Executive assistant jobs in Spokane, WA - 42 jobs

We are seeking a highly organized Executive Assistant to provide administrative support to the Chief Operating Officer (COO) of a real estate development and property management company. The ideal candidate will bring multitasking abilities, strong communication skills and a keen attention to detail. This role requires the ability to manage priorities efficiently while maintaining confidentiality, accuracy and a high level of professionalism. If you thrive in a fast-paced environment and enjoy supporting executive-level operations, we want to hear from you! Responsibilities: • Provide administrative support, including managing calendars and scheduling appointments • Assist with project coordination by tracking timelines, deliverables, and deadlines to ensure timely completion • Perform data entry and maintain organized filing systems for efficient document access • Manage phone calls and communications with professionalism and clear phone etiquette • Proofread, edit, and transcribe documents to ensure accuracy and consistency • Prepare reports, presentations, and correspondence for the management team • Provide customer service support by responding to inquiries and resolving issues promptly • Perform other duties as assigned Qualifications: • Experience in an administrative role, preferably as an Executive Assistant or Personal Assistant • Strong organizational and time-management skills • Proficiency in Microsoft Office Suite • Excellent typing and data entry skills with a high degree of accuracy • Familiarity with DocuSign or Dotloop for document management is a plus • Strong clerical and administrative experience with exceptional attention to detail • Ability to work independently and collaboratively within a team • Excellent verbal and written communication skills, demonstrating professionalism at all times • Commitment to exceptional client service with strong analytical and problem-solving abilities What We Offer: Competitive Wages start at $60,000 - $70,000 per year plus an annual discretionary bonus! Company Provided Professional Development: leadership, communication, time management and hundreds of great courses. Great Benefits: medical, dental and vision insurance, paid time off, paid holidays and many more! Excellent Ways to Prepare for Your Future: 401K, short term and long-term disability insurance and life insurance! Who We Are: The Stone Group of Companies is a diversified, privately owned and operated business that specializes in the manufacturing of light-gauge steel framing, the distribution of building materials, and the development of industrial properties. Our company culture encourages integrity and fair dealing with our customers and fellow employees. We value safety first and foremost. We have strong corporate ethics, and we give back to the communities where we live and work. Our office culture is one of collaboration and working together to serve our customers.

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers. This position performs a wide range of duties requiring expert knowledge of department programs, procedures, operations, laws and regulations. The role supports the Chief Finance & Business Services Officer through independent work, sound judgment, and discretion, including handling sensitive and confidential situations/information. The Executive Assistant provides high-level administrative support by planning, organizing, and coordinating department tasks, committees and events. Responsibilities include managing correspondence, drafting communications, coordinating schedules, and supporting departmental goals aligned with the district's Strategic Plan. The position also provides guidance and responds to inquiries in the absence of department leadership. * Hours/Day: 8 * Continuing Role * Daily Start/End times: 8:00 AM - 4:30 PM * Anticipated Start Date: ASAP * Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year. * Additional benefits may include vacation, sick, personal days, and paid holidays. * Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated. Salary: Level 3 on Executive Assistant salary schedule. Experience increments depend on experience in the same or similar position. Promotion or transfer placements will be determined by percentage of increase and consideration of appropriate experience credit.DOWNLOAD SALARY SCHEDULE Responsibilities 1. Serve as primary contact for the office of the Chief Finance & Business Services, using discretion to determine which matters require the administrator's direct attention. 2. Greet and assist visitors and callers with a high degree of confidentiality. Respond to inquiries courteously and accurately. Handle calls and visitors using discretion, respond to general questions, and make referrals as appropriate. Act as liaison among administrators, staff, parents, and community members. 3. Manage department leadership calendars; set priorities, arrange meetings, coordinate materials, and brief the administrators as needed. 4. Prepare Business Services materials for school board meetings and weekly updates, including travel reports, resolutions, meeting minutes, presentations, public notices, and required correspondence. 5. Compile materials for community inquiries and public records requests. 6. Maintain orderly and accessible filing systems for correspondence, reports, and required records for the department. 7. Develop plans to complete assigned projects independently or in consultation with department administrators. 8. Use software applications to develop databases, reports, and summary analysis. 9. Coordinate department meetings and special events, ensure spaces and materials are prepared, and arrange meals when appropriate. 10. Collaborate with district offices and staff to support organizational integration and strategic priorities. 11. Draft routine replies; edit correspondence and documents; provide administrative support for department leaders. 12. Maintain designated and permanent district records, including official minutes books for Board of Directors, property deeds, vehicle titles, and contracts. 13. Provide backup to other executive assistants, including support to the school board and superintendent. 14. Serve as backup to the executive assistant to the school board and superintendent, including attending board meetings, preparing agendas, taking minutes, and issuing public notices. 15. Provide Notary Public services and assist with notary bond applications for staff. 16. Provide departmental support on all administrative functions including payroll, budget tracking, procurement, travel coordination and other related tasks. 17. Perform other duties as requested by the CFO or Business Services leadership. 18. Maintain a professional, positive, and helpful demeanor in all interactions. Qualifications 1. Demonstrated aptitude for successful performance of listed responsibilities. 2. High school diploma with additional business/office coursework; BA in a related field preferred. 3. Five years of administrative support experience; school district experience preferred. 4. Advanced Microsoft Office skills, including Excel and database expertise; ability to type 50 wpm. 5. Strong grammar, punctuation, spelling, and proofreading skills. 6. Ability to maintain accurate records and organize data. 7. Strong written and oral communication, organizational, decision-making, and problem-solving skills. 8. Skill in obtaining, clarifying, and exchanging information while delivering quality customer service. 9. Ability to establish and maintain effective working relationships with diverse staff and the public while maintaining confidentiality. 10. Demonstrated high degree of confidentiality. 11. Ability to work effectively under pressure in a busy office environment. 12. Ability to work independently and complete projects in a timely manner. 13. Ability to exercise careful judgement, diplomacy, discretion, tact and strict confidentiality in the performance of duties and assignments. 14. Ability to motivate, support, and work effectively within a diverse team focused on continuous improvement and quality outcomes. Additional Information * Work Schedule - Days and hours (listed above) are subject to change depending on program and district needs. * Stipends, Leave Accruals and Holidays - Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement Collective Bargaining Agreementsas negotiated. * Benefits Highlights: * The School Employees Benefits Board (SEBB) administers health insurance and other benefits for employees of Washington's school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position). * Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA). * Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program. * School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension. * Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District's plan manager, OMNI. * See more about employee benefits at ********************************************************* * A fingerprint background check is required for all prospective employees Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer. The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination: * Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, ************************ ************ * Section 504 Coordinator: Melanie Smith, **************************** ************ Other district contacts: * ADA Officer: Stephanie Busch, ***************************** ************ * Affirmative Action Officer: Jodi Harmon, ************************ ************ * Equal Opportunity Officer: Jodi Harmon, ************************ ************ * Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith, **************************** ************ Address: 200 N Bernard Street, Spokane 99201-0282 View EEO Information

Job Description Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Description AgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System - the leading provider of credit to American agriculture. AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West. We are in search of a Crop Insurance Administrative Assistant I or II (internally known as Insurance Specialist) to join our Washington Lending and Insurance department in Spokane. This full-time position reports to the Director, Operations and is accountable for assisting with providing high quality, profitable and constructive insurance products and related services to customers. Compensation Information The base salary range for this position in Spokane, Washington is: Level I: Typical starting range: $39,000 - $50,600 Full base salary range: $39,000 - $56,400 Annual performance-based incentive target is 6% of base. Level II: Typical starting range: $43,100 - $57,400 Full base salary range: $43,100 - $64,600 Annual performance-based incentive target is 6% of base. Job Requirements * Gather customer/applicant information and other supporting data in person, by phone, or in writing in order to complete required applications, documents or reports. * Accurately key and adjust verified customer information for review and action by agent or others. * Monitor follow-up requirements in assigned areas. * Comply with appropriate regulations and procedures in completion of applications, forms, documents and reports. * Perform clerical duties such as typing correspondence and documents, establishing and maintaining files, verbally answering the telephone and taking messages as required. * Assist in maintaining a high degree of data integrity by maintaining accurate databases. * Maintain industry knowledge through ongoing crop insurance educational training and seminars. * Effectively work with customers, outside parties and colleagues. * Adhere to appropriate counterparty and vendor management protocols as described in company procedures. * Represent and communicate the values, purpose and mission of AgWest. * Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls. * Other duties as assigned. Minimum Requirements * Effective written and verbal communication skills and ability to adapt as appropriate for various audiences * Ability to work independently and as part of a team * Exceptional customer service orientation in person, in writing, and over the phone * Demonstrated commitment to personal accountability and responsibility in the workplace * Proven ability to consistently arrive on time and maintain regular attendance in accordance with company policies * Insurance or general office function experience * Strong organizational skills * Ability to efficiently and effectively work in a fast-paced environment with shifting priorities * Ability to travel occasionally for all-staff or team meetings, may include overnight stays * High school diploma or equivalent Preferred Requirements * High school diploma or equivalent * Insurance or general office function experience * Strong organizational and customer service skills * Ability to efficiently and effectively work in a fast-paced environment with shifting priorities Benefits Offered by AgWest * Medical, dental, and vision insurance * Basic term life and AD&D insurance (fully paid for by the company) * Paid days off annually: 15 vacation*, 15 sick, 12 holidays and 3 volunteer * 401(k) plan (6% match plus 3% employer contribution) * Employee Assistance Program * Wellness Program * Jeans are welcome at work every day at AgWest! * Vacation accrual rates increase with tenure. Details about insurance and retirement benefits are available at: ************************************************* #LI-Onsite Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands. The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law. When you apply for a position with AgWest Farm Credit, we collect personal identifiers (from your resume and other application information you submit), such as your name, email address, mailing address, telephone number(s) and employment and education related information. This helps us evaluate job applicants for hiring opportunities, and, communicate with them. To comply with federal regulations for equal employment opportunity and affirmative action (EEO/AA), we track our applicants by gender, race/ethnicity, veteran status, disability status, and the position for which they applied. You will be presented with a voluntary self-identification form as part of this application; we wanted you to know why we collect this information and what we do with it. Please be aware that this information is kept separate from your application, and not utilized in the selection process. For more information about the information AgWest Farm Credit collects, please see the AgWest Farm Credit California Privacy Policy. Salary39,000.00 - 50,600.00 Annual Listing Type Jobs Categories Clerical/Administrative | Insurance Position Type Full Time Salary Min 39000.00 Salary Max 50600.00 Salary Type /yr.

AgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System - the leading provider of credit to American agriculture. AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West. We are in search of a Crop Insurance Administrative Assistant I or II (internally known as Insurance Specialist) to join our Washington Lending and Insurance department in Spokane. This full-time position reports to the Director, Operations and is accountable for assisting with providing high quality, profitable and constructive insurance products and related services to customers. Compensation Information The base salary range for this position in Spokane, Washington is: Level I: Typical starting range: $39,000 - $50,600 Full base salary range: $39,000 - $56,400 Annual performance-based incentive target is 6% of base. Level II: Typical starting range: $43,100 - $57,400 Full base salary range: $43,100 - $64,600 Annual performance-based incentive target is 6% of base. Job Requirements Gather customer/applicant information and other supporting data in person, by phone, or in writing in order to complete required applications, documents or reports. Accurately key and adjust verified customer information for review and action by agent or others. Monitor follow-up requirements in assigned areas. Comply with appropriate regulations and procedures in completion of applications, forms, documents and reports. Perform clerical duties such as typing correspondence and documents, establishing and maintaining files, verbally answering the telephone and taking messages as required. Assist in maintaining a high degree of data integrity by maintaining accurate databases. Maintain industry knowledge through ongoing crop insurance educational training and seminars. Effectively work with customers, outside parties and colleagues. Adhere to appropriate counterparty and vendor management protocols as described in company procedures. Represent and communicate the values, purpose and mission of AgWest. Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls. Other duties as assigned. Minimum Requirements Effective written and verbal communication skills and ability to adapt as appropriate for various audiences Ability to work independently and as part of a team Exceptional customer service orientation in person, in writing, and over the phone Demonstrated commitment to personal accountability and responsibility in the workplace Proven ability to consistently arrive on time and maintain regular attendance in accordance with company policies Insurance or general office function experience Strong organizational skills Ability to efficiently and effectively work in a fast-paced environment with shifting priorities Ability to travel occasionally for all-staff or team meetings, may include overnight stays High school diploma or equivalent Preferred Requirements High school diploma or equivalent Insurance or general office function experience Strong organizational and customer service skills Ability to efficiently and effectively work in a fast-paced environment with shifting priorities Benefits Offered by AgWest Medical, dental, and vision insurance Basic term life and AD&D insurance (fully paid for by the company) Paid days off annually: 15 vacation*, 15 sick, 12 holidays and 3 volunteer 401(k) plan (6% match plus 3% employer contribution) Employee Assistance Program Wellness Program Jeans are welcome at work every day at AgWest! *Vacation accrual rates increase with tenure. Details about insurance and retirement benefits are available at: ************************************************* #LI-Onsite Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands. The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law. When you apply for a position with AgWest Farm Credit, we collect personal identifiers (from your resume and other application information you submit), such as your name, email address, mailing address, telephone number(s) and employment and education related information. This helps us evaluate job applicants for hiring opportunities, and, communicate with them. To comply with federal regulations for equal employment opportunity and affirmative action (EEO/AA), we track our applicants by gender, race/ethnicity, veteran status, disability status, and the position for which they applied. You will be presented with a voluntary self-identification form as part of this application; we wanted you to know why we collect this information and what we do with it. Please be aware that this information is kept separate from your application, and not utilized in the selection process. For more information about the information AgWest Farm Credit collects, please see the AgWest Farm Credit California Privacy Policy.

Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025. It is in the applicant's best interest to submit materials before the initial screening. Are you organized, detail-oriented, and motivated with a knack for critical thinking? If so, we have an exciting opportunity for you! We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington. In this position you'll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors' behalf for confidential matters and managing personnel, fiscal, and administrative tasks. You'll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets. If you love a challenge and the opportunity for growth and development, then this is the job for you! The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses. Why Join Our Team: We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment. As a Washington state agency, we offer: * Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic. * Professional development opportunities. * Educational and career development aid. * Public Service Loan Forgiveness eligibility. * A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. To learn more about our agency, we invite you to visit our website or watch why you should join our team. * Coordinate daily office operations, provide administrative and secretarial support * Create and maintain division databases * Create and coordinate training for units, divisions and agency staff * Maintain current agency policies * Manage purchasing and budget for the division * Coordinate travel for division staff * Serve as an evidence officer for the Spokane office * Serve as ACCESS Terminal Agency Coordinator Required Qualifications: High school diploma or GED; AND Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement. Must be extremely organized and able to multitask Preferred/Desired Qualifications: * Demonstrated experience coordinating office operations, managing travel arrangements and payment * Demonstrated experience working with multiple supervisors and units and balancing conflicting priorities * Experience with record keeping, bookkeeping, or budget monitoring * Experience with planning, coordinating, and organizing projects and assignments Location and Flexibility Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office. Special Requirements/Conditions of Employment The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation. Information obtained from background checks will not necessarily preclude employment. In addition, you must: * Be eligible to work in the United States. * Maintain a Driver's License valid in Washington State. * Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities. * Refrain from gambling in tribal gaming activities and all gambling licensed activities. HOW TO APPLY Interested candidates may apply by submitting the following items: * A complete application. * Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement. * Provide at least three (3) professional references with current contact information as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. * NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews. General suggestions for creating a good application packet * Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. * Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. * Specifically include all your work experience doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion. The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete. The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to ***********************. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or **************. For questions regarding this recruitment announcement, email us at *********************** or call ************.

We are a global distribution company currently seeking a qualified Administrative Assistant to join our team in Spokane, WA. Job Description Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

Scope of Work Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP). Assist with the administration of various tracking systems. Enter IT Service Catalog requests, and submit IT help desk trouble calls Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar Schedule/escort sensitive document delivery/pickup Provide distribution and transmittal system for all correspondence and incoming and outgoing mail Copying/Scanning/Faxing/Shredding Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines. Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting. Assist in establishing and maintaining file plans for Government approval Data Entry responsibilities Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage) Oversee Reservations/Key distribution Coordinate and assist with in/out processing for new/departing employees SUSPENSE MANAGEMENT SUPPORT Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions. Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met. DATABASE MANAGEMENT Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs. Provide assistance in processing and tracking database entries with internal and external customers and organizations. !!!Benefits!!! **Generous Vacation package after 1 year **Eligible for full benefits from DAY 1!!

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Scandinavian Designs - Dania Furniture is looking for a Store Admin Assistant! Location: 319 West Riverside Dr, Spokane Position: Hourly/Non-Exempt Job Type: Full-time (permanent) Pay Rate: Starting at $20 / hr! What You Will Do Greet our clients & customers and answer our phones in a prompt, professional and polite manner as part of our team. Provide leadership to salesfloor and store team and act as “manager on duty” with delegated authority in the absence of other higher-level management team members. Follow up over the phone or email with customers regarding incoming merchandise, inventory updates, coordination and deliveries in coordination with the warehouse team. Process sales transactions, service orders and refunds accurately, promptly and with high-level organization skills, and approach. Show a team approach with open and honest in communication, supporting colleagues and customers, tagging merchandise, maintaining displays, keeping the showroom and backroom clean and tidy and ready to jump in for showroom changes. Understand and adhere to our company policy, procedures and be proficient enough to help store staff with questions on policy and procedures. Partner closely with the Accounting and Finance team on: Reconciling the Daily Transaction Listing and other daily, weekly and monthly reports. Balancing daily cash and other media receipts. Bank deposits, ensure the store has enough change and sales auditing. General accounting, general administration, record-keeping, processing financing paperwork including monthly journal entries, taxes and accounts payable. Print and process vendor checks and stock checks. Manage store supplies within assigned budget. Work with Sales Associates to ensure the prompt collection of bad debt Perform other duties or special projects when assigned. Who You Are Love retail, helping customers and colleagues, very organized and enjoy being detail oriented. Prior supervisory experience preferred and someone who works with others to achieve goals, wants to work productively as a team to create an honest, fair and ethical working environment. Enjoy problem solving, naturally curious, can work under pressure with customer, HQ teams and colleagues. Familiar with general accounting principles and standards, general administrative duties, light bookkeeping and able to read and understand work orders, shipping and receiving paperwork. Fine with 10-key, computer skills, MS Office, HRIS software, CRM, Social Media platforms, accounting systems and software and strong written and verbal communication skills for addressing customers and colleagues. A valid driver's license is preferred. This job operates in a retail store and office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Prolonged standing and sitting, walking in store and warehouse and some lifting, pushing and pulling of furniture up to 25lbs unassisted. Working hours will include weekends and holidays and will require flexibility. Our positions require successfully completing the pre-employment background check and signing a nondisclosure agreement. Education: High School diploma or equivalent GED, +2 year's work experience in a related field for administration and or retail administration preferred. Scandinavian Designs Furniture Offers: Benefits for Full-time Associates* including: Health benefits with opt-in for Dental and Vision Health Savings Account (HSA) 401k Paid Time Off (PTO) Regular schedule Generous merchandise discounts Pet Insurance Tuition Assistance *Benefits eligibility depends on scheduled hours. ************************ This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data. A family business 60+ years in the making, with +50 furniture showrooms and +700 employees across the U.S. Our sister-brands (Scandinavian Designs and Dania Furniture) are a contemporary home furnishings destination rooted in a love for Nordic culture, modern design and quality craftsmanship. We offer extensive product and sales training to facilitate career growth. Our compensation includes a competitive pay program, comprehensive health and retirement benefits. In efforts to support the hiring of Veterans, please submit a DD214 or equivalent discharge paperwork from branches of the US Forces when applying for preferred for our preferred veteran hiring process. We're an equal opportunity employer to all. We interview and hire applicants of all backgrounds, orientations, expressions, and identities.

Job DescriptionDescription: The Administrative Assistant is responsible for lobby area monitoring, answering telephones, accurately entering, verifying and maintaining electronic or paper business records while upholding company and confidentiality requirements. Essential Duties and Responsibilities Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.) Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments Apply analytical skills to compute, verify, organize, maintain or update numerical and written records Assist with inventory cycle counts to accurately report product quantities to applicable personnel Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates Demonstrate effective ability to follow work instructions and processes using the English language and mathematics Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals. Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results Follow all company policies and procedures Other job tasks may be assigned during the course of employment Requirements: Qualifications Ability to effectively hear, understand, read, comprehend, write in the English language Ability to see work environment, instructions, information and people Previous experience performing similar job tasks preferred but not required Physical Work/Environment Requirements A. Work is performed in an office environment (constant 67-100%) and requires seldom (1-10%) movement into a warehouse environment. Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager.

$18.00 to $19.00 per hour depending on experience $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment Incredible work/life balance. Great work culture Up to 3 weeks Paid Time Off to start 9 Paid Holidays Annually Medical, Dental, and Vision Benefits 401(k) with Employer match Apply today! Essential Duties & Responsibilities include but are not limited to: Generate and prepare various sales related reports using Margin Minder, Microsoft Excel, and PowerPoint Programs. Maintain internal sales related databases and Excel spreadsheets for current information and accuracy. Variety of clerical duties for sales managers and sales representatives to support customer accounts and the sales department. Provide superior customer service to internal and external customers. Maintain and develop information on company intranet site. Maintain procedures manual to ensure consistent performance of routines. Support sales and sales management in set up of new retail customers, including chain stores, ownership changes and management changes. Support Sales and Delivery in re-routes of accounts and delivery days. Support Sales in permit verification. Regular Data Maintenance across all systems. Official job title is Information Specialist. Job Requirements High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience. Beverage distribution support experience a plus. Proficient in Microsoft Office (Word, Excel, Outlook, etc.). Knowledge of Margin Minder, SQL, and Microsoft SharePoint a plus. Excellent communications skills, both written and verbal. Must be detail oriented, with problem solving ability, and strong organization skills. Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Work Environment This job will be performed at Spokane, WA The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. The noise level in the work environment is usually moderate. Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

Whitworth University is seeking an Administrative Specialist to play a key role in supporting the daily operations, events, and executive functions of the Office of the President and the Board of Trustees. This position works closely with the Executive Assistant to the President and Board of Trustees to ensure the President's Office operates with professionalism, hospitality, and precision. The Administrative Specialist coordinates complex logistics, supports high-profile events and meetings, manages presidential travel arrangements, and oversees front-office operations. The role also supports events and operations at Hawthorne House, the university's presidential residence. In the absence of the Executive Assistant, this position provides high-level administrative support to the President and Board of Trustees, requiring sound judgment, discretion, and a commitment to confidentiality. Applications will be reviewed as they are received starting January 5, 2026. For full consideration, please apply by January 15, 2026. Position will remain open until filled. Core Responsibilities Executive and Administrative Support | 50% * Provide advanced administrative and operational support to the Executive Assistant to the President and Board of Trustees. * Assist with the preparation and organization of materials for senior leadership meetings, including agendas, reports, and governance documents. * Coordinate logistics for Board of Trustees meetings, including room scheduling, catering, guest management, and meeting setup. * Manage all aspects of presidential travel, including researching and booking transportation and lodging, coordinating conference registrations, processing reimbursements, and tracking donated travel vouchers. * Maintain organized records related to presidential correspondence, governance materials, and historical university documents. * Update and maintain office procedures, operational documentation, and administrative forms. * Provide executive-level administrative support to the President and Board of Trustees when the Executive Assistant is unavailable. Event Coordination and Hospitality | 20% * Coordinate events hosted by the Office of the President, such as receptions, meetings, and special gatherings. * Oversee scheduling, logistics, and operational readiness for events held at Hawthorne House, including coordination with housekeeping, maintenance, security, and campus partners. * Support major university events, including Commencement Weekend, as needed. * Collaborate with colleagues across campus to ensure a welcoming, professional, and seamless event experience. Office Operations and Front Office Support | 20% * Manage daily operations of the Office of the President, including budget tracking support, invoicing, supply management, and office resources. * Serve as the first point of contact for visitors and guests, creating a warm and professional environment. * Respond to inquiries with professionalism and discretion, including handling sensitive or confidential information. * Submit and track facility and maintenance requests and coordinate with campus service teams. Additional Responsibilities | 10% * Supervise and support student employees. * Perform notarial services for students, faculty, and staff, as needed. * Complete other duties as assigned in support of the President's Office. Qualifications and Core Competencies * Associate's degree, or an equivalent combination of education and relevant professional experience. Whitworth values diverse educational and career pathways. * At least three years of related administrative experience in a confidential, service-oriented environment. * Demonstrated ability to manage multiple priorities with accuracy, flexibility, and professionalism. * Strong written and verbal communication skills. * Proficiency with common office software, including Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, and Adobe Acrobat; ability to learn new tools quickly. * Personal commitment to the Christian faith and willingness to integrate faith and work. * Commitment to the mission of Whitworth University as a Christian liberal arts institution. Core Competencies * Exceptional organizational and time-management skills. * Professional judgment and discretion when handling sensitive information. * Strong interpersonal skills and the ability to collaborate effectively across a diverse campus community. * Initiative, adaptability, and a service-oriented mindset. * Ability to work independently while contributing positively to a team environment. * Attention to detail combined with big-picture awareness. Preferred * Bachelor's degree. * Experience supporting senior leaders, boards, or executive offices. * Experience coordinating events or managing complex logistics. Other Details Schedule Full-time (1.0 FTE) | 12 months | 40 hours per week Whitworth office hours are 8 AM to 4:30 PM Monday-Friday Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work. Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate. Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute

Committed to bringing healthcare into communities and communities into healthcare since 1978, NEW Health is rural northeast Washington's leading non-profit primary care provider. We treat all patients with the respect they deserve while providing high-quality, integrated medical, dental, behavioral health, and pharmacy services. NEW Health has been named one of the best places to work in the Inland Northwest! We set the standard to advance employees within our organization and hold ourselves accountable by tracking employee advancement as one of our key performance indicators. Our workforce development program, NEW Health University, is nationally recognized for developing local career pathway training. We provide all of our staff with paid, on-the-job training to ensure you are confident and successful in your position. Your Career Pathway with NEW Health We create pathways for career growth within NEW Health. To support this, we provide all employees with monthly paid training and additionally offer tuition reimbursement and one-on-one career planning. There are many paths to grow your career within NEW Health; here are some examples: Front Desk -> Medical Assistant Apprentice -> Certified Medical Assistant -> Assistant Operations Manager -> Clinic Operations Manager Dental Assistant Trainee -> Dental Assistant -> Assistant Operations Manager -> Care Coordination Manager Pharmacy Assistant -> Pharmacy Technician Apprentice -> Pharmacy Technician -> 340B Specialist Benefits with You and Your Family in Mind Up to three weeks of paid time off your first year plus nine paid holidays Free Life Flight membership for your family No-cost medical, dental, and vision insurance for employees Health Savings Account and Flexible Spending Account options 401(k) plan with matching contribution Continuing education, license, and tuition reimbursement opportunities The above list is not inclusive of all full-time employee benefits and is dependent upon eligibility criteria. Purpose of Job: To promote health and wellness within our communities by providing administrative support for the organization as follows Essential Duties and Responsibilities: Provide clerical support to executives and the administration department supervisors as requested. Assist with team projects by tracking deliverables, maintaining timelines, and accurately recording meeting minutes. Conduct research and compile data to support departmental initiatives and decision-making. Prepare and organize materials for presentations, reports, and other business documents. Draft, edit, and format correspondence, reports, and presentations with attention to detail and professionalism. Organize and maintain both electronic and physical filing systems to ensure accessibility and compliance. Oversee front desk operations, including greeting visitors, managing incoming calls, handling mail, and coordinating copy, fax, and supply distribution tasks. Monitors Administration areas for cleanliness, security and proper opening and closing procedures are followed. Manage procurement and inventory of office supplies for the Administration department. Maintain office equipment in good working condition and coordinate repairs as necessary. Coordinate logistics for meetings and events, including catering, supplies, and setup. Uphold strict confidentiality and demonstrate professionalism in all interactions. Perform other duties as assigned. Travel may be required. Qualifications: Education/Experience: HS diploma or GED required. Applicable additional schooling and/or formal training preferred. Customer service and multi-line telephone experience preferred. Office Administration or equivalent experience preferred. Skills: Computer skills required. Excellent oral and written communication skills, including excellent telephone etiquette required. Exceptional customer service, time management and multi-tasking skills required. Attention to detail skills required. Ability to maintain high level of confidentiality required. Physical Demands: Required to stand, sit and be mobile 1/3rd to 2/3rds of the time. They are to use hands to finger, handle or feel over 2/3rds of the time; while reaching with hands and arms occurs 1/3rd of the day. Climbing or balancing, stooping, kneeling or crouching occurs less than 1/3rd of the time. Communication by talking/hearing occurs over 2/3rds of the day. Amount of time spent lifting or exerting force is about 50% for up to 10lbs and less than 1/3rd of the time up to 25-40lbs. Rarely is there a need to lift more than 41lbs. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Senior Executive Assistant/Board Manager Spokane, WA Waters Meet, formerly known as Empire Health Foundation, a 501(c)(3) nonprofit foundation, was founded in 2008 through the sale of Deaconess Hospital and Valley Medical Center. We believe health is a fundamental human right and boldly advance health equity in eastern Washington. Through a collaborative approach to philanthropy, we center community voice, knowledge, and experience in our actions. We prioritize deep relationships with our communities, confronting systems of poverty and racism, while pursuing innovative solutions to improve health and quality of life. Our core values of community, integrity, trust, compassion, and unconditional love guide our work. We address equity by investing in sustainable systems change that results in healthier, more vibrant communities for all. Waters Meet now invites applications for a Senior Executive Assistant/Board Manager to join its team. Job Summary The Senior Executive Assistant/Board Manager reports to the President and provides executive support in a close partnership with the President. The Senior Executive Assistant/Board Manager serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President. The Senior Executive Assistant/Board Manager serves as a manager for the Board of Directors by supporting effective Board functioning, engagement, and Board member onboarding, as well as a liaison for the Board and executive management team. This role also oversees special projects. This is a full-time, exempt position. The position will be open until filled. Essential Job Functions Executive Support Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans; and compiling documents for meetings. Provides a bridge for smooth communication between the Presidents office and the Waters Meet Foundation Board of Directors, Waters Meet Action Fund Board of Directors, Foundation staff and external partners. Works closely with the President to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Supports the President in their external commitments related to the Foundation, including service on external boards, committees and other groups. Administratively supports other Foundation executives. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Seeks out and implements efficiencies with tasks such as calendaring and meeting note-taking by utilizing new tools and processes. Participates in the development and day-to-day management of the approved board and office administration budgets. Manages annual conflict of interest process for board and staff. Board Management Serves as the Presidents administrative manager to the Waters Meet Foundation Board of Directors and the Waters Meet Action Fund Board of Directors. Coordinates full board and board committee meetings to include meeting logistics, preparing and disseminating board packets and information, tracking attendance, and writing meeting minutes. Tracks and ensures compliance of board governance processes. Maintains Board portal (BoardEffect). Assists board members with travel arrangements, lodging and meal planning as needed. Coordinates annual board meeting, board retreat and new board member onboarding. Administrative Lead Serves as Lead to the administrative team to organize the teams efforts to support the administrative needs of the organization. Provides oversight to front desk operations as needed. Collaborates with the administrative team on work sharing and general team support. Work with other staff to identify and develop cross-collaboration opportunities. Other Duties Processes expense reports for the administration and operations function. Participates in the establishment of protocols and procedures for the maintenance of electronic files. Participates on Sponsorship Committee. Commits to Waters Meet Foundation Shared Agreements and aligns daily activity with these Agreements. Qualifications Work Experience Five + years of work experience supporting executive level management. Experience supporting a Board of Directors is preferred but not required. Skills & Abilities Strong communication skills with a wide range of stakeholders. Strong organizational skills. Attention to detail, accuracy, and consistency in executing tasks for internal as well as external audiences. Ability to take ownership of administrative tasks and problem solve. Proficient with technology platforms, including MS Office, and a willingness to learn new technology systems. Willingness to work collaboratively across teams as needed. Ability to work occasional early morning or evening hours; rarely some weekend hours. Humility, curiosity, and an understanding of how these qualities are connected to success in this role. Commitment to our organizational mission and values. Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities. Starting Salary $75,450 - $88,760 Working at Waters Meet At Waters Meet we are committed to nurturing a work environment where all individuals are valued and respected. We believe that equity and inclusion are essential to organizational effectiveness and excellence. This commitment is reflected in the composition of our staff, management, and board of directors. We believe in inclusive access to opportunities and strive to hire qualified staff reflecting the communities we serve. EHF offers a robust benefits package including full medical and dental insurance for employees and dependents, a generous retirement plan, and PTO. Salary ranges are set according to the compensation policy, and relevant data are reviewed when setting ranges for each position. Hybrid office time and limited travel are expected for the role. We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there is any accommodation that we can provide to support you in your pursuit of this role. Waters Meet is an Equal Employment Opportunity employer. We respect and seek to empower each individual and lift up the diverse cultures, perspectives, skills, and experiences within our organization.

We are seeking a highly organized Executive Assistant to provide administrative support to the Chief Operating Officer (COO) of a real estate development and property management company. The ideal candidate will bring multitasking abilities, strong communication skills and a keen attention to detail. This role requires the ability to manage priorities efficiently while maintaining confidentiality, accuracy and a high level of professionalism. If you thrive in a fast-paced environment and enjoy supporting executive-level operations, we want to hear from you! Responsibilities: • Provide administrative support, including managing calendars and scheduling appointments • Assist with project coordination by tracking timelines, deliverables, and deadlines to ensure timely completion • Perform data entry and maintain organized filing systems for efficient document access • Manage phone calls and communications with professionalism and clear phone etiquette • Proofread, edit, and transcribe documents to ensure accuracy and consistency • Prepare reports, presentations, and correspondence for the management team • Provide customer service support by responding to inquiries and resolving issues promptly • Perform other duties as assigned Qualifications: • Experience in an administrative role, preferably as an Executive Assistant or Personal Assistant • Strong organizational and time-management skills • Proficiency in Microsoft Office Suite • Excellent typing and data entry skills with a high degree of accuracy • Familiarity with DocuSign or Dotloop for document management is a plus • Strong clerical and administrative experience with exceptional attention to detail • Ability to work independently and collaboratively within a team • Excellent verbal and written communication skills, demonstrating professionalism at all times • Commitment to exceptional client service with strong analytical and problem-solving abilities What We Offer: Competitive Wages start at $60,000 - $70,000 per year plus an annual discretionary bonus! Company Provided Professional Development: leadership, communication, time management and hundreds of great courses. Great Benefits: medical, dental and vision insurance, paid time off, paid holidays and many more! Excellent Ways to Prepare for Your Future: 401K, short term and long-term disability insurance and life insurance! Who We Are: The Stone Group of Companies is a diversified, privately owned and operated business that specializes in the manufacturing of light-gauge steel framing, the distribution of building materials, and the development of industrial properties. Our company culture encourages integrity and fair dealing with our customers and fellow employees. We value safety first and foremost. We have strong corporate ethics, and we give back to the communities where we live and work. Our office culture is one of collaboration and working together to serve our customers.

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will : Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications : Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourl y Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.