Executive assistant jobs in Springfield, MO

We are hiring for an Executive Director - RN with Home Health experience. At Elite Home Health, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the communities we serve-it truly is all about helping people. You can find a home for your career here. As a leader, you can expect: leadership and engagement with diverse teams across the operation opportunities to create strategies that drive best-in-class care for patients & families flexibility for true work-life balance career and leadership development If you love nursing and have an interest in healthcare operations, this is a great opportunity for you. The Executive Director (Registered Nurse, RN) in Home Health serves as the Administrator of the home health provider and is responsible for the administration of the day-to-day operations of the home care provider. Coordinates and completes assigned projects to effectively support the immediate and long-range objectives of the company. Oversees the eligibility of patients referred to home care services, planning for the services to be provided to patients and supervising their total home health care. Implements and maintains administrative practices, agency philosophy, goals, and policies which assure compliance with applicable state and federal regulations. Enhances the profitability of the agency; and providing motivation and retention of a qualified staff and assure the quality of services delivered. License Requirements Registered nurse with at least 1 year supervisory or administrative experience in a home healthcare or a related field. Current CPR certification required. Current Driver's License and vehicle insurance, and access to a dependable vehicle, or public transportation.

Your next opportunity is here - Hiring an Executive Assistant! Job Title: Executive Assistant Pay: $75K-85K + 100% paid healthcare for entire family Hours: Monday-Friday 8-5 As an Executive Assistant, you'll play a key role in supporting senior leadership through exceptional administrative, operational, and logistical coordination. You'll manage complex international travel and executive calendar scheduling, ensuring seamless planning across shifting priorities. You'll also lead event coordination for two governing boards, from arranging all incoming travel and meeting logistics to preparing dockets and supporting on-site execution. What You'll Do: As an Executive Assistant, you will be responsible for: Manage complex international travel arrangements and oversee executive calendar scheduling Coordinate board meetings for two governing boards, including travel logistics, meeting arrangements, docket preparation, and on-site support Serve as a primary communication liaison with internal teams and external stakeholders, including high-level board executives Assist with budget preparation, monitor spending, and track expenses to ensure alignment with financial goals What You'll Bring: The ideal candidate for this role will have: 2-5 years of high level executive support minimum Prior experience with internal travel Must have exceptional communication and organization skills Bachelor's preferred but not required Why Join Us in Kirkwood? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in Kirkwood, Missouri. Ready to Take the Next Step? If you're ready to start a rewarding career as an Executive Assistant in Kirkwood apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

A successful and fast-growing digital media company is hiring a highly organized and self-sufficient Executive & Personal Assistant to support its Founder. With a massive global audience and a creative team operating across multiple time zones, this role offers the opportunity to work closely with a high-profile digital entrepreneur while helping manage both professional priorities and personal logistics. The right candidate will bring structure, confidentiality, and efficiency to a fast-moving, creative environment-becoming a key partner in helping the Founder stay focused and organized. Key Responsibilities: Act as the primary gatekeeper for the Founder's time, calendar, and inbox, ensuring critical priorities are elevated and distractions minimized Manage email inboxes (professional and personal), triaging communications, scheduling meetings, and drafting or sending responses when needed Coordinate personal and business travel, including itinerary research, booking, and logistics for domestic and international trips Assist with personal tasks such as coordinating household appointments, handling errands, or helping with occasional family logistics Support the Founder's family with travel planning or time-sensitive requests Partner with the COO on small projects during downtime, based on your strengths and bandwidth Use Google Suite, Slack, and Airtable to manage communications and project organization Qualifications: Experience in executive support, personal assistance, project coordination, event planning, or related roles Extremely organized, proactive, and detail-oriented-always thinking two steps ahead Able to navigate shifting priorities, work independently, and handle confidential matters with discretion and professionalism Strong written and verbal communication skills Tech-savvy and comfortable using tools like Google Workspace, Slack, and Airtable Comfortable balancing professional and personal tasks (approximately 80% personal support, 20% executive tasks) Open to occasional in-person support; must be able to respond to local requests on short notice

Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you're the type who anticipates needs before they're spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K-best fit for someone who knows their value and brings their A-game daily. About Us We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding. We're looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best. Position Overview This role works directly with the Team Lead and is central to keeping the business running smoothly. You'll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service. If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you'll fit right in. This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business. Key Responsibilities Manage calendars, appointments, inboxes, and overall priority flow Coordinate meetings, deadlines, and project timelines Prepare documents, listing packets, presentations, and reports Assist with real estate paperwork and transaction milestones Maintain well-organized digital systems (files, CRM, templates) Handle email and client communication with professionalism Support marketing tasks including social scheduling, listing materials, and events Look ahead, anticipate needs, and solve problems before they land Serve as a reliable first point of contact for clients and vendors Qualifications 2+ years of administrative or executive support experience Real estate experience is helpful but not required Excellent organization, communication, and time-management skills Tech-confident (Google Workspace, MS Office, CRM systems) High attention to detail and accuracy Ability to work independently and maintain confidentiality Solutions-focused mindset with no drama and no ego Compensation & Benefits Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range) Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows) 401(k) Paid time off and major holidays Long-term growth potential as our team expands A supportive, professional environment where your work genuinely makes a difference Employment Type Full-time, in-person only

Executive Assistant to C-Suite Officer LHH is seeking a highly experienced Executive Assistant to provide dedicated support to a C-Suite leader. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment. The ideal candidate will have a proven track record of tenure and stability, with at least 7 years of executive support experience and a minimum of 5 years at one organization. Responsibilities: Manage complex calendars, scheduling meetings, and coordinating travel arrangements. Serve as a trusted gatekeeper for confidential information and sensitive communications. Prepare reports, presentations, and correspondence with accuracy and professionalism. Anticipate needs and proactively resolve scheduling conflicts or logistical challenges. Liaise with internal and external stakeholders on behalf of the executive. Maintain organized systems for documentation, expense reporting, and project tracking. Qualifications 7+ years of experience supporting senior executives, preferably at the C-Suite level. BA Degree preferred Demonstrated tenure of at least 5 years with one employer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional time management, prioritization, and problem-solving skills. High level of discretion and ability to handle confidential information. Self-sufficient, proactive, and adaptable to changing priorities. Compensation & Benefits Competitive salary up to $90,000 annually with bonus potential Comprehensive benefits package including health, dental, vision, and retirement plans. Paid time off and professional development opportunities. Ready to join a dynamic team and make an impact at the executive level? Apply today!

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: · Administrative Oversite - o Point of first contact for the School of Dentistry Office of Alumni and Development o Spearhead Social Media Presence o Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests o Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing o Maintain alumni data within CRM system, Ellucian Advance o Ad hoc administrative duties, as needed · Midwest Dental Conference (MDC) - o Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts o Contribute to marketing materials of speakers o Assist with MDC attendee registration o Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors o Help facilitate mailing for all reunions and assist with class reunion representatives o In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference o Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: · A minimum of 3 years of experience. · Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. · Previous experience with event planning, project management and/or continuing education preferred. · Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Apply Now Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at **************. Know Your Rights To read more about Equal Employment Opportunity (EEO) please use the following links: Know Your Rights English Version Know Your Rights Spanish Version UMKC Foundation Mission and Vision Our Mission To foster a culture that inspires philanthropy to achieve university priorities. Our Vision To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City's premier urban university.

Job Description: Office Manager / Executive Assistant Company: Land & Apartments Position Type: Full-Time Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office-ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support. This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused. Key Responsibilities Office Management Maintain a clean, organized, and professional office environment that reflects the company's brand and standards. Oversee office appearance daily-ensuring conference rooms, common areas, and workspaces are fully stocked and presentable. Manage all office supplies, including ordering, inventory tracking, and vendor relationships. Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events. Serve as the primary point of contact for visitors, vendors, contractors, and building management. Coordinate office equipment maintenance and troubleshoot issues as needed. Lead office culture initiatives, including birthday celebrations, team gatherings, and special events. Executive Assistant Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Administrative & Financial Support Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Communication & Relationship Coordination Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. Qualifications 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Preferred Traits Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Compensation & Benefits Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Executive Assistant to CFO We are currently seeking a detail-oriented, high-energy individual for our Executive Assistant (EA) position. The EA will assist our Chief Financial Officer (CFO) and finance leadership in their day-to-day and long-term duties. The ideal candidate is attentive to detail, well organized, flexible, thorough, self-motivated, and experienced in handling a wide range of corporate administrative responsibilities. Additionally, the candidate must be able to work with minimal supervision and demonstrate professional written and verbal communication skills. KEY RESPONSIBILITIES: Proactively maintain the CFO's fluid business and personal calendars Proactively deal with day-to-day issues regarding events/problems as they arise Schedule, coordinate, and keep the CFO informed regarding business events, meetings, appointments, and personal events Manage and write professional and personal correspondence Manage the CFO's e-mails, phone calls, and invitations from a wide range of business and personal contacts in a professional manner Manage travel arrangements with accompanying detailed itineraries Assist the CFO in preparing for meetings and personal events by creating agendas and presentations Represent the CFO, and the Finance department in a professional and polished manner to other departments and outside business partners JOB QUALIFICATIONS: Four-year college degree Minimum of five years of C-suite level EA experience Proficiency with Microsoft Office (Word, Excel and Outlook) Possess excellent written and verbal communication skills Ambitious, detail-oriented and flexible Willingness to learn and initiate new and improved processes Self-motivated, organized and action-oriented with the ability to create a task list and execute it with little supervision Possess business acumen along with the ability to approach unfamiliar situations and problems creatively Experience working in environments where utmost discretion and confidentiality are required Ability to work quickly without compromising quality Ability to pass a drug test and background check Excellent verifiable references #americo

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

A growing, execution-driven organization in the professional services sector is seeking an exceptional Executive Assistant to support its Managing Principal. This role is central to ensuring efficiency, clarity, and momentum at the executive level. The ideal candidate excels in fast-paced, high-expectation environments and brings a proactive, solutions-oriented approach to every task. This is a highly visible position requiring impeccable judgment, strong communication skills, and an unwavering commitment to follow-through. The role is full-time and onsite. About the Job: Executive Support & Calendar Management · Manage the Principal's complex and rapidly shifting schedule, ensuring appointments, priorities, and commitments are aligned and optimized. · Serve as the primary gatekeeper, triaging requests to protect the executive's time and maintain focus on mission-critical objectives. · Prepare agendas, briefs, schedules, and follow-up documentation for meetings and strategic discussions. Communication & Correspondence · Draft, refine, and manage executive-level communications with professionalism, accuracy, and discretion. · Serve as a liaison between the executive office and internal teams, clients, and external partners. · Uphold strict confidentiality across all written and verbal communications. Travel Planning & Logistics · Coordinate domestic travel arrangements, including flights, accommodations, ground transportation, and related logistics. · Prepare comprehensive travel itineraries and ensure seamless execution of plans. · Process expenses and support budget tracking as needed. Project Coordination & Operational Support · Assist with high-priority initiatives led by the Managing Principal and track deliverables across departments. · Conduct research, compile reports, and prepare presentation materials upon request. · Ensure timely follow-through and clear communication on executive-driven tasks and projects. Office & Resource Management · Maintain organized and up-to-date digital and physical filing systems. · Manage supplies, vendor relationships, and service providers that support the executive's workflow. · Handle occasional personal tasks and errands with the utmost discretion and reliability. About You: · BA/BS from a college or university is preferred. · 5+ years of experience supporting senior executives in a high-expectation, fast-paced environment. · Exceptional written and verbal communication skills. · Highly organized with strong attention to detail and an ability to anticipate needs before they arise. · Skilled at managing confidential information and exercising sound judgment. · Proficient in Microsoft Office Suite and scheduling/collaboration platforms. · Resourceful, self-directed, and calm under pressure, with the ability to navigate shifting priorities with ease. · A proactive problem solver who takes ownership, drives results, and maintains a high standard of excellence. Competitive salary and benefits Hours: Full-time and onsite with office hours 8:00 am - 4:30 pm. Flexibility to work beyond standard hours during time-sensitive periods.

Job DescriptionLafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities: Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications. Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities. Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking. HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping. Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution. Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture. What We're Looking For: Experienced EA: 5-10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments. Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion. Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure. Proactive & Anticipatory: Stays “five steps ahead,” anticipates needs before being asked, and exercises strong judgment and initiative. Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems. Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally. Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture. On-Site Commitment: Must be fully on campus Monday-Friday, 8:00 AM-5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR 5JapUSqHTN

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning. Job Description: Job Title: Senior Executive Assistant to the Dean and CEO Reports to: Administrative Manager, Office of the Dean FLSA Classification: Exempt Location: Bentonville, Arkansas (On-site) Date Reviewed: 05/16/2025 Who We Are Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'. The school's state-of-the-art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education. About The Position The Senior Executive Assistant to the Dean and CEO provides high-level administrative and operational support to the Dean, acting as a strategic partner in managing priorities, coordinating communications, and ensuring smooth execution of executive-level tasks. This role manages calendaring, policy tracking, executive communications, and collaboration across the broader organizational ecosystem. The Senior Executive Assistant serves as a critical liaison across departments and external stakeholders and ensures timely and effective execution of the Dean's initiatives and commitments. The role requires exceptional organizational skills, discretion, and the ability to navigate a dynamic and mission-driven environment. The Senior Executive Assistant reports directly to the Administrative Manager, Office of the Dean, and works closely with the AWSOM team to achieve the goals of building the first medical school in the country based on the principles and practices of Whole Health. Essential Duties and Responsibilities Executive Support Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities. Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions. Organize and support internal and external events, including logistics and materials preparation. Maintain accurate records, track departmental budgets, and process expense reimbursements. Support Board of Directors communications and coordinate meeting logistics. Attend and document monthly Dean's Cabinet meetings. Lead or assist with special projects, reports, and presentations. Other Duties as assigned. Communications Represent the Dean and CEO through telephone and personal contact. Draft complex and sensitive correspondence on behalf of the Dean and CEO, ensuring accurate messaging and tone. Oversee distribution of communications to appropriate audiences while always maintaining strict confidentiality and professionalism. Review content of incoming materials and data and brief the Dean and CEO regarding important issues or conflicts; prepare responses as necessary. Travel Coordinate travel plans including transportation and accommodations, including airfare, train, rental cars, hotel, Airbnb, etc. Arrange and prepare detailed itineraries for domestic and international travel schedules, which may include both business and personal trips. Ensure that travel arrangements align with executive schedules, preferences, and organizational policies, while optimizing cost-efficiency and maintaining travel comfort. Scheduling & Event Coordination: Manage high-volume calendar, prioritizing meetings and controlling the overall timetable of the Dean and CEO's workflow; continuously review the schedule to build in appropriate time for breaks, travel, and pre-meeting preparation. Handle incoming requests promptly, aligning them with executive priorities, and adapt as necessary to accommodate rapidly changing circumstances. Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion. Organize events, coordinate logistics, prepare agendas and supporting materials, and provide on-site support as necessary. Qualifications and Requirements Bachelor's degree or 5-7 years of experience supporting senior executives or C-suite leaders. Demonstrated ability to handle confidential and sensitive information with discretion. Exceptional organizational, communication, and interpersonal skills. Ability to work independently and collaboratively in a fast-paced setting. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Valid driver's license and ability to travel locally as needed. Flexibility to work evenings, weekends, and respond to urgent requests. Experience in medical school or higher education environments. (Preferred Qualification) Strong writing, proofreading, and presentation support skills. (Preferred Qualification) Experience with event planning and complex travel arrangements. (Preferred Qualification) Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Physical Demands: In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job. Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours. Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

Plancorp is seeking an Executive Assistant to join our growing team. Reporting directly to the CEO, this role provides high level administrative support that enhances the CEO's effectiveness and efficiency. This is a collaborative role which will interface with individuals from all functional areas of the firm, as well as outside stakeholders. Who We Are: * Nationally recognized fee-only RIA firm * St. Louis based; in business for 35+ years * AUM approximately $7.5 billion * Serving individuals, families, business owners, non-profit and institutional clients Position Overview: The EA exercises attention to detail in all duties, including scheduling meetings, arranging travel, drafting communication, and providing administrative support. The EA is adaptable, will balance multiple priorities and will have the ability to exercise good judgment. The EA must take ownership of their assignments and handle a wide variety of activities and confidential matters with discretion. What you bring: * Experience performing administrative duties in a professional services environment * Demonstrated ability to build credibility, trust and support with leadership * Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail * A proven ability to handle confidential information with discretion and to be adaptable to various competing demands * Excellent written/verbal communication skills * Strong interpersonal skills and the ability to build relationships * Champion of the culture * Experience in planning events * Proficient in MS 365 Office, Salesforce, Calendly, Adobe Acrobat; tech savvy * Experience in EOS Traction is a plus * Willingness to utilize AI driven solutions * Prepare and distribute Board materials and other sensitive executive documents Why Work With Us? You'll have the opportunity to learn from our team of experts, do work that touches people's lives, and be a part of our unique culture. We take great care of the people who take care of our clients. Comprehensive rewards package includes annual bonuses, daily catered lunch and free access to a workout facility. People from underrepresented communities are encourage to apply. We look forward to meeting you! This is a salaried, non-exempt position. The expectation is that 40 hours worked per week will not be exceeded without written approval from CEO, per Plancorp policy.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Job Description The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level administrative and organizational support to ensure the CEO can effectively lead executive initiatives across the practice. This role helps manage daily priorities, coordinates complex schedules, and supports internal initiatives. This role is critical in maintaining smooth workflow, supporting cross-department coordination, and enhancing organizational efficiency in a fast-paced orthopedic healthcare environment. The EA serves as a trusted partner to the CEO, executing day-to-day administrative responsibilities while also assisting with strategic and operational tasks, including communication management, meeting preparation, data organization, and follow-through on organizational priorities. PRIMARY RESPONSIBILITY Executive Support Manage an active and often changing calendar for the CEO, prioritizing requests and rescheduling as needed. Coordinate meetings, leadership huddles, physician calendars, and cross-functional work sessions. Prepare agendas, meeting minutes, presentation slides, and follow-up action lists. Organize travel arrangements when needed (physician leadership meetings, conferences, operations-related site visits). Maintain organized digital systems for documents, contracts, and communication. Operational & Administrative Support Assist the CEO with tracking priorities, deadlines, and deliverables across clinical, administrative, and operational teams. Support implementation of new workflows, policies, or technological tools within the practice. Prepare executive correspondence, reports, and written communications. Coordinate projects related to compliance updates, patient experience initiatives, or location expansions. Communication & Coordination Serve as a liaison between the executive team and department leaders, physicians, external partners, and vendors. Draft polished internal communications, update leadership on project status, and ensure timely follow-through. Maintain strong, professional relationships with department heads, physician leadership, and external partners. Ensure sensitive information is handled with strict confidentiality. EDUCATION & QUALIFICATIONS Bachelor's degree preferred; equivalent experience considered. 3+ years of experience supporting senior leadership; healthcare or orthopedic practice experience preferred. Exceptional organization, prioritization, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, discretion, and judgment. Ability to work in a fast-paced environment with shifting priorities. Proficiency with Microsoft Office and EMR familiarity is a plus. EQUAL OPPORTUNITY STATEMENT Sano is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. Sano is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level administrative and organizational support to ensure the CEO can effectively lead executive initiatives across the practice. This role helps manage daily priorities, coordinates complex schedules, and supports internal initiatives. This role is critical in maintaining smooth workflow, supporting cross-department coordination, and enhancing organizational efficiency in a fast-paced orthopedic healthcare environment. The EA serves as a trusted partner to the CEO, executing day-to-day administrative responsibilities while also assisting with strategic and operational tasks, including communication management, meeting preparation, data organization, and follow-through on organizational priorities. PRIMARY RESPONSIBILITY Executive Support Manage an active and often changing calendar for the CEO, prioritizing requests and rescheduling as needed. Coordinate meetings, leadership huddles, physician calendars, and cross-functional work sessions. Prepare agendas, meeting minutes, presentation slides, and follow-up action lists. Organize travel arrangements when needed (physician leadership meetings, conferences, operations-related site visits). Maintain organized digital systems for documents, contracts, and communication. Operational & Administrative Support Assist the CEO with tracking priorities, deadlines, and deliverables across clinical, administrative, and operational teams. Support implementation of new workflows, policies, or technological tools within the practice. Prepare executive correspondence, reports, and written communications. Coordinate projects related to compliance updates, patient experience initiatives, or location expansions. Communication & Coordination Serve as a liaison between the executive team and department leaders, physicians, external partners, and vendors. Draft polished internal communications, update leadership on project status, and ensure timely follow-through. Maintain strong, professional relationships with department heads, physician leadership, and external partners. Ensure sensitive information is handled with strict confidentiality. EDUCATION & QUALIFICATIONS Bachelor's degree preferred; equivalent experience considered. 3+ years of experience supporting senior leadership; healthcare or orthopedic practice experience preferred. Exceptional organization, prioritization, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, discretion, and judgment. Ability to work in a fast-paced environment with shifting priorities. Proficiency with Microsoft Office and EMR familiarity is a plus. EQUAL OPPORTUNITY STATEMENT Sano is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. Sano is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.