Executive assistant jobs in Spring Valley, NV

We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C-suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front-office support. Responsibilities: Manage calendars, scheduling, and meeting coordination for senior leadership Ensure executives are prepared with the necessary materials, information, and follow-ups Oversee front desk and administrative functions, maintaining a professional and efficient office environment Manage supplies, vendors, and facilities needs Assist with tracking deadlines, applications, and reporting requirements Maintain organized records for multiple programs and initiatives Act as a central point of contact between internal staff, external partners, and stakeholders Draft, edit, and manage correspondence with professionalism and discretion Anticipate needs, streamline workflows, and ensure follow-through on executive priorities Implement and improve systems to enhance overall efficiency Requirements: Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes Based in Las Vegas, NV, with availability for in-office work A proactive, solutions-focused approach with strong problem-solving skills Adaptable, resourceful, and able to manage a wide variety of tasks with discretion Professional communication style, capable of representing leadership both internally and externally Team-oriented, thrives in a fast-paced, mission-driven environment Schedule: Full-time availability: Monday - Friday, 9:00 AM - 5:00 PM Compensation: Up to $80K BOE, full healthcare coverage, PTO, 401K, various fringe benefits Location: In person in Las Vegas, NV 2226

In this role, you will provide essential administrative support to ensure smooth and efficient daily operations. You will play a key role in maintaining organization, supporting team workflows, and assisting with documentation and coordination needs. Responsibilities Coordinates and supports administrative processes for construction and operations projects, including timesheet entry, invoice review, and purchase order tracking. Works closely with Supply Chain, project managers, and vendors to ensure purchase orders, contracts, and related documentation are properly executed and maintained. Monitors and reconciles project-related expenditures to ensure alignment with approved budgets and schedules. Assists in preparation of bid package specifications, scope documentation, and change order tracking. Reviews and verifies contractor/vendor invoices for accuracy and contract compliance prior to approval. Supports project managers, engineers, and field crews in maintaining project files, inspection records, and commissioning or closeout documentation. Coordinates vendor communications and assists with procurement and delivery scheduling to support project milestones. Maintains document control systems for drawings, reports, and correspondence related to active projects. Prepares weekly status summaries and updates for management, ensuring accurate reporting of project and administrative activities. Assists in the development, revision, and standardization of work procedures, administrative processes, and internal documentation to improve efficiency and consistency across the project team. Ensures all compliance aspects of the position are known and followed; adheres to all company policies, safety standards, and regulatory requirements. Performs related duties as assigned. Qualifications: High school diploma required; associate's or bachelor's degree preferred. Previous experience in administrative support, data entry, or a similar role preferred. Strong attention to detail with a commitment to maintaining accurate records. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Excellent organizational and multitasking skills. Strong written and verbal communication skills. Ability to work effectively both independently and as part of a team. Professional, dependable, and adaptable in a fast-paced environment.

At Acquisition.com, we don't just hire for open roles-we hire for impact. If you're exceptional at what you do and align with our core values: competitive greatness, sincere candor, and unimpeachable character, we want to know you. We're hiring an elite-level Executive Assistant to support powerhouse Co-Founder Alex Hormozi, entrepreneur, investor, and author behind multiple 8- and 9-figure brands. He's a force, with a relentless focus on building, teaching, and scaling businesses. This is a fast-paced, integrated partnership with a Co-Founder who thrives on ownership, direct communication, and high performance. You'll become the operational force behind his creative and strategic output - ensuring every rep, touchpoint, and move is leveraged for maximum impact. If you are adaptable, thrive in ambiguity, communicate with clarity, and are ready to ride shotgun with one of the most prolific creators and operators in the game - read on. Role This role is about leverage, the kind that lets a high-output Co-Founder stay locked into what only he can do. You are the operational force that clears the runway, keeps the signal high, and eliminates anything that slows him down. Your job is to protect time like it's gold, anticipate needs before they're spoken, and make sure nothing gets in the way of momentum. You create clarity, kill noise, and make speed possible. You'll be embedded in a high-trust, high-performance culture where standards are high, feedback is direct, and speed is the baseline. If you thrive in the details, obsess over outcomes, and move faster than most people think - you'll be at home here. Responsibilities Own and manage an evolving set of professional and personal calendars. Prioritize meetings, prep logistics, follow up action items, and ensure time is aligned with highest-leverage opportunities. Serve as the Co-Founder's gatekeeper when it comes to how he leverages time. Triage emails, manage communications, draft responses, and facilitate alignment with internal and external stakeholders - all with clarity and urgency. Run point on weekly syncs with the Co-Founder, ensuring alignment on media content, marketing moves, business projects, as well as upcoming speaking engagements. Partner on the upcoming book launch and all related post-launch initiatives. Manage events, dinners, speaking trips, and conference appearances with polish and precision. Must be available for occasional travel alongside the Co-Founder, as needed. Lead business and personal travel planning - with backups, contingencies, and attention to detail that leaves nothing to chance. Willingness to flex occasionally on evenings or Saturdays, based on what's needed. You can handle high standards, direct feedback, and shifting targets without drama. Step in wherever needed with a proactive mindset and strong sense of ownership - whether the task is personal or professional - demonstrating flexibility, problem-solving, and a willingness to take initiative when priorities shift or gaps appear. Results You manage sensitive information and relationships with unshakable discretion, integrity, and professionalism. The Co-Founder's calendar consistently reflects his highest-leverage priorities. Nonessential time drains are eliminated, strategic blocks are protected, and energy allocation aligns with long-term goals. Messages are triaged, responses are crafted with the Founder's voice, and only signal (never noise) reaches his attention. Agendas are ready in advance, materials are at-hand, and action items are captured and closed without reminders. Every trip - whether personal or business - is prepped with layered contingencies, clear itineraries, and zero details missed. From scheduling appointments to home operations, personal responsibilities are managed with the same discipline as business. You build systems to prevent chaos, follow through without nudging, and remove yourself as a bottleneck from every process you touch. Requirements 7-10 YOE in an Executive or Personal Assistant role supporting founders, C-level execs, or high-net-worth individuals (bonus if in family office or high-velocity startups). Elite Communicator. You write clearly. You speak directly. You match your tone to the context - no over-talking, no under-communicating. Just signal, no noise. Bulletproof Discretion. You're a vault. You know what's sensitive, what's strategic, and what stays behind closed doors. You don't need reminders about what not to say. High EQ. Zero Drama. You read people, rooms, and situations fast. You adjust without being asked and handle shifting dynamics with calm precision. Outcome Ownership. You don't ask what to do next - you figure out what needs to be done. If it's in your lane, it's handled. If it's not, you find a way. Fast Response Time. You move in real time, not in delay loops. You treat responsiveness as a signal of respect - and you're wired to be on, even when it's after hours. Integrated but Clear. You can move seamlessly between personal and professional domains without losing clarity or boundaries. You know the difference between helpful and overstepping. Pressure-Ready. Urgency doesn't scare you. High standards don't rattle you. Moving targets don't knock you off course. You meet intensity with focus and execution. Bonus points if you've supported a Founder or Executive who lives and breathes marketing, sales, and scaling. Who This Role is NOT For Those who need hand-holding, constant direction, or a to-do list to take action. Anyone who gets rattled when priorities shift, timelines tighten, or things move fast. People who guard their evenings and weekends like sacred ground - this role flexes when the Co-Founder does. Individuals who aren't comfortable working across both the personal and professional - this role requires integration, not separation. Those who struggle to read the room, adapt tone, or communicate with clarity under pressure. People who take direct feedback personally or need constant validation to stay motivated. Anyone who needs to be followed up with to ensure a task is complete. Those who prioritize “done” over “done right” - excellence isn't optional here. People who hesitate to take initiative or wait for permission to lead. Anyone looking for a traditional Executive Assistant role - this is a high-intensity partnership, not back-office support. Location & Schedule: Las Vegas, Nevada Full-Time Compensation: Base Salary $125,000 - 160,000 + Benefits Relocation Assistance: We know that great talent comes from all over, so we're here to help you make the move. For this role, we offer: $5,000 - $10,000 in relocation support Up to 3 months in temp housing Benefits: Flexible Time off Policy and Company-wide Holidays Health Insurance options including Medical, Dental, Vision 401(k) offering for Traditional and Roth accounts with an employer match Monthly wellness allowance State of the art gym for employee use at HQ Acquisition.com Core Values Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

Job Description WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Job Description The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

The Executive Assistant serves as the primary gatekeeper and strategic support partner to the CEO of ProSync, exercising substantial discretion and independent judgment on a wide range of confidential, administrative, and operational matters critical to the leadership and success of the executive and the company. This is a full-time, salaried exempt position requiring a high degree of initiative, foresight, and the ability to prioritize and manage complex, sensitive responsibilities with minimal supervision. Responsibilities: Independently manage and oversee the CEO's complex calendar and scheduling commitments, proactively resolving conflicts, anticipating needs, and making high-level scheduling decisions that impact executive availability and company priorities. Exercise discretion in screening, prioritizing, and responding to incoming communications (email, phone calls, messages, and correspondence) on behalf of the CEO, often drafting substantive responses and determining appropriate escalation or delegation. Direct the organization, maintenance, and strategic retrieval of highly confidential files, contracts, financial records, intellectual property, and proprietary business documents, ensuring compliance with internal policies and legal requirements. Oversee and manage the CEO's financial administration of expense reports, corporate purchasing, accounts payable/receivable processes, and vendor relationships, exercising authority to approve expenditures within established guidelines and ensuring accuracy and timeliness. Coordinate complex domestic and international travel logistics, event planning, and on-site/off-site executive requirements, frequently making autonomous decisions to adapt plans in real time. Provide high-level project coordination and logistical support for creative, entertainment, and business-development initiatives and events led by the CEO, including stakeholder communication, timeline management, and resource allocation. Anticipate executive needs and independently initiate and complete special projects and administrative initiatives that support the CEO's strategic objectives. Perform additional duties of a similar executive-support nature as assigned, exercising discretion and professional judgment. Requirements 5 - 8 years of combined administrative, client-services, and operations support experience in high-pressure, client-facing environments (healthcare, premium hospitality, private client services, or regulated industries). Direct experience supporting multiple providers/executives with complex calendar management and secure communications (e.g., VA Hospital, private hospitality groups). Proven track record handling confidential and sensitive information in regulated settings (HIPAA-level medical records, Sensitive DOD information, or cash-handling roles requiring gaming licenses). Successful completion of federal and local background investigations (Federal/DOD clearance or public trust). Benefits Join PROSYNC and enjoy our great benefits! Health & Retirement: We offer a comprehensive Health Benefits package and 401K Retirement plan so you can take care of yourself and your family, now and in the future. Other health-related benefits include an employee assistance program for those difficult times or when you need to take care of your mental health. Education: Individual growth is a priority at ProSync. Employees are encouraged to take advantage of our company-sponsored continuing education program so you can get your degree or that next certification you need to propel you to the next level. Work/Life Balance: A healthy work/life balance is essential for building and executing your work effectively at ProSync, but it's also necessary to allow you the room to pursue everything else you want to develop in your personal life. We offer generous Paid Time Off and 11 paid holidays a year. ProSync also provides flexible work options that work with your schedule and lifestyle.

Job Description Role: Executive Assistant to Founder Are you a proactive, detail-oriented professional who loves keeping high-level leaders organized and operations running smoothly? Horizon Trust Company is looking for a confident, resourceful Executive Assistant to support our Founder and VP of Sales at our Las Vegas location. If you thrive in a fast-paced environment, enjoy variety in your day, and take pride in being the “go-to” person everyone relies on - this could be the perfect opportunity for you. About Horizon Trust Company Horizon Trust Company is a national leader in Self-Directed Retirement Accounts (SDIRAs), empowering individuals and entrepreneurs to invest in real estate, private lending, precious metals, and other alternative assets. We're a fast-growing financial services company that values innovation, education, and exceptional client service - and we're proud to help clients take control of their financial futures. What You'll Do This isn't your typical assistant role. You'll be the right hand to both the Founder and COO, acting as their eyes, ears, and trusted partner. You'll manage critical operations, help prepare sales and financial reports, plan travel and events, and keep business initiatives moving forward. Every day will look a little different - one moment you're preparing a board presentation, the next you're coordinating a company event or making sure leadership is set up for a key meeting. Key responsibilities include: Managing complex calendars, meetings, and correspondence with professionalism and efficiency. Serving as the gatekeeper to protect leadership's time and priorities. Handling travel coordination, itineraries, and logistics for executive trips and events. Creating and maintaining Excel reports, financial summaries, and sales performance trackers. Assisting with PowerPoint presentations and preparing materials for webinars or meetings. Coordinating company events, offsites, and team activities with creativity and precision. Supporting ad-hoc administrative tasks - from ordering flowers to organizing office logistics - always ensuring things run smoothly. Requirements Who You Are You're a calm, capable, and self-sufficient professional who thrives on bringing order to chaos. You anticipate needs before they're voiced, solve problems quickly, and bring positive, composed energy to the room. You're also tech-savvy, numbers-oriented, and confident handling confidential information. We're looking for someone who: Has 3+ years of experience supporting senior executives or founders. Is highly organized, proactive, and resourceful, with a “get it done” mindset. Can work independently but knows when to collaborate and communicate. Has strong Excel and Microsoft Office skills (pivot tables, VLOOKUPs, reporting). Brings professionalism, discretion, and attention to detail to every task. Bonus points if you have event planning, CRM, or financial reporting experience. Benefits Why Join Horizon Trust At Horizon Trust, you'll work side-by-side with visionary leaders who are passionate about helping people invest smarter and retire stronger. You'll be part of a collaborative, mission-driven team where your contributions are valued - and your attention to detail directly impacts company growth. Role Details Location: Las Vegas, NV (in-office, Monday-Friday, 7AM-4PM or 8AM-5PM) Salary: DOE Schedule: Full-time, salary role with benefits Benefits: Full benefits package offered Reports to: Founder & COO Travel: Minimal, occasional support for events ✅ How to Apply Ready to make an impact? We'd love to meet you! Apply today and complete the short assessment below to be considered: *************************************************************************

Job Description is In office* Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually. We're hiring a dynamic Executive Assistant to work with our leadership team. Key Responsibilities: Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance. HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance. Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management. Meeting Management: Take detailed notes during meetings and follow up on action items. Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time. Automation Management: Implement and oversee automation systems to streamline operations. Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required. Core Traits We're Looking For: Analytical: You have a keen eye for details and a passion for data-driven decision-making. Organized: Your exceptional organizational skills mean you're always one step ahead. Detail-Oriented: You're meticulous in your approach and nothing slips past you. Qualifications: Proven experience as an Executive Assistant or similar role. Strong proficiency in Google Workspace, especially Sheets and Slides. Experience with ClickUp or similar project management tools. GoHighLevel experience preferred Excellent written and verbal communication skills. Ability to handle sensitive information with discretion.

Job Title: Personal Assistant to the CEO At Vin2, we are at the forefront of Automotive Import/Export Technology. We are seeking a highly organized and dynamic Personal Assistant to support our CEO. This role is crucial in enabling our leadership to maximize their productivity and continue driving our mission forward. Job Description: The Personal Assistant to the CEO will play a key role in the smooth operation of the day-to-day activities of our executive office. This position requires a highly professional individual with impeccable organizational skills and the ability to handle confidential information with discretion. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, and providing overall administrative support to ensure the CEO's workflow is seamless and efficient. Key Responsibilities: Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel. Coordinate logistics for internal and external meetings, including but not limited to preparing meeting materials, ensuring technology setup, and arranging catering. Act as a point of contact between the CEO and internal departments/external parties, handling correspondence and queries efficiently. Prepare and edit communications, presentations, and other documents for the CEO. Assist with personal tasks and errands as needed to support the CEO's ability to focus on strategic priorities. Manage special projects and events as assigned, ensuring attention to detail and timely execution. Qualifications: Proven experience as a Personal Assistant or similar executive support role. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal, with a professional demeanor. Discretion and confidentiality are paramount. Proficiency in Microsoft Office and other office productivity tools, with the ability to learn new software and systems. Flexibility to adapt to changing schedules and priorities in a fast-paced environment. Bachelor's degree preferred. What We Offer: An opportunity to work closely with senior leadership and make a significant impact in the company. A dynamic, innovative work environment where your contributions are valued and celebrated. Professional development and career growth opportunities. Please submit your resume and a cover letter explaining why you are the ideal candidate for this position to Include “Personal Assistant to the CEO” in the subject line. Vin2 Software is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to hearing from you and potentially welcoming you to our team!

Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant. This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations. Position Overview: The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive. Responsibilities: Email, Communication & Calendar Management Triage and filter high-volume email inboxes (personal and professional) Flag urgent items, draft simple responses, and organize emails into clear folders/labels Manage calendar: schedule and reschedule appointments, calls, and meetings Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish) Personal Life Management Book and manage personal appointments (medical, dental, car service, home services, etc.) Handle travel logistics: flights, hotels, rental cars, and detailed itineraries Assist with personal projects, to-do lists, and follow-ups Research and compare options for purchases, services, and vendors Administrative & Organizational Support Fill out forms, applications, and basic paperwork accurately Maintain organized digital files, notes, and checklists Track deadlines, reminders, and renewals (licenses, subscriptions, etc.) Run light personal errands as needed (if local and agreed in advance) Executive & Professional Support Prepare correspondence, documents, and reports Coordinate professional travel and logistics Support special projects and act as the point of contact for scheduling and coordination Requirements Must-Have Qualifications: Fluent in Spanish and English (spoken and written) Prior experience as a personal assistant, executive assistant, or administrative assistant Strong email and calendar management skills (Gmail, Outlook, or similar) Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools Extremely organized, detail-oriented, and reliable High level of discretion and confidentiality with personal, financial, and professional information Strong written communication skills and professional phone etiquette Must be based in or near Las Vegas, Nevada Nice-to-Have: Experience working with busy professionals, business owners, or executives Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets) Prior experience working with Spanish-speaking families or clients Flexible schedule to occasionally handle time-sensitive items Benefits Because this position is currently offered as a 1099 Independent Contractor role, traditional employee benefits do not apply during the contract period. However, Roebuck Law Firm is committed to building long-term relationships with high-performing team members, and certain benefits may become available in the future if the contractor is transitioned into a W-2 employee position. Current Benefits for 1099 Independent Contractors As an independent contractor, you will have the flexibility and autonomy that come with contractor status, including: Flexible Scheduling (based on project needs and firm deadlines) Remote or Hybrid Work Options (when applicable to your duties) Opportunity for Long-Term, Ongoing Work based on performance Professional Growth and Skill Development through exposure to personal injury law processes Competitive Contract Compensation Potential Future Employee Benefits If the Firm determines that you are an ideal long-term fit and extends an offer for a full-time W-2 employee position, you may become eligible for the following benefits: Health, Dental, and Vision Insurance Paid Time Off (PTO) & Paid Holidays 401(k) Retirement Plan (with potential employer match) Performance-Based Bonuses Continuing Legal Education (CLE) Support (for qualifying legal positions) Professional Development & Training Opportunities Employee Wellness and Work-Life Balance Programs Important Note All employee benefits listed above apply only to W-2 employee positions and are not available during the 1099 contracting phase. Eligibility for any future benefits is contingent upon the firm offering-and the contractor accepting-a formal employee position. How To Apply: Please submit your job application along with a paragraph or two explaining how you would be an asset to the firm given your experience in the "Summary" field of the application.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

We are seeking a tech-savvy and highly proactive Executive Assistant to support the Chief Corporate Affairs and Marketing Officer (CCAMO). This role is critical to enabling the leader to focus on advancing the company's brand, reputation, collaborator engagement, and global communications strategy. The successful candidate will be a trusted partner who thrives in a fast-paced, dynamic environment, demonstrates precision and agility, and builds strong, positive relationships across the enterprise and with external partners. This individual will be an exceptional communicator and organizer, capable of managing sophisticated priorities, preparing impactful content, and ensuring the CCAMO is positioned for success in every engagement. What You'll Do Executive Support & Coordination * Orchestrate and optimize sophisticated calendars, meetings, and events across multiple time zones, anticipating needs and minimizing conflicts. * Handle travel, expenses, and logistics with accuracy and attention to detail. * Ensure all meetings are detailed -drafting agendas, creating presentations, compiling briefing materials, and capturing follow-up actions. Proactive Leadership Enablement * Anticipate needs by proactively finding opportunities, issues, or gaps that could impact the CCAMO's priorities. * Drive efficiency and flawless execution by implementing streamlined processes and quality checks. * Provide strategic support in preparing and refining content for board presentations, town halls, media briefings, and global marketing or corporate affairs leadership meetings. Communication & Liaison * Maintain open, clear communication to ensure alignment across internal and external team members. * Serve as a trusted liaison for the CCAMO with executives, global teams, agencies, partners, and other external customers. * Support the broader Corporate Affairs and Marketing leadership team by stepping in as needed to maintain business rhythm and continuity. Organizational Navigation & Relationship Building * Build strong networks across the company and with external stakeholders, knowing who to engage and how to get things done effectively. * Bring a personable, insightful, and professional approach to building positive, lasting relationships. * Represent the CCAMO with warmth, credibility, and discretion in all interactions. Marketing, Communications & Innovation Support * Leverage AI tools (e.g., ChatGPT) and digital platforms to streamline workflows, draft communications, and boost efficiency. * Partner with marketing and communications teams to ensure timely execution of campaigns, media engagements, and executive communications. * Champion the adoption of innovative tools and processes within the EA function to continually elevate performance. What We're Looking For * Bachelor's degree preferred, or equivalent professional experience. * Minimum 7+ years of experience supporting senior executives in a global, matrixed organization; experience in marketing, communications, or corporate affairs is strongly preferred. * Tech-savvy, with proven ability to learn and leverage AI tools, productivity platforms, and collaboration technologies (e.g., Microsoft Office, Teams, SharePoint, Concur). * Exceptional verbal and written communication skills; strong attention to detail and accuracy. * Highly proactive, organized, and adaptable; thrives while managing multiple shifting priorities. * Outgoing, personable, and skilled at relationship-building across all levels of the organization. * Exercises impeccable judgment, discretion, and confidentiality. * Willingness to work onsite 4 days a week, with flexibility to support time-sensitive matters outside regular business hours when required. Why Aristocrat? Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We're a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play. We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. EEO M/F/D/V * World Leader in Gaming Entertainment * Robust benefits package * Global career opportunities Our Values * All about the Player * Talent Unleashed * Collective Brilliance * Good Business Good Citizen Travel Expectations None Pay Range $77,460 - $143,855 per year Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity. This position offers a comprehensive benefits package, including health, dental, and vision insurance, paid time off, and a 401(k) plan with employer matching, more details available at ************************* Additional Information At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.

Executive Assistant to Interior Design Vice Presidents Luxury Hospitality Design Studio | Las Vegas, NV We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions. Join a team that values innovation, collaboration, and elegance in every detail. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements. Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team. Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail. Conduct research and compile key information to support interior design initiatives and strategic planning. Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion. Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team. Assist in creating requests for proposals, change orders, and additional service requests. Support planning and execution of department events and meetings. Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness. Uphold confidentiality in handling sensitive business matters. Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Prior experience as an Executive Assistant-ideally in interior design, architecture, or hospitality. Executive-level polish and exceptional verbal and written communication skills. Advanced organizational and multitasking abilities-you thrive in a fast-paced, detail-driven environment. Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proven discretion in managing sensitive information with trust and integrity. A proactive mindset and team spirit-you're two steps ahead, every time. Familiarity with the interior design industry language and workflows is highly preferred but not required. Experience with project management tools and systems is highly preferred but not required. A creative sensibility aligned with the luxury design industry is highly preferred but not required. For immediate review and consideration, contact: Ashley Levin - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Our company was founded on the belief that our Associates are the key to success. As a growing leader in fire protection services, we offer numerous career advancement opportunities, industry training, and hands-on experience to help you achieve your professional goals. As we grow, so do you. Summary: As an Executive Assistant in the Fire Protection Industry, you will provide high-level administrative support to our C-Level executives. This role involves calendar management, day to day correspondence with internal and external clients, documentation, project tracking and coordination, and other duties as assigned. Your attention to detail, communication, and organizational skills will contribute to the success of our organization by ensuring the seamless management of our Owners' operations and maintaining high standards of service and compliance. Responsibilities: 1. Administrative Support: Schedule and coordinate meetings, appointments, and travel for the VP. Ensure optimal use of their time and manage any conflicts or changes. Manage incoming and outgoing communications, including emails, phone calls, and mail. Draft and edit correspondence as needed. Prepare reports, presentations, and other documentation related to fire alarm systems and fire protections services. 2. Project Coordination: Monitor progress of ongoing fire alarm installation, inspection, and maintenance projects. Update executives on project statuses and any potential issues. Work closely with project managers, technicians, and other staff to ensure that all project components are completed on time and within budget. Facilitate communication between clients and the company to ensure client needs are met and address any issues that arise. 3. Compliance and Regulation: Keep accurate records of compliance with fire safety regulations, including inspection reports, certifications, and safety audits. Stay informed about changes in fire protection laws and regulations. Ensure that the company's practices and systems comply with these regulations. Assist in preparing documentation required for regulatory submissions and audits. 4. Client and Vendor Relations: Schedule and coordinate meetings for the VP with clients and vendors. Address inquiries and ensure smooth communication. Oversee the scheduling routine maintenance, inspections, and emergency services for fire alarm systems. Gather and address client feedback, ensuring high levels of customer satisfaction. 5. Reporting and Analysis: Gather data on project performance, client feedback, and regulatory compliance. Prepare and present regular reports to the VP on project statuses, compliance issues, and other relevant metrics. 6. Miscellaneous Tasks: Assist with special projects and initiatives as required by the VP. Perform other duties as assigned. Qualifications: High school diploma or equivalent; additional education or relevant certifications are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Exceptional organizational skills and attention to detail. Ability to handle multiple tasks and prioritize effectively. Professional demeanor and excellent interpersonal skills. Familiarity with basic office equipment and technology. Reliable and adaptable, with the ability to work independently and as part of a team. Additional Requirements: Background Check Driver's License MVR Drug Testing At our company, we take pride in fostering a supportive, empowering, and team-oriented environment. We challenge and appreciate our employees, offering opportunities for personal and professional growth. Our Associates are here for the long run-because we value and invest in them. We support charitable causes, conduct team-building exercises, and are committed to excellence in the fire protection industry. Growth Opportunities and Benefits: We take pride in fostering a supportive, team-oriented environment where Associates are empowered to grow and succeed. We offer: Competitive salary with a comprehensive benefits package. 401k with company match. Paid training, and vacation time. Flexible scheduling options. Career advancement opportunities with industry-specific training. Support for continuing education and professional development. A company culture that values teamwork, innovation, and commitment to excellence. Join Our Winning Team Today! Are you an experienced Executive Assistant, and are looking for an exciting new challenge? We want to hear from you! Join our team and be part of a company committed to excellence in Fire, Life, and Safety. Apply today!

At TensorWave, we're leading the charge in AI compute, building a versatile cloud platform that's driving the next generation of AI innovation. We're focused on creating a foundation that empowers cutting-edge advancements in intelligent computing, pushing the boundaries of what's possible in the AI landscape. About the Role: We're looking for a proactive, highly organized Executive Assistant to support our executive team. This is a critical role at the center of a fast-moving startup helping the team stay focused, organized, and effective. Responsibilities: Manage calendars, meetings, travel, and priorities for the executive team Coordinate high-impact internal and external meetings (investors, partners, customers) Draft emails, prepare briefing materials, and handle follow-ups Help keep the leadership team organized and on top of key initiatives Handle confidential information with discretion and professionalism Support planning for company-wide events and off-sites Essential Skills & Qualifications: 3+ years of experience in an EA or chief-of-staff-style role, ideally in a startup or tech environment Strong organizational and communication skills - written, verbal, and interpersonal Ability to multitask, prioritize, and stay calm under pressure Discretion and good judgment when handling sensitive information A "no job too small" attitude and eagerness to help where needed Comfort in a fast-paced, sometimes ambiguous environment We're looking for resilient, adaptable people to join our team-folks who enjoy collaborating and tackling tough challenges. We're all about offering real opportunities for growth, letting you dive into complex problems and make a meaningful impact through creative solutions. If you're a driven contributor, we encourage you to explore opportunities to make an impact at TensorWave. Join us as we redefine the possibilities of intelligent computing. What We Bring: In addition to a competitive salary, we offer a variety of benefits to support your needs, including: Stock Options 100% paid Medical, Dental, and Vision insurance Life and Voluntary Supplemental Insurance Short Term Disability Insurance Flexible Spending Account 401(k) Flexible PTO Paid Holidays Parental Leave Mental Health Benefits through Spring Health

Job Details Las Vegas, NV Full Time $50000.00 - $55000.00 Description Executive Assistant - Generalist About Us The Mike Ferry Organization (MFO) is the leader in real estate sales training and coaching. For over 50 years, we have helped real estate agents grow their businesses through proven scripts, systems, and strategies that focus on productivity and profitability. Our company is rooted in MFO curated sales techniques, along with personal responsibility and daily discipline. We are currently looking for an Executive Assistant to join our Team! This position will serve as the Executive Assistant - Generalist of the company. This is an amazing opportunity to work for an established, professional organization located in southwest Las Vegas. Job Description Take and accurately transcribe dictation from executives by phone or in person Answer, screen, and direct calls as needed Document preparation and assistance with email responses Prioritize deadlines with effective office support Maintain breakrooms and supplies in office Assist Shipping Department, Customer Service and Contract Departments as needed Serve as the back-up for the Front Desk operations including greeting and assisting visitors while maintaining a professional and welcoming environment Accurately perform data entry duties into the CRM system Assist with client requests Cross train in other areas as needed Support the management team with other assigned tasks Basic Qualifications: At least three (3) years of administrative support for an Executive Elevated level of accuracy and attention to detail Strong written and verbal communication skills Ability to work with all levels within the organization Ability to prioritize and adapt to changing priorities as necessary Ability to work in a fast-paced environment Advanced knowledge of Word, Excel, and Outlook Professional appearance and demeanor Confident and dynamic self starter Positive mindset with a great attitude Straightforward and tactful Punctual and dependable Organized Passion for the job Willingness to learn and grow Flexibility to travel, or work at local events as needed Preferred Qualifications: Bachelor's degree in related field Ability to take dictation and transcribe quickly and accurately Typing speed = 70wpm Location: Southwest side of Las Vegas Job Type: Full-time, On-site Schedule: Monday-Friday, 8:00 am-5:00 pm Compensation Range: Salaried - $50,000.00 - $55,000.00 per year based on experience. Benefits: Company covers medical, basic life insurance, and long-term disability insurance at no cost to the employee! We also offer options for dental, vision, voluntary life insurance, and short-term disability. Paid vacation, time-off, and holidays! Paid Christmas Day through New Year's Day vacation as a gift from the Company (after 90-day probationary period)

Senior Coordinator, Executive Administration Department: Strategy & Business Development Reporting Manager: Senior Vice President, Strategy & Business Development / President Status: Full-Time Job Classification: Non-Exempt Location: Las Vegas, NV About the A's: The A's are a baseball team founded in 1901. They have a rich history, having won nine World Series championships and 15 American League pennants. The A's are known for pioneering the "Moneyball" approach to team-building, which focuses on using statistical analysis to identify undervalued players. In addition to their success on the field, the A's also have a positive and dynamic work culture. They have been recognized twice as the Front Office Sports, Best Employers in Sports. The A's are defined by their core pillars of being Dynamic, Innovative, and Inclusive. Working for the A's offers the opportunity to be part of an innovative organization that values its employees and strives to create a positive work environment. Description: The Senior Coordinator, Executive Administration, will play a vital role in supporting the President and SVP of Strategy & Business Development while overseeing the coordination and operations of the Las Vegas office. This position requires exceptional organization, professionalism, and discretion in handling confidential matters. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment that values initiative, collaboration, and operational excellence. Responsibilities: Executive Administration Provide comprehensive administrative support to the President and Senior Vice President, Strategy & Business Development, including complex calendar management, scheduling, and correspondence handling. Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications. Plan and execute organization-wide events, including all-staff meetings, client events, and social gatherings. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Prepare and submit accurate and timely expense reports. Assist with internal communications, announcements, and document management. Manage and organize contact lists, guest data, and communication tracking through CRM or project management platforms (e.g., Monday.com, Salesforce, or similar). Lead planning and execution of ownership and VIP events such as Ownership Weekend, Big League Weekend, and other special gatherings. Centralize and maintain CRM data for ownership, partners, and VIP stakeholders, ensuring seamless communication and event coordination. Coordinate with the Communications team on public appearances and speaking engagements for the executive team. Office Management Oversee daily office operations to ensure a productive, safe, and welcoming environment. Manage relationships with vendors, service providers, and landlords; oversee procurement of office supplies and equipment. Serve as the primary contact for all facilities-related matters. Maintain a professional and organized office environment that supports productivity and collaboration. Manage expense reporting, invoice submission, and procurement activities in coordination with Finance. Ensure compliance with safety, security, and facility policies. Other duties as assigned. Qualifications/Requirements: Bachelor's degree required. 3 years of experience in executive support or office management role; corporate or financial environments preferred. Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities in a fast-paced setting. Strong written and verbal communication skills; experience interacting with senior stakeholders and external partners. Strong proficiency in developing professional presentation decks. High level of proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail, Drive). Proven ability to handle confidential and sensitive information with discretion and professionalism. Self-motivated, proactive, and resourceful, with a collaborative mind-set. Valid Driver's License with verifiable safe driving record. Flexibility to support occasional needs outside standard business hours. Occasional travel may be required. Experience with expense management systems (e.g. Concur) is a plus. The A's Social Impact & Belonging Statement: Social Impact & Belonging are in our organizational DNA. Our commitment to these values is unwavering - on and off the field. Together, we continue to build an inclusive, innovative, and dynamic culture that encourages, supports, and celebrates belonging and amplifies all voices. Combining a collaborative and innovative work environment with talented team members, we've created a workforce in which every team member has the tools to reach their full potential. Equal Opportunity Consideration: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

The award-winning Las Vegas-Clark County Library District is currently hiring for an Administrative Coordinator to support the Facilities Maintenance function within the General Services Department. This position plays a key role in supporting building and systems maintenance operations across the Library District and is part of a team responsible for coordinating work orders, managing maintenance documentation, and ensuring the smooth operation of library facilities. GENERAL SUMMARY Under general supervision of the Purchasing and Administrative Manager, the Administrative Coordinator provides administrative support for the General Services department. This position will specialize in supporting the Facilities Maintenance functional area of the department, which includes responsibilities related to building maintenance, reading schematics and blueprints, and managing work order systems. The General Services Administrative Coordinator is responsible for monitoring and maintaining the day-to-day operational flow of assigned areas and serving as the subject-matter expert to assist Managers and Supervisors in the General Services department, Facilities Maintenance functional area, and organization-wide. May perform other duties as assigned and travel within the county. Description of hours and wages: The pay range for this position is $34.12 to $45.73 per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA increases per District policy. This is a full-time (40 hours per week), FLSA non-exempt position. Application Deadline: The application deadline for this position is 11:59 p.m. on Sunday, October 19, 2025. To be considered for this position, applications must be submitted prior to this deadline. We anticipate interviewing for this position on or around Thursday, November 6, 2025. Responsibilities ESSENTIAL DUTIES & RESPONSIBILITIES: 1. Responsible for the administrative coordination of the Facilities Maintenance function: a. Maintains and creates departmental files, including historical and current documents, as well as blueprints. Maintains and prepares construction and project management document files. b. Maintains the CMMS, including administration, data validation, and updating project statuses and costs. Prepares and presents reports on facility operations and performance. Trains and answers questions for District Staff utilizing the CMMS System. c. Coordinates the use of District fleet vehicles. Distributes keys, documents usage, and assignments, verifies drivers are on the authorized driver list, ensures safety and maintenance of vehicles, and maintains a database on the use and repair of vehicles. d. Manages the district's gas pumps, storage tanks, and fuel levels, as well as ordering. e. Coordinates and organizes projects with the facilities and maintenance teams. f. Schedules and coordinates service calls, work, and preventive maintenance. g. Conducts facility walk-throughs to identify maintenance deficiencies and submits work orders. 2. Responsible for the administrative coordination of the General Services Division: a. Utilizes and maintains the department's Computerized Maintenance Management System (CMMS), ensuring the effective and accurate use of system modules, including work requests/work orders, asset management, property management, inventory management, locksmith (lock/key) services, reports, system administration, and security. b. Assists with the assignment and scheduling of work orders. c. Assists with the administration of the vehicle maintenance program, including distributing fuel purchase cards and authorizing and scheduling vehicle repairs. d. Administers key control program and controlled building access system. e. Maintains department records, including keeping and filing systems, as well as various documents such as purchase orders, key control logs, access codes, training records, Standby/Call-Back pay, vehicle fuel purchases, and vehicle alternative fuels records. f. Receives and reviews various reports, plans, and applications to verify accuracy. Drafts and prepares various reports and correspondence. g. Coordinates and manages multiple projects with competing priorities, meeting deadlines and project plans with short and long-term end dates. h. Resolves and troubleshoots a wide range of routine and non-routine facility maintenance issues and difficult situations. i. Acts as a liaison between the department supervisors/managers and outside agencies, gathering and relaying information as needed. j. Interacts extensively, in person and over the telephone, with district-wide staff and management, outside agencies, vendors, and the general public. k. Attends and/or participates in meetings at the department, branch, and other meetings held at various locations throughout the district as required. Conducts asset audits and site visits. l. Operates, maintains, and secures District vehicles. m. Performs other duties as assigned including occasionally providing temporary back-up support for the Purchasing and Financial/Materials Services functions of the department. Qualifications EDUCATION: Required: Bachelor's degree in Business Administration, Public Administration, or related field. Preferred: NA EXPERIENCE: Required: One (1) year of professional-level experience in General Services/Facilities administration. Preferred: Two (2) years of public sector professional-level experience in Facilities Maintenance or General Services/Facilities administration, including: Experience supporting facilities or building maintenance operations. Familiarity with Computerized Maintenance Management Systems (CMMS). Ability to read and interpret building plans, schematics, or blueprints. Experience managing and coordinating work orders, service calls, and vendor work. License, Certificate, or Requirements: Possess, or have the ability to obtain, a valid Nevada Driver's License at the time of hire. Physical Requirements: Work is primarily performed in an office setting with frequent local travel required. Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as books, files, laptops, or electronic devices. Although work is primarily performed in an office setting, a limited amount of bending, lifting, walking, or standing is often necessary to carry out job duties. *PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview. Schedule Monday: 8 am-5:00 pm Tuesday: 8 am-5:00 pm Wednesday: 8 am-5:00 pm Thursday: 8 am-5:00 pm Friday: 8 am-5:00 pm * This schedule may be subject to change based on the needs of the Library District. Benefits • Medical, dental, vision, and life insurance insurance. • Nevada Public Employees Retirement System (PERS). • 14 paid holidays, plus 1 additional floating holiday per year. • Paid vacation (18 days per year) and sick time (12 days per year). • Tuition reimbursement. • For more details about employee benefits, please see **************************************** Pay Range USD $34.12 - USD $45.73 /Hr. Position Type Full-Time Category Facilities Job Location Windmill Service Center Location : Address 7060 W. Windmill Lane