92 hours, Carry over 80 hours on January 1 of the new year (PTO2): Accrual rate .0673 PTO hours per 1 hour worked, Maximum PTO Bank of 140 hours, Carry over 80 hours on January 1 of the new year (PTO3): Accrual rate .0866 PTO hours per 1 hour worked, Maximum PTO Bank of 180 hours, Carry over 120 hours on January 1 of the new year. Additional Perks: Employee Discounts, Shift Drink, Periodic In-store credit, Personal Mobile Device Monthly Stipend $15, Training and Development. Evaluation and Performance Review The Administrative Assistant shall be evaluated within 90 days of hire date and annually thereafter. The process shall include an evaluation/performance review of the employee's performance of the above essential job functions, key responsibilities, and desired skills. Classification Shift type: Hourly. Non-Exempt. Regular Full-Time. Location/Site: Corporate office. Employment Status: At-will employment. Wake Up Call does not hire employees for, nor guarantees employees work in a specific position or work shift. Employment and compensation can be terminated with or without cause, and with or without notice, at any time, at the option of Wake Up Call or the employee.

We are a global distribution company currently seeking a qualified Administrative Assistant to join our team in Spokane, WA. Job Description Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

The Administrative Assistant is responsible for lobby area monitoring, answering telephones, accurately entering, verifying and maintaining electronic or paper business records while upholding company and confidentiality requirements. Essential Duties and Responsibilities Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.) Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments Apply analytical skills to compute, verify, organize, maintain or update numerical and written records Assist with inventory cycle counts to accurately report product quantities to applicable personnel Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates Demonstrate effective ability to follow work instructions and processes using the English language and mathematics Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals. Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results Follow all company policies and procedures Other job tasks may be assigned during the course of employment Requirements Qualifications Ability to effectively hear, understand, read, comprehend, write in the English language Ability to see work environment, instructions, information and people Previous experience performing similar job tasks preferred but not required Physical Work/Environment Requirements A. Work is performed in an office environment (constant 67-100%) and requires seldom (1-10%) movement into a warehouse environment. Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager. Salary Description $20-$23

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Newport, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $18.54 - $18.54 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Committed to bringing healthcare into communities and communities into healthcare since 1978, NEW Health is rural northeast Washington's leading non-profit primary care provider. We treat all patients with the respect they deserve while providing high-quality, integrated medical, dental, behavioral health, and pharmacy services. NEW Health has been named one of the best places to work in the Inland Northwest! We set the standard to advance employees within our organization and hold ourselves accountable by tracking employee advancement as one of our key performance indicators. Our workforce development program, NEW Health University, is nationally recognized for developing local career pathway training. We provide all of our staff with paid, on-the-job training to ensure you are confident and successful in your position. Your Career Pathway with NEW Health We create pathways for career growth within NEW Health. To support this, we provide all employees with monthly paid training and additionally offer tuition reimbursement and one-on-one career planning. There are many paths to grow your career within NEW Health; here are some examples: Front Desk -> Medical Assistant Apprentice -> Certified Medical Assistant -> Assistant Operations Manager -> Clinic Operations Manager Dental Assistant Trainee -> Dental Assistant -> Assistant Operations Manager -> Care Coordination Manager Pharmacy Assistant -> Pharmacy Technician Apprentice -> Pharmacy Technician -> 340B Specialist Benefits with You and Your Family in Mind Up to three weeks of paid time off your first year plus nine paid holidays Free Life Flight membership for your family No-cost medical, dental, and vision insurance for employees Health Savings Account and Flexible Spending Account options 401(k) plan with matching contribution Continuing education, license, and tuition reimbursement opportunities The above list is not inclusive of all full-time employee benefits and is dependent upon eligibility criteria. Purpose of Job: To promote health and wellness within our communities by providing administrative support for the organization as follows Essential Duties and Responsibilities: Provide clerical support to executives and the administration department supervisors as requested. Assist with team projects by tracking deliverables, maintaining timelines, and accurately recording meeting minutes. Conduct research and compile data to support departmental initiatives and decision-making. Prepare and organize materials for presentations, reports, and other business documents. Draft, edit, and format correspondence, reports, and presentations with attention to detail and professionalism. Organize and maintain both electronic and physical filing systems to ensure accessibility and compliance. Oversee front desk operations, including greeting visitors, managing incoming calls, handling mail, and coordinating copy, fax, and supply distribution tasks. Monitors Administration areas for cleanliness, security and proper opening and closing procedures are followed. Manage procurement and inventory of office supplies for the Administration department. Maintain office equipment in good working condition and coordinate repairs as necessary. Coordinate logistics for meetings and events, including catering, supplies, and setup. Uphold strict confidentiality and demonstrate professionalism in all interactions. Perform other duties as assigned. Travel may be required. Qualifications: Education/Experience: HS diploma or GED required. Applicable additional schooling and/or formal training preferred. Customer service and multi-line telephone experience preferred. Office Administration or equivalent experience preferred. Skills: Computer skills required. Excellent oral and written communication skills, including excellent telephone etiquette required. Exceptional customer service, time management and multi-tasking skills required. Attention to detail skills required. Ability to maintain high level of confidentiality required. Physical Demands: Required to stand, sit and be mobile 1/3rd to 2/3rds of the time. They are to use hands to finger, handle or feel over 2/3rds of the time; while reaching with hands and arms occurs 1/3rd of the day. Climbing or balancing, stooping, kneeling or crouching occurs less than 1/3rd of the time. Communication by talking/hearing occurs over 2/3rds of the day. Amount of time spent lifting or exerting force is about 50% for up to 10lbs and less than 1/3rd of the time up to 25-40lbs. Rarely is there a need to lift more than 41lbs. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Spokane, WA Waters Meet, formerly known as Empire Health Foundation, a 501(c)(3) nonprofit foundation, was founded in 2008 through the sale of Deaconess Hospital and Valley Medical Center. We believe health is a fundamental human right and boldly advance health equity in eastern Washington. Through a collaborative approach to philanthropy, we center community voice, knowledge, and experience in our actions. We prioritize deep relationships with our communities, confronting systems of poverty and racism, while pursuing innovative solutions to improve health and quality of life. Our core values of community, integrity, trust, compassion, and unconditional love guide our work. We address equity by investing in sustainable systems change that results in healthier, more vibrant communities for all. Waters Meet now invites applications for a Senior Executive Assistant/Board Manager to join its team. Job Summary The Senior Executive Assistant/Board Manager reports to the President and provides executive support in a close partnership with the President. The Senior Executive Assistant/Board Manager serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President. The Senior Executive Assistant/Board Manager serves as a manager for the Board of Directors by supporting effective Board functioning, engagement, and Board member onboarding, as well as a liaison for the Board and executive management team. This role also oversees special projects. This is a full-time, exempt position. The position will be open until filled. Essential Job Functions Executive Support Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans; and compiling documents for meetings. Provides a bridge for smooth communication between the President's office and the Waters Meet Foundation Board of Directors, Waters Meet Action Fund Board of Directors, Foundation staff and external partners. Works closely with the President to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Supports the President in their external commitments related to the Foundation, including service on external boards, committees and other groups. Administratively supports other Foundation executives. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Seeks out and implements efficiencies with tasks such as calendaring and meeting note-taking by utilizing new tools and processes. Participates in the development and day-to-day management of the approved board and office administration budgets. Manages annual conflict of interest process for board and staff. Board Management Serves as the President's administrative manager to the Waters Meet Foundation Board of Directors and the Waters Meet Action Fund Board of Directors. Coordinates full board and board committee meetings to include meeting logistics, preparing and disseminating board packets and information, tracking attendance, and writing meeting minutes. Tracks and ensures compliance of board governance processes. Maintains Board portal (BoardEffect). Assists board members with travel arrangements, lodging and meal planning as needed. Coordinates annual board meeting, board retreat and new board member onboarding. Administrative Lead Serves as Lead to the administrative team to organize the team's efforts to support the administrative needs of the organization. Provides oversight to front desk operations as needed. Collaborates with the administrative team on work sharing and general team support. Work with other staff to identify and develop cross-collaboration opportunities. Other Duties Processes expense reports for the administration and operations function. Participates in the establishment of protocols and procedures for the maintenance of electronic files. Participates on Sponsorship Committee. Commits to Waters Meet Foundation Shared Agreements and aligns daily activity with these Agreements. Qualifications Work Experience Five + years of work experience supporting executive level management. Experience supporting a Board of Directors is preferred but not required. Skills & Abilities Strong communication skills with a wide range of stakeholders. Strong organizational skills. Attention to detail, accuracy, and consistency in executing tasks for internal as well as external audiences. Ability to take ownership of administrative tasks and problem solve. Proficient with technology platforms, including MS Office, and a willingness to learn new technology systems. Willingness to work collaboratively across teams as needed. Ability to work occasional early morning or evening hours; rarely some weekend hours. Humility, curiosity, and an understanding of how these qualities are connected to success in this role. Commitment to our organizational mission and values. Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities. Starting Salary $75,450 - $88,760 Working at Waters Meet At Waters Meet we are committed to nurturing a work environment where all individuals are valued and respected. We believe that equity and inclusion are essential to organizational effectiveness and excellence. This commitment is reflected in the composition of our staff, management, and board of directors. We believe in inclusive access to opportunities and strive to hire qualified staff reflecting the communities we serve. EHF offers a robust benefits package including full medical and dental insurance for employees and dependents, a generous retirement plan, and PTO. Salary ranges are set according to the compensation policy, and relevant data are reviewed when setting ranges for each position. Hybrid office time and limited travel are expected for the role. We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there is any accommodation that we can provide to support you in your pursuit of this role. Waters Meet is an Equal Employment Opportunity employer. We respect and seek to empower each individual and lift up the diverse cultures, perspectives, skills, and experiences within our organization.

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will : Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications : Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourl y Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Our Company ResCare Community Living Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn. Salary Range USD $20.75 / Hour

Description About Us Wipliance is a leader in custom technology solutions, specializing in smart lighting, motorized shades, audio/video systems, and full-home automation. We're known not only for our top-tier installations but also for our supportive, family-like team culture. Position Overview We're looking for a proactive and detail-oriented Administrative Assistant who thrives in a dynamic environment and enjoys variety in their day. If you're organized, communicative, and ready to wear multiple hats, we'd love to meet you! Key Responsibilities * Answer and direct phone calls with professionalism * Perform accurate data entry * Schedule customers for installation appointments and coordinate timing as needed * Manage office supplies, including monitoring inventory, placing orders, and running to the store as needed * Coordinate and process product returns to vendors * Assist the Office Manager and company leadership with various tasks * Handle general office duties with a positive attitude What We're Looking For * Strong organizational and communication skills * High attention to detail and a professional demeanor * A team player with a great attitude and willingness to learn * Ability to multitask and adapt to changing priorities Why Wipliance? We don't just build smart homes-we build careers. At Wipliance, we believe in investing in our people. Whether you're looking to grow your skills, explore new roles, or take on leadership opportunities, we're here to support your journey. Many of our team members have advanced their careers right here with us, and we're excited to help you do the same. Perks & Benefits * Cell Phone Stipend Ready to grow with a company that values innovation, teamwork, and your personal development? Apply today and let's build something great-together. Salary18.00 - 20.00 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Part Time Salary Min 18.00 Salary Max 20.00 Salary Type /hr.

Job DescriptionDescription: The Administrative Assistant is responsible for lobby area monitoring, answering telephones, accurately entering, verifying and maintaining electronic or paper business records while upholding company and confidentiality requirements. Essential Duties and Responsibilities Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.) Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments Apply analytical skills to compute, verify, organize, maintain or update numerical and written records Assist with inventory cycle counts to accurately report product quantities to applicable personnel Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates Demonstrate effective ability to follow work instructions and processes using the English language and mathematics Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals. Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results Follow all company policies and procedures Other job tasks may be assigned during the course of employment Requirements: Qualifications Ability to effectively hear, understand, read, comprehend, write in the English language Ability to see work environment, instructions, information and people Previous experience performing similar job tasks preferred but not required Physical Work/Environment Requirements A. Work is performed in an office environment (constant 67-100%) and requires seldom (1-10%) movement into a warehouse environment. Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute