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Become An Executive Assistant To Chief Executive Officer

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Working As An Executive Assistant To Chief Executive Officer

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $132,096

    Average Salary

What Does An Executive Assistant To Chief Executive Officer Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Executive Assistant To Chief Executive Officer

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Average Length of Employment
Top Careers Before Executive Assistant To Chief Executive Officer
Internship 3.4%
Top Careers After Executive Assistant To Chief Executive Officer
Internship 1.8%

Do you work as an Executive Assistant To Chief Executive Officer?

Executive Assistant To Chief Executive Officer Demographics

Gender

Female

84.8%

Male

12.6%

Unknown

2.5%
Ethnicity

White

59.2%

Hispanic or Latino

17.4%

Black or African American

11.2%

Asian

8.3%

Unknown

3.9%
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Foreign Languages Spoken

Spanish

44.6%

French

18.4%

Mandarin

4.7%

Italian

4.7%

German

4.3%

Russian

3.9%

Portuguese

3.8%

Chinese

3.8%

Japanese

2.4%

Arabic

1.7%

Cantonese

1.3%

Vietnamese

1.0%

Hebrew

1.0%

Korean

0.9%

Dutch

0.7%

Polish

0.7%

Hindi

0.6%

Tagalog

0.6%

Armenian

0.4%

Greek

0.4%
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Executive Assistant To Chief Executive Officer Education

Schools

University of Phoenix

18.7%

New York University

9.1%

Northeastern University

5.8%

Fashion Institute of Technology

5.1%

Fordham University

4.6%

University of Houston

4.6%

University of Southern California

4.5%

San Jose State University

4.1%

San Francisco State University

4.0%

DePaul University

3.9%

University of Texas at Austin

3.9%

George Washington University

3.7%

Katharine Gibbs School

3.7%

Florida International University

3.6%

Liberty University

3.6%

University of Miami

3.5%

University of California - Los Angeles

3.5%

Syracuse University

3.4%

Southern New Hampshire University

3.4%

Northern Virginia Community College

3.4%
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Majors

Business

35.6%

Communication

8.1%

Psychology

6.0%

Marketing

5.6%

English

4.5%

Management

4.0%

Liberal Arts

3.8%

Accounting

3.7%

Legal Support Services

3.2%

Finance

3.0%

Human Resources Management

3.0%

Political Science

2.7%

Health Care Administration

2.6%

Education

2.3%

Sociology

2.2%

Public Relations

2.1%

Fine Arts

2.1%

Criminal Justice

2.0%

Secretarial And Administrative Science

1.8%

Nursing

1.6%
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Degrees

Bachelors

43.5%

Other

25.3%

Masters

13.5%

Associate

9.5%

Certificate

5.5%

Doctorate

1.3%

Diploma

1.0%

License

0.4%
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Part Time
Internship
Temporary

Real Executive Assistant To Chief Executive Officer Salaries

Job Title Company Location Start Date Salary
Special Assistant To The CEO Univision Management Company New York, NY Feb 15, 2013 $225,000
Executive Assistant To Chief Executive Officer SONY Music Entertainment New York, NY Oct 01, 2009 $170,000
Executive Assistant To The Chief Executive Officer SONY Music Entertainment New York, NY Oct 01, 2009 $170,000
Executive Director, Executive Assistant To The CEO Lenovo (United States) Inc. Morrisville, NC Nov 01, 2010 $155,000 -
$165,000
Executive Assistant To The CEO Track Research LLC New York, NY Aug 08, 2011 $100,000
Assistant To Chief Executive Officer Schindler Elevator Corporation Morristown, NJ Aug 16, 2010 $92,500
Executive Assistant To CEO Tishkoff Enterprises, LLC Lancaster, OH Jun 01, 2012 $91,000
Executive Assistant To CEO Tishkoff Enterprises LLC Lancaster, OH Jun 01, 2012 $91,000
Exeutive Assistant To CEO Trinet Hr San Francisco, CA Jan 09, 2016 $90,000 -
$110,000
Special Assistant To The CEO Global Thermostat, LLC New York, NY Oct 31, 2016 $87,000
Executive Assistant To The CEO Laird & Partners LLC New York, NY Nov 01, 2010 $85,000

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Top Skills for An Executive Assistant To Chief Executive Officer

  1. Financial Statements
  2. Office Supplies
  3. Travel Arrangements
You can check out examples of real life uses of top skills on resumes here:
  • Prepared weekly financial statements, patent applications and presentation packets for meetings with the venture capital community.
  • Standardized ordering procedures for office supplies resulting in cost-savings for company.
  • Managed complicated business & personal calendars, coordinated meetings and travel arrangements, liaison with top Federal and State government officials.
  • Developed sponsorship opportunities for special events which included solicitation, development and fulfillment.
  • Generated high quality confidential PowerPoint presentations to support senior-level management, Board Members, and investors.

What is it like to work as an Executive Assistant To Chief Executive Officer

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What do you like the most about working as Executive Assistant To Chief Executive Officer?

1. I enjoy the diversity of my responsibilities. I'm never bored because nearly everything the CEO is responsible for is something I, too, have some hand in, either directly or indirectly. This makes for a very exciting and rewarding career. 2. I'm able to learn a lot of valuable and transferable skills through the countless tasks I'm given, which include researching, project-planning and implementation; time management, problem-solving, and more. 3. I'm able to do a lot of the “behind-the-scenes” legwork on projects without the stress being ultimately responsible for my boss's final, executive decision. 4. I can utilize and reinforce my skills of organization, project management, and follow-through on a daily basis. I know that most things (important things) would fall apart without me assisting/managing them which is highly satisfying. 5. I have only one person in the company I need to worry about pleasing, who is the highest ranking executive, so I'm able to avoid the various frustrations of office politics and red tape that I might experience in another position. 6. My salary reflects all of the above. The CEO knows my value and has a direct hand in determining my pay rate without being limited to anyone else's opinions or budgets. I'm always the next highest-paid employee, after the executives... Show More

What do you NOT like?

1. If I truly disliked my CEO or was incompatible with him as a person or his work style, I know I would get burnt out very easily and would be forced to resign. This job completely revolves around him and requires my being 100% invested in his (and only his) success and wellbeing every day. 2. This job is often high-stress due to the constant need to juggle multiple, pressing deadlines and having to coordinate with people (internally and with 3rd party companies/contractors) who aren't always as organized, timely, or hardworking as I. 3. The common, widespread misconception of this career being entry-level is annoying, including assumptions that EAs are secretaries. These ”secretarial" tasks (ie answering phones and filing paperwork) are such a minimal part of my overall job description and are often delegated to lower-ranking office staff whenever possible so I can focus on higher-level tasks. While a higher education to become an EA is not always necessary or expected, few secretaries have the acquired, (and sometimes innate) full repertoire of skills required to be a successful EA. Sometimes, even other EAs don't have what it takes to be good EAs to CEOs! Most people underestimate me because of this and rarely see my role for what it is: To be an extension of the CEO himself. 4. It can be a very isolating position. This “hand to the king” role is sometimes akin to being “the teacher's pet” in the corporate setting. Coworkers are cautious of you because they know where your loyalties lie and developing friendships with your subordinates is unprofessional. Some may try to suck up to you with the hopes that it might advance their own careers. 5. Other executives who rank higher than you in the company don't always have direct domain over you so they may try to assign additional tasks to you that you may not have time/energy for. On one hand, you want to be a team player and not put your CEO in the delicate situation of having to overrule the requests of other execs; yet on the other hand, it's diverting time and energy away from your primary role. This is best averted when the other executives have their own assistants to help them, but this isn't always the case. 6. Clashing opinions/viewpoints with the CEO's executive decisions can be draining. For example, when you put so much effort into a project only for it to take another direction or be scrapped altogether. Or when your advice is sought but not heeded. Or even when your input is not asked for at.. Show More

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Top 10 Best States for Executive Assistant To Chief Executive Officers

  1. New York
  2. Connecticut
  3. California
  4. Maryland
  5. District of Columbia
  6. Virginia
  7. Washington
  8. Massachusetts
  9. Nevada
  10. New Hampshire
  • (443 jobs)
  • (36 jobs)
  • (760 jobs)
  • (89 jobs)
  • (82 jobs)
  • (149 jobs)
  • (172 jobs)
  • (241 jobs)
  • (12 jobs)
  • (18 jobs)

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