Executive assistant jobs in Springfield, OR - 28 jobs

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An executive assistant is needed for a top-ranking real estate team in the Eugene, OR area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond, just like other members of this team. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Compensation: Salary Range: $55,000 - $65,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses - Considered after a 60-day period Rapid growth potential Compensation: $55,000 - $65,000 Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner in all business and personal areas needing assistance. Maintaining database management system(s). Screening and directing phone calls; distributing correspondence. Handling requests and queries appropriately. Scheduling meetings and appointments. Producing reports, presentations, and briefs. Assisting and supporting multiple Agents with whatever they need. Assisting clients and helping them to have an extraordinary experience. Managing day-to-day office operations. Tracking expenses accurately and creating effective budgets Lead Management Assistance. Marketing of Listings, Business, and Team through social media and other avenues. Helping clients through the closing process. (Eventually) Hiring, training, and holding team members accountable. This person will LOVE checklists and "to-do" lists and will love paperwork. Qualifications: Outstanding organization. Strong attention to detail. Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly. Able to multitask and prioritize daily workload - can work on multiple projects at once. Able to work independently to support a team and appropriately manage time. Effective interpersonal skills, including superior oral and written communication skills. Strong problem-solving abilities. Discretion and confidentiality. Customer service focus. College degree and social media experience preferred. Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse). Comfortable handling strong personalities. This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell. About Company Tim Duncan Real Estate is a high-performing, client-focused real estate team known for professionalism, organization, and exceptional service. We combine strong systems with a relationship-first approach to guide clients through every transaction with clarity and care. Our culture values accountability, teamwork, and continuous improvement. We take pride in doing things the right way and creating an environment where team members are supported, empowered, and held to a high standard of excellence.

DirectHire Board Administrator- high level EA - project management, scheduling, working with a diverse board and shareholders.

Apply now Job no: 536017 Work type: Classified Staff Department: Division of Equity & Inclusion Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins January 5, 2026 (updated); position open until filled Special Instructions to Applicants Please complete an online application uploading the following: 1. Your resume 2. A cover letter that complements your resume and clearly shows how your experience and skills align with this position. As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Division of Equity and Inclusion (DEI) works to build capacity for UO's global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners. Position Summary The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Minimum Requirements * Three years of clerical/secretarial experience which included: * one year at a full performance level performing typing, word processing, or other generating of documents; and * lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Professional Competencies * Ability to balance competing demands, in support of executives' needs. * Ability to solve problems and respond to a variety of options in complex situations. * Ability to be effective in an interdisciplinary team environment. * Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. * Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds. * Ability to produce quality correspondence and presentations, following outlined branding standards. * Ability to communicate effectively on behalf of an executive. * Flexibility to shift directions quickly when priorities change and deliver against tight deadlines. * Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Preferred Qualifications * Bachelor's degree. * Experience working with University of Oregon systems, policies, and procedures. * Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Job Description The Organization: For over 35 years, Stahlbush Island Farms has pioneered sustainable and organic farming practices in Corvallis, Oregon, in the heart of the Willamette Valley. They pride themselves on a legacy of producing high-quality, sustainable foods from seed to finished product. With their commitment to the environment and our community, they produce annually and have a vibrant multicultural team of dedicated individuals. The Position: The mission for this position is to provide both personal and business support to the President, COO, and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include, but are not limited to, running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include, but is not limited to, those items listed in “outcomes”. Responsibilities: Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO, and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors, and business contacts for coordination of projects, meetings, and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence, and respond independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people; patience and tact are required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation-specific information company-wide from employees, managers, external relationships, and general inquiries. Perform other duties as assigned. Qualifications: Associates' or Bachelor's degree highly desired. Will accept any combination of education, experience, and training that provides the required knowledge, skills, and abilities. 5 to 10 years of experience as an executive/personal administrative assistant. Excellent proofreading, grammar skills, and project management. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Must have a valid Oregon driver's license and meet the insurability requirements of the company. Competencies: Honesty/Integrity - ethically behaves at the highest level. Always does what is right. Speaks plainly and truthfully. Earns the highest level of trust and maintains confidence. Willingness to speak their opinion even when it is perceived to be in conflict with ownership or to be unpopular. Efficient with Resources - produces significant output with minimal waste of time or resources. Meets Commitments - Lives up to verbal and written agreements, regardless of personal costs. High Intelligence - Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information. High Analytical Skills - Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrating insights. Attention to Detail- does not let important details slip through the cracks. Persistence- Demonstrates tenacity and willingness to go the distance to get something done. Proactive- acts without being told what to do. Brings new ideas to SIFI. Flexible/ Adaptable - adjust quickly to changing priorities due to changes in the environment or customer needs. Creative/ Innovative - Generates new and innovative approaches to problems Enthusiastic- Exhibits passion and excitement over work. Wants to be at SIFI Work Ethic - Possesses a strong willingness to work hard and sometimes long hours to get the job done. Communications - Speaks and writes clearly and articulately without being overly verbose or talkative in all forms of communications Team Player - Reaches out to peers and cooperates with all members of team to produce the highest quality product. Embrace the Values and Commitments of SIFI to fully support and believe in the mission and values of Stahlbush Island Farms. Quality Management-Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Planning/Organizing-prioritizes and plans work activities, uses time efficiently, and develops realistic action plans. Adaptability- Adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events. Problem solving-the individual identifies and resolves problems promptly and gathers and analyzes information skillfully Client Services-the individual manages difficult employee and client situations, responds promptly to their needs, and solicits their feedback to improve service. Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance. Safety and Security - the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly. Salary & Benefits: 70k-85k. Health, Dental, and Vision insurance Annual profit sharing PTO #IND1

Student (Work Study) Special Notes to Applicants: Additionally, please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences. * Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies. * Employment is subject to completion of a post-offer criminal background check. * Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America. Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at ********************** LBCC is an Equal Opportunity Educator and Employer. Position Title: [WorkStudy] Administrative Aide Employment Requirement Criminal Background Check - C4 Division/Department: Business Education and Liberal Arts Location Albany Campus, Albany, OR Job Summary: This position will support faculty and students in the Business, Education and Liberal Arts Division. Primarily duty expectations are monitoring workroom inventory in NSH, SSH and MKH, assisting with printing and copier needs and any projects assigned by faculty, administrative assistant or dean. This position will also assist in maintaining camera and laptop system records, including check out and returns.. Required Qualifications: Education and Experience: * Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term, maintain a cumulative grade point average of 2.0 or better, and have financial aid in place to be eligible to work in a Work Study student employee capacity at Linn-Benton Community College. Knowledge, Skills and Abilities: * Requires basic computer skills including Microsoft Word, Excel, Google Drive, * email, and Canva. * Working knowledge of copy machines * Ability to communicate professionally with a variety of people. * Must be self-motivated and sign confidentiality agreements. * Must be able to communicate with administrative assistants, dean, faculty, staff and students, work well independently and with others. * Ability be able to interact sensitively and effectively with individuals from diverse backgrounds. Preferred Qualifications: Experience with marketing and document editing, Xerox copy machines, and inventory maintenance preferred. Physical Requirements and Working Conditions: * May occasional lift light to medium weight items, with or without assistance. * Work is performed indoors with no exposure to safety and health hazards. * Considerable time may be spent working at a computer. Essential Duties: * On campus support of staff and students. * Work well independently and with others. * Provide support working in a shared Google Drive folder. * Follow instructions and other duties as they arise. Applicant Instructions: Applications submitted to this student recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents: * Resume U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration. Resources and Tips for Applicants: * View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link. Proposed Start Date: Full-time or Part-time Number of hours/week: Varies Work Schedule: Regular Posting Date: 09/15/2025 Closing Date: Open Until Filled: No Salary Grade Salary/Rate $15.13

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Job DescriptionBenefits: 401(k) 401(k) matching Opportunity for advancement Paid time off Profit sharing Training & development At Broadway Apothecary, we hold ourselves to the highest standard. Broadway Apothecary is the first pharmacy in the state of Oregon and one of the first in the nation to earn the PCAB Seal of Accreditation. Our quality and safety measures set industry standards, and our team is wholly committed to the pursuit of excellence in compounding and patient care. Broadway Apothecary is looking to add a part-time Accounting & Administrative Support Specialist to our team of professionals. In this position, you will play a critical support role in supporting the accounting and administrative department including accounts receivable and insurance reconciliation. Tasks will vary by day as needed. Part-time position to start but could eventually become a full-time, benefited position. Learn more about our Pharmacy: ********************************* Responsibilities: Scan and file as directed. Data entry. Run ad hoc reports as directed. Perform other accounting activities. Compile and scan source documents Record payments received Research any outstanding/unpaid insurance claims Prepare quarterly statements of open Accounts Receivables Run business errands as needed. Use Excel, Word and other Microsoft Office software to make and provide reports to administrative team. Various supporting tasks (shipping, sorting, labeling, copying). Assist with special projects as needed. Compile and keep records of business transactions and office activities of establishment, and performs a variety of other administrative duties, utilizing knowledge of systems or procedures. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Preferred Qualifications/ Experience: Strong desire to learn along with professional drive Excellent verbal and written communication skills Experience in document control, record keeping and data management Experience using Microsoft Office products Additional Requirements Candidates must undergo a background check and drug screen. Must provide references and work history. Valid drivers license About our Operations and Benefits Hours of operation: Monday - Friday 8:30am -- 5:00 pm 401k with employer match Paid Time Off (PTO) Eight (8) Paid Holidays Off

We are looking for an experienced Administrative Coordinator in Corvallis, Oregon. This contract position requires someone with strong attention to detail to manage office support tasks, project coordination, and ensure the accuracy of data and documentation. The ideal candidate will bring strong organizational skills and a proactive approach to handling responsibilities in a fast-paced environment. Responsibilities: - Digitize paper documents by scanning, uploading, and organizing them into electronic filing systems. - Maintain accurate and well-organized electronic records, adhering to established naming conventions and filing standards. - Provide essential administrative support to ensure smooth daily operations. - Coordinate multiple projects simultaneously by tracking information, updating records, and delivering precise status updates. - Process numerical data related to inventory and project tracking, ensuring accuracy and completeness. - Verify and correct data inconsistencies in administrative records and inventory information. - Communicate effectively with team members, providing clear updates on project statuses and documentation. - Collaborate with colleagues to meet deadlines and respond to requests promptly. - Perform structured and repetitive tasks with efficiency and attention to detail. - Utilize Microsoft Office tools, scanners, and other office equipment to complete daily tasks. Requirements - Proven experience in administrative, office support, or clerical roles. - Exceptional attention to detail, ensuring high levels of accuracy in all tasks. - Strong organizational skills with the ability to manage multiple projects effectively. - Proficiency in Microsoft Word, Excel, and Outlook. - Adept at using scanners and standard office equipment. - Excellent verbal and written communication skills with a detail-oriented approach. - Ability to work independently, follow procedures, and ask for clarification when needed. - Reliable and punctual, with a commitment to working on-site during scheduled hours. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

ID: SOR-102 Program: SEE Wage/Hr: $16.20 Hours/Week: 32-40 Minimum Age: 55 Being Age 55 or Older is Good for The Environment! The Senior Environmental Employment (SEE) Program offers unique opportunities in Scientific, Technical, and Administrative / Office support for individuals age 55 and over to support the Environmental Protection Agency (EPA) through a grant administered program through National Experienced Workforce Solutions ( NEW Solutions). This is a unique program where your talents, expertise and experience will truly be valued. You'll be working side-by-side with EPA staff that are doing important work every day. Benefits: Paid Health Insurance Premium if working 60+ hours in a 2 week pay period, Paid Accrued Vacation, Paid Accrued Sick Time, Eleven Paid Federal Holidays, One Individual Holiday, and optional Vision and Dental Insurance available. This position does require a background check prior to onboarding. Must be a United States Citizen to be eligible for this position. Local applicants only. Must live within commutable distance to the Corvallis, Oregon EPA office. Qualifications: Minimum of 5 year(s) of experience in Administrative Support OR AA Degree in Administration, Science Experience required with Windows, MS Word, MS Excel, MS SharePoint, MS Teams Microsoft Suite (Word, Excel, SharePoint, Teams) Duties: Provide administrative support to laboratory staff and manager, including assistance with acquisition management, inventory management, facility support, R9/PESD facility coordination, SharePoint site maintenance and mail and shipping support Assist with Region 9 acquisition process. i. Organizing and consolidating purchase requests. Assisting with purchase documentation and record keeping. ii. Maintaining vendor information and updated 889 certs. 25% Facility support and coordination. i. Answer calls to our R9 Lab's main phone line, check for messages and distribute appropriately. ii. Arrange guest WIFI access for guests. iii. Assist with facility related activities like updating phone rosters, door signage, and facility requests. iv. Coordinate Region 9 cooperation with greater ORD-PESD on issues like outreach programs, Step it Up, Feds Feed Families, potlucks, etc. 25% Assist the Region 9 Laboratory Director and staff with preparing, reviewing, updating, and archiving documents. Evaluate systems and develop strategies for streamlining operations. i. Assist with development and maintenance of R9 Lab SharePoint site. ii. Keep minutes of weekly meetings and update to SharePoint. 25% Inventory Maintenance - Perform periodic inventory control checks to ensure compliance with established procedures. Assist EPA property custodial office in controlling all Region 9 Laboratory property. i. Assisting with custodial officer duties, gathering equipment information and inputting into the Sunflower database. ii. Assisting with updating VERTERE, our chemical inventory database. 20% Mail and shipping assistance. i. Check on mail and deliver packages. ii. Create UPS labels for shipment out of and into the lab. 5% Other: Training on Teams, VERTERE, Sunflower Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Your Next Opportunity Is Here - Urgently Hiring an Administrative Assistant in Lebanon, OR! Job Title: Administrative Assistant (Construction) Pay: $17.00 - $22.00/hour (DOE) Hours: Monday-Friday, 8:00 AM-5:00 PM What You'll Do: As an Administrative Assistant, you will be responsible for: Answering and directing phone calls professionally to ensure efficient communication. Managing email correspondence and responding promptly to inquiries. Tracking down missing paperwork and following up with vendors, subcontractors, and internal teams to ensure compliance. Requesting, collecting, and organizing waivers and required documentation for projects. Uploading files and maintaining accurate digital and physical records to streamline operations. Assisting with general administrative and office support tasks to enhance team productivity. Supporting the construction team with day-to-day clerical needs to ensure smooth workflow. What You'll Bring: The ideal candidate for this role will have: Previous administrative or office support experience; experience in the construction industry is a plus. Strong communication skills, both written and verbal, to effectively collaborate with team members and clients. Excellent organizational skills and attention to detail to manage tasks efficiently. Ability to manage multiple tasks and meet deadlines in a dynamic environment. Comfort using computers, email, and basic office software for daily operations. A professional demeanor and reliability to represent our company. Why Join Us in Lebanon, OR? Enjoy a full-time, steady schedule with weekends off, promoting work-life balance. Gain the opportunity to work with a respected, established construction company that values its employees. Benefit from competitive pay based on experience, along with opportunities for career growth. Experience a hands-on role that allows you to make a meaningful impact on the team's success. Location & Schedule: This position is on-site in Lebanon, OR, working Monday-Friday from 8:00 AM to 5:00 PM. Ready to Take the Next Step? If you're organized, dependable, and ready to support a busy construction team, apply today for this Administrative Assistant opportunity. Don't wait - this role is actively hiring!

Department: Office of Internal Audit Classification: Executive Support Specialist 2 Appointment Type and Duration: Regular, Ongoing Salary: Updated: $21.42 - $32.55 per hour FTE: 1.0 Review of Applications Begins open until filled Special Instructions to Applicants To ensure consideration, please submit a complete application which includes: 1) An online application; 2) A current resume; 3) A cover letter. In your cover letter you can demonstrate how your skills and experience meet the minimum and preferred qualifications, address any transferable/non-traditional skills, or provide additional information on your interest in the position. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every qualification in the job description including the preferred qualifications. Use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Office of Internal Audit (OIA) independently assesses and enhances the University of Oregon (UO) risk management, control, and governance practices. It ensures that operations are conducted efficiently, effectively, and in line with policies and regulations, while identifying improvement opportunities and mitigating risks to support the University's strategic goals. OIA is responsible for developing and implementing a flexible annual audit plan that prioritizes areas of highest risk and adapts to the UO's risk landscape. Position Summary The Executive Assistant in the Office of Internal Audit provides diversified and confidential administrative support to the Chief Auditor and to the Office of Internal Audit. This position, under the guidance of the Chief Auditor, functions as the first point-of-contact for the department representing IA professionally and confidentially. The Executive Assistant supports the Office of Internal Audit through various administrative and reception duties, including but not limited to: scheduling meetings; maintaining the Chief Auditor's and department's calendars; preparing and editing office correspondence, documents, and reports; providing courteous and efficient receptionist duties; managing the department budget and processing financial transactions, and procuring of supplies and services as requested by the Chief Auditor. The executive assistant uses a comprehensive knowledge of UO in support of the Office of Internal Audit, and maintains strict confidentiality as this position has access to sensitive and confidential issues. The executive assistant is expected to carry out duties with limited supervision and reports directly to the Chief Auditor. Minimum Requirements One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Professional Competencies • Strong organizational skills. Demonstrated ability to meet deadlines, anticipate needs, and to prioritize multiple tasks while working independently at times. • Excellent oral and written communication skills; attention to detail • The integrity to maintain confidentiality. • Ability to relate effectively and engage with a wide variety of people from diverse backgrounds and cultures. • Ability to work cooperatively with others and to take initiative in identifying and employing available resources. • Demonstrated technical skills and ability to provide daily support to a small office • Proven proficiency with Word, Excel, PowerPoint, and Outlook. Preferred Qualifications • 3 years of experience providing administrative and/or executive level support within a large, complex organization. • Experience coordinating and communicating confidential and sensitive matters. • Experience in accounting, financial management and related activities • Bachelor's degree • Experience using higher education software programs such as Banner, Cognos or Drupal • Experience providing executive level support • Experience working in higher education FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Apply now Job no: 536154 Work type: Classified Staff Categories: Administrative/Professional, Administrative/Office Support, Computer and Information Science, Data Science Department: School of Computer & Data Sciences Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 0.5 Review of Applications Begins January 4, 2026; position open until filled Special Instructions to Applicants A complete application should include: 1. A current resume/CV 2. Three (3) professional references with contact information Department Summary The newly formed School of Computer and Data Sciences (SCDS) brings together and focuses the University of Oregon's substantial and diverse research expertise to solve next generation computational and data-driven challenges, with impact to society, the human experience, and the world. SCDS trains citizen-students to innovate and interact with data-driven computational tools and to situate computational use to ensure a benefit to all. SCDS comprises 34 faculty, 800 undergraduate majors, 70 graduate and doctoral students and its courses annually reach over 1000 students university wide. SCDS is positioned in the College of Arts and Sciences (CAS) and works with the college and university to accomplish shared goals. Position Summary The Executive Assistant (EA) supports the work of one or more executives in the SCDS leadership structure. The EA is responsible for a broad set of assignments related to the duties of the leadership they support, and will be required to manage complex issues that accompany advancing the SCDS's strategic vision and mission. The EA uses independent judgment and decision-making skills to support the work of SCDS leadership. The EA provides executive-level administrative support by maintaining calendars, notetaking and meeting preparation on behalf of executives, assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives and, coordinating committee work, projects, programs, and events critical to the mission and work of SCDS. The EA is a vital member of the SCDS administrative team and must exhibit appropriate and collegial behavior in a team environment, as well as the ability to create a welcoming and professional atmosphere. This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness, have the ability to work both independently and as part of a team, demonstrate sound judgment, and exercise creative problem-solving. Minimum Requirements Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies * Excellent, effective communication skills. * Demonstrated organizational, project management, and time management skills, including attention to detail. * Ability to take initiative, consult resources, and problem-solve in a self-directed manner. * Ability to collect, interpret and synthesize information from multiple sources. * Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program). * Ability to manage stressful or difficult situations in a calm, constructive, and appropriate manner, particularly as it relates to handling sensitive and/or confidential information. * Commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. * Ability to acquire comprehensive knowledge of UO, it's practices, policies, programs, and personnel. Preferred Qualifications * Bachelor's degree. * Experience in higher education. * Experience with data entry and/or data management. * Experience navigating complex administrative policies, rules, and procedures. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Student (Work Study) Special Notes to Applicants: Please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences. * Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies. * Employment is subject to completion of a post-offer criminal background check. * Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America. Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at ********************** LBCC is an Equal Opportunity Educator and Employer. Position Title: [WorkStudy] Administrative Aide Employment Requirement Criminal Background Check - C4 Division/Department: Healthcare Location Job Summary: This position will support staff, faculty and students in the Healthcare division. Primary duty expectations are assisting with printing and copier needs, lab laundry, and any projects assigned by faculty, administrative assistants or dean. Required Qualifications: Education and Experience: * Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term, maintain a cumulative grade point average (GPA) of 2.0 or better, and have financial aid in place to be eligible to work in a Work Study student employee capacity at Linn-Benton Community College Knowledge, Skills, and Abilities: * Requires basic computer skills including email, Microsoft Office Suite and Google Office Suite * Working knowledge of copy machines * Ability to communicate professionally with a variety of people, including administrative assistants, dean, faculty, and students * Must be self-motivated, be able to work independently and with others * May be required to sign confidentiality agreements * Ability to interact sensitively and effectively with individuals from diverse backgrounds Preferred Qualifications: Experience with document editing is preferred. Physical Requirements and Working Conditions: * May occasionally lift light to medium weight items, with or without assistance * Work is performed indoors with minimal exposure to safety and health hazards * Considerable time may be spent working at a computer Essential Duties: * On-campus support of staff and students * Work well independently and with others * Provide support working in a Google drive folder * Follow instructions and other duties as they arise Applicant Instructions: Applications submitted to this student recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents: * Resume U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration. Resources and Tips for Applicants: * View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link. Proposed Start Date: Full-time or Part-time Number of hours/week: Work Schedule: Regular Posting Date: 11/14/2025 Closing Date: Open Until Filled: No Salary Grade Salary/Rate $15.13

Job Description The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities. Powered by JazzHR 7fE2RpmCoe

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Department: Division of Equity & Inclusion Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins open until filled Special Instructions to Applicants Please complete an online application uploading the following: 1. Your resume 2. A cover letter that complements your resume and clearly shows how your experience and skills align with this position. As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Division of Equity and Inclusion (DEI) works to build capacity for UO's global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners. Position Summary The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Minimum Requirements • Three years of clerical/secretarial experience which included: • one year at a full performance level performing typing, word processing, or other generating of documents; and • lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Professional Competencies • Ability to balance competing demands, in support of executives' needs. • Ability to solve problems and respond to a variety of options in complex situations. • Ability to be effective in an interdisciplinary team environment. • Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds. • Ability to produce quality correspondence and presentations, following outlined branding standards. • Ability to communicate effectively on behalf of an executive. • Flexibility to shift directions quickly when priorities change and deliver against tight deadlines. • Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Preferred Qualifications • Bachelor's degree. • Experience working with University of Oregon systems, policies, and procedures. • Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Apply now Job no: 536286 Work type: Officer of Administration Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $58,000 - $65,000 per year Compensation Band: OS-OA06-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins February 12, 2026; position open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. Position Summary The Executive Assistant (EA) provides confidential and executive-level administrative support to the Associate Vice President for Staff and Administration for University Advancement. The Executive Assistant is an essential partner to the AVP, providing high-level executive support and acting as a liaison with other University Advancement leadership. The EA manages workflow through the AVP's office, setting priorities independently with minimal direction. The EA will proactively coordinate projects to facilitate smooth operations for the AVP's office. This position requires a high level of discretion, skill and professionalism in managing sensitive information. The incumbent will have access to confidential employee, donor and organizational data, as well as information that will be briefed to the Vice President. Maintaining strict confidentiality and exercising sound judgment in all communications and actions is essential to this role. The EA must be highly organized and detail-oriented, able to implement organizational practices, exercise independent judgment in responding to emerging and evolving issues, and have strong communication skills. This position regularly acts as a representative of UO Advancement. This position interfaces with internal and external constituents, and communicates with other campus administrative offices, university leadership and administrators, and other stakeholders. Minimum Requirements * Five years of experience providing executive-level administrative support within a large, complex organization. * Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions. Professional Competencies * Skilled in Microsoft Smartsheet, Word and Excel. * Strong time management and organizational skills, with the ability to manage details of multiple and complex projects. * Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive. * Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials. * Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail. * Ability to manage diverse responsibilities and multiple tasks. * Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP. * Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team. * Ability to schedule complex, extensive appointments and manage a calendar for the executives. * Ability to handle confidential and discreet information. * Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. * Commitment to promoting and enhancing diversity, equity, and inclusion. * Ability to process expenses and prepare financial reports for the AVP. Preferred Qualifications * Experience with Microsoft Smartsheet highly preferred * Experience providing executive-level support at the University of Oregon or another higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Department: School of Computer & Data Sciences Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 0.5 Review of Applications Begins open until filled Special Instructions to Applicants A complete application should include: 1. A current resume/CV 2. Three (3) professional references with contact information Department Summary The newly formed School of Computer and Data Sciences (SCDS) brings together and focuses the University of Oregon's substantial and diverse research expertise to solve next generation computational and data-driven challenges, with impact to society, the human experience, and the world. SCDS trains citizen-students to innovate and interact with data-driven computational tools and to situate computational use to ensure a benefit to all. SCDS comprises 34 faculty, 800 undergraduate majors, 70 graduate and doctoral students and its courses annually reach over 1000 students university wide. SCDS is positioned in the College of Arts and Sciences (CAS) and works with the college and university to accomplish shared goals. Position Summary The Executive Assistant (EA) supports the work of one or more executives in the SCDS leadership structure. The EA is responsible for a broad set of assignments related to the duties of the leadership they support, and will be required to manage complex issues that accompany advancing the SCDS's strategic vision and mission. The EA uses independent judgment and decision-making skills to support the work of SCDS leadership. The EA provides executive-level administrative support by maintaining calendars, notetaking and meeting preparation on behalf of executives, assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives and, coordinating committee work, projects, programs, and events critical to the mission and work of SCDS. The EA is a vital member of the SCDS administrative team and must exhibit appropriate and collegial behavior in a team environment, as well as the ability to create a welcoming and professional atmosphere. This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness, have the ability to work both independently and as part of a team, demonstrate sound judgment, and exercise creative problem-solving. Minimum Requirements Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies • Excellent, effective communication skills. • Demonstrated organizational, project management, and time management skills, including attention to detail. • Ability to take initiative, consult resources, and problem-solve in a self-directed manner. • Ability to collect, interpret and synthesize information from multiple sources. • Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program). • Ability to manage stressful or difficult situations in a calm, constructive, and appropriate manner, particularly as it relates to handling sensitive and/or confidential information. • Commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. • Ability to acquire comprehensive knowledge of UO, it's practices, policies, programs, and personnel. Preferred Qualifications • Bachelor's degree. • Experience in higher education. • Experience with data entry and/or data management. • Experience navigating complex administrative policies, rules, and procedures. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.