Executive assistant jobs in Texas - 2,131 jobs

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

The Q Family Office is looking for a bright, eager, and dedicated individual to join its highly successful multi-billion-dollar private investment office in downtown Fort Worth. This person will be part of a team led by a 25-year veteran of the firm, all of whom assist the CEO in managing personal and business scheduling, travel coordination, organizational matters, photo and video archives, and research projects. This person will handle a variety of projects in an array of disciplines, which keeps the work fast paced and ever-changing. Someone who is already very organized and great with details is a must. Base plus bonus (with full benefits) competitive with market and depending on experience. Responsibilities will include: Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions Extensive experience scheduling & managing private air travel Managing vendors and serving as a liaison Researching and developing new ideas and projects Typical hours are in the office (no remote work) Monday thru Friday from 8AM-6PM, i.e., ~ 50-hour weeks. This role does require some occasional weekend work as well. The successful candidate will: 5+ years of experience in an executive admin role supporting an UHNWI or C-Suite executive at a substantial business enterprise Be incredibly organized and detail oriented About The Q Family Office Established in 1994, the Q Family Office is an organization that combines an almost 30+ year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.

Contract to hire Onsite - Austin, TX (one remote day / wk) Pay - $34 - 44/hr We are seeking an EA Assistant to work cloely with the CEO and Managing Directors, along with office operations. This role requires a highly organized, detail-oriented professional who can manage multiple tasks in a fast-paced environment. Key Responsibilities: Manage the CEO and Managing Director's calendars, meetings, and travel arrangements, including both domestic and international schedules Prepare reports, presentations, and executive correspondence Coordinate office operations, meetings, and administrative processes Oversee office supplies, mail, courier services, and office equipment Provide administrative support to departments and assist with employee onboarding Handle confidential information with professionalism and discretion Qualifications: Associate's or Bachelor's degree in Business Administration or a related field preferred Min. 5 years of experience in an administrative or executive support role Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational, communication, and time management skills Detail-oriented, professional, and able to work independently and collaboratively

Company is located NORTH by the Airport. A COLLEGE DEGREE is required. The ideal candidate will provide top-level assistance for high level executives. A college Degree is a MUST. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Manage Expense tracking, documentation in QuickBooks & reporting. Coordinate bill payments and maintain financial records. Manage charitable donations Manage schedules and services related to several residences Responding to emails and document requests on behalf of executives Involvement in company events, including tradeshows & customer events Handle all Personal work for executive and his family. Travel arrangements both domestic and international. Qualifications Bachelor's degree A MUST. Proficient in Microsoft Office suite & QuickBooks Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Executive Assistant to the CEO (Austin, TX) Wi-Fi Alliance is the worldwide network of companies that brings you Wi-Fi . Our vision is to connect everyone and everything, everywhere. Behind Wi-Fi's worldwide ubiquity and accessibility is Wi-Fi Alliance - the trusted leader for the Wi-Fi industry for 25 years. Among associations, we are widely regarded as the gold standard for identifying market needs and aligning our work to deliver on those opportunities. Wi-Fi Alliance eliminates barriers around technology adoption that would otherwise limit the potential of Wi-Fi, setting a benchmark for Wi-Fi excellence that users, industries, and governments trust. Our organization has proven its ability to accelerate adoption and time to market for Wi-Fi technologies. Wi-Fi Alliance offers a collaborative environment where our members actively identify emerging requirements and work together to bring technologies and solutions rapidly to market. Wi-Fi Alliance is the forum where industry problems are solved, and where challenges are anticipated and solutions are identified before issues ever reach Wi-Fi devices. Wi-Fi Alliance removes obstacles to success, allowing our members to leverage our proven processes and focus their attention on technology innovation. In all we do, we are deeply invested in the long-term success of Wi-Fi and our members. Wi-Fi Alliance work includes the development of Wi-Fi technologies, requirements, and programs that promote a robust global Wi-Fi ecosystem. We are strong advocates in preserving unlicensed spectrum for Wi-Fi and are active in industry thought leadership and global marketing. Wi-Fi Alliance seeks an Executive Assistant to the CEO to provide high-level administrative and operational support. This role requires a proactive, organized professional who can manage multiple priorities, maintain strict confidentiality, and ensure smooth communication across teams, board members, and external stakeholders. The Executive Assistant acts as a gatekeeper and liaison, enabling the CEO to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates professionalism and attention to detail, and anticipates needs before they arise. Duties Maintain the CEO's complex calendar, prioritizing competing demands Schedule Domestic and International travel for the CEO, process travel and expense reimbursement requests Assist the Board of Directors with scheduling and other administrative needs, such as drafting and publishing meeting minutes Ensure the CEO remains informed of significant dates and events, such as project timelines, travel requirements, and other critical information Plan and coordinate Executive Team offsite meetings and associated activities Perform special projects as assigned Experience 5-7 years of executive support experience supporting C-suite or high-level executives Experience providing support to a Board of Directors, preferred Event planning experience, preferred General knowledge of Technology Industry and/or Trade Association operations and governance, preferred Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), video conferencing tools (Zoom), and Web applications Familiarity with CRM (Salesforce), Concur (Expense Reporting) and Association Management systems (Causeway), preferred Skills/Behaviors Exceptional calendar management, including complex scheduling, prioritization, and resolving conflicts proactively Strong travel planning skills (domestic and international), including detailed itineraries, logistics coordination, and contingency planning High-level meeting coordination: agendas, materials preparation, minutes, follow-up tracking Demonstrates exceptional attention to detail, ensuring all correspondence, documents, and deliverables are accurate, complete, and error-free Ability to anticipate needs, identify gaps, and recommend improvements without prompting Clear, concise written and verbal communication tailored to audience and context Professional, polished, and diplomatic in all interactions with internal and external stakeholders Strong follow-through: ensures commitments are tracked and completed on time Strong digital literacy and willingness to learn new systems quickly Maintains composure and professionalism in high-pressure or fast-changing situations. Demonstrates confidentiality, integrity, and sound judgment at all times Proactive, resourceful, and solutions-focused Consistently demonstrates a positive, service-oriented mindset Education and other requirements Bachelor's degree in Business Administration, communications, or related field preferred Ability to work more than 40 hours weekly, evenings and weekends at times General knowledge of Technology Industry and/or Trade Association operations and governance, preferred Position is located in Austin, TX, must live within reasonable commuting distance to our office. No relocation is available Compensation Competitive compensation, benefits package, retirement (401k) plan with employer matching, PTO and fitness allowance. Wi-Fi Alliance staff travel all over the world to engage with members, partners, and government - a unique opportunity to gain international experience and witness the global impact of Wi-Fi. If you have the talent and skills to be incredibly successful as an Executive Assistant to the CEO and as a member of our team, we want to hear from you. To be considered for this role, please forward your resume and a cover letter outlining your interest, including your salary requirements, to ****************. To learn more about Wi-Fi Alliance, please visit our website at ************** Wi-Fi Alliance participates in E-Verify. For more information, please refer to ********************* About Wi-Fi Alliance | ************* Wi-Fi Alliance is the worldwide network of companies that brings you Wi-Fi . Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 85,000 Wi-Fi certifications. The Wi-Fi CERTIFIED™ seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the Internet's traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day. Follow Wi-Fi Alliance: wi-fi.org/beacon wi-fi.org/signal facebook.com/wificertified twitter.com/wifialliance linkedin.com/company/wi-fi-alliance youtube.com/WiFiAlliance © 2025 Wi-Fi Alliance. All rights reserved. Wi-Fi , Wi-Fi CERTIFIED , Wi-Fi Alliance , the Wi-Fi logo, the Wi-Fi CERTIFIED logo, and other marks are trademarks of Wi-Fi Alliance.

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to provide high-level administrative and personal support to the CEO. This position plays a critical role in optimizing the CEO's time, managing communications, coordinating events, and ensuring operational efficiency across multiple functions. Responsibilities Protect, manage, and maintain the CEO's professional and personal calendar, ensuring timely scheduling, conflict resolution, and proactive communication of updates. Accurately log client activities, meetings, and intake calls into Bullhorn CRM, including capturing and inputting the CEO's notes. Collaborate with cross functional teams, including the internal marketing team in drafting, editing, and scheduling of social media posts (particularly LinkedIn) on behalf of the CEO and/or company. Collect receipts and liaise with Accounting to ensure complete and accurate and timely 1expense reporting. Register the CEO for relevant webinars and events. Attend select webinars and provide concise summaries and recordings. Assist with follow-up actions and meetings from ISSA and SIM board meetings. Collaborate with internal teams to plan and execute quarterly and annual meetings. Manage logistics for events such as quarterly Enclave dinners, including preparation of name cards, menus, and materials. Provide backup support for household logistics coordination (e.g., travel for CEO and family members, deliveries, or calendar syncing). Assist with pet care logistics, including transporting the pet to and from grooming appointments. Coordinate content creation and formatting for marketing materials such as newsletters, presentations, and event collateral. Support CRM and email campaign list management and updates. Assist with speaking engagements and conference participation from a marketing standpoint. Help track marketing initiatives and engagement data for internal reporting. Requirements 2+ years of experience in an Executive Assistant or similar administrative support role. Proven ability to manage complex calendars and schedule meetings across multiple time zones. Exceptional written and verbal communication skills with a strong sense of business acumen. High attention to detail and adept organizational skills. Proficiency with Microsoft Office Suite (Outlook, MS Word, Excel, Powerpoint, etc.) Ability to work independently, handle confidential information, and exercise sound judgment. Experience coordinating travel arrangements and managing expense documentation. Preferred Qualifications Experience using CRM platforms such as Bullhorn. Previous experience supporting business executives. Exposure to event planning or coordination responsibilities. Knowledge of the ISSA, SIM, and other local user groups.

About the Company National Title Group is a full-service, family-owned title company proudly serving Texas for over 50 years. We specialize in residential, commercial, ranch and land, and industrial real estate transactions, providing title insurance and escrow services that protect one of your most important investments. Responsibilities Providing administrative support to the Executive team Managing calendars - scheduling appointments/calls/meetings, resolving scheduling conflicts Creating expense reports, organizing/uploading receipts Creating presentations & reports for meetings/trainings Communicating with external IT provider Generating daily, weekly and monthly reports Managing inventory Special projects as assigned Assist HR Approving weekly timesheets Approving expense reports/Credit card reconciliations Scheduling interviews, sending background checks and candidate assessments, new hire onboarding/offboarding Executing events - Media space management, sales meetings, executive meetings, internal celebrations (baby showers, wedding showers, etc.) Qualifications Bachelor's Degree preferred Minimum of 2 years' experience in an executive support role Valid driver's license Required Skills Proven ability to manage sensitive and confidential information with the discretion Demonstrated proficiency in Microsoft Office Suite Excellent written and verbal communication Strong organizational skills and attention to detail Dependability, flexibility, and professionalism in fast paced, high-accountability role

Executive Assistant to the CEO Are you organized, detail-oriented, and excited about joining a dynamic company? Employment Type: Full-Time, On-site Travel: Frequent travel to Washington, D.C. and other locations School Tours of America is seeking a high-level Executive Assistant to support the CEO in a fast-paced, growth-focused environment. This role requires exceptional communication skills, technological fluency, and the ability to manage sensitive and strategic responsibilities with professionalism. Key Responsibilities: - Manage the CEO's calendar, email, communications, and travel. - Prepare presentations, reports, briefings, and correspondence. - Lead the monthly Executive Committee Meeting, including agendas and follow-up. - Lead the Technology Strategy Committee and support IT-related initiatives. - Support multi-state travel, meetings, and operational logistics. - Coordinate cross-department communication and manage special projects. What We're Looking For: - 5+ years supporting a senior executive or C-suite leader. - Exceptional skills in email drafting, Excel, presentations, social media, and modern apps. - Strong organizational and project management skills. - Ability to exercise discretion and maintain confidentiality. - Tech-savvy, proactive, and capable of independent decision-making. - Bachelor Degree. Benefits: We offer a competitive compensation package including: - Medical, dental, and vision insurance options - Retirement savings plan - Paid time off (PTO) - Paid holidays - Company-sponsored life and disability coverage

This is a high-visibility role designed for a seasoned professional who thrives on complexity and meaningful responsibility. The position plays a critical role in supporting organizational effectiveness and supporting strategic initiatives across multiple departments and locations. We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive. Key Responsibilities: Executive & Administrative Support Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time. Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items. Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication. Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism. Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality. Committed to delivering exceptional service and supporting others to achieve their full potential. Travel & Logistics Management Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Track and optimize travel rewards programs and ensure compliance with corporate travel policies Provide real-time travel support and troubleshoot logistics as needed Project Coordination & Operations Support the execution of strategic initiatives and cross-functional projects Track project milestones and updates using tools such as Microsoft Office Finance & Budget Support Reconcile corporate credit card expenses and code invoices for accounts payable submission Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance Coordinate with vendors and suppliers on service agreements and procurement needs Technology & Communication Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows Stay informed on all related projects and recommend tools or processes to enhance productivity Personal Assistance (as needed) Coordinate personal appointments and handle errands to support executive productivity Manage mail, packages, and miscellaneous administrative tasks as needed Qualifications: Bachelor's degree required Minimum of 8 years' experience supporting senior executives in a fast-paced, growth-oriented environment Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Strong organizational and time-management skills with the ability to manage competing priorities Demonstrated discretion and professionalism in handling confidential information Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail Ability to work on-site full time, Monday-Friday, with flexibility for occasional after-hours support and travel

Parkinson Voice Project seeks a full-time Executive Assistant to the Chief Clinical & Research Officer to provide comprehensive support to our new Chief Clinical and Research Officer (CCRO) by assisting with clinical program operations, research activities, executive-level administrative responsibilities, and planning for our annual clinical symposium. You will join a dynamic team at our headquarters in Richardson, Texas. Click below to learn more about Parkinson Voice Project. Effective Parkinson's Speech Therapy Parkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing through its evidence-based SPEAK OUT! Therapy Program. With global reach and growing demand, PVP is expanding its clinical and research team to drive innovation, quality, and accessibility worldwide. The ideal candidate will have a desire to make an impact in the Parkinson's space by furthering our vision to make SPEAK OUT! Therapy available worldwide. A bachelor's degree with a background in executive-level administrative support, healthcare, communication sciences, psychology, or a related field is required. Experience in research coordination or healthcare is strongly preferred. This is a 36-hour, 4-day work week (off Fridays), full-time position with benefits. Responsibilities: This position involves a variety of tasks, including: Executive Support Manage the CCRO's calendar, scheduling internal and external meetings across time zones. Coordinate travel, accommodations, and itineraries for all engagements. Prepare meeting materials, agendas, briefing documents, and follow-up action items. Handle confidential and sensitive information with professionalism and discretion. Operations & Program Coordination Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes. Maintain organized systems for program documentation, protocols, and workflows. Serves as the point of contact for scheduling, logistics, and program inquiries. Maintains organized digital and physical filing systems. Contributes to process improvements that increase efficiency across clinical, research, and executive functions Manages Education inbox. Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website. Assists with Office Hours; tracks attendance, monitors questions. Provides support to Parkinson Voice Project's Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns. Reports key metrics related to the Clinical and Research department for the Monthly Operations Report. Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page. Coordinate clinical-research-related meetings with internal and external collaborators. Assist with tracking research timelines, milestones, and documentation. Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders. Draft and edit professional correspondence, reports, presentations, and program updates. Support preparation for board reports, leadership meetings, and strategic presentations. Project Management Track strategic projects, deadlines, deliverables, and key performance indicators. Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams. Monitor progress of global program expansion efforts and assist with logistics and coordination. Requirements Bachelor's degree required, background in healthcare, communication sciences, psychology, or related field preferred. Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred. Excellent organizational and project management skills with the ability to manage multiple priorities. Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful. Excellent verbal and written communication skills. Meticulous attention to detail and a high level of accuracy. Self-motivated, positive, and energetic with a principled work ethic. Key Skills & Attributes Strong attention to detail and ability to manage multiple priorities. Proactive problem-solver with strong critical thinking skills. High level hospitality and public facing communication skills. Discretion and professionalism in handling sensitive information. Ability to work independently and collaboratively. About Our Organization Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson's REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson's, and ninety percent need our services. In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson's called the SPEAK OUT! Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide. Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We provide all our patient care services at no charge, and we also don't bill Medicare or insurance. If this unique opportunity instills passion and enthusiasm, Parkinson Voice Project looks forward to hearing from you. Please email your cover letter and resume to Laura Langer, our Chief Clinical & Research Officer, at ********************************* for consideration. Please do not apply through LinkedIn. Visit Parkinson Voice Project to learn more about our organization.

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Executive Assistant We're looking for an exceptional Executive Assistant to support the President of our architecture firm. This is someone who has supported a CEO or President and is comfortable owning both executive support and office operations. You'll be the President's right hand, the face of the office, and the person who ensures everything-from meetings to the front desk to the overall workspace-runs flawlessly. About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all team members' contributions are valued and respected. Position Overview: As an Executive Assistant at Identity Architects, you will be supporting the firm's leadership and ensuring the smooth operation of the office. This position provides high-level, strategic administrative support to the President while also overseeing front office and day-to-day office operations. The role serves as a key point of contact for internal and external stakeholders and is responsible for maintaining a professional, organized, and welcoming office environment. Qualifications: Minimum 5-7years of experience supporting a CEO, President, or senior executive Prior experience in an architecture, construction, engineering, or professional services firm is strongly preferred Proven ability to manage both executive-level support and office operations simultaneously Exceptional organizational, time management, and multitasking skills Strong written and verbal communication skills High degree of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office and familiarity with design-oriented environments Comfortable in a role that blends strategic executive support with hands-on office management Key Responsibilities: Provide high-level, proactive executive support to the President, including complex calendar management, meeting coordination, travel planning, and expense management Act as a trusted partner and gatekeeper to the President, managing communications, priorities, and confidential information with discretion and professionalism Anticipate executive needs and independently resolve scheduling, operational, and administrative challenges Prepare and edit correspondence, presentations, reports, and briefing materials with exceptional accuracy and attention to detail Serve as a primary liaison between the President and internal teams, clients, consultants, and external partners Oversee front office and office operations, including receptionist coverage and day-to-day office functionality Ensure the office environment is organized, polished, and reflective of a professional, design-focused firm Manage office systems, supplies, vendors, and service providers to support operational efficiency Balance executive-level responsibilities with hands-on office management, adjusting priorities as needed in a fast-paced environment Support additional leadership initiatives, special projects, and administrative needs as required Benefits: 401k Retirement Plan Paid Time Off (progressive) Birthday Holiday (on top of other approved company holidays) Medical, Dental and Vision Health Insurance Weekly and Monthly companywide engagement activities Opportunities for professional development Company Culture The Identity Architects' team is a diverse group of professionals with a wide range of credentials and includes a database of experts we work with daily. Our people understand that no one person has all the answers to the complex environment. At Identity Architects we have a "no doors” policy. We have no doors in our studio and all employees are encouraged to constructively engage in any conversation regardless of invitation, status, or expertise. Concise communications and our open culture designed to share knowledge are key to our ability to create, innovate and bridge gaps between the “Big Picture” and the “Details." In 2003 David and Keenon solidified their successful partnership; today they proudly represent Identity Architects Inc, a firm dedicated to positive client experiences through a disciplined and engaging process with high quality results. Core Values Create We are creative designers, thinkers, and problem solvers. We create value, produce exciting designs, deliver unique solutions. Care We care about the details and individuals. As professionals, we take pride and care about what and how we deliver successful collaborations. Communicate Clear, responsive, and honest communication. Effective communication builds relationships, efficiency, and satisfaction.

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements. Key Responsibilities Professional Support: Manage and organize work-related meetings, calls, and appointments. Prepare meeting agendas, reminders, and follow-ups as needed. Coordinate with colleagues and clients to ensure smooth scheduling. Calendar Management: Maintain schedules for children's activities, school events, and extracurricular programs. Coordinate personal appointments, social engagements, and family events. Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed. Household Coordination: Assist managing household staff Oversee household maintenance, including scheduling repairs and service providers. Event Planning & Logistics: Arrange and confirm details for kids' events, family gatherings, and special occasions. Handle RSVPs, transportation, and related logistics. Travel Management: Plan and book family and personal travel, including flights, accommodations, and itineraries. Coordinate transportation and ensure smooth travel experiences. Administrative Support: Maintain accurate records of appointments and household tasks. Assist with errands, shopping, and vendor communications as needed. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively in a fast-paced environment. Tech-savvy with proficiency in calendar and scheduling tools. Discretion and confidentiality are essential. Preferred Qualifications Experience managing both professional and personal schedules. Familiarity with household operations, event planning, and travel coordination.

Title: Executive Administrative Assistant (Korean Bilingual) Client: Global leader in Technology/ Electronics Duration: 12 months contract with HIGH chance for extension or become permanent. Pay: $28-32/hr W2 + Benefits and PTO Top Skills Proficiency in speaking, translating, reading, and writing in Korean required Executive support experience is required Executive schedule management Travel & expense management Overview: Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. Qualifications Proficiency in speaking, reading, and writing in Korean required 3-5 years of experience supporting executives and/or leadership Bachelor's degree is strongly preferred, but not required. Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to communicate both verbal and written for internal and external personnel at all levels. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents. Handle highly confidential and sensitive materials and issues Excellent written and oral communication.

Global top tier law firm seeks a proactive Executive Legal Assistant for its Houston office. Executive Legal Assistant will provide partners with complex practice coordination and administrative assistance as well as backup support to the firm's administrative assistant teams. Prior experience supporting attorneys in litigation and/or corporate transactional practice areas required. Firm seeks a candidate who thrives in fast-paced team environments and possesses strong attention to detail, critical thinking abilities, and excellent verbal and written communication skills. This role is ideal for candidates who are amenable to providing support after hours when needed. Qualified candidates will have a minimum of 4-5 years of executive and legal assistant experience in a law firm or professional services company. Must have advanced Microsoft Office skills, be tech-savvy, and a quick learner with new software and technology. Salary range is $80-100k, depending on experience, qualifications and skills. Please submit MS Word resume for prompt, confidential consideration.

Required Skills & Experience -1+ years of experience in the administrative assistant field -Strong attention to detail -Ability to multi-task -Familiar using Microsoft office (PowerPoint, excel, word, MS projects, etc.) -GED Nice to Have Skills & Experience -Experience using an ERP system (Baan, 5c, SAP, Salesforce, etc.) Job Description A gas turbine company in Mabank, Texas is looking for an Administrative Assistant to join their team. This person will be responsible for supporting a number of project managers on the team. The key responsibilities include: Project Manager Support (60%): -Collaborate closely with project managers to facilitate successful in-person client meetings. -Client Luncheons: Take charge of planning, ordering, delivery, and post-meeting cleanup for client lunches. -Meeting Logistics: Coordinate meeting rooms, ensuring a seamless experience for both internal and external stakeholders. -Safety Communication: Assist by sending safety videos to our valued customers. -Swag Management: Maintain an inventory of company swag items, spreading our brand presence. Project Coordination (40%): -Document Management: Scan and organize both new and historical documents. -Filing: Keep project folders meticulously organized. -ERP System: Create and manage new projects within our company's ERP system.

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance