Executive assistant to chief executive officer jobs near me

Additional Ventures seeks an Executive Assistant (EA) to primarily support to the Chief Executive Officer (CEO). The EA will work remotely. The EA will perform varied and complex administrative functions while exercising confidentiality, discretion, and independent judgment. Responsibilities may include, but are not limited to, coordinating intricate scheduling, organizing, and implementing program-specific support, triaging, and prioritizing incoming requests/issues, and managing issues in a diplomatic and professional manner. This position generally works behind the scenes to solve problems, assist in award workstreams, and streamline administrative and operations efforts. Our team at Additional Ventures is focused on solving the biggest problems in biomedical research. We believe that strategic investment into areas where we can have an outsized impact and accelerate progress will be transformative. We focus our biomedical work on a rare congenital heart condition called single ventricle heart disease, a disease that affects both quality and duration of life and for which there is no cure. All our work is grounded in our guiding principles of urgency, impact focus, agility, and collaboration as we work towards our goal of a functional cure for single ventricle heart disease. We utilize high-touch, responsive grant programs that support investigators and their work in creative ways to yield impactful results. Job Responsibilities Strategically manage all aspects of the CEO's schedule, with an ability to ensure that the CEO's time is prioritized appropriately against daily and long-term activities Take meeting minutes, document decisions, and track action items to ensure follow-through. Act as a trusted representative of the CEO, exercising sound judgement and discretion when handling sensitive or confidential information. Identify opportunities to improve administrative processes, workflows, and systems to increase efficiency and effectiveness. Schedule meetings with internal and external stakeholders, such as for progress reporting with grantees and quarterly meetings with the Scientific Advisory Board Build strong relationships with internal and external stakeholders, and making the appropriate judgment calls when prioritizing requests and troubleshooting issues Provide administrative and office support with a high degree of accuracy and timeliness, such as tracking basic financial transactions, developing summary-level information on programs, and preparing organization-wide communications Manage all aspects of travel arrangements for the team, with an ability to balance individual travel needs/preferences with budget/policy direction Support the planning and execution of internal and external events, including location scouting, scheduling, document preparation, event logistics, on-site support, and travel. Support in the planning and execution of team quarterly on-site meetings, at varied locations Up to 10% travel is required. Credentials and Key Skills 3+ years of experience and Bachelor's degree or equivalent experience required Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances Superior organizational skills and attention to detail and quality Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with professionalism Ability to create team and organizational systems to solve recurring problems Ability to effectively work on a team in a complex, fast-paced environment Proficiency in Microsoft Office software applications and the ability to quickly learn new software programs related to daily responsibilities Ability to work entirely remotely About Additional Ventures Additional Ventures is a nonprofit foundation that aims to accelerate research progress and improve clinical care for children born with single ventricle (SV) heart defects so that they have a normal duration and quality of life. Although one in one hundred children are born with a congenital heart defect, there are limited options for those with the most complex forms, including SV. For these individuals, there is no cure. With rapid advances in areas like genomics, single-cell technologies, and tissue engineering, now is the time to coordinate concerted efforts to understand how to overcome this devastating, complex disease. For more information, visit *************************** Additional Ventures is an equal opportunity employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. Research shows that women and minority groups often only apply to open roles if they meet 100% of the listed criteria. Additional Ventures encourages everyone - including women, people of color, individuals with disabilities, veterans, and those in the LGBTQIA+ community - to apply for our open roles if they believe they are the right fit for our growing team.

Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office. About the Job Manage the CEO's busy calendar and coordinate meetings, personal and professional Optimize the executive's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Personal work, errands, handle any household issues, personal projects Ad hoc projects; plan dinners, events About You 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

JRN- 2325 A leading commercial real estate investment and development firm is seeking a highly organized, detail-oriented Executive Assistant. This is a key role within a collaborative, high-performing administrative team and offers direct exposure to a fast-paced, influential development group. The Executive Assistant will provide high-level administrative support to two senior executives on the Development team, with occasional support to two additional team members for scheduling and presentation/deck preparation. You'll join a tight-knit team of three EAs who work collaboratively and cross-support as needed. This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays. Responsibilities Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development Prepare, edit, and format decks, presentations, and development-related materials Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through Coordinate occasional travel itineraries and logistics Provide light support to two additional development team members as needed Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage Maintain confidentiality with discretion at all times Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required) Qualifications 5+ years of Executive Assistant experience Commercial Real Estate experience required Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred Exceptional communication, organizational, and multitasking abilities Professional, polished, and able to anticipate needs in a fast-paced environment Team-oriented mindset with a willingness to step in and support other EAs Schedule: Monday-Thursday in office, Friday remote. 9:00 AM-6:00 PM, with flexibility for after-hours needs Compensation & Benefits $110,000 salary + Bonus PTO + Paid Holidays Medical, dental, vision 401(k) with 5% match, vested immediately

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

Job DescriptionDescription A high-profile co-founder and CEO is seeking an exceptional Executive Assistant to serve as a trusted right hand across both professional and personal operations. This role is ideal for a highly organized, discreet, and proactive individual who thrives in a fast-paced, high-expectation environment and brings polish, judgment, and calm to complexity. The Executive Assistant will play an integral role in supporting the CEO's day-to-day life, acting as a strategic gatekeeper, problem solver, and operational partner. Success in this role requires flexibility, emotional intelligence, and the ability to seamlessly shift between executive-level business support and personal assistance. Occasional evenings, weekends are required. YOU MUST HAVE EXPERIENCE ASSISTING WITH UHNW/ C-SUITE PROFESSIONALS This is an in-office role based at the brand's headquarters or the CEO's residence in Los Angeles, with flexibility to work remotely some Fridays. Frequent work from the CEO's home and travel alongside the CEO will be required. Key Responsibilities• Manage a complex, high-volume, and ever-evolving calendar, including scheduling, rescheduling, and prioritization across multiple time zones. • Coordinate extensive domestic and international travel (private and commercial), including flights, accommodations, ground transportation, and detailed itineraries for the CEO and family. • Act as a strategic gatekeeper-screening communications, prioritizing requests, and ensuring the CEO's time, focus, and energy are optimized. • Anticipate needs through proactive long-term planning, future scheduling, and management of special projects. • Partner closely with the CEO's wife's office to ensure seamless alignment and daily operations. • Handle highly sensitive and confidential information with absolute discretion and professionalism. • Execute ad hoc business and personal projects with efficiency and sound judgment. • Maintain availability for urgent matters, last-minute changes, and dynamic scheduling needs. • Oversee operations for two luxury properties, including management of household staff, vendors, and service providers. • Confidently shift between executive, administrative, and personal support responsibilities as needed. • Partner closely with CEO's Chief of Staff. Skills, Knowledge and Expertise• Minimum 8+ years supporting a CEO, founder, or UHNW individual in a similar capacity. • Demonstrated success operating in a fast-paced, high-pressure, 24/7 environment. • Flexibility to travel with the CEO and accommodate a dynamic schedule. • Experience managing or working alongside household staff and external vendors. • Exceptional communication skills, sound judgment, and strong problem-solving abilities. • Highly organized, proactive, and comfortable managing multiple competing priorities. • High emotional intelligence-you read the room, understand nuance, and lead with empathy. • Proven ability to maintain absolute confidentiality and discretion at all times. Benefits, Culture and PerksBenefits and Culture Up to 100% Company Paid Healthcare (medical, dental, vision) Kind Body Fertility Benefits 401(k) savings plan with up to 4% match Unlimited PTO Full Access to LinkedIn learning Employee Discounts Perks (HQ Location) Free weekly catered lunch at HQ - M/T/W/Th Dog-Friendly office on a Thursday and Friday Free Swag Giveaways Annual Holiday Party Annual Summer Party Invitations to pop-ups and other company events Complimentary daily office snacks and beverages

About the job Executive Assistant to the CEO Remote We are seeking an Executive Assistant for the CEO/President of our winning team! The successful candidate will be a high-energy, organized individual with a positive attitude, great people and communication skills and the drive to help in our company's continued growth and success. The duties for this position will include: o Plans, coordinates, and ensures the CEO schedule is managed and followed. o Works closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities and following up appropriately. o Booking travel arrangements o Filtering through and responding to emails. o Filtering through mail. o Tracking licensing CE requirements for all states o Managing tasks and assignments to completion. Ø Office Management o Stocking/Ordering office supplies for the corporate office and our locations. o Maintaining card key building access system o Working closely with the Property Management Company to maintain the office building. o Providing quotes for projects and managing those projects to completion. o Other duties as assigned Expectations for this Role: Ø Follow all company policies and procedures Ø Heavy schedule management Ø Demonstrate attention to detail Ø Present a professional, well-groomed personal appearance Ø Maintain confidentiality of proprietary information and protect company assets. Ø Prioritize tasks and assignments of greater urgency or importance. Ø Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Ø Respond to emails clear and professional language. Ø Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Ø Welcome and acknowledge coworker and guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Ø Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Experience: Executive Assistant: 1 years (Required) Schedule management: 1 years (Required) Working Place: Los Angeles, CA

About Us: Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses. We're based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Bessemer Venture Partners, 8VC, Y Combinator, Floodgate, Elad Gil, Justin Kan, Qasar Younis, Eric Ries, and more. We value diversity - in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguide's team is inclusive, driven, humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each other's growth. As an early stage start-up employee, you'll have the opportunity to build out the future of business trust. We make audit practitioners' lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide. About the Role: Fieldguide is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will ensure the CEO remains focused on the company's top priorities by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CEO and Executive Leadership Team (ELT), coordinating across key initiatives and handling high-impact responsibilities that contribute to the company's success. This is a unique opportunity to take on a critical support role within a high-growth SaaS startup transforming the audit & advisory space, offering exposure to strategic decision-making and operational execution. What You'll Do: Manage the CEO's time with foresight, ensuring alignment with organizational priorities. Build and maintain relationships with key stakeholders, including board members, investors, and external partners. Partner with the Chief of Staff to ensure seamless planning for ELT events and other operational needs. Coordinate logistics for the CEO's travel to customer and prospect visits, events, and conferences, including booking transportation and stay.. Prioritize and prepare the CEO for meetings, such as preparing materials for customer meetings, board discussions, and speaking engagements. Lead logistics and coordination for ELT meetings and offsites, including scheduling and agenda. Own office management tasks, ensuring an efficient and professional workplace environment. Coordinate company-wide meetings, such as All Hands, including scheduling and logistics. About You: 2-5+ years of experience supporting a CEO or equivalent in a high-growth or fast-paced environment, ideally within technology startups. A master of details who can prioritize and execute multiple projects seamlessly. A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction. Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels. Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset. Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack. More about Fieldguide: Fieldguide is a values-based company. Our values are: Fearless - Inspire & break down seemingly impossible walls. Fast - Launch fast with excellence, iterate to perfection. Lovable - Deliver happiness & 11 star experiences. Owners - Execute & run the business with ownership. Win-win - Create mutual value & earn trust for life. Inclusive - Scale the best ideas with inclusive teams. Some of our benefits include: Competitive compensation packages with meaningful ownership Unlimited PTO 401k Wellness benefits, including a bundle of free therapy sessions Technology & Work from Home reimbursement Flexible work schedules

Stainless is a fast-growing tech startup building the future of APIs. Our customers include industry leaders like OpenAI, Anthropic, and Cloudflare. We have raised over $35 million from a16z, Sequoia, and founders/C-levels from Stripe, Datadog, Segment, Linear, and more. We are headquartered in NYC, just west of SoHo, and are a team of 40 strong expecting to double in the next ~6 to 9 months. You'll work directly with our CEO, Alex, capturing insights from meetings and conversations and turning them into documented decisions, memos, strategic communications, and external narratives. You'll help define how the world sees Stainless-establishing our voice as we create new categories in developer tooling and SDK generation. You'll sit in on meetings across product, engineering, strategy, and operations, then synthesize what you hear into clear documentation for internal stakeholders and potentially compelling narratives for external audiences. This role reports to the CEO and is onsite at our office in Manhattan. What you'll do Attend meetings with Alex and capture key decisions, insights, and action items in real-time. Serve as a “ghost writer.” Draft messages, documentation for our operating manual, and internal communications based on Alex's verbal processing. Synthesize complex technical and business discussions into clear, actionable documents. Route information to the right stakeholders and ensure loops get closed on important initiatives. Learn deeply about API specifications, SDK generation, developer tooling, and how technical companies scale. Contribute strategically as you gain context on the business. Partner with leadership across Engineering, Product, Operations, and GTM. Who you are You're 0-3 years out of school with a CS degree or minor (or equivalent technical background). You're an outstanding writer who can distill complex ideas quickly and clearly. You understand basic technical concepts-you know the difference between Vercel and Shopify, can follow technical conversations, and are eager to learn more. You're exceptionally sharp: high IQ, high EQ, and high slope-you learn fast and take initiative. You want to start a company someday and are seeking an accelerated learning opportunity. You thrive in ambiguity, context-switch rapidly, and can turn verbal brain dumps into structured documentation and strategy. You've started something before: a business, a club, a project, a student org; anything that shows you're a builder at heart. Benefits We offer competitive salary and generous equity grants. Great healthcare coverage options (e.g., fully covered platinum plans). Paid commuter benefits & similar. Paid team lunch/meals during workdays. Flexible PTO plus 3 weeks of company-wide vacation a year (2 weeks in December, 1 week at the end of the summer). Flexible WFH and 1 month fully remote per year ("remote February").

At Clover Health, we are dedicated to improving the lives of seniors through high-quality, data-driven physician enablement technology. Initially scaled within our own Medicare Advantage provider network, we have built an innovative technology platform, designed to put actionable clinical insights into the hands of physicians at the point of care. The Executive Support role is designed for a high-autonomy individual contributor who plays a critical part in enabling the CFO and Finance leadership team to operate at scale. The role is empowered to gather business context, understand the unique priorities of their executives, and implement systems to improve their overall effectiveness. We're seeking an experienced Senior Executive Assistant to support our CFO. Reporting to the Chief of Staff to the CFO, this role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. You should have excellent communication skills for engaging with internal and external stakeholders, including investors, board members, and shareholders, and have a deep understanding of finance operations and public company requirements. The EA to the CFO partners closely with the Chief of Staff. While the CoS owns the strategic planning, cross-functional alignment, and leadership decision cadence, the EA ensures the operational and time systems are fully optimized to support execution. The two roles collaborate regularly on meeting design, information flow, and executive logistics. This is a fully remote position, based in the Pacific Timezone, where you'll work across multiple time zones to support our Finance leadership team. As a Senior Executive Assistant, you will: Calendar & Time Management Manage the CFO's complex calendar, strategically prioritizing and protecting time for highest-value activities in partnership with the CoS to the CFO. Schedule and coordinate a high volume of internal and external meetings across various time zones while ensuring alignment with organizational priorities in partnership with the CoS to the CFO. Maintain a thorough understanding of Clover's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Prepare meeting agendas, briefing materials, and background information in partnership with the CoS to the CFO and other key stakeholders. Help coordinate monthly and quarterly close and Earnings processes by managing meeting schedules, tracking deliverables, and ensuring key stakeholders are aligned. Plan logistics for events and rhythm of business activities including - external meetings, conferences, Finance leadership meetings, and Finance related offsites. Communication & Correspondence Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities. Communicate effectively with board members, investors, C-suite executives, and Finance team members. Coordinate with other Executive Assistants across Clover with a focus on finding solutions and removing barriers. Build strong cross-functional relationships across the organization. Handle sensitive and confidential information with absolute discretion. Travel & Logistics Arrange complex domestic and international travel (flights, hotels, ground transportation) and create detailed end-to-end itineraries with contact information and logistics. Process and submit expense reports as well as monitor reimbursements in a timely manner. Operational & Administrative Excellence Provide end-to-end admin support by relieving the CFO and CoS to the CFO of administrative tasks, manage workflows, and streamline processes. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Contribute to shared EA practices and maintain coordination across the EA team to ensure aligned leadership workflows, shared trackers, and consistent exec operating rhythms. Process invoices, expenses, and vendor coordination. Provide administrative and logistical support on special projects, with a focus on driving process, follow-through, and communication consistency, as directed by the CoS or CFO. Success in this role looks like: In the first 90 days: You understand Clover Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You live in the Pacific Time Zone, preferably in SF Bay Area, California. Must be able to work flexible hours to support business meetings across time zones and travel 20-30%. You have 5+ years as an executive assistant supporting C-suite executives, preferably a CFO or finance leader. You have experience at a quickly-scaling or large company, ideally in technology or public company environments. You have a successful history of managing the calendars, expenses, and travel of senior executives with the ability to think strategically about time allocation. You enjoy predicting, prioritizing, and assisting an executive's workload and supporting the team to be more efficient and effective. You are proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks with a high degree of accuracy. You have excellent written and verbal communication and are able to work autonomously with internal and external partners. You are tech savvy with a high proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, Expensify and experience working remotely and effectively across multiple time zones. Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Clover: We are reinventing health insurance by combining the power of data with human empathy to keep our members healthier. We believe the healthcare system is broken, so we've created custom software and analytics to empower our clinical staff to intervene and provide personalized care to the people who need it most. We always put our members first, and our success as a team is measured by the quality of life of the people we serve. Those who work at Clover are passionate and mission-driven individuals with diverse areas of expertise, working together to solve the most complicated problem in the world: healthcare. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $100,000 to $140,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: $95,000-$125,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Global technology company is looking for a Senior Executive Assistant to support a C-Suite Executive overseeing international business and strategic partnerships. This is a rare opportunity to support an Executive operating at the highest levels of global business, managing world-class events in destinations like Aspen, Cannes, and Paris, while having the opportunity to travel with your Executive internationally. In this role, you'll manage extensive international travel that changes by the hour-booking last-minute flights, coordinating multi-city itineraries across time zones, and maintaining constant communication with travel agencies as plans evolve in real-time. You'll also orchestrate high-profile client events, including quarterly summits, managing every detail from flights and hotels to yacht bookings and private transportation transfers. You'll plan international off-sites, coordinate large-scale conferences, and handle constant expense reporting. Someone who thrives in high-stakes, fast-moving environments and is energized by complex logistics and world-class event execution, while having exceptional attention to detail and adaptability. Proven experience in complex international travel and event management is a must. This role requires a 24/7 mentality and approximately 35-40% travel, including the ability to join the executive on trips at a moment's notice, and you must be comfortable with evening and weekend communication. This is a fully remote position with a preference for East Coast-based. 140-155K+ DOE + benefits, bonus, 401k with matching, unlimited PTO. Responsibilities: Manage all aspects of the Executive's complex, fast-moving schedule across multiple time zones, accommodating frequent last-minute additions and changes with minimal notice. Coordinate extensive international travel that spans multiple countries weekly, often changing by the hour-including last-minute bookings for brief meetings. Serve as the primary liaison with the travel agency, managing constant itinerary adjustments via email and phone, then cascading updates throughout the calendar and scheduling systems. Process ongoing expense reports given the volume of domestic and international travel. Act as a central point of contact between the Executive and internal teams and external partners, ensuring timely communication and consistent follow-through. Manage a complicated calendar with weekly 1:1s and team meetings across global time zones, plus external meetings with partners who have equally complex schedules. Maintain exceptional responsiveness across all time zones, including non-standard hours when the executive is traveling internationally. Lead end-to-end planning and execution of high-profile client events, including private dinners, quarterly summits, and off-sites in both domestic and international locations. Manage event logistics such as international flight coordination, luxury accommodations, yacht bookings, private transportation, multi-day programming, and seamless guest experiences. Coordinate international off-sites, overseeing venue selection, vendor management, contract negotiations, production planning, and onsite operations. Attend select key events and off-sites, traveling with the executive as needed. Drive process improvements for administrative workflows, travel coordination methodologies, event planning systems, and communication across executive offices. Qualifications: 7+ years of experience as an Executive Assistant supporting C-level Executives in fast-paced, high-intensity environments with a strong emphasis on complex international travel coordination. Proven expertise managing extensive global travel with frequent changes across multiple regions (Europe, LATAM, APAC, AU), including experience working with travel agencies to adjust itineraries in real-time. 24/7 mentality with exceptional responsiveness across time zones-comfortable handling evening and weekend communications and urgent requests that arise at non-standard hours. Track record of managing large-scale events with complex logistics, including international destinations. Extreme flexibility and adaptability to constant last-minute changes, cancellations, and shifting priorities-approaching each challenge with a solutions mindset. Meticulous attention to detail with zero margin for error when managing complex itineraries, event logistics, and high-stakes executive needs. Strong organizational and project management abilities with a natural talent for anticipating needs, prioritizing effectively, and juggling multiple initiatives simultaneously. Excellent communication and interpersonal skills with the ability to build strong working relationships with stakeholders at all levels, both internally and externally. Willingness to travel approximately 35-40% of the time for key events, off-sites, and to accompany the executive when needed, often at short notice. Proficient in GSuite and Slack, with the ability to manage documents, communications, and team coordination across both platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

What We Do At C.A. Fortune, we aspire to maintain our position as the nation's leading consumer brands agency. We realize how fortunate we are (pun intended) to offer comprehensive solutions to our clients. From sales management to marketing, all the way down to insights and e-commerce, our boutique service model offers a breadth of services to our clients. Who We Are People. Passion. Purpose. Our people are the core of our business. Our unique boutique service model allows our people to follow their passions with a purpose, all while delivering excellent services to our clients. We are committed to living out our values. We are fearless and curious innovators who lead with solutions, empower others, and do the right thing, always. We are a family-first organization and recognize the importance of a healthy and flexible work-life balance, a positive support system, and the power of diversity and inclusion. Overview of the Role The Executive Assistant & Tradeshow Coordinator provides high-level administrative and logistical support to 2 members of the Executive Leadership Team while also leading the coordination and execution of company tradeshow participation across key industry events. This dual-function role ensures seamless executive operations, effective time management, and professional representation of the company at client- and industry-facing events. Location: Must be local to Chicago, IL in-office 3-4 days a week Salary range $80,000 - $90,000 based on experience, qualifications and skills At C.A. we're not looking for perfection, just people that want to commit to a us and grow their careers long-term. We are on a mission to build better brands that inspire healthier lifestyles for consumers and their families. If you're looking for a sign to apply, here it is! What You'll Do at C.A. Fortune Executive Support - 60% Provide proactive calendar and scheduling management for assigned executives, ensuring alignment with priorities and minimizing conflicts. Coordinate travel arrangements, itineraries, and expense reports - balancing cost, time and convenience Anticipate needs - both operational and personal before they are voiced ensuring the executive is prepared and give time back to the business Client meeting, calendar management, proactive needs of the dedicated teams (ex: client holiday gifts, client/internal meeting coordination, booking and coordinating client dinners/entertainment, etc.) Prepare correspondence, meeting agendas, and presentation materials; take and distribute meeting notes and follow-up actions. Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality. Support special projects, company communications, and event logistics as assigned. Tradeshow Coordination - 40% Plan, organize, and execute company presence at industry tradeshows and events in partnership with Corporate Marketing, Sales, and Client Service teams. Manage hotel room blocks, travel logistics, exhibitor and attendee registrations, and shipment coordination for all show participants. Develop and maintain show rosters, event briefing documents, and on-site contact lists. Coordinate with event organizers, vendors, and internal stakeholders to ensure smooth pre-show planning, on-site execution, and post-show follow-up. Track budgets, vendor invoices, and expense reconciliation related to tradeshows in partnership with Finance. Partnering with ELT to determine core attendees. Owner of corporate tradeshow playbook & all pre show planning calls Maintain an annual tradeshow calendar and support strategic event planning cycles Partner with Corp Marketing to ensure employees uphold C.A. brand when in attendance and ensure sponsorship support Ex - Swag ordering and coordination, shopping of all tradeshow materials, facilitate all IT needs and meeting rooms What You Should Bring to the Table 5+ years of executive or admin support experience Experience with events/ tradeshow coordination Demonstrate a high level of confidentiality is required Office & Outlook proficiency Proficient in Excel, PowerPoint, Word Experience supporting multiple executives Experience managing travel coordination for large groups Effective communicator A demonstrated competency in multi-tasking and problem-solving with focus on meeting deadlines Extremely organized and detail-oriented Perks 16 days of PTO 11 paid company holidays per year 2 paid volunteer days per year Bonus Eligible 3 months fully paid parental leave (regardless of gender) Medical, dental, and vision Paid company life insurance 401k with company match Summer hours (half day Fridays from Memorial Day thru Labor Day) Work from home flexibility Come As You Are C.A. is committed to making our company more inclusive. Diversity fuels our innovation and better connects us to our clients, our colleagues, and our communities. Based on research, we know that women and other marginalized groups tend to apply to roles only when their experience perfectly matches the job description. That said, we encourage you to apply if you meet the majority of qualifications, especially if this role aligns with your career trajectory.

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Office of the CEO and the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented, and be able to manage a dual-reporting relationship. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Works closely and effectively with the CEO and Managing Director of Development to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Plans, coordinates, and ensures schedules are followed and respected. Provides a ‘gatekeeper' role, creating win-win situations for direct access to the leader's time and office. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials that are sometimes confidential. Maintain confidentiality while supporting high-level strategic and operational initiatives. Prepare monthly expense reports and reconcile receipts with accuracy. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Superior proficiency in the Microsoft Office Suite as well as other software applications (Profit.co). Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

Become an integral part of the JPMorgan Wealth Management Service and Administration team where you will have the opportunity to work in a fast-paced, dynamic environment. Each day will be unique! This role provides a platform for professional growth and skills development. Be part of a results-oriented team that values proactive support, exceptional attention to detail, and high-quality execution. As a Senior Executive Assistant in the JPMorgan Wealth Management Service and Administration team, you will need to work well in a high-performing team environment, represent the leader with professionalism strong judgment, and consistently deliver high-quality work. Your daily routine will include interactions with senior executives and internal partners across the business and the broader Wealth Management industry. You will need to adapt procedures, processes and techniques to complete assignments in line with the team's priorities and goals. Job responsibilities Maintain complex and detailed calendars, ensuring proactive management of scheduling needs and potential conflicts Screen and prioritize incoming calls, meeting requests and inquiries, using discretion in managing information flow Manage the coordination and logistics of both internal and external meetings, including agenda preparation, materials, and follow-up actions. Arrange and coordinate complicated domestic and international travel, including itineraries, accommodations, and contingency planning Organize all aspects of internal and external events, including logistics, catering, and transportation, and onsite coordination. Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely, accurate submission. Assist with employee onboarding and offboarding, including equipment requests, system access, and coordination with support teams. Produce high quality emails and written communications to individuals at all levels of the organization and to external partners. Maintain departmental documents, including the organization charts, executive bios, and leader specific materials. Manage routine activities and proactively identify and communicate issues, conflict or delays. Assist in preparing and editing spreadsheets and presentations, including formatting, printing and binding, for client and team meetings Required qualifications, capabilities and skills Minimum of five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with executive leadership Strong interpersonal, written, and oral communication skills Strong Professional in-person and Virtual presence Strong proficiency in Microsoft Office Ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level (or equivalent) or above Bachelor's degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Responsive recruiter Benefits: Life insurance Long-Term disability Short-Term disability Simple IRA Matching Competitive salary Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Full-Time | In-Person (Springfield, OH) Pay: $23-$30/hr (based on experience) A Message from Ryan Ruff, President of Kincaid's MusicFor nearly 70 years, Kincaid's Music has helped musicians, parents, and educators across Ohio begin and advance in instrumental music. As President, my days are filled with leading our team, serving customers, and driving strategy - but the daily details often pull me away from what moves us forward. I'm looking for a trusted, long-term Executive Assistant who can take ownership of those details, keep me focused, and build the systems that make everything run smoothly. This is not a short-term administrative role. It's a partnership built on trust, communication, and shared purpose. If you thrive on bringing order to complexity and find satisfaction in seeing things through, I'd love to meet you. - Ryan Ruff About Kincaid's Music Since 1955, we've been a trusted guide for families, schools, and musicians who believe music should be accessible to everyone. We combine small-town care with big-picture capability - blending tradition, technology, and expertise to make music education simple and rewarding. About the Role We're seeking a highly organized, tech-savvy Executive Assistant to manage communication, scheduling, and follow-through for the President. This is for someone who takes pride in helping a leader operate at their best and is ready to grow into a trusted right hand. What You'll Do Manage the President's inbox, calendar, and communication flow. Maintain a structured “Perfect Week” schedule that protects focus time. Conduct daily sync meetings to review action items and priorities. Translate meetings and messages into completed tasks and follow-ups. Handle administrative tasks, paperwork, and coordination with internal teams. Maintain a living documentation system (“Playbook”) for recurring processes. Use technology and AI tools to automate and simplify workflows. Handle confidential information with absolute discretion. You're a Great Fit If You… Are trustworthy, dependable, and proactive. Love bringing structure to chaos and clarity to complexity. Anticipate needs before they're spoken. Communicate clearly and professionally. Are comfortable with technology and AI tools. Take pride in being the person who makes things happen behind the scenes. See this as a long-term partnership, not just a job. What Success Looks Like The President ends most days at or near Inbox Zero. Meetings and follow-ups run on time - nothing falls through the cracks. Systems are clearly documented and repeatable. You and the President have a steady rhythm of trust and communication. Hours of time are reclaimed weekly for leadership and strategy. Qualifications 3+ years in an executive assistant, administrative, or operational support role. Exceptional organization, follow-through, and communication skills. Proven ability to manage calendars, projects, and confidential information. Strong comfort with technology and willingness to learn new tools. Experience supporting a senior leader or business owner preferred. Background in music, education, or the arts is a plus (but not required). Why Kincaid's Mission-driven company with 70 years of community impact. Supportive, down-to-earth culture rooted in our six core values: We Love Musicians. Keep It Simple! Proudly Overcommunicate. We All Make Decisions & Own Our Results. Know What Others Don't, Do What Others Won't. We Row Together. A stable, long-term role with room to grow as trust deepens. Be part of a company that blends craftsmanship, service, and innovation to keep music alive. How to ApplySubmit your résumé and a short note explaining why this role feels like a long-term fit. Tell us about a time you helped a leader stay focused, organized, or on track - we'd love to hear your story. Compensation: $23.00 - $30.00 per hour Who Is Kincaid's Music? Kincaid's is the premier community for student musicians, their parents, and music education professionals. It's a place where you can purchase your band & orchestra instruments and accessories, have your instrument repaired, as well as learn the tools and strategies to help musicians reach their full potential. With tens of thousands of customers in Ohio and around the United States, we've become one of the most trusted voices in school music and music education. What We Do We take the difficulty out of obtaining an instrument for your child and make it easy to obtain the necessary accessories to keep it playing great. We make an instrumental music education accessible to EVERY CHILD. As experts in music education, we can help guide student musicians, as well as their parents and music educators. Why We Do It We're on a mission to increase the number of children we help begin and advance in instrumental music by 50% in the next five years. Why? Because we believe in the power that music has to change the life of a child - just like yours - for the better. We do it because of parents like you who want to set your children up for success in every area of life. And we do it for the educators who work hard every day to make music a reality in our schools and communities. We Believe... ...music is a movement - every child should have the opportunity to learn. ...anyone can learn music (even those who say they can't carry a tune in a bucket). ...music is unlike most other skills in that it can be enjoyed for a lifetime. ...the top three factors for becoming a strong instrumental musician are great educators, supportive parents/guardians, and the intrinsic desire of the student to learn. ...companies who prioritize making a buck over helping children succeed in music don't deserve to succeed, themselves. ...laughter is the best medicine, though it's in a tie for “best” with music. ...in finding the win/win in every situation - our customers don't have to lose so we can win, nor do we have to win at the expense of our customers. ...no one has all the answers. ...in knowing what others don't and doing what others won't. ...we can help school bands and orchestras grow and succeed. ...everyone should learn something new every day. We believe in the extraordinary power of music!