How to hire an executive assistant to chief executive officer

How to hire an executive assistant to chief executive officer, step by step

Here's a step-by-step executive assistant to chief executive officer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive assistant to chief executive officer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive assistant to chief executive officer
• Step 8: Go through the hiring process checklist

What does an executive assistant to chief executive officer do?

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1. Identify your hiring needs

   Before you post your executive assistant to chief executive officer job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an executive assistant to chief executive officer for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An executive assistant to chief executive officer's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive assistant to chief executive officers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of executive assistant to chief executive officers.

   Type of Executive Assistant To Chief Executive Officer	Description	Hourly rate
   Executive Assistant To Chief Executive Officer	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$23-48

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Financial Reports
   • Calendar Management
   • Conference Calls
   • Event Planning
   • Payroll
   • Administrative Tasks
   • Meeting Minutes
   • Human Resources
   • Meeting Materials
   • Provides Administrative Support
   • Executive Support
   • Office Management
   • Office Equipment

   Check all skills

   Responsibilities:

   • Lead and achieve the implementation of ISO 9001 and ISO 14001 initiatives within three months.
   • Manage and maintain a heavy calendar for two c-level executives to include travel and expense reports.
   • Manage and complete general office duties and assist with timely completion of business payroll.
   • Manage and oversee marketing SharePoint site to ensure all organizational documents and communications are post timely.
   • Manage all administrative responsibilities of CMO including confidential materials and business communications with all levels of management.
   • Support AVP while executing special projects including event planning, volunteer management, and operations for a team of 20.

   More executive assistant to chief executive officer duties

3. Make a budget

   Including a salary range in the executive assistant to chief executive officer job description is a good way to get more applicants. An executive assistant to chief executive officer salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an executive assistant to chief executive officer in South Dakota may be lower than in Hawaii, and an entry-level engineer typically earns less than a senior-level executive assistant to chief executive officer. Additionally, an executive assistant to chief executive officer with lots of experience in the field may command a higher salary as a result.

   Average executive assistant to chief executive officer salary

   $70,995yearly

   $34.13 hourly rate

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   Entry-level executive assistant to chief executive officer salary

   $49,000 yearly salary

   Updated December 17, 2025

   Average executive assistant to chief executive officer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$94,541	$45
   2	Washington	$88,332	$42
   3	New York	$85,005	$41
   4	Virginia	$80,766	$39
   5	New Jersey	$80,086	$39
   6	District of Columbia	$76,690	$37
   7	Ohio	$75,973	$37
   8	Texas	$71,852	$35
   9	Maryland	$70,418	$34
   10	Pennsylvania	$68,667	$33
   11	North Carolina	$65,267	$31
   12	Arizona	$64,857	$31
   13	Massachusetts	$63,059	$30
   14	Michigan	$59,654	$29
   15	Georgia	$59,174	$28
   16	Wisconsin	$57,715	$28
   17	Illinois	$56,996	$27
   18	Indiana	$55,443	$27
   19	Colorado	$54,792	$26
   20	Minnesota	$54,652	$26

   Average executive assistant to chief executive officer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pure Storage	$145,411	$69.91	11
   2	Outsystems	$120,738	$58.05	1
   3	The New York Times Company	$116,899	$56.20
   4	ResMed	$114,878	$55.23	2
   5	Zywave	$114,134	$54.87
   6	Zuora	$110,200	$52.98	3
   7	REGENXBIO	$107,140	$51.51
   8	Morgan Stanley	$106,356	$51.13	69
   9	Chewy	$106,027	$50.97
   10	iCapital Network	$103,837	$49.92	1
   11	Acronis	$102,906	$49.47
   12	Mercy Corps	$102,020	$49.05	1
   13	Bloom Energy	$101,465	$48.78	2
   14	SoulCycle Holdings, LLC	$99,862	$48.01
   15	Semaphore	$96,366	$46.33
   16	Whittlesey	$96,105	$46.20
   17	Tripadvisor	$94,097	$45.24
   18	Neiman Marcus Group	$92,832	$44.63	1
   19	Tongal	$90,077	$43.31
   20	Mack & Associates	$89,777	$43.16

4. Writing an executive assistant to chief executive officer job description

   An executive assistant to chief executive officer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an executive assistant to chief executive officer job description:

   Executive assistant to chief executive officer job description example

   The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers - and sets a new standard for global reach, accuracy, and transparency. We are proud of the culture we have built. We value the unique experiences and perspectives that each person brings to The Trade Desk, and we are committed to fostering inclusive spaces where everyone can bring their authentic selves to work every day.
   
   So, if you are talented, driven, creative, and eager to join a dynamic, globally-connected team, then we want to talk!
   
   We are seeking an Executive Assistant for our New York location. You will provide a high level of administrative support to our Chief Marketing Officer and potentially another member of the leadership team. This highly visible position will interface with all levels of leadership, employees, clients and partners. This is a fast-paced role that requires an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive's needs.
   What you'll do:
   Work closely with the executives, proactively anticipating expectations, needs and performance standards. Understand complex priorities to ensure that the executive's time is optimized with minimal input. Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities. Utilize knowledge of the company's business to effectively conduct research as needed for special projects. Handle sensitive situations with professionalism, confidentiality, and good judgment. Track, monitor, and guide progress of projects and action items to ensure they remain on course. Manage high volume calendars (domestic and international) - scheduling, organizing and managing complicated and sometimes hectic schedules. You will be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed. Acting as a liaison for direct reports. Assist other TTD team members with special project deliverables as needed. Highly independent in coordinating activities between departments and outside parties.
   
   Who you are:
   BS degree preferred or equivalent and 10+ years of previous experience supporting C level executives in a technology, advertising/marketing services, or other fast paced environments. Strong computer skills required (MS Office Suite - Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Expensify, Workday and Confluence strongly preferred. Experience with processing expense reporting. Especially with foreign travel and currency conversion. Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts. Ability to handle heavy workload and fast paced work environment, constantly striving to add value, without losing focus. Manage multiple priorities and exhibit initiative, creativity and flexibility. Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives. Absolute confidentiality and discretion are critical. A fast learner, someone who takes the initiative to figure out what needs to be done. Excellent attention to details and follow through skills. Positive attitude and strong work ethic, can-do, roll-up your sleeves style. Excellent customer service skills and able to work well with different types of personalities. Ability to take ownership of assignments and show great accountability for work. Previous experience in a similar role for an advertising technology company.
   
   The Trade Desk does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of The Trade Desk. The Trade Desk is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

   Copy this example

   

5. Post your job

   To find the right executive assistant to chief executive officer for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with executive assistant to chief executive officers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit executive assistant to chief executive officers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your executive assistant to chief executive officer job on Zippia to find and recruit executive assistant to chief executive officer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit executive assistant to chief executive officers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive assistant to chief executive officer

   Once you have selected a candidate for the executive assistant to chief executive officer position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new executive assistant to chief executive officer first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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