Executive assistant jobs in Suffolk, VA

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

CTR Group is seeking an Executive Assistant - DoD for a Company involved in Research, Development &Testing for Aerospace and Defense Programs with offices in the Arlington, VA area. Immediate opening and urgently hiring! with some trips to the Arlington office required. Salary Range: $75K - $85K plus Benefits. SUMMARY:The Executive Assistant will perform the following tasks: Provide high-level administrative support to C-Suite executives, including managing email / telephone communications and executive calendars, coordinate travel arrangements, greeting and assisting visitors, and resolving a wide range of complex administrative matters and inquiries Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Work with various staff for operational support activities of the department; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems Support staff in project-based work. REQUIREMENTS: Associate's degree in a related field, or an equivalent combination of education and experience Minimum of 2 years of relevant professional experience Prior experience as an Executive Assistant supporting multiple leaders Experience working within the Department of Defense (DoD) environment Proven experience in office management, executive support, or administrative coordination Strong organizational and multitasking abilities with excellent attention to detail. Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms (e.g., Teams, Zoom, Slack) Excellent communication and interpersonal skills with the ability to interact at all levels of the organization Ability to handle confidential information with discretion and professionalism Proactive problem solver with a high degree of initiative and adaptability Preferred Knowledge / Ability: General administration Problem solving skills Microsoft Office Work with all levels of positions in company Handle confidential matters Communicate effectively Problem-solving skills with a proactive mindset Excellent organizational and multitasking abilities CTR Group has been a leader in its industry for over 35 years and is rated highly on Google, Indeed and Facebook for being a great company to work for. If you enjoy being a part of a great team, Apply today and Check out our website for more information.CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.

Job DescriptionSalary: Think Devil Wears Prada but in the mortgage world. This is not your typical EA roleits for a high-performance operator who thrives in high stakes, high pressure, and high rewards. I dont need a task-doer. I need a gatekeeper, fixer, and force multipliersomeone who is already two steps ahead of me before I even realize I need something. If you want a 9-5, predictable job, keep scrolling. If you want to be at the center of the action, side-by-side with a CEO who is scaling a national mortgage empire, keep reading. What Youll Own & Deliver: Calendar Command: You dont just manage my scheduleyou control the chaos, eliminate distractions, and ensure every minute counts. High-Stakes Project Execution: You dont need hand-holding. If I pass something to you, I expect it doneflawlessly. Master of Communication: Filter my inbox, messages, and calls so only the most important ones reach me. Draft and manage emails, reports, and key correspondence with precision. Sit in on high-level meetings, take notes, and ensure action items actually get done. Seamless Travel & Event Planning: If I have to think about flights, hotels, or event details, something went wrong. Confidentiality & Discretion: Youll handle sensitive business and personal matters like a vaultno leaks, no mistakes. Problem-Solving Machine: Dont bring me problems. Bring solutions. Who You Are: You thrive under pressure. Fast-paced, high-stakes environments dont rattle youthey fuel you. You anticipate needs before they arise. If I have to ask, its already too late. You are exceptionally organized and detail-obsessed. No oops, I forgot. You handle direct, fast feedback without taking it personally. You are tech-savvy & resourceful. You can learn new platforms (GoHighLevel, Notion, Slack, Google Suite) on the fly. You see challenges as opportunities. Obstacles dont slow you downthey drive you to find creative solutions. Perks & Compensation: Competitive salary + performance bonuses Travel perks + VIP access to industry events Work directly with a high-level CEO and gain unmatched career growth Be at the center of a fast-growing, nationally recognized mortgage brand How to Apply: Email your resume + a 2-minute video on why youre the one to *************************** Subject line: Executive Assistant [Your Name] Bonus points if you showcase how you handle high-pressure situations. Im not looking for someone who thinks they can do this job Im looking for someone who knows they can own it. Tag someone who can handle the pressure. Lets see.

Posting Details Posting Details Working Title EXECUTIVE ASSISTANT Number 00033A Department HONORS COLLEGE Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description The incumbent in this position will serve as the Executive Assistant to the Dean of the Honors College. The duties include running the Honors College office in an efficient manner, supporting the dean, maintaining data bases, supervising student workers, disseminating information to various university and community agencies, dealing with the complex problems arising from interacting with over 700 students, and the campus, and the public. The incumbent will also be responsible for assisting with the departmental budget. Type of Recruitment Knowledge, skills and abilities Considerable knowledge of effective customer service and problem resolution techniques.Working knowledge of information systems and other PC-related software used to prepare correspondence, produce reports and manipulate data.Working knowledge of accounting or bookkeeping principles, policies and procedures.Demonstrated outstanding organizational and time management skills.Demonstrated effective oral and written communication skills.Demonstrated proofreading skills to include the ability to use proper grammar, spelling and punctuation.Demonstrated outstanding ability to work in a fast-paced environment in a highly professional manner with a diverse group of faculty, staff, academic administrators and visitors.Demonstrated ability to resolve and interpret complex issues and/or policies and prioritize tasks independently.Demonstrated ability to work on multiple projects simultaneously with minimum supervision.Demonstrated ability to understand, interpret and explain policies and procedures and to exercise sound judgment in dealing with people, information and problems.Demonstrated ability to pay close attention to detail.Demonstrated ability to work with a budget. Special licenses, registration or certification None Education or training None Level and type of experience Considerable experience in an administrative support role to include maintaining records and monitoring budgets. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Familiar with Banner modules. Considerable administrative experience working in an academic environment. Some supervisory experience or the ability to lead and direct the work of others. Conditions of Employment None Annual Salary/Hourly Rate Salary commensurate with education and experience Posting Detail Information Job Requisition Number S03130 Job Open To General Public Open Date 11/17/2025 Close Date Open Until Filled Yes Special Instructions Summary N/A Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at *************. Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

City of Virginia Beach | Aquarium Department The Virginia Aquarium & Marine Science Center is seeking a highly organized, proactive, and detail-oriented Executive Assistant I to provide comprehensive administrative support to the Chief Operating Officer (COO). This position is essential to ensuring efficient departmental operations and effective communication at the executive level. This role is ideal for a professional who thrives in a dynamic environment, excels at managing multiple priorities, proactively problem-solves, and is passionate about supporting mission-driven work. The Executive Assistant I reports to the COO, and performs complex clerical and administrative duties requiring discretion, initiative, and a strong commitment to customer service and operational excellence. The successful candidate will demonstrate exceptional communication skills, strong time management, and a commitment to continuous improvement. Key Responsibilities: Administrative & Operational Support * Provide administrative support to the COO, including calendar management, meeting coordination, and correspondence preparation. * Schedule meetings, appointments, and events; resolve conflicts, prioritize time-sensitive matters and optimize the COO's time. * Draft, proofread and update internal communications, letters, memos, reports, and presentations. * Transcribe and distribute minutes for external, staff and board committee meetings. * Respond to inquiries and "Contact Us" emails promptly; screen calls and visitors courteously and professionally. * Manage ticket requests and compile financial documentation for use in reports. * Prepare and submit expense reports timely and with accuracy. * Maintain and update standard operating procedures, manuals, and AZA documentation. * Monitor task progress and track follow-ups to ensure deadlines are met. * Compile data and conduct research to support departmental projects and reporting. * Maintain organized filing systems and electronic records. * Make minor administrative decisions and effectively prioritize workload with minimal supervision. * Operate standard office equipment and use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Departmental & Cross-Functional Support * Review and route incoming mail on a rotating basis, working collaboratively as part of the department administrative support team. * Provide secondary administrative support to the Marketing and Guest Services sections within the COO's portfolio. * Provide support to the department director in the absence of other executive-level administrative staff or as needed. * Perform other duties as assigned based on departmental needs. About the Virginia Aquarium The Virginia Aquarium & Marine Science Center is a leader in marine conservation, education, and research. As part of our team, you'll support a mission-driven organization dedicated to inspiring sustainability through conservation efforts that protect wildlife and their ecosystems, while delivering exceptional guest experiences and fostering community engagement. The City of Virginia Beach offers a generous and competitive benefits package, which includes health, dental, life insurance, retirement and savings plans, maternity/paternity leave, paid holidays, and annual and sick leave. _________________________ This position is being re-advertised to expand the pool of qualified applicants. Candidates that previously submitted an application do not need to reapply.

Title: NSU00513 - Executive Administrative Assistant for the Associate Vice President of Enrollment Management State Role Title: Gen Admin Supv I/Coord I Hiring Range: $55,000 Pay Band: 3 Location: Norfolk State University Agency Website: ******************** Recruitment Type: General Public - G Job Duties The Executive Administrative Assistant for the Associate Vice President of Enrollment Management provides support by planning, collaborating, and completing a wide range of assignments related to Admissions functions as well as managing special projects in the office of Enrollment Management; also Serves as the Office Manager for Enrollment Management. Self-directed. Customer oriented. Work independently on appropriate tasks and very well in team settings. Work cooperatively with office and campus staff as well as external stakeholders. Must possess strong professional and interpersonal skills demonstrated through interactions in person and on the telephone. These strong interpersonal skills must be demonstrated during tense situations. Ability to communicate effectively in both oral and written formats. Must be proficient in the latest computing tools inclusive of all the Microsoft Office Suite, particularly Excel and ACCESS. Extremely organized and team focused. Experience with planning complicated activities and effectively troubleshooting concerns. Minimum Qualifications Bachelor's degree in business administration or a related field and five (5) years of experience in administrative support; or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Extensive experience with letter and report writing and presentations; fiscal management of large budgets; and developing spreadsheets. Previous project planning is preferred. Working in a higher education setting strongly preferred as well as hands-on use of complex information systems. Additional Considerations Self-directed. Customer oriented. Work independently on appropriate tasks and very well in team settings. Work cooperatively with office and campus staff as well as external stakeholders. Must possess strong professional and interpersonal skills demonstrated through interactions in person and on the telephone. These strong interpersonal skills must be demonstrated during tense situations. Ability to communicate effectively in both oral and written formats. Must be proficient in the latest computing tools inclusive of all the Microsoft Office Suite, particularly Excel and ACCESS. Extremely organized and team focused. Experience with planning complicated activities and effectively troubleshooting concerns. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Human Resources Phone: ************ Email: Email material not accepted In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

Requirements Bachelor's degree from an accredited institution and 3 years of experience in a Navy administrative environment or in lieu of degree 12 years of experience in a Navy or Marine Corps administrative environment. At least five (5) years' experience at an Executive Level within a Navy or Marine Corps administrative environment. Ability to obtain a Favorable Tier 3 Background Investigation. Recent administrative, presentation, protocol and operations support experience within the last 3 years. Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office. Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command. Experience handling a wide range of administrative and executive support related tasks; able to work independently with little to no supervision. Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations. Excellent communication skills, both orally and in writing. A thorough knowledge of the Navy and Marine Corps organizational and command structure. Working knowledge of uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics. Working knowledge of Microsoft Office suite. Active Secret Clearance - Required This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 65k-75k

Supports the Command Security Manager with clearance audits, access control reviews, and compliance with DON Information Assurance Policy. is contingent upon contract award. Please ensure resume has the following information: Name Updated contact information Dates of employment (MM/YYYY to MM/YYYY) Key Responsibilities: Conduct security clearance and access control audits for HQ and subordinate commands. Maintain records in accordance with SECNAV 5239.3 Series. Assist in reviews and security documentation tracking. Qualifications: 5 years of experience with Navy personnel security systems and databases. 2 years as a qualified Facility Security Officer (FSO) preferred.

This position performs a wide variety of administrative and office support activities for the Chief Administrator for the Department of Obstetrics and Gynecology. Position performs problem-solving duties of a confidential nature for Chief Administrator as well as back up administrative support for Chair and Department Administrator. Offers administrative support to senior administration to facilitate efficient operation of the department. Responsibilities Enter all annual purchase orders for the department in eVA, ensure purchase orders are correctly issued and vendors notified. Departmental liaison with accounts payable, ensuring all outstanding invoices are paid. Maintain inventory of all department ultrasound equipment including leases, invoicing and maintenance agreements. Obtain quotes and purchase all departmental IT technology. Responsible for ordering and tracking all departmental uniforms. Manage and purchase all new lab coats. Provides general administrative support to Chief Administrator and back support to Chair and Department Administrator to include but not limited to maintaining Microsoft Outlook calendars, scheduling meetings, reading and routing incoming mail; preparing outgoing mail; composing and typing routine correspondence for supervisor's signature; editing correspondence, scheduling appointments; answering and transferring phone calls; copy/scan/fax. Review all forms for Chief Administrator (IDT, APForm, PA01, PA02, etc.) Review all ChromeRiver vouchers. Track membership payments for providers. Responsible for tracking department cell phone allowances. Maintain internal records of academic leave for all department faculty and monitor remaining academic leave available balance so as not to exceed budgeted amount. Maintain personnel, purchasing, fiscal, and other administrative records to ensure compliance with applicable policies. Plan and organize departmental events such as holiday events, research retreats, and other meetings inside and/or outside of operating hours. Serve as initial point of contact within department for administrative needs to include cell phone services, meeting arrangements, facilities and equipment maintenance, contracting, purchase orders, procurement card purchases, and ultrasound equipment inventory. Provide administrative support to the department Chair and other members of the department as requested; including arranging air and ground transportation, hotel accommodations, and various others aspects of travel as needed. Facilitate and coordinate Chief Administrator's daily calendar, communications, and contacts; keep Chief Administrator informed of the schedule. Prepare correspondence, agendas, presentations, meeting materials, etc. for various meetings with attendants from EVMS, EVMS Medical Group, and external entities. Maintain files on all correspondence, contracts, meeting materials, etc. to include confidential information. Assist the Chief Administrator and senior management in day-to-day administrative operations. Initiate, prepare, coordinate, and complete various projects as directed by Chief Administrator and senior management. Evaluate office production, revise procedures, and/or devise new forms to improve efficiency of workflow. Establish uniform correspondence procedures and style practices. Serve as the Chief Administrator's liaison with EVMS and EVMS Medical Group Administration, Clinical Division Directors, Department Chairs, Hospital Administration, etc. as well as other external entities. Open, sort, prioritize, and distribute incoming correspondence. Answer telephone, screen callers, relay messages and greet visitors. Maintain physician information to ensure compliance with various medical societies. Travel to various locations on and off campus as needed. Performs other duties as assigned. Qualifications Required: Must have high organizational skills and ability to multi-task and work independently. Experience working with various software applications is required (i.e. Microsoft Office). Preferred: Bachelor's degree required or equivalent experience preferred. One (1) year of administrative support experience is preferred. Experience in an academic setting is preferred. Location : Location US-VA-Norfolk

Job Title: Administrative Assistant Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A Purpose People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support. *****THIS POSITION IS CONTINGENT UPON AWARD***** Responsibilities include, but are not limited to: Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office. Deal directly with Air Station maintenance and supply personnel. Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location. Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program. Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced. Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations. Collect broken tools, issue replacement tools, and maintain a log of broken tool reports. Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables. Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations. Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information. Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software. Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation. Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office. Requirements • Minimum of two years' work experience; working with aviation consumables • Experience working in a storeroom issuing consumables • Experience with inventory control management • Experience with office administrative skills and abilities;= • Experience with various office automation systems, software applications and computer equipment. About the company: As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services. Guiding Principles Satisfy the customer - "Exceed expectations" Set the Example - "Be out front" Be Responsive - "Timing is everything" Persevere - "Find a way" Benefits PTP offers a comprehensive benefits program: Medical insurance Dental insurance Vision insurance Supplemental benefits (Short Term Disability, Cancer & Accident). Employer-sponsored Value Adds - FreshBenies 401(k) with matching 11 holidays 120 PTO hours accrued

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

The Enrollment Management unit is responsible for attracting, admitting, and enrolling eligible students, in accordance with university policies. The unit facilitates the development, implementation and monitoring of academic policies, practices and procedures to meet goals related to student progression, performance, and graduation. The unit administers state, federal and institutional financial aid and scholarship programs and collaborates with other campus units in coordinating student transition initiatives that lead to positive adjustment, academic success and persistence to degree completion. Description of Work Multiple positions may be filled from this posting This position serves as the cornerstone of administrative efficiency within the university, offering an extensive array of clerical support services. Duties span from managing the dynamic flow of office reception to handling transcript processing with utmost confidentiality. Attention is devoted to mail distribution, ensuring the swift and secure transfer of important documents. Additionally, responsibilities include processing records, accurately inputting data, maintaining organized filing systems, facilitating correspondence, coordinating appointment schedules, and overseeing general accounting tasks. Proficiency in the Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint, is indispensable, as is the flexibility to undertake other related duties and projects as assigned, contributing to the seamless operation of the university's administrative functions. Competencies/Knowledge Skills, and Abilities Required in this Position Excellent oral and written communication skills combined with a strong customer service orientation are essential. Attention to detail and the ability to multi-task are highly desirable. License or Certification Required by Statute or Regulation Management Preferences Position Recruitment Range $20/ hour Position Category Temporary/Student Position Status Temporary Work Hours (i.e. 8:00-5:00pm, etc.) Varies Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.) Varies

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Title: 00800 - Administrative and Program Specialist III State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $41,500 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Department of Parking Services. Parking Services provide adequate, safe, and accessible parking services for the entire campus community. Our office is proactive in meeting the needs of the university through assessments of parking needs and through the development of effective measures to continuously enhance customer services. Our office must be polite, courteous, speak with precise authority, and be clear, distinct, and cautious when dealing with the customer. These administrative functions include record-keeping and maintenance, maintaining the departments tracking log for all incoming and outgoing documents, orders equipment and supplies when needed via the university's procurement interface. Conduct an inventory of all equipment and supplies within the department. Oversees the process for payroll deduction. The successful candidate will be responsible for the following duties: 1. Inserting customers' information into Flex and overseeing the payment process. 2. Developing and maintaining a manual program to effectively and efficiently communicate outstanding citations to the Office of the Bursar, resulting in a financial hold being placed on the student account. 3. Accurately and effectively maintain the Parking services webpage and ensure all vital information is available to the customers. 4. Creating memos and campus-wide communications and ensure the dissemination of important information that would affect the customers' parking experience on campus. 5. T2 Administrator 6. Maintain the line of Communication with the Vendors. 7. Maintain the New online parking portal and service flow. 8. Assistant to the Manager of Parking Services. Oversees the daily operation in the Manager absence and attend meetings. Minimum Qualifications 1. Considerable experience with oral and written communication skills, as well as be customer service oriented. 2. Considerable experience with phone etiquette and verbal communication skills. 3. Demonstrated ability to work independently and take appropriate initiative with minimum supervision. 4. Demonstrated ability to evaluate complaints from the customers and to determine the appropriate action required. 5. Demonstrated ability to interpret, explain, and apply a variety of rules, regulations, and standard policies and procedures. 6. Demonstrated ability to set up filing systems, draft memos, letters, and emails. 7. Demonstrated ability to work well in interrupt mode in an environment with changing priorities; submit reports in a timely matter with no more than two errors a month. 8. Demonstrated ability to be trained and learn the T2 Flex System. 9. Considerable experience with payroll. 10. Working all special events. 11. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 12. Assist the Ticket Writers when staff shortage accrue. 13. Work the Gates when needed. 14. The ability to work evening and nights to include working rotating shifts and some holidays. Additional Considerations 1. Considerable experience working in an administrative assistant role in higher education. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The City of Virginia Beach Cultural Affairs Department is seeking a highly organized, arts-focused project coordinator to serve as the Public Art Administrative Coordinator supporting the City's expanding public art program. This position is ideal for someone with experience in arts administration, exhibitions coordination, gallery or museum operations, or public-facing cultural projects-especially in a municipal government, nonprofit, or academic setting. Please note: While this role involves administrative coordination, it is not a clerical or Administrative Assistant position. It is a professional-level project coordination role focused on logistics, compliance, and communication in support of public art projects and exhibitions. Candidates should have experience working in gallery, museum, academic, or cultural project settings, with demonstrated skills in tracking timelines, contracts, and budgets. This role works under the direction of the Public Art Manager and Deputy Director, and provides critical behind-the-scenes support to ensure that public art projects, installations, and gallery exhibitions run smoothly, on time, and in compliance with city processes. Key Responsibilities Project & Contract Coordination * Support the planning and execution of public art installations, including coordinating with artists, vendors, and contractors. * Track project timelines, deliverables, and budgets; assist with procurement and contract processing in accordance with City policies and procedures. * Coordinate logistics with fabricators, city departments, and external partners. Gallery Management & Collections * Support exhibition rotations for the Sandler Center Art Gallery, including application review, scheduling, installation, and receptions. * Conduct condition assessments of the city's permanent public art collection and maintain maintenance records. Administrative & Committee Support * Prepare materials and documentation for Public Art Committee meetings; assist with scheduling and follow-up. * Maintain organized records, project files, and calendars for multiple concurrent projects. Budget & Reporting * Assist with invoice processing, budget tracking, and financial documentation in collaboration with the Public Art Manager. * Contribute to departmental updates, reports, and documentation for internal use. Outreach & Communications * Help write and distribute Calls for Artists and Requests for Proposals (RFPs). * Contribute content for the City's public art website, blog, and social media (in collaboration with marketing staff). * Assist with occasional outreach events, community info sessions, and artist briefings. Research & Best Practices * Research materials, fabricators, public art best practices, and peer city programs to support project planning and innovation. This is a full-time, non-exempt position that may require limited nights and weekends. This position is ideal for someone who thrives behind the scenes, ensuring that public-facing cultural projects run smoothly, meet deadlines, and reflect civic integrity.

This position aims to help all end users successfully implement the FACET system into their daily processes and ensure that all documents get into the ashore repository for backup. This position must be able to work with all supporting entities to ensure all systems are working efficiently and correctly. A successful applicant will be self-driven to provide excellent customer service to end users without daily supervision. This is not a remote position and requires working full-time onsite or from the corporate office. Duties and Responsibilities The job duties and responsibilities include, but are not limited to the following: Effectively and efficiently fielding support calls for FACET system Escalating challenging calls to next level support engineers and following up to ensure call hand over. Going onsite to the actual location of the FACET system to perform regular daily maintenance and support. Managing and grooming files and data used by FACET support team members during site visits Assisting with training new FACET support engineers Delivering on call, on-line and in-person FACET training and assistance Weekly pick-up and drop-off deliveries Weekly support visits for each unit that has a FACET system that is in port and/or upon request by FACET users Must be able to travel internationally or domestically to provide FACET support Must be able to provide support person, e-mail and/or phone. Must have professional physical and phone presence at all times to mirror Premier Solutions' professional values Must enter all activity/support/onsite visits in the internal database within 24 hours of the incident Must update the support database on a daily basis Must obtain all applicable sign-off documentation for onsite visits All incoming support must be responded to within 4 hours. All support specialist are responsible to respond to support for all areas. Must be self-managed and driven to get the job done with little to no supervision Must be able to perform "ad hoc" demos or briefs of the FACET system Must have Microsoft Office experience (Word, Excel, Access database) Other duties, as assigned Qualifications Minimum Education & Experience: High school diploma or equivalent; Associate's degree or higher preferred Prior Navy S1, S2, S6 or S8 experience preferred with experience in the Logistics field. Excellent Customer Service and Training experience in IT field Minimum Certifications Server+, Network+, MCITP, MCSA, or CCNA preferred Minimum Skills, Knowledge, & Abilities: Must be able to lift 40-pound box at minimum Must have reliable transportation to travel to different naval bases Must be able to travel domestically and internationally as needed for 1-2 weeks at a time. Ability to learn quickly and take charge confidently. Must have a valid/current driver's license and passport. Must be able to effectively organize, execute, and follow-up on support tasks Preferred Skills, Knowledge, & Abilities: Prior Navy S1, S2, S6, or S8 (CS / LS) experience preferred with experience in the Logistics field. Ability to work independently and as a member or leader of a team with minimal supervision About Alakaʻi Services Group Inc. / Poʻe Hana Group, Inc. Alaka‘i Services Group Inc. (ASGI), a subsidiary of the Alaka‘i Foundation Group Inc., is a Native Hawaiian Organization (NHO)-Owned Small Business serving the U.S. Department of Defense and other Federal Government Clients. Headquartered in Honolulu, Hawaii, Poʻe Hana Group,Inc.(PGI) is a talent management, staffing, and administrative support services company. PGI specializes in providing HR and administrative services to the Alakaʻi family of NHO companies. PGI is an Equal Opportunity Employer and strives to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.

The City of Virginia Beach is seeking a highly organized, detail-oriented professional to coordinate the day-to-day operations of the Virginia Beach History Museums (VBHM). This role is responsible for ensuring that historic sites are well-maintained, safe, and fully functional, serving as the primary point of contact for Public Works Department, contractors, and consultants on restoration, maintenance, and facility needs. In addition to facilities oversight, this position provides essential administrative support to the Virginia Beach Historic Houses Foundation, including financial tracking, meeting coordination, and grant support. The Operations Specialist serves as the Foundation's lead staff liaison and helps maintain relationships with stakeholder groups such as the Friends of Virginia Beach Historic Houses and other nonprofit partners operating at City-owned historic sites. While primarily housed in the History Museums Division of the Cultural Affairs Department, this position may support additional department initiatives as needed. Key Responsibilities Operations & Facilities Management * Serve as the primary liaison with Public Works, contractors, and consultants to coordinate maintenance, restoration, and capital improvement efforts at historic museum sites. * Identify and track facility, landscaping, and repair needs; submit and follow up on work requests and project timelines. * Ensure all sites remain safe, operational, and compliant with city standards. * Act as the after-hours contact for the department's security vendor(s). * Develop and regularly update standard operating procedures for building operations and site safety. Staffing & Internal Coordination * Oversee the scheduling of part-time and contract staff across multiple museum sites. * Maintain the VBHM master calendar and staffing schedules in coordination with programming and leadership staff. * Serve as the central point of contact for daily site operations and logistical support. Foundation & Stakeholder Support * Provide administrative support to the Virginia Beach Historic Houses Foundation, including scheduling board meetings, preparing agendas and minutes, reconciling bank statements, tracking financial data in QuickBooks, and assisting with annual audits and licensing compliance. * Coordinate Foundation communications and board materials in collaboration with museum leadership. * Assist with drafting or supporting grant applications, sponsorship outreach, and grant reporting. * Maintain strong, collaborative relationships with stakeholder groups including the Friends of Virginia Beach Historic Houses and other community partners. General Department Support * Represent VBHM and the Cultural Affairs Department professionally in community and partner communications. * Support customer service and internal coordination to ensure smooth day-to-day operations. * Participate in department-wide meetings, initiatives, or cross-divisional collaborations as assigned. Qualifications * Experience coordinating facilities, site maintenance, or vendor relationships in a historic, cultural, or public setting. * Strong administrative and organizational skills, including experience with scheduling, calendar management, and documentation. * Familiarity with nonprofit operations, board support, and financial tools such as QuickBooks. * Experience working with contractors, consultants, or municipal departments (e.g., Public Works, Parks & Rec). * Excellent written and verbal communication skills. * Demonstrated ability to balance multiple responsibilities and deadlines across multiple sites. * Grant-writing or sponsorship experience a plus. * Knowledge of museum operations, historic site preservation, or cultural heritage management preferred. * Valid driver's license and reliable transportation required. The City offers a generous benefits package such as health, dental and life insurance, retirement, and savings plans. Other key benefits include: * Maternity/paternity and parental leave (after 1 year of service) * Leave donation program * Tuition Reimbursement * Employee Assistance Program * Professional Development

Title: 00807- Administrative Office Specialist State Role Title: Administrative and Office Specialist III Hiring Range: 31,886.00-49,662.00 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Organizational Objective: To provide administrative support and oversight to the university's English and Foreign Languages department and to the College of Liberal Arts, as well as an array of educational support programs. Purpose of Position: To provide administrative assistance to the Department Chair of English and Foreign Languages in furtherance of the mission of the university. Minimum Qualifications Significant work experience interacting with stakeholders on the phone, by email, or in person. Demonstrated ability to retrieve and interpret organizational policies across the university, to provide guidance, referrals, and/or solutions to faculty, staff, students, and parents who need assistance. Excellent written and oral communication skills; Strong interpersonal communication skills that will facilitate and ease daily interactions with a diverse group of university stakeholders who have a range of needs. Strong computer skills and fluid ability to use current application knowledge to adapt to new tasks or sets of instructions Demonstrated experience and skills in office or business administration required. Preferred Qualifications Experience in an office setting within higher education Training or licensure in Microsoft Office Suite Willingness to attend on-campus training seminars, program training sessions, etc. Willingness to assist with acquiring and distributing information to faculty regarding special campus programs such as fund-raising or lectures and other special events Additional Considerations You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Human Resources Phone: ********** Email: Emailed material is not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.