How to hire an executive assistant to general manager

How to hire an executive assistant to general manager, step by step

Here's a step-by-step executive assistant to general manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive assistant to general manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive assistant to general manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The executive assistant to general manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An executive assistant to general manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive assistant to general managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of executive assistant to general managers.

   Type of Executive Assistant To General Manager	Description	Hourly rate
   Executive Assistant To General Manager	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$15-61

2. Create an ideal candidate profile

   Common skills:

   • Calendar Management
   • Meeting Minutes
   • Office Equipment
   • Payroll
   • PowerPoint
   • International Travel Arrangements
   • Human Resources
   • Conference Calls
   • SVP
   • Event Planning
   • Office Management
   • Front Desk
   • Telephone Calls
   • VIP

   Check all skills

   Responsibilities:

   • Manage the daily operations of the executive offices including timekeeping and payroll, purchasing, database/records management and charitable donation requests.
   • Create and maintain colleges' presence on NYIT website.
   • Administer the offices' monetary accounts and purchases in PeopleSoft.
   • Maintain donor and library student assistant alumni databases; create and maintain mailing lists.
   • Organize mailings to alumni and distinguish individuals for donations and gifts to the law school.
   • Prepare and process academic transcripts to be send to various colleges and distribute office mail.

3. Make a budget

   Including a salary range in your executive assistant to general manager job description is a great way to entice the best and brightest candidates. An executive assistant to general manager salary can vary based on several factors:

   • Location. For example, executive assistant to general managers' average salary in maine is 76% less than in california.
   • Seniority. Entry-level executive assistant to general managers earn 74% less than senior-level executive assistant to general managers.
   • Certifications. An executive assistant to general manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an executive assistant to general manager's salary.

   Average executive assistant to general manager salary

   $65,317yearly

   $31.40 hourly rate

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   Entry-level executive assistant to general manager salary

   $33,000 yearly salary

   Updated December 20, 2025

4. Writing an executive assistant to general manager job description

   An executive assistant to general manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an executive assistant to general manager job description:

   Executive assistant to general manager job description example

   Ginkgo Bioworks is a publicly traded (NYSE: $DNA), high-growth biotechnology company based in Boston's Seaport District, that is redesigning the living world to solve some of the globe's growing challenges in health, energy, food, material, and more. Our mission to “make biology easier to engineer” is poised to disrupt multiple industries by leveraging our innovative data, automation, and scale capabilities in biological engineering.
   
   In response to the global COVID-19 pandemic, we have launched a new division: Concentric by Ginkgo. We firmly believe that testing is an essential requirement to re-open the economy as quickly and safely as possible. Concentric is the largest provider of K-12 COVID-19 testing. We currently run state-level K-12 testing programs in more than 10 states and some of the nation's largest school districts. To date, Concentric has sequenced more than 10,000 samples from a variety of sample types, in support of public health. As we continue to scale Concentric by Ginkgo, our work is also evolving and expanding into new and exciting directions.
   
   The Concentric team is looking for an Executive Assistant to work in our fast paced, exciting environment while supporting our General Manager. This person will also manage several administrative assistants. We need someone who is well seasoned, dynamic, with extensive knowledge and experience working with high level executives who have complex scheduling needs. Ideally, this person has also managed a team, as they will be supporting several administrative assistants across the organization. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an ambiguous environment where they will need to manage multiple priorities. In addition, we are looking for someone who is passionate about what we do (regardless of background). We will often need this person to greet / represent the Concentric team to high level government officials or executives at our headquarters.
   
   *Please note: This person must be able to work from Ginkgo headquarters in Boston Seaport 4 days per week
   
   Responsibilities Schedule meetings and conference calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).Maintain the General Manager's complex calendar: Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on executive needs Manage a team of administrative assistants: Provide mentorship, hold regular check-ins, manage workload, and support when needed Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterer to supply food Anticipate executives' needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences Process expense reports, reimbursements, and timesheets.
   
   Minimum Requirements High School Diploma with 15+ years of experience or Bachelor's degree with 10+ years of experience Prior experience supporting C suite leveled employees
   
   Preferred Capabilities and Experience Outstanding written and verbal communication skills Exceptionally organized with keen attention to detail Prior experience in related field a plus Prior experience managing direct reports Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building
   
   Note on culture: Concentric by Ginkgo is a high energy, positive and fast paced environment where new challenges and opportunities arise every day, so this opportunity is ideal for people who thrive in those kinds of environments, and for people who like lots of variety in their day. There are lots of opportunities to learn and grow. The team is motivated by doing high impact work in service to society. To get a sense of the culture at Ginkgo, read some articles in Grow by Ginkgo, the company magazine we produce, which tells the story of synthetic biology in a Ginkgo-authentic way.
   To learn more about Ginkgo, check out some recent press:
   What is it really like to take your company public via a SPAC? One Boston biotech shares its journey (Fortune)
   Ginkgo Bioworks resizes the definition of going big in biotech, raising $2.5B in a record SPAC deal that weighs in with a whopping $15B-plus valuation (Endpoints News)
   Ginkgo Bioworks CEO on scaling up Covid-19 testing: ‘If we try, we can win' (CNBC)
   Ginkgo raises $70 million to ramp up COVID-19 testing for employers, universities (Boston Globe)
   Ginkgo Bioworks Redirects Its Biotech Platform to Coronavirus (Wall Street Journal)
   Ginkgo Bioworks Provides Support on Process Optimization to Moderna for COVID-19 Response (PRNewswire)
   The Life Factory: Synthetic Organisms From This $1.4 Billion Startup Will Revolutionize Manufacturing (Forbes)
   Synthetic Bio Pioneer Ginkgo Raises $290 Million in New Funding (Bloomberg)
   Ginkgo Bioworks raises $350 million fund for biotech spinouts (Reuters)
   Can This Company Convince You to Love GMOs? (The Atlantic)
   
   We also feel that it's important to point out the obvious here - there's a serious lack of diversity in our industry, and that needs to change. Our goal is to help drive that change. Ginkgo is deeply committed to diversity, equity, and inclusion in all of its practices, especially when it comes to growing our team. Our culture promotes inclusion and embraces how rewarding it is to work with people from all walks of life.
   
   We're developing a powerful biological engineering platform, so we must remain mindful of the many ways our technology can - and will - impact people around the world. We care about how our platform is used, and having a diverse team to build it gives us the best chance that it's something we'll be proud of as it continues to grow. Therefore, it's critical that we incorporate the diverse voices and visions of all those who play a role in the future of biology.
   
   It is the policy of Ginkgo Bioworks to provide equal employment opportunities to all employees and employment applicants.

   Copy this example

   

5. Post your job

   There are a few common ways to find executive assistant to general managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your executive assistant to general manager job on Zippia to find and recruit executive assistant to general manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with executive assistant to general manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive assistant to general manager

   Once you've found the executive assistant to general manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new executive assistant to general manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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