How to hire an executive assistant to president

How to hire an executive assistant to president, step by step

Here's a step-by-step executive assistant to president hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive assistant to president job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive assistant to president
• Step 8: Go through the hiring process checklist

What does an executive assistant to president do?

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1. Identify your hiring needs

   Before you start hiring an executive assistant to president, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An executive assistant to president's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive assistant to presidents from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents executive assistant to president salaries for various positions.

   Type of Executive Assistant To President	Description	Hourly rate
   Executive Assistant To President	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$19-37

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Financial Reports
   • Calendar Management
   • Payroll
   • Meeting Minutes
   • Event Planning
   • Conference Calls
   • Telephone Calls
   • Human Resources
   • Administrative Tasks
   • Office Equipment
   • Meeting Materials
   • Provides Administrative Support
   • Travel Itineraries

   Check all skills

   Responsibilities:

   • Track daily explanations of benefits, manage deposits, reconcile accounts, submit expense reports, and perform payroll administration.
   • Develop daily PowerPoint presentations depicting programs / events televise throughout the campus, generating program awareness and increasing attendance.
   • Create and edit professional-level PowerPoint presentations for clients, and perform Internet web research; assist in management of receptions.
   • Perform diversified and confidential administrative duties with high attention to detail including completing payroll in the absence of financial director.
   • Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.

   More executive assistant to president duties

3. Make a budget

   Including a salary range in your executive assistant to president job description is one of the best ways to attract top talent. An executive assistant to president can vary based on:

   • Location. For example, executive assistant to presidents' average salary in mississippi is 54% less than in hawaii.
   • Seniority. Entry-level executive assistant to presidents 49% less than senior-level executive assistant to presidents.
   • Certifications. An executive assistant to president with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an executive assistant to president's salary.

   Average executive assistant to president salary

   $56,599yearly

   $27.21 hourly rate

   ---

   Entry-level executive assistant to president salary

   $40,000 yearly salary

   Updated December 18, 2025

   Average executive assistant to president salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$74,074	$36
   2	California	$71,852	$35
   3	District of Columbia	$70,805	$34
   4	Connecticut	$68,315	$33
   5	Ohio	$66,531	$32
   6	Massachusetts	$61,837	$30
   7	Maryland	$61,114	$29
   8	Oregon	$57,245	$28
   9	Georgia	$51,087	$25
   10	Illinois	$50,995	$25
   11	North Carolina	$50,913	$24
   12	New Mexico	$50,838	$24
   13	Florida	$48,708	$23
   14	Arizona	$48,313	$23
   15	Colorado	$46,961	$23
   16	Indiana	$46,789	$22
   17	Minnesota	$46,175	$22
   18	Texas	$45,901	$22
   19	Utah	$43,352	$21
   20	Kentucky	$43,256	$21

   Average executive assistant to president salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Urban Institute	$124,502	$59.86
   2	Pluralsight	$92,122	$44.29	2
   3	The Juilliard School	$83,441	$40.12
   4	Center for Global Development	$73,503	$35.34
   5	Career Group Companies	$70,750	$34.01	1
   6	Beacon Hill Staffing Group	$70,240	$33.77
   7	Fidelity National Financial	$69,318	$33.33	7
   8	Messer Construction Co.	$69,307	$33.32
   9	PrincePerelson & Associates	$66,816	$32.12
   10	The Climate Reality Project	$65,571	$31.52
   11	World Wildlife Fund	$65,045	$31.27
   12	The Navigators	$64,246	$30.89
   13	The PNC Financial Services Group	$63,813	$30.68	7
   14	Santa Clara University	$62,375	$29.99	2
   15	Igloo Coolers	$60,333	$29.01
   16	ManpowerGroup	$60,326	$29.00	13
   17	Lee Hecht Harrison	$60,269	$28.98	2
   18	Rowan-Cabarrus Community College	$59,841	$28.77	1
   19	WNYC	$59,252	$28.49
   20	Mount Auburn Hospital	$58,736	$28.24

4. Writing an executive assistant to president job description

   A good executive assistant to president job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an executive assistant to president job description:

   Executive assistant to president job description example

   • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks
   • Exceptional interpersonal and communication skills with the ability to build relationships with stakeholders, including staff, board members, external partners and donors
   • Strong writing, research and presentation skills
   • Knowledge of Microsoft Word, Outlook, Excel and PowerPoint are required
   • I-Contact knowledge is recommended

   Bachelor’s degree with 5 years of experience supporting C-Level Executives, preferably in a non-profit organization, or equivalent

   Salary

   $58,000 to $72,000 and will be commensurate with experience. IWPR provides competitive salaries and a generous benefits package.

   HOW TO APPLY

   Please submit a resume, writing sample, and thoughtful, relevant cover letter. Incomplete applications will not be considered.

   Applications will be accepted until the position is filled. Individuals from underrepresented groups are encouraged to apply. IWPR is an equal opportunity employer. We consider applicants without regard to race, color, religion, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

   Vaccine Policy: IWPR has made the safety of our staff and our surrounding community a top priority. As part of that commitment, IWPR recently implemented a mandatory COVID-19 vaccination policy. This policy states that all IWPR employees, interns, fellows, (i.e.- IWPR staff) are required to be vaccinated against COVID-19 and to receive a booster shot. IWPR will require selected candidates to submit proof of complete vaccination against COVID-19 and having received a booster shot prior to extending a job offer. If a candidate has a qualifying medical condition that contraindicates a Covid-19 vaccination, a medical exemption form should be requested from Human Resources.

   Individuals from underrepresented groups are encouraged to apply. IWPR is an equal opportunity employer. We consider applicants without regard to race, color, religion, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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5. Post your job

   There are various strategies that you can use to find the right executive assistant to president for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your executive assistant to president job on Zippia to find and recruit executive assistant to president candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with executive assistant to president candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive assistant to president

   Once you've decided on a perfect executive assistant to president candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new executive assistant to president. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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