Executive assistant to chief executive officer part time jobs - 4 jobs

Job Title: Executive Assistant Pay Range: $18-22+ per hour, depending on experience (Negotiable) Schedule: Part-Time (Approx. 20 hours/week to start) - Transitioning to Full-Time after training Overview:We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Owner of a busy packaging warehouse. This role requires someone who can manage multiple priorities, work independently, and maintain a high level of professionalism. The ideal candidate is detail-oriented, a strong communicator, and comfortable working in a fast-paced environment. Key Responsibilities: Schedule and coordinate meetings, appointments, and events Arrange catering for meetings and company functions Prepare copies, documents, and meeting materials as needed Manage email inboxes and calendars for the Owner Sort, distribute, and prioritize incoming mail and packages Create, format, and assemble presentations Take detailed notes and meeting minutes, and distribute them promptly Conduct research on competitors, industry trends, and other assigned topics Support special projects and administrative tasks as assigned Maintain confidentiality and handle sensitive information with discretion Work independently to manage daily tasks and deadlines Qualifications: Previous experience as an Executive Assistant, Administrative Assistant, or similar role preferred Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Excellent written and verbal communication skills Strong attention to detail and organizational skills Ability to work independently with minimal supervision Reliable, adaptable, and capable of multitasking Professional demeanor and strong time-management abilities Schedule & Work Environment: Onsite position within a warehouse office environment Part-time hours to start (approx. 20 hours per week) Potential to transition to full-time after a few months following successful training

Oberlin College & Conservatory is seeking an experienced and dedicated individual to join Oberlin's Center for Diversity, Equity, & Inclusion (DEI) Innovation and Leadership as an Executive Assistant. This is a part-time (25-30 hours per week) Administrative and Professional Staff position, reporting to the Executive Director of the Center. The position will be based in Oberlin, Ohio. The Executive Assistant provides high-level administrative and operational support to the Executive Director of the Center for DEI Innovation & Leadership. The incumbent manages the day-to-day and strategic operations of the Center in a fast-paced, mission-driven environment. This position primarily supports the Executive Director in all aspects of scheduling, communications, and coordination, while also providing administrative and logistical support for the broader Center as needed. This role requires exceptional judgment, professionalism, and discretion in handling confidential information and in representing the Executive Director and Center to internal and external stakeholders. Responsibilities Executive Support * Provides direct support to the Executive Director, including managing calendars, scheduling meetings, coordinating travel, and handling communications (email, phone, and written correspondence). * Anticipates needs and proactively addresses operational priorities to ensure the Executive Director's time is used efficiently and effectively. * Prepares meeting materials, presentations, and reports; ensures follow-up and implementation of action items. * Serves as a key liaison between the Executive Director and senior leadership, faculty, staff, students, trustees, alumni, and community partners. * Partners closely with the Executive Director to anticipate priorities, manage information flow, and maintain confidentiality in all matters. Operational and Administrative Management * Provides administrative support to ensure the smooth and efficient operation of the Center, including coordinating shared communications, managing office logistics, and assisting with departmental reports and budget tracking. * Serves as the primary operational and administrative contact for internal and external constituencies, often on complex and confidential issues. * Establishes work priorities, policies, and procedures to ensure the smooth flow of operations and communication across the Center. * Manages records, reports, and confidential files; develops systems for documentation, tracking deadlines, and maintaining institutional compliance. * Coordinates the preparation, submission, and follow-up of departmental reports, budgets, and reimbursements. * Oversees the efficient use of office resources, including technology, supplies, and vendor relationships. Event and Project Coordination * Coordinates and supports special projects, programs, and events on behalf of the Center and Executive Director. * Works closely with the Executive Director and partners to plan and execute events involving high-profile stakeholders, including the President, Executive Leadership Team (ELT), faculty, students, parents, alumni, and community dignitaries. * Manages logistical details, invitations, briefings, and post-event follow-ups to ensure smooth execution and strong representation of the Center. * Supports Center events and programming as needed, coordinating logistics and communication with internal and external partners. Communication and Relationship Management * Drafts, edits, and proofreads correspondence, reports, and communications on behalf of the Executive Director. * Screens and evaluates incoming and outgoing correspondence; determines appropriate responses or referral. * Maintains positive and productive relationships across campus and with external partners. * Exercises the highest level of discretion and diplomacy in managing sensitive matters and confidential information. * Serves as a consistent representative of the Executive Director's office, ensuring alignment, professionalism, and responsiveness in all communications. Essential Job Functions Marginal Job Functions Required Qualifications * Bachelor's degree or equivalent combination of education and experience. * Minimum of 5 years of progressively responsible administrative experience supporting senior leadership. * Demonstrated experience managing multiple projects in a dynamic, fast-paced environment. * Exceptional organizational, time management, and problem-solving skills. * Strong written and verbal communication skills with attention to accuracy, tone, and detail. * Demonstrated ability to handle confidential information with discretion and professionalism. * Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and virtual collaboration platforms (Zoom, Teams). Desired Qualifications Quick Link for Posting *************************************** Compensation Within the range established for this position, salary and exact title will be commensurate with qualifications and experience and includes an excellent benefits package. Special Instructions to Applicants A complete application consists of a resume, cover letter, and list of professional references.

If you're passionate about being part of a diverse organization that enables a Fortune 100 company with nearly $70 billion in annual sales to deliver innovative business solutions with excellence, then Nationwide's Legal team could be the place for you! At Nationwide , “on your side” goes beyond just words. Our customers are at the center of everything we do and we're looking for associates who are passionate about delivering extraordinary care. This position will support Nationwide Financial (NF) leagal. This is a hybrid work opportunity. Summary Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you! As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office. Job Description Key Responsibilities: Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required. Compiles information for reports and presentations. Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. Provides assistance with office procedures or processes that help the team be more productive and efficient. Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans. May participate in special projects as assigned. May perform other responsibilities as assigned. Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role. Typical Skills and Experiences: Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial. License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable. Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships. Other criteria, including leadership skills, competencies and experiences may take precedence. Staffing exceptions to the above must be approved by the hiring manager's leader and Human Resources Business Partner. Values: Regularly and consistently demonstrates Nationwide Values. Job Conditions: Overtime Eligibility: Eligible (Non Exempt) Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs. ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. Benefits We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here. Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law. NOTE TO EMPLOYMENT AGENCIES: We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means. Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range. Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.The national salary range for Executive Administrative Assistant : $55,700.00-$103,500.00The expected starting salary range for Executive Administrative Assistant : $55,700.00 - $83,500.00