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Executive assistant to managing director skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical executive assistant to managing director skills. We ranked the top skills for executive assistant to managing directors based on the percentage of resumes they appeared on. For example, 11.0% of executive assistant to managing director resumes contained travel arrangements as a skill. Continue reading to find out what skills an executive assistant to managing director needs to be successful in the workplace.

15 executive assistant to managing director skills for your resume and career

1. Travel Arrangements

Here's how executive assistant to managing directors use travel arrangements:
  • Coordinated complex travel arrangements/itineraries for both (domestic/international) business/personal itineraries.
  • Orchestrate international/domestic business/personal travel arrangements using online booking engine.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how executive assistant to managing directors use data entry:
  • Updated and maintained integrity of Russell Reynolds Associates' confidential and proprietary database, involving data entry search activity.
  • Reviewed documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate.

3. PowerPoint

Here's how executive assistant to managing directors use powerpoint:
  • Designed layouts, copy, and graphic assets for executive level PowerPoint sales and marketing presentations within the aviation telecommunications industry.
  • Preformed routine Executive Administrative Assistant tasks professionally with proven ability to meet expectations with accurate and efficient delivery including PowerPoint presentations.

4. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how executive assistant to managing directors use financial statements:
  • Organized accounts dated for over 20 account managers (financial statements, audits, legal and bank statements.)
  • Prepare balance sheet and profit and loss statements, consolidated financial statements, and other accounting schedules and reports.

5. Calendar Management

Here's how executive assistant to managing directors use calendar management:
  • Calendar Management: Coordinated and implemented on and off-site video conferences, teleconferences and in-person meetings on behalf of corporate executives.
  • Performed all administrative tasks including calendar management, travel arrangement and handling all correspondence.

6. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive assistant to managing directors use conference calls:
  • Organized and pro-actively coordinated and track portfolio company materials for Board of Director meetings and conference calls.
  • Coordinated weekly national meeting, providing reports to participants immediately following conference calls to ensure alignment.

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7. Hotel Reservations

Hotel Reservations may be required for clients or high-level management staff members. To make these reservations, the caller must have all necessary information prepared: the client's name, the length of stay, the preferred room (if requested), and any additional amenities that may be requested by the client or guest.

Here's how executive assistant to managing directors use hotel reservations:
  • Scheduled travel for executives to include first class airline reservations/ domestic and international, limousine services, and luxury Hotel Reservations.
  • Coordinated domestic and international travel and hotel reservations; prepared itineraries.

8. Event Planning

Here's how executive assistant to managing directors use event planning:
  • Support for International Tax Forum - Participant enrollment, event planning, catering, CPE and CLE accreditation processing.
  • Served as an event planning coordinator, that included charity events, production events, and seasonal events.

9. Meeting Minutes

Here's how executive assistant to managing directors use meeting minutes:
  • Attended annual meetings to assist Director/Property Manager with the tracking of attendance, voting tallies, and taking of meeting minutes.
  • Attended on-site/off-site meetings with the Director of Risk Management to record meeting minutes, coordinated meeting room setup and meeting materials.

10. International Travel Arrangements

Here's how executive assistant to managing directors use international travel arrangements:
  • Coordinated domestic and international travel arrangements and provided complete itineraries guaranteeing satisfactory accommodations.
  • Coordinated domestic/international travel arrangements and expense reporting procedures.

11. Travel Itineraries

Here's how executive assistant to managing directors use travel itineraries:
  • Managed complex travel itineraries, which required extensive knowledge of both domestic and international travel.
  • Coordinated detailed global travel itineraries, including securing flights, hotels and ground transportation.

12. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive assistant to managing directors use telephone calls:
  • Reviewed e-mails and telephone calls for the Managing Director, and resolved issues independently as deemed appropriate.
  • Receive and screen communications, correspondence and telephone calls, provide assistance using independent judgment.

13. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how executive assistant to managing directors use ground transportation:
  • Coordinated all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation.
  • Organized and prepared travel for client trips, including hotel and ground transportation.

14. Meeting Materials

Here's how executive assistant to managing directors use meeting materials:
  • Scheduled & facilitated monthly board meetings and provided meeting materials and agendas.
  • Handled a monthly global video-conference call and executed all meeting materials.

15. Office Equipment

Here's how executive assistant to managing directors use office equipment:
  • Managed office supply inventory and recommended the purchase of reliable office equipment.
  • Maintained and negotiated leases for all office equipment (copiers, fax machines and telephones) and rectified billing problems.
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List of executive assistant to managing director skills to add to your resume

Executive assistant to managing director skills

The most important skills for an executive assistant to managing director resume and required skills for an executive assistant to managing director to have include:

  • Travel Arrangements
  • Data Entry
  • PowerPoint
  • Financial Statements
  • Calendar Management
  • Conference Calls
  • Hotel Reservations
  • Event Planning
  • Meeting Minutes
  • International Travel Arrangements
  • Travel Itineraries
  • Telephone Calls
  • Ground Transportation
  • Meeting Materials
  • Office Equipment
  • Real Estate
  • Direct Reports
  • Portfolio Companies
  • Presentation Materials
  • Administrative Tasks
  • Organizational Charts
  • Executive Management
  • Meeting Agendas
  • Management Meetings
  • Administrative Functions
  • Video Conferences
  • Domestic Travel Arrangements
  • Office Management
  • Corporate Events
  • Administrative Assistants
  • Executive Administrative Support
  • SharePoint
  • Executive Support
  • Mass Mailings
  • Americas
  • Business Travel
  • Wire Transfers
  • VIP
  • Meeting Logistics
  • SVP
  • Executive Calendar
  • Lotus Notes
  • External Clients
  • Bloomberg
  • Mergers
  • C-Level
  • Marketing Presentations
  • Amex

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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