Executive assistant jobs in Tallahassee, FL

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Pristine Renovations is seeking a high-level Executive Assistant to serve as the operational extension of the Owner. This is not a traditional administrative role. This position exists to protect the Owner's time, reduce friction across the business, close open loops, and ensure execution without constant escalation. If you wait to be told what to do, this role is not for you. If you see problems forming and act before they land, keep reading. What You'll Do Act as the operational extension of the Owner Own calendar, inbox, priorities, and follow-ups Communicate with vendors, subs, and internal team members on leadership's behalf Review expenses, invoices, and job costs for accuracy Flag risks before they become problems Improve systems instead of just following them What Success Looks Like: The Owner spends significantly less time reacting to day-to-day issues Fewer dropped balls, missed follow-ups, and last-minute fires Cleaner financial flow with fewer surprises Faster, better decisions because information is curated - not dumped This Is Not: ● A receptionist role ● A passive support position ● A checklist job This is a role for someone who wants real responsibility and real impact. Requirements Required Experience & Traits 5+ years supporting a senior executive, owner, or operator (construction, trades, or ops-heavy environments strongly preferred) Strong financial literacy; comfortable reviewing P&Ls, job costs, invoices, and expenses Clear, confident written and verbal communication skills Comfortable following up, pushing for clarity, and addressing issues directly Highly organized, fast-moving, and composed under pressure Thinks in outcomes, not instructions Benefits Compensation & Growth Competitive salary based on experience Performance-based bonus potential Long-term growth opportunity as the company scales If this role sounds like you, apply and complete the required Job Fit Assessment: *************************************************************************

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionFull-Time Executive Assistant to CEO Industry: Financial Planning Compensation: $50,000 + commensurate with experience Summary of Mandatory Qualifications: Bachelor's Degree (extensive experience may be considered in lieu of a degree) At least two (2) years of professional experience as an administrative assistant or an executive admin assistant Ability to work full-time Monday - Friday, 8:00am - 5:00 pm, in our Tallahassee, FL office Ability to pass both a background check and drug test Who we are: At Southern Wealth, we're built on trust, not transactions. We take the time to listen and get to know our clients and what is most important to them. We spend our days developing strategies, tailored to help our clients achieve their goals and optimize their wealth, by offering comprehensive services and solutions. Our approach is rooted in Southern hospitality: we care about family, do what we say, and go the extra mile. It's that simple. We are a small, boutique firm backed by the resources of the Fortune 500 ranked Northwestern Mutual. In 2025, Southern Wealth was ranked Forbes Best-In-State Wealth Management Teams and our founder, Ben Gantt, was ranked Top Financial Security Professional Best-In-State. If this sounds like the type of firm you would like to work with, read on... About the opening: Southern Wealth, a Northwestern Private Client Group, is seeking an experienced, full time Executive Assistant for our CEO. This role encompasses a variety of functions to facilitate an exceptional client experience and to support the operations of our firm. Overall, this role requires a combination of exceptional communication and interpersonal skills, attention to detail, initiative, and the ability to handle multiple tasks quickly and efficiently. You will play a critical role in ensuring client satisfaction, advancing marketing efforts, maintaining operational effectiveness, and supporting the advisors and executives in their day-to-day activities. Requirements Customer Service Excellent interpersonal and communication skills. Phoning new referrals to set initial meetings. Provide prompt and professional assistance. Ability to empathize with clients, actively listen to their concerns, and provide appropriate guidance. Strong problem-solving skills to address administrative and operational challenges. Administrative Abilities: Proficient organizational skills to handle multiple tasks, prioritize workload, and meet deadlines. Attention to detail when managing multiple requests and maintaining accurate records. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and CRM software. Ethics and Confidentiality: Upholding ethical standards and maintaining client confidentiality. Understanding the importance of safeguarding sensitive financial and personal information. Teamwork and Collaboration: Ability to work effectively in a team environment, collaborating with colleagues from various departments. Willingness to share knowledge, assist teammates, and contribute to a positive work culture. Adaptability and Stress Management: Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment. Resilience to handle challenging client situations or demanding workloads. Professionalism: Strong work ethic, reliability, and a commitment to delivering high-quality service. Professional demeanor, including effective written and verbal communication skills. Additional Qualities (Not Necessary, But a Plus) Experience with marketing. Financial Services background. Benefits Group Disability Insurance Short and long term paid for by the firm. Optional Dental, Vision, Aflac At their expense, but it's at a discounted rate. 401K (eligible 1st of the month after 30 calendar days). Matching 100% up to 3%, 50% up to 5%. Subsidy for Medical Insurance (eligible 1st of the month after 30 calendar days). PTO: 10 days per year, prorated based on hiring date. Nine (9) paid major holidays, including two days for Christmas and two days for Thanksgiving. Frequent, off-site team building activities and celebrations. Compensation $50,000 +, based on experience.

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with the Board of Directors, staff (at all levels), community partners, patients, and other stakeholders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with high professionalism. Confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Requirements EXECUTIVE ADMINISTRATOR FUNCTIONS • Handle confidential information according to strict ethical standards • Serve as the direct support staff to the Chief Executive Officer (CEO) • Communicate and handle incoming and outgoing electronic communications on behalf of the CEO • Accompany the CEO to meetings and events or attend in her stead • Assist the CEO with patient's questions and scheduling 2 of 3 • Assures that the day-to-day functions of the Executive Suite run smoothly • Serve as executive suite's liaison with government agencies, members of the Board of Directors, organization staff, and external constituencies • Arrange travel schedules and reservations for executive management as needed • Prepare calendars, reports, summaries, financial statements, travel itineraries, and other documents • Maintain expense reports for the executive suite • Assist the executive team with the preparation of presentation materials • Draft and write multiple types of executive correspondence • Answer phones and direct all incoming calls to the appropriate party promptly and efficiently • Review and distribute incoming mail and prepare outgoing mail as necessary • Organize, reserve, and oversee conference room assignments • Interact and coordinate with vendors and consultants • Collect pertinent data for analysis and create statistical spreadsheets and reports • Create, analyze, and organize organizational documents • Advise staff and partners on the best way of conducting administrative tasks • Ensure good organizational understanding and show passion for patients • Participate in training and development for administrators and other relevant training • Prioritize and manage multiple projects simultaneously and follow through on issues promptly • Coordinate with Department Managers for any office management activities • Compile data, meeting minutes, and electronic information • Other duties as assigned PROFESSIONALISM / ETHICS / RESPONSIBILITY FOR CONFIDENTIAL MATTERS • Will be able to work with diverse people and diverse ideas • Must possess good communication skills both verbally and non-verbally • Will attend meetings or training to become a more valued staff member • Expected to adhere to the Code of Ethics and professional standards as required by Bond's Code of Conduct • Confidentiality is of the UTMOST IMPORTANCE. This position is exposed to detailed and sensitive information regarding Bond's operations and patient information. Any violations are grounds for dismissal. EDUCATION • A minimum of an associate degree or two years of executive-level experience • Experience with Microsoft applications, including PowerPoint, Word, and Excel • Experience working with a diverse population • Experience working in a position that requires excellent customer service

FBMC was established to offer affordable protection to all employees. For over 40 years, we have worked to understand our clients' needs. As innovators, we are committed to providing products that are both high quality and easy to use and understand. SUMMARY The Executive Assistant is a proactive problem solver with exceptional communication skills, strong organizational abilities, and meticulous attention to detail. This individual performs advanced administrative and project coordination duties while providing direct support to executive leadership. Because of the sensitive nature of the role, maintaining confidentiality and professionalism at all times is essential. The Executive Assistant is responsible for supporting the President, coordinating companywide administrative activities, ensuring compliance with licensing and appointments, and assisting with internal and external initiatives such as the Risky Benefits Podcast and corporate events. ESSENTIAL DUTIES AND RESPONSIBILITIES · Executive and Administrative Support · Provides direct support to the President and executive leadership team. · Prepares and compiles monthly C-Reports and other executive summaries. · Drafts and edits documents including confidential correspondence, reports, memos, agendas, and emails. · Schedules and manages meetings, appointments, and travel logistics for executives. · Documents meeting minutes and distributes to appropriate parties. · Collaborates with the President and Director of Operations on matters related to contracts, accounting, and other administrative needs. · Manages gifts and incentives provided by the agency. · Podcast and Marketing Coordination · Assists in running and continuing to grow the Risky Benefits Podcast as part of FBMC's marketing and brand engagement strategy. · Coordinates with vendors and guests to schedule podcast recording sessions. · Partners with the Marketing Department to align podcast production with broader content campaigns and release schedules. · Utilizes the established podcast template to draft episode agendas and talking points for Rick Farris and invited guests. · Ensures timely post-production follow-up, including promotional coordination and episode summaries. · Sell advertising slots to vendors who participate in podcasts (commission based). · Licensing and Carrier Appointments · Works with Joann to maintain up-to-date state and carrier licenses and appointments for agency staff. · Monitors renewal dates, application submissions, and carrier credentialing documentation. · Maintains centralized logs of all agency licenses and appointments to ensure compliance with regulatory standards. · Event and Meeting Planning · Plans and coordinates internal and external company events, including executive and team meetings, offsite retreats, and training sessions. · Secures hotel accommodations, dining arrangements, and team-building venues. · Manages vendor relationships, budgets, and contracts related to event execution. · Prepares meeting materials, itineraries, and post-event follow-up summaries. · General Office Operations · Completes departmental projects as assigned. · Manages scheduling and coordination for continuing education courses. · Performs other clerical and administrative duties as required to support organizational operations. QUALIFICATIONS Education: High school diploma or equivalent (GED) required; Associate's or Bachelor's degree preferred. Experience: Prior experience as an executive assistant, marketing coordinator, or project administrator preferred. Skills and Abilities: - Exceptional written and verbal communication skills. - Strong multitasking, prioritization, and follow-up abilities. - Advanced proficiency in Microsoft Office Suite and scheduling platforms. - Familiarity with Salesforce or other CRM systems preferred. - Ability to handle confidential information with discretion and integrity. - Strong attention to detail, initiative, and ability to work independently. WORK ENVIRONMENT AND PHYSICAL DEMANDS The role is primarily office-based, with occasional travel required for meetings or events. The position requires the ability to sit for long periods, lift up to 25 pounds, and maintain attention to multiple concurrent tasks in a fast-paced environment. BENEFITS FBMC, a Leavitt Group affiliate, provides a competitive salary and benefits package, which includes a health plan, a 401(k) with company matching, and paid time off (including sick days and vacation time.) and a wellness Program. At FBMC, our culture is centered on giving our best every day to help people solve problems, including supporting our employees. We offer leadership workshops and training seminars, host events to celebrate our achievements, and organize team competitions to foster #LI-DM1

Do not click the Apply button. Submit an application here at GovernmentJobs.com The Florida Legislature Florida House of Representatives Job Title: Session OPS - Executive Secretary through the 2026 session. Examples of Work Performed: * Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls * Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls * Types correspondence, memos, reports, and routes incoming calls * Reviews all typed materials for grammar, punctuation, and content * Coordinates and assists in the preparation of special reports, research assignments and projects as directed. * Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated * Prepares confidential correspondence and secures information necessary for preparing replies * Performs general office and other related duties as required * Maintains adequate office supplies for use by staff * Completes research assignments and projects as directed * Maintains files of office correspondence, research materials, and related client information * Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature Minimum Qualifications: A high school diploma or its equivalent and two years of secretarial and/or clerical experience. College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Salary: This is full-time temporary employment. Hourly rate of pay is $15.00. Submission of Application Interested parties may apply to GovernmentJobs.com Applications are available through the Florida Legislature Website Online Sunshine to send to: Office of Administration & Professional Development Florida House of Representatives 402 South Monroe Street, 1201 Capitol Tallahassee, Florida 32399 Or email ******************** Accommodation for Disability If an accommodation is needed for a disability, please notify Human Resources at **************. Do not click the Apply button. Submit an application here at GovernmentJobs.com Location:

Florida A&M University' s Office of Finance and Administration is pleased to annouce the acceptance of qualified applications for the Executive Assistant vacancy. Responsibilities This position serves as the Executive Assistant reporting directly to the Senior Vice President (SVP) for Finance and Administration / Chief Financial Officer (CFO). Responsible for performing complex administrative functions and providing professional support services to the SVP/CFO, the division and University such as: recommending, developing, interpreting and implementing policies and procedures for areas including but not limited to business planning and budgets, operational and project accounting, financial reporting, human resource management, computer support, procurement, contract administration, inventory management and customer service; Assist with financial advisement and counsel; Assist with the division's operating budget requests; Monitor specific contractual funds as directed by SVP/CFO; and interpret policies and monitor division and university-wide operations to ensure proper internal controls are in place based on compliance regulations. Educate campus stakeholders and team members on applicable university, local and state regulations and internal operating procedures; Assist with resolving and circumventing problems and issues and advise/inform the SVP/CFO accordingly; Serve as the BOT Liaison for the Budget, Finance and Facilities Committee, responsible for tasks to include but not limited to compiling and ensuring timely and appropriate submission and posting of committee materials and presentations; and supervise and manage the work processes and performance of all SVP/CFO office staff personnel, including OPS employees and student interns, to ensure efficiency of office processes, compliance with rules and regulations, and general support of the SVP/CFO. Assist with monitoring and reporting divisional units' progress toward implementing assessment plans and actions related to the University Strategic Priorities and the President's Goals; Assist the SVP/CFO with preparations for the Southern Association of Colleges and Schools Commission on Colleges (or equivalent accreditation commission) affirmation or reaffirmation process; Represent the SVP/CFO or division on committees, meetings and initiatives as needed; Offer administrative assistance to the Associate Vice President (AVP) of Finance & Administration as needed; Support the Workday Steering Committee by assisting with administrative tasks related to implementation; Actively participate in and support the university's Employee Recognition Subcommittee; and perform other duties as assigned. Minimum Qualifications Bachelor's degree in appropriate area of specialization and five years of related experience; or master's degree and three years of related experience. Recommended Competencies Proficiency in organizing, compiling and disseminating materials using technological systems(e.g., web based portals); Proven ability to handle, update and maintain sensitive information in a confidential, timely and professional manner; Proficiency in Microsoft Word, Excel, PowerPoint, Adobe and information systems databases; Exceptional diplomacy and human relations skills required with excellent oral, written, and interpersonal communication skills; Ability to interact in a courteous, positive and professional manner with diverse internal and external constituents; Ability to manage extensive workload, meet deadlines and function both as an active team member and independently in a multi-priority demanding environment with a high level of accuracy and attention to detail; Strong rational and analytical thinking; Ability to analyze and interpret financial data; Ability to interpret knowledge and understanding of the University's mission; Ability to manage interpersonal conflict with tact, diplomacy, and discretion; Demonstrated skills in planning, prioritizing and problem-solving; and Exceptional skills in strategic planning and budget management. Pay Plan This is an Administrative and Professional (A&P) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at ************** at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS **************. Equal Opportunity/Access Florida A&M University is an Equal Opportunity Employer. Schedule Occasionally, the incumbent may be required to work on weekends and after hours.

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn. Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer. Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need. To learn more about our company, please visit our website; ************************ Requisition ID: 17061 Remote Work Available: No Executive Assistant to the CFO Reports to: Chief Financial Officer Department: Accounting & Finance Location: Tallahasse, FL FLSA Status: Exempt Position Summary: Reporting directly to the CFO, the Executive Assistant delivers proactive, high-level administrative and operational support, enhancing the CFO's leadership of the Finance organization and enabling effective engagement with the executive team and Board of Directors. This role manages priorities, optimizes the CFO's time, anticipates needs, and drives communication flow across the organization. The Executive Assistant coordinates key governance processes including Board and Audit Committee support and always maintains strict confidentiality and professionalism. Responsibilities: Executive Support: * Manage complex and dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts. * Prepare CFO briefing materials for internal and external meetings; ensure follow-up actions are tracked to completion. * Format information for internal and external communication - memos, emails, presentations, reports incl. BOD material. * Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish. Board, Audit Committee & Governance Support: * Coordinate timelines, version control, and distribution of Board and Committee materials in partnership with Legal, IR, and Finance. * Support logistics, stakeholder communications, and secure document handling. * Maintain readiness for external reporting milestones, including quarterly earnings event support. Finance Leadership Team Coordination: * Maintain Finance's operating rhythm: weekly leadership meetings, cadenced deliverables, and initiative tracking. * Support travel and expense compliance for CFO and direct reports. * Track internal deadlines and operating KPIs for the CFO. Communication & Relationship Management: * Serve as primary point of contact for internal and external stakeholders; protect CFO time and access. * Manage message flow and ensure clarity, tone, and professionalism in communications. * Draft key internal messages (policy updates, financial organization communications). * Hold and participate in weekly Finance meetings with Finance staff to streamline communication * Coordinate Townhall events and associated presentations Operational Support: * Coordinate travel in compliance with policy and negotiated vendor terms. * Maintain filing systems and confidential record retention standards. * Support daily budget tracking, purchase requests, and contract routing for finance vendors. * Coordinate external / internal mail (entre mailing process). Experience & Education * Bachelor's Degree * 5+ years experience providing executive support preferred. * Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners. * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. * Strong regard for accountability and excellence * Strong professional verbal and written communications skills. * Advanced proficiency in MS Office Suite, Powerpoint, Excel, SharePoint, Smart Sheets * Ability to conduct research and present data in a succinct fashion. * Strong professional discretion and independent decision-making capabilities. * Excellent writing, editing, grammatical, organizational, and research skills. * Demonstrated time-management and problem-solving skills. Working Conditions and Location * Position is required to be in Tallahassee, FL. * Flexibility for after-hours support tied to earnings cycles, Board meetings, and travel. Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available "after hours" if an emergency situation should arise. Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.

Job Description: Executive Administrative Assistant Description of the role: The Executive Administrative Assistant will provide high-level support and assistance to the executives of Peter Boulware Toyota. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism and discretion. Responsibilities: Manage and maintain executives' calendars, including scheduling and coordinating meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Act as the point of contact between executives and internal/external clients. Screen and prioritize communication, including phone calls, emails, and mail. Coordinate and organize executive meetings and events. Prepare meeting agendas and take accurate minutes. Manage, track, and report on expenses and budgets. Create and maintain comprehensive filing systems. Conduct research and compile data for various projects and reports. Handle confidential and sensitive information with integrity. Collaborate with other administrative staff to ensure smooth operations and provide support as needed. Requirements: Proven experience as an executive administrative assistant or similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills. Excellent organizational and time management skills. Ability to multitask and prioritize tasks effectively. Attention to detail and problem-solving skills. Ability to work independently and with a team. Discretion and confidentiality. Associate degree or higher in a related field preferred. Benefits: Healthcare benefits package. Paid time off and vacation days. 401(k) retirement plan. Employee discounts on products and services. About the Company: Peter Boulware Toyota is a leading car dealership located in TALLAHASSEE, Florida. We pride ourselves on providing excellent customer service and top-quality vehicles to our community. Join our dynamic team and be part of a company dedicated to professionalism, integrity, and innovation.

We are seeking an Administrative Coordinator to join our Public Outreach team in Tallahassee, FL. Join us to move Florida's transportation workforce forward. In this role, you'll be embedded in a client office, providing critical support to statewide workforce leadership. You'll help ensure deadlines are met, keep complex calendars and stakeholders in sync, build simple dashboards that show momentum, and turn ideas into action. If you love providing clarity through coordination and creating impact on Florida's workforce, this is your opportunity. Your role * Serve as a primary liaison for the Workforce Development executive, coordinating with administrative and technical staff to address inquiries, secure approvals, and ensure timely information flow. * Compile and analyze data for reports to showcase progress and identify challenges * Partner with unit managers to review and validate budget items, ensuring alignment with organizational objectives. * Coordinate staff activities to facilitate timely delivery of projects. * Manage personnel action processes, ensuring proper approvals and adherence to deadlines. * Lead special projects, which may include financial analysis, marketing coordination, special events, awards programs, publication support, database management, and staff training initiatives. * Assist in preparing executive-level presentations for clients and leadership. * Organize and attend meetings, prepare agendas and minutes, and track follow-up actions. * Perform additional duties as assigned to support strategic and operational goals. About You Education & Experience: * Bachelor's degree in Business Administration, Communications, or related field with at least seven years of progressive administrative experience; or twelve years of experience without a degree. Skills & Knowledge: * Strong understanding of business administration principles * Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) * Exceptional organizational, analytical, and problem-solving skills with the ability to exercise independent judgment Attributes: * Highly articulate with excellent written and verbal communication skills * Demonstrated ability to influence and collaborate effectively across all levels of the organization. * Ability to manage multiple priorities, maintain confidentiality, and deliver results in a fast-paced environment. * Knowledge of the consulting engineering industry is a plus. * Experience with Microsoft Lists and PowerBI is a plus. Rewards & benefits At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information Expected compensation range is between $48,000 - $80,000 annually depending on skills, experience, and geographical location. Are you ready to expand your career with us? Apply today and help us shape something extraordinary. AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis' Equal Opportunity Statement here. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. ***************************************************** Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Job DescriptionOverview We are seeking an Administrative Coordinator to join our Public Outreach team in Tallahassee, FL. Join us to move Florida's transportation workforce forward. In this role, you'll be embedded in a client office, providing critical support to statewide workforce leadership. You'll help ensure deadlines are met, keep complex calendars and stakeholders in sync, build simple dashboards that show momentum, and turn ideas into action. If you love providing clarity through coordination and creating impact on Florida's workforce, this is your opportunity. Your role Serve as a primary liaison for the Workforce Development executive, coordinating with administrative and technical staff to address inquiries, secure approvals, and ensure timely information flow. Compile and analyze data for reports to showcase progress and identify challenges Partner with unit managers to review and validate budget items, ensuring alignment with organizational objectives. Coordinate staff activities to facilitate timely delivery of projects. Manage personnel action processes, ensuring proper approvals and adherence to deadlines. Lead special projects, which may include financial analysis, marketing coordination, special events, awards programs, publication support, database management, and staff training initiatives. Assist in preparing executive-level presentations for clients and leadership. Organize and attend meetings, prepare agendas and minutes, and track follow-up actions. Perform additional duties as assigned to support strategic and operational goals. About You Education & Experience: Bachelor's degree in Business Administration, Communications, or related field with at least seven years of progressive administrative experience; or twelve years of experience without a degree. Skills & Knowledge: Strong understanding of business administration principles Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Exceptional organizational, analytical, and problem-solving skills with the ability to exercise independent judgment Attributes: Highly articulate with excellent written and verbal communication skills Demonstrated ability to influence and collaborate effectively across all levels of the organization. Ability to manage multiple priorities, maintain confidentiality, and deliver results in a fast-paced environment. Knowledge of the consulting engineering industry is a plus. Experience with Microsoft Lists and PowerBI is a plus. Rewards & benefits At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information Expected compensation range is between $48,000 - $80,000 annually depending on skills, experience, and geographical location. Are you ready to expand your career with us? Apply today and help us shape something extraordinary. AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis' Equal Opportunity Statement here. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. ***************************************************** Worker TypeEmployeeJob TypeRegular At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Join Our Team at Tallahassee State College Administrative Assistant Opportunity Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant - P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. What You'll Do The Administrative Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position. Day-to-day, you'll be responsible for: * Receives, writes receipts for, counts, and verifies money for various activities. * Prepares deposits in accordance with school and district procedures. * Collects and organizes all spending receipts related to school expenses. * Uploads receipts to the designated financial management system promptly and accurately. * Ensures all receipts are properly documented and categorized. * Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments. * Ensures compliance with all school, district, state, and federal financial regulations and responsibilities. * Supports internal and external audits by providing necessary documentation and reporting. * Welcomes visitors and maintain secure entry access to the school. * Receive incoming calls, routing them to the correct person, and taking accurate messages. * Keep student records, staff files, and other important documents organized and up-to-date. * Handle incoming and outgoing mail, emails, and other forms of communication. * Coordinates appointments for principal. * Manages the front office to ensure proper supply stocks, organization, and operation of office. * Provides other clerical support, and other duties as assigned related to administrative support. Who We're Looking For We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have: * Graduation from high school (standard high school or equivalency diploma). * Four (4) years of secretarial and/or clerical experience; or an equivalent combination of education and experience. * Excellent written, oral and verbal communication skills with an ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners). Why You'll Love Working Here At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy: * A dynamic campus atmosphere where your contributions directly impact student success. * A culture that champions continuous improvement, where students and staff alike are valued and empowered. * A supportive team that encourages collaboration, creativity, and innovation. What We Offer We offer more than just a competitive salary starting at $ 35,857.83 annually. When you join the team at TSC, you'll also enjoy: * Comprehensive State of Florida benefits, including retirement through the Florida Retirement System. * Opportunities for professional development. * A generous leave policy, including paid holidays plus winter and spring breaks. * A collaborative and inspiring campus community. * Tuition waivers and tuition reimbursement programs for continuous learning. * Free access to TSC athletics, fine arts, and performing arts events. Please visit the College's Benefits site to see the full list of benefits and opportunities A Little About Us Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.

Job DescriptionGeneral Characteristics Responsible for the financial administration practices and procedures associated with the management of vendor contracts. Reviews vendor charges, identifies disparities and resolves basic issues with the service provider. Monitors contract budget performance, identifying variances and recommending corrective actions. Allocates costs across the enterprise and performs regular audits to ensure contract compliance. Performs cost benefit analyses and supports Vendor Relationship Management team in developing the business cases necessary to gain approval for vendor-supplied services. Education: Associate's or Bachelor's Degree in Business Administration, Finance or other related field. Or equivalent work experience. Experience: 0 to 2 years of financial management experience, preferably within the IT area. Complexity: Learner/entry level role. Provides financial management of one or more outsourcing projects. Represents either a business unit or enterprise initiative. Works on projects that range in size, complexity and contract duration. Functions, somewhat independently, under general direction of senior level professionals, supervisors or managers. Generally follows documented procedures and checklists. *Please note that this application is part of our candidate pool for future staffing needs under our contract with the State of Florida. Positions may not be available immediately, and job locations, assignments, and start dates may vary depending on agency requirements. By applying, you will be considered for current and upcoming opportunities, and we will reach out if a role that matches your skills and qualifications becomes available.* Powered by JazzHR 42p97lX2lV

Reviews referrals and applications to determine appropriateness of services and provides support to ensure compliance with contract and regulatory requirements. Performs a wide variety of clerical, administrative, and receptionist duties.Base Pay starting at $18.00/hour MAJOR RESPONSIBILITIES & DUTIES:Provides safe and effective services Adheres to policies related to safety and boundaries with service recipients. Attends safety and abuse risk management training as assigned. Adheres to procedures related to managing high-risk activities and supervising service recipients. Reports suspicious or inappropriate behaviors and policy violations. Follows mandated abuse reporting requirements. Conducts assessments of youth or family referrals and applicants to determine appropriateness of Boys Town services Evaluates referrals and applications, makes recommendations on placement and services, and communicates potential referrals to appropriate staff. Coordinates the completion of the admissions process with agencies, courts, and guardians by communicating in a timely fashion acceptance, rejection, or need for supplemental information for all new applications. Coordinates pre-admission interviews with youth, family agencies, and court personnel as needed. Inputs referral information into the National Data Base. Develops and maintains positive relationships with various referral sources including referral agencies, contract agencies, courts, and private referral sources. Provides resource information to consumers seeking services. Services contractual relationships and provides administrative support to ensure compliance with regulatory requirements Ensures that service recipient files contain all required documents according to Boys Town standards and contractual requirements. Establishes a positive relationship with referral sources and assists each referring organization with fulfilling their case management and contractual requirements and authorizations. Assists in monitoring contracts and ensuring documentation completion within contractual timelines, under the direction of Program Support staff. Supports program staff by training, reviewing, and providing feedback on documentation requirements of contracts. Prepares reports for administrative review. Collaborates with Program Support Services to monitor regulatory compliance requirements and assist in activities in preparation for accreditation visits. Coordinates with program staff for onsite contract reviews as needed. Monitors and processes referral access to admissions through e-mail, website, and phone portals. Attends workshops and conferences as needed. Examines, updates, and documents information relevant in the accreditation and certification process; assists with licensing applications and renewals. Monitors regulatory compliance including accreditation, licensing, and contractual requirements and assists in activities in preparation for accreditation visits. Provides administrative support. Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies. Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office. Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents. Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes. Assists in organizing events as needed. Makes travel arrangements and completes expense reports as needed. Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials. Completes departmentally specific administrative tasks as applicable per area of responsibility. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office administrative procedures, practices, and filing methods. Knowledge of regulatory and contractual requirements, community resources, and service providers available in the geographical area. High level of professionalism and interpersonal skills. Strong computer skills in Microsoft Office, including PowerPoint, Excel, and Word. Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality. Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards. Knowledge of the Boys Town Model. Ability to type accurately and proficiently at a high rate of speed. REQUIRED QUALIFICATIONS: Associate degree or equivalent combination of education and experience required. Minimum of one year of administrative or clerical experience required. PREFERRED QUALIFICATIONS: Bachelor's degree preferred. Minimum of 1 year of experience including working with children and families preferred. Previous experience working in a Medicaid or third-party billing related environment preferred. Experience working within the Boys Town program preferred. Bi-lingual preferred. Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission. PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT: Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up. Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do. At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results. About Boys Town: Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference. Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life. This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at **************.

About Us Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida. The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service. The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area. Deadline (Open Until Filled) Open until filled. Department Name Tallahassee Police Department Job Specifications For the complete job specification, listing essential duties and desirable qualifications, go to Administrative Aide This is administrative work of a paraprofessional nature assisting a department, division, or section director. An employee in a position allocated to this class performs such duties as compiling and analyzing data, assisting in the preparation of budgets and other fiscal reports, maintaining records, and working with other departments and the general public. Additional duties include developing programs, instruction and formats using a microcomputer. Prepares reports on general and specific subjects as required. Minimum Training & Experience Possession of a high school diploma or an equivalent recognized certificate and three years of clerical or secretarial experience, two years of which must have been at the Clerical Assistant III level or higher. Successfully completed studies beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for the required experience at the Clerical Assistant III level or higher. Necessary Special Requirements Applicants should truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant. The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made Salary Range $16.1262 to $43.7596/hourly. Hiring rate generally will not exceed $22.850/hour. Driver's License Requirements Must possess a valid Class-E State driver's license at the time of appointment. Benefits Information The City of Tallahassee offers a comprehensive benefits package, including: * Paid vacation, sick leave, parental, and catastrophic illness leave * Defined benefit pension and defined contribution plans * Paid holidays * Tuition reimbursement * Medical, dental, and vision insurance * Life and long-term disability insurance * Pre-paid legal, critical illness, and auto insurance plans For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary. Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs How To Apply Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume. If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at ************. Equal Opportunity Employer: The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law. Veterans' Preference: Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to ************************************************************** or call Human Resources & Workforce Development at **************.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Accommodation for Persons with a Disability: If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at ************ or at ***************** Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline. Apply for Job * Careers * Sign In * New User

Job Description M-F 8-5 CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity CMS-Plan Operations Manager-Administrative Asst Work Environment Professional office Dress Code Business Casual Candidate Responsibilities Must have 1 year experience working in an administrative assistant in a professional office environment Must have 1 year experience supporting executive management Must have 2 years of customer service experience Skills Needed Proficient in verbal and written communication Excellent organization skills Proficient in multitasking Proficient in Excel, Word and PowerPoint

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Seeking a part-time candidate that is self motivated and self sufficient in approach to work for a small very dynamic company . Candidate must have good computer skills: MS office, Outlook, etc. Eager to work and is receptive to learning. Must have a good working relationship with others. Able to prioritize work load in most efficient manner, high attention to detail, and tactful in dealing with clients. Responsibilities: Great customer care and phone skills, file, data entry. Maintain phone call log. Core hours (10 am - 2 pm) Processing customer invoices Operational support General office duties, support to staff Record keeping, filing, retrieval, retention, storage, purging Benefits: Flexible hours Other benefits possible in the future based on experience and performance Salary: Depending on experience Job Type: Part time Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.