Executive assistant to general manager job description

Ginkgo Bioworks is a publicly traded (NYSE: $DNA), high-growth biotechnology company based in Boston's Seaport District, that is redesigning the living world to solve some of the globe's growing challenges in health, energy, food, material, and more. Our mission to “make biology easier to engineer” is poised to disrupt multiple industries by leveraging our innovative data, automation, and scale capabilities in biological engineering.

In response to the global COVID-19 pandemic, we have launched a new division: Concentric by Ginkgo. We firmly believe that testing is an essential requirement to re-open the economy as quickly and safely as possible. Concentric is the largest provider of K-12 COVID-19 testing. We currently run state-level K-12 testing programs in more than 10 states and some of the nation's largest school districts. To date, Concentric has sequenced more than 10,000 samples from a variety of sample types, in support of public health. As we continue to scale Concentric by Ginkgo, our work is also evolving and expanding into new and exciting directions.

The Concentric team is looking for an Executive Assistant to work in our fast paced, exciting environment while supporting our General Manager. This person will also manage several administrative assistants. We need someone who is well seasoned, dynamic, with extensive knowledge and experience working with high level executives who have complex scheduling needs. Ideally, this person has also managed a team, as they will be supporting several administrative assistants across the organization. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an ambiguous environment where they will need to manage multiple priorities. In addition, we are looking for someone who is passionate about what we do (regardless of background). We will often need this person to greet / represent the Concentric team to high level government officials or executives at our headquarters.

*Please note: This person must be able to work from Ginkgo headquarters in Boston Seaport 4 days per week

Responsibilities Schedule meetings and conference calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).Maintain the General Manager's complex calendar: Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on executive needs Manage a team of administrative assistants: Provide mentorship, hold regular check-ins, manage workload, and support when needed Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterer to supply food Anticipate executives' needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences Process expense reports, reimbursements, and timesheets.

Minimum Requirements High School Diploma with 15+ years of experience or Bachelor's degree with 10+ years of experience Prior experience supporting C suite leveled employees

Preferred Capabilities and Experience Outstanding written and verbal communication skills Exceptionally organized with keen attention to detail Prior experience in related field a plus Prior experience managing direct reports Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Note on culture: Concentric by Ginkgo is a high energy, positive and fast paced environment where new challenges and opportunities arise every day, so this opportunity is ideal for people who thrive in those kinds of environments, and for people who like lots of variety in their day. There are lots of opportunities to learn and grow. The team is motivated by doing high impact work in service to society. To get a sense of the culture at Ginkgo, read some articles in Grow by Ginkgo, the company magazine we produce, which tells the story of synthetic biology in a Ginkgo-authentic way.
To learn more about Ginkgo, check out some recent press:
What is it really like to take your company public via a SPAC? One Boston biotech shares its journey (Fortune)
Ginkgo Bioworks resizes the definition of going big in biotech, raising $2.5B in a record SPAC deal that weighs in with a whopping $15B-plus valuation (Endpoints News)
Ginkgo Bioworks CEO on scaling up Covid-19 testing: ‘If we try, we can win' (CNBC)
Ginkgo raises $70 million to ramp up COVID-19 testing for employers, universities (Boston Globe)
Ginkgo Bioworks Redirects Its Biotech Platform to Coronavirus (Wall Street Journal)
Ginkgo Bioworks Provides Support on Process Optimization to Moderna for COVID-19 Response (PRNewswire)
The Life Factory: Synthetic Organisms From This $1.4 Billion Startup Will Revolutionize Manufacturing (Forbes)
Synthetic Bio Pioneer Ginkgo Raises $290 Million in New Funding (Bloomberg)
Ginkgo Bioworks raises $350 million fund for biotech spinouts (Reuters)
Can This Company Convince You to Love GMOs? (The Atlantic)

We also feel that it's important to point out the obvious here - there's a serious lack of diversity in our industry, and that needs to change. Our goal is to help drive that change. Ginkgo is deeply committed to diversity, equity, and inclusion in all of its practices, especially when it comes to growing our team. Our culture promotes inclusion and embraces how rewarding it is to work with people from all walks of life.

We're developing a powerful biological engineering platform, so we must remain mindful of the many ways our technology can - and will - impact people around the world. We care about how our platform is used, and having a diverse team to build it gives us the best chance that it's something we'll be proud of as it continues to grow. Therefore, it's critical that we incorporate the diverse voices and visions of all those who play a role in the future of biology.

It is the policy of Ginkgo Bioworks to provide equal employment opportunities to all employees and employment applicants.

Executive Assistant - SVP/GM, AppDynamics

What You'll Do

Cisco seeks an Executive Administrative Professional to provide support for the Senior Vice President of the General Manager & Senior Vice President of AppDynamics

Responsibilities include:

• Calendar Management: Managing SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, tracking action items and commitments of executive and following-up to ensure completion. This will require exceptional organization skills, juggling multiple priorities and keeping a busy executive on track and on schedule.

• Event Speaking Engagement Coordination: Managing a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement.

• Meeting Planning and organizations: Assisting SVP in planning and organizing meetings by taking responsibility for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

• Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

• Correspondence/Approvals: Supporting SVP by acting as proxy for communications and approvals as authorized. Answering general questions as necessary, referring (filtering) routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve problems within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Determining when executive action is required and supplying a recommendation where appropriate.

• Travel and Expense Management: Responsible for making in-depth global travel arrangements for SVP and managing Cisco expenses.

• Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.

• Confidentiality: Candidate will deal professionally with highly sensitive and confidential matters and materials.

• Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization's community of Admins. In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

• To be self-motivated and proactive around needs of the SVP and the Organization

• To be able to work with limited direction and have a take-charge attitude

• To be able to operate successfully with limited direction and ambiguity

• Use tact, diplomacy and a practical knowledge of company policies, practices and procedures

• Responsiveness to all levels of inquiry

• Challenge 'the way we've always done it' and provide a deeper more innovative way of doing things

• Keep the big picture in mind when making independent decisions that affect the SVP's calendar

• Have the ability to exercise critical and independent judgment when it comes to the

SVP's calendar and time

• To be organized and efficient with their own time

• To be able to think creatively and calmly when it comes to quick and unplanned changes in schedule

• To earn administrative community respect and have the ability to work with and through others as needed

Who You Are

You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.

Our minimum requirements for this role:

• EA or equivalent experience; 8+ years' experience in administrative environment. A minimum of 4 years working at the Executive level.

• Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.

• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.

• Experience in planning meetings and coordinating travel.

• Ability to navigate web and email at high competency knowledge.

• Ability to multi-task.

• Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.

• Generally receives no instruction on routine tasks and very little instruction on new projects.

• Works in an organized and disciplined manner. Detail oriented.

• Advanced desktop calendar management program experience.

• Daily presence in the San Francisco Cisco office.

Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

We embrace digital, and help our customers implement change in their digital businesses. Some may think we're "old" (36 years strong) and only about hardware, but we're also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do - you can't put us in a box! But "Digital Transformation" is an empty buzz phrase without a culture that allows for

innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Don't care. Tattoos? Show off your ink. Like polka dots? That's cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us!

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.