What does an executive assistant to chief executive officer do?
The primary role of executive assistants to the chief executive officer (CEO) is to provide support to the CEO. They serve as the first point of connection for both external and internal constituencies on all affairs related to the CEO. They also serve as a liaison to senior management teams and board of directors. They have varied roles and responsibilities, which include planning and coordinating the CEO's schedule, communicating directly with board members, foundation and others, and completing important aspects of deliverables.
Executive assistant to chief executive officer responsibilities
Here are examples of responsibilities from real executive assistant to chief executive officer resumes:
- Lead and achieve the implementation of ISO 9001 and ISO 14001 initiatives within three months.
- Manage and maintain a heavy calendar for two c-level executives to include travel and expense reports.
- Manage and complete general office duties and assist with timely completion of business payroll.
- Manage and oversee marketing SharePoint site to ensure all organizational documents and communications are post timely.
- Manage all administrative responsibilities of CMO including confidential materials and business communications with all levels of management.
- Support AVP while executing special projects including event planning, volunteer management, and operations for a team of 20.
- Direct the administrative operations of EVP and executive team their direct reports, including several international managers.
- Create ads, invites, and posters on photoshop for bridal sales and market line showings.
- Process and score assessment questionnaires initially and on a follow-up basis as specified by the CPR program.
- Used graphic design software such as Photoshop and InDesign to help create marketing plan proposals to clients.
- Provide CPR instruction and re-certification.
- Create and maintain contract file system for referencing SharePoint documents.
- Appoint to AVP create position to oversee all correspondent/wholesale marketing.
- Process payroll and supervise other accounting, billing and expense-relate reports.
- Coordinate the timely dissemination of company reports, PowerPoint presentations for board meetings and minutes.
Executive assistant to chief executive officer skills and personality traits
We calculated that 12% of Executive Assistant To Chief Executive Officers are proficient in PowerPoint, Financial Reports, and Calendar Management. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Executive Assistant To Chief Executive Officers that have these skills listed on their resume here:
- PowerPoint, 12%
Generated and managed PowerPoint presentations for Executive Team, followed up on deadlines and final formatting edits before meeting presentation.
- Financial Reports, 7%
Prepared financial reports Handled AP, AR and invoicing Handled benefit administration Human resources representative Supervised employees Managed the office
- Calendar Management, 7%
Calendar management/facilitation of domestic/international travel arrangements.
- Conference Calls, 4%
Provide administrative support for CEO, including managing detailed calendars, coordinating meetings, conference calls and domestic and international travel.
- Event Planning, 4%
Developed business communications, managed schedules and calendars, routed customer service issues, coordinated event planning, and maintained inventory.
- Payroll, 4%
Managed and completed general office duties and assisted with timely completion of business payroll.
"powerpoint," "financial reports," and "calendar management" are among the most common skills that executive assistant to chief executive officers use at work. You can find even more executive assistant to chief executive officer responsibilities below, including:
Interpersonal skills. One of the key soft skills for an executive assistant to chief executive officer to have is interpersonal skills. You can see how this relates to what executive assistant to chief executive officers do because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, an executive assistant to chief executive officer resume shows how executive assistant to chief executive officers use interpersonal skills: "formed strong office and interpersonal skills trained in many aspects of the mortgage and real estate banking industry"
Organizational skills. Another soft skill that's essential for fulfilling executive assistant to chief executive officer duties is organizational skills. The role rewards competence in this skill because "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." According to an executive assistant to chief executive officer resume, here's how executive assistant to chief executive officers can utilize organizational skills in their job responsibilities: "managed cmo and staff scheduling, internal marketing communications, organizational announcements, and any other role not supported within marketing. "
Writing skills. Another skill that relates to the job responsibilities of executive assistant to chief executive officers is writing skills. This skill is critical to many everyday executive assistant to chief executive officer duties, as "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This example from a resume shows how this skill is used: "created and edited powerpoint presentations for vp and regional directors of underwriting for their respective meetings. "
See the full list of executive assistant to chief executive officer skills
The three companies that hire the most executive assistant to chief executive officers are:
- Beacon Hill Staffing Group12 executive assistant to chief executive officers jobs
- The New York Times Company4 executive assistant to chief executive officers jobs
- Chewy4 executive assistant to chief executive officers jobs
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Compare different executive assistant to chief executive officers
Executive assistant to chief executive officer vs. Senior secretary
A Senior Secretary is responsible for maintaining office records, receiving and directing telephone calls, and writing various reports for managers. They also schedule appointments and meetings for supervisors and assist in the process of new hires.
There are some key differences in the responsibilities of each position. For example, executive assistant to chief executive officer responsibilities require skills like "calendar management," "human resources," "meeting materials," and "executive support." Meanwhile a typical senior secretary has skills in areas such as "patients," "routine correspondence," "data entry," and "purchase orders." This difference in skills reveals the differences in what each career does.
Senior secretaries really shine in the pharmaceutical industry with an average salary of $39,400. Comparatively, executive assistant to chief executive officers tend to make the most money in the finance industry with an average salary of $92,158.senior secretaries tend to reach similar levels of education than executive assistant to chief executive officers. In fact, senior secretaries are 2.6% less likely to graduate with a Master's Degree and 0.6% less likely to have a Doctoral Degree.Executive assistant to chief executive officer vs. Senior office assistant
A senior office assistant performs clerical support tasks to maintain the smooth flow of operations in an office. Their responsibilities typically include supervising junior assistants, conducting research and analysis, preparing and processing documents, answering calls and correspondence, arranging schedules and events, confirming appointments, and helping staff as needed. They must also maintain an active communication line with different departments and participate in various projects. Moreover, as a senior office assistant, they must lead and serve as a role model to junior office assistants, all while implementing and promoting the company's policies and regulations.
Each career also uses different skills, according to real executive assistant to chief executive officer resumes. While executive assistant to chief executive officer responsibilities can utilize skills like "calendar management," "conference calls," "human resources," and "meeting materials," senior office assistants use skills like "data entry," "patients," "office procedures," and "customer service."
On average, senior office assistants earn a lower salary than executive assistant to chief executive officers. Some industries support higher salaries in each profession. Interestingly enough, senior office assistants earn the most pay in the technology industry with an average salary of $36,531. Whereas executive assistant to chief executive officers have higher pay in the finance industry, with an average salary of $92,158.Average education levels between the two professions vary. Senior office assistants tend to reach similar levels of education than executive assistant to chief executive officers. In fact, they're 2.7% less likely to graduate with a Master's Degree and 0.6% less likely to earn a Doctoral Degree.Executive assistant to chief executive officer vs. Senior administrative assistant
A senior administrative assistant's role is to accomplish clerical tasks to support senior managers. Such tasks involve preparing and processing documents, responding to inquiries and other forms of correspondence, arranging travel and appointments, attending meetings, and managing schedules. Furthermore, a senior administrative assistant must maintain a precise record system, serve as the main point of contact for office visitors, and prepare budget reports and other business plans. It is also essential to coordinate with various company personnel, ensuring accuracy in all activities and projects.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, an executive assistant to chief executive officer is likely to be skilled in "human resources," "executive support," "press releases," and "real estate," while a typical senior administrative assistant is skilled in "customer service," "clerical support," "patients," and "sr."
Senior administrative assistants make a very good living in the pharmaceutical industry with an average annual salary of $53,064. On the other hand, executive assistant to chief executive officers are paid the highest salary in the finance industry, with average annual pay of $92,158.Most senior administrative assistants achieve a similar degree level compared to executive assistant to chief executive officers. For example, they're 1.6% less likely to graduate with a Master's Degree, and 0.7% less likely to earn a Doctoral Degree.Executive assistant to chief executive officer vs. Executive secretary
The primary role of executive secretaries is to provide clerical support to an executive or a high-level administrator. They are the ones who conduct the different administrative support tasks for executives which include managing the calendar of executives, answering phone calls, conducting research and sorting important files, preparing and proofreading monthly reports and industry documents that are relevant to the role of executives, and performing some bookkeeping activities such as invoice creation and office inventory tracking.
Updated January 8, 2025
