Executive assistant jobs in Upper Darby, PA

ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." The application deadline is September 26th. The ideal start date for the role would be between October 15th-October 29th. Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.

Executive Administrative Assistant Real Estate Investment Firm - Philadelphia Suburbs Full-Time | On-Site | Monday-Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment. This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm. What You'll Do Executive & Administrative Support Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners Serve as the first point of contact for calls, emails, and external inquiries Draft and prepare correspondence, presentations, memos, and executive reports Maintain organized digital and physical filing systems while handling all information with discretion Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance Greet clients and visitors with professionalism and support general team needs Assist with reception coverage and help coordinate an upcoming office move Client & Investor Relations Act as a primary liaison for clients and investors Assist with investor communications, including email updates, scheduling, and document preparation Support the planning and execution of investor/client meetings, presentations, and follow-ups Help prepare contracts, investor packets, and transaction-related documentation Marketing & Database Coordination Support marketing campaigns, email outreach, and occasional social media initiatives Contribute to the creation or refinement of marketing materials and deliverables Maintain and update CRMs, contact lists, and internal tracking systems across multiple platforms Operations & Office Management Monitor office inventory, order supplies, and ensure the workspace is well-maintained and organized Coordinate with vendors, service providers, and building management Support staff scheduling and assist with onboarding tasks for new team members Financial & Project Support Assist with invoice processing, expense tracking, and basic budget-related tasks Support the organization and tracking of real estate transactions and internal projects Prepare, maintain, and distribute financial or property-related documentation What You Bring Education: Bachelor's degree preferred Experience: 5+ years of administrative or executive assistant experience (strongly preferred) Background in real estate, investor relations, client service, or marketing is highly beneficial Experience working with investors or supporting investor communications a plus Skills: Exceptional communication, organization, and time-management abilities High level of professionalism, discretion, and confidentiality Strong problem-solving skills and ability to manage multiple priorities Proficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpful Other: Notary certification or willingness to obtain one Benefits Competitive salary, commensurate with experience Medical, dental, and vision insurance 401(k) plan Paid parental leave Career development and training resources Wellness and mental health programs

Are you an organized and proactive professional with a passion for keeping things running smoothly? We are looking for an Administrative Associate to be the backbone of our dynamic team. You'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Key Responsibilities Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance. Arrange travel plans and ensure refreshments are ordered when needed. Follow established guidelines with precision. Monitor and order office supplies, keeping an eye on expenditures. Qualifications At least 3 years of administrative experience, ideally in a medium to large organization. A High School Diploma or equivalent is required; an Associate degree or related degree is preferred. Proficiency with Microsoft Office products (Outlook, Word, Excel, PowerPoint).

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Mavuno Harvest - Philadelphia, PA (On-site) Salary: $50,000-$55,000 + full benefits Mavuno Harvest is a mission-driven snack food company dedicated to bringing delicious dried fruit and nuts from small farming communities to U.S. consumers. We are growing quickly and looking for a highly organized, detail-oriented Operations & Administrative Coordinator to support our daily operations. This is a hands-on, fast-paced role ideal for someone who loves structure, accuracy, and helping a business run smoothly. You'll work closely with our Floor Manager, Warehouse team, and CEO to ensure shipping, inventory, production planning, and customer communication all run seamlessly. What You'll Do Prepare shipping documents (BOLs, ASNs, packing lists, labels) with perfect accuracy Schedule parcel and freight pickups; communicate with customers and distributors Track shipments and resolve routing or delivery issues Enter inventory adjustments and match POs to receiving paperwork Maintain clean, organized digital files for all documents Support production planning (prepare schedules, MO packets, materials lists) Respond to customer and distributor emails professionally and promptly Assist with bookkeeping tasks (invoice entry, deposits, vendor updates) Pull sales reports and help prepare presentation decks Coordinate with outside warehouses, freight partners, and vendors Support general admin needs across operations and sales What We're Looking For Exceptional attention to detail - zero tolerance for sloppy work Highly organized, reliable, and proactive Strong communication and writing skills Comfortable working in a small, fast-moving company Able to switch between tasks and manage priorities Experience with logistics, inventory, customer service, or admin work is a plus Proficiency with spreadsheets (Excel/Google Sheets) Curiosity about how operations and supply chains work Why You'll Love This Role You'll have real ownership in a growing food company Your work will directly impact production, shipping, and customer experience Small team = meaningful responsibility and the chance to learn fast Full healthcare coverage, PTO, and 401k match Opportunity to grow into more operations, supply chain, or sales support over time Compensation & Benefits $50,000-$55,000 salary Full healthcare (company-paid) 401k with 4% match Two weeks PTO + paid holidays How to Apply Send your resume and a brief note on why you're a great fit to: **********************

Job Description: This position will provide the full range of administrative support to the Unit. This includes document/spreadsheet/database/presentation design, creation, editing; and providing administrative support to operations/components of programs. This also includes resource mailbox administration for the Team (including managing, sourcing appropriate answers, and responding to funding and general inquiries), list-serv management, providing administrative support to and “staffing” Response Team meetings (including related cross agency councils and committees) as assigned. This position will also assist with staff onboarding, the development/management of unit and other duties as assigned. Qualification: Advanced or Expert skill in Microsoft Office suite of products (Office, Word, Excel, PowerPoint, Publisher, SharePoint, Teams) is required.

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Full-time Description We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills. Duties and responsibilities 1. Administrative Responsibilities Calendar and Email support Meeting Agenda preparation Take meeting notes / capture action items / record official meeting minutes Coordinate meal hospitality for Faculty, Students, and Staff Prepare and submit expense reports Coordinate with President's Office on various Westminster initiatives 2. Event Support Support Academic Lectures and other on-campus events Plan and execute other Faculty events 3. Stewardship Responsibilities Record correspondence (written & digital) with major donors Utilize Salesforce to log and maintain stewardship relationships Process travel reimbursements Send floral arrangements (congratulatory, get well soon, sympathy, etc.) Occasional project / event support, as approved by CAO Prepare materials for donor meetings Communicating with and scheduling meetings with external constituents 4. Other duties as required Requirements Skills and Attributes A warm heart towards hospitality and desire to engage with people in various areas and avenues of life A strong orientation to detail and an ability to manage multiple tasks simultaneously Creativity and Flexibility Excellent oral and written communication skills Proficiency in Microsoft Excel, Google Docs and general technological aptitude Familiarity with CRM software such as Salesforce (or willingness to learn) Organizational skills, including ability to prioritize multiple responsibilities Advanced customer service skills required Wisdom, discernment, confidence, and discretion in confidential and relational matters Qualifications Bachelor's degree Knowledge of Westminster's distinctives and history Working conditions This position operates in a professional office environment, with an expectation of working on-campus. This is a Full-time non-exempt position, with 40 hours per week expected. Westminster Seminary offers FT employees valuable benefits including: Generous PTO, retirement plan contributions, medical/dental/vision/life insurance, a flexible and casual work environment for most positions, and a faith-based culture rooted in God's word. Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles' Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law. In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

Strategic Risk Solutions Inc. (SRS), the world's largest independent insurance company manager, is growing and looking for a driven and strategic Assistant Vice President to join Garnet Captive - our division that administers group captive programs. This sales position will be responsible for working with new and existing insurance agencies to educate and deliver on group captive products to their clientele. Responsibilities and Duties Create and execute business strategies for expansion of existing captive programs Establish long-term agency relationships and ensure success of existing programs with a chief focus on continuous growth Effectively communicate captive participation and the value proposition of captive programs Review new business submissions and related underwriting data to develop quotes with carrier and vendor partners Deliver effectively in a variety of presentation settings; formal, one-on-one, small and large groups, with peers, and leaders Attributes and Skills 3+ years of proven commercial lines experience; Property & Casualty Established commercial broker relationships are strongly preferred Ability and drive to foster new agency relationships Performs work accurately and to the best of their ability, capable of problem solving Desire to learn and grow in a dynamic team and provide feedback Travel required; percentage dependent on location of candidates' home office About Strategic Risk Solutions SRS is the world's largest independent insurance company manager. With over 25 years of experience, SRS provides management and consulting services to a wide range of insurance company entities, from single parent captives to complex commercial insurers and reinsurers. SRS has operations in the United States, Canada, Europe, Barbados, Bermuda, Cayman Islands, Latin America, and South Africa. Garnet Captive Services, LLC was founded in 2002 with the goal of providing causality insurance solutions for mid-sized employers. Garnet Captive partners with an established network of high-quality insurance agents to deliver comprehensive group captive solutions covering workers' compensation, commercial auto, and general liability. Since 2002, Garnet's group captive programs have been incredibly successful in reducing premiums, stabilizing cost, and providing control of employers' insurance programs. Offering a competitive salary and a comprehensive benefits package including life, medical, dental, 401k, and tuition reimbursement, SRS strives to provide every employee with opportunities for rewarding growth and advancement in an environment of genuine equity and inclusion. SRS' dedication to its people has established a company-wide network of colleagues committed to each other's, as well as the Company's, success. EOE For more information on SRS, please visit ********************** For more information on Garnet, please visit *********************

An executive assistant coordinates and provides high-quality administrative support to the executive team. An executive assistant's role may also include analyzing documents, preparing research reports, and occasionally supervising staff members. As such, executive assistants function as an integral and indispensable part of the office. Responsibilities for Executive Assistant Schedule appointments, and maintain and update supervisors' daily calendar Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly Maintain confidentiality of highly sensitive information Manage complex office administrative work requiring the use of independent judgment and initiative

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

The Executive Associate Program is designed for 2nd year MBA students who seek to accelerate their career within M&T Bank. Program hires will undergo an immersive leadership experience designed to develop leadership competencies and strategic capabilities. Throughout the first year, the incoming cohort will be introduced to Program alumni, bank wide leadership, and collaborate with peers to drive change to support the vision and goals of the Bank. Department Description: Institutional Services (IS) team works with capital market decision-makers from global institutions to provide corporate trust & agency solutions, in addition to custody, entity management, back office, and administrative services. This position within Product Management focuses on strategic planning, delivery, market analysis, and product development Overview: This EA will be responsible for managing and/or supporting design, delivery, data, and development aspects of multiple IS product lines or services. This position works in partnership with business leaders and key partners within IS to achieve goal for designated products. Design (Strategic Planning): Develop and execute product strategies that align with the bank's overall goals and market opportunities Delivery: Lead the consistent delivery of IS products and services to IS markets and clients Data (Market Analysis): Conduct competitive analysis and market research Development: Innovate, grow, and expand products and services Primary Responsibilities: Manage and direct all aspects of new product implementation and existing product modification for multiple product lines or services for Institutional Services including, but not limited to, the design and development of services; serve in a liaison capacity with affected departments. Review new developments in Company markets, evaluating and recommending new services or new products, or the modification of existing services or products. Navigate more complex deals and sensitive client relationship matters in conjunction with other appropriate GCM and banking partners. Develop and produce high complexity departmental reports and spreadsheets to include but not limited to project or product strategy analysis, historical reporting, workflow analysis, and financial analysis. Identify trends, emerging issues and engage relevant stakeholders to develop project plans, organize virtual and physical events, synthesize multiple points of view and communicate findings utilizing such tools as white papers, reports and other relevant formats. Perform complex analysis and judgment-based work over multiple disciplines to support business decisions Complete reporting and analysis relating to the product portfolio. Complete other related duties as assigned. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Executive Associate Program. Supervisory/ Managerial Responsibilities: None Education and Experience Required: Completed MBA from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.Location:Wilmington, Delaware, United States of America

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. Key Relationships Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff Key Responsibilities The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. Ideal Experience Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable Critical Capabilities As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. Personal Characteristics Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. The base compensation range for this position is $105k-$115k per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: Retirement savings plan with discretionary profit sharing contribution and employer match; PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable; Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account; Life Insurance, and short-term and long-term disability insurance; Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

Vacancy Name Executive Administrator & Paralegal Vacancy No VN736 Employment Type Full Time Radnor, PA Department Legal Key Responsibilities MAIN PURPOSE OF JOB To provide comprehensive Paralegal and Administrative support to Legal and Compliance team as well as operational functions, as required. The Executive Assistant & Paralegal is a hybrid role that provides high-level administrative support and legal aide to Legal and Compliance leadership while executing core paralegal and department operations activities. The role coordinates complex calendars, meetings, and travel; manages contract and matter workflows; supports compliance investigations and policy management; and safeguards sensitive information with strict confidentiality. This role is critical to scaling Legal and Compliance effectiveness across a 500-employee biotech. KEY RESPONSIBILITIES Executive Support * Proactively manage complex calendars, priorities, and meeting logistics for GC, CCO, and Senior Director, Legal. * Prepare agendas, briefing materials, and action logs; track follow-ups to completion. * Plan global travel and itineraries; process T&E accurately and on time. * Coordinate department meetings, offsites, training sessions, Corporate Compliance Committee meetings, and town halls. * Schedule interviews as needed, and support new Legal and Compliance employee onboarding. * Assist with Staff meetings, content and scheduling. Paralegal & Legal Operations * Maintain matter files, legal mailbox intake, litigation hold tracking, and eDiscovery coordination. * Support board/committee logistics, minutes support, resolutions, and entity management. * Assist with IP coordination (e.g., docketing, NDAs, assignments and formal documents) and regulatory document tracking as applicable. * Manage document retention and ensure audit-ready records. Contracts Management * Triage contract intake; route, track, and report on status using Agiloft (or CLM). * Apply approved templates and playbooks; perform first-level redlines and escalate deviations. * Coordinate signatures (DocuSign/Adobe Sign) and maintain executed agreements repository. Compliance Operations * Coordinate compliance investigations (scheduling, notes, document collection, tracking). * Manage policy and SOP lifecycle (drafting, formatting, version control, publishing). * Track training assignments and completion; produce dashboards and metrics. * Support risk assessments and third-party due diligence workflows. * Support maintenance of Compliance Sharepoint site. Finance, Vendors, and Systems * Create/track POs; reconcile invoices and spend; support monthly accruals. * Experience working with NetSuite and Agiloft. * Maintain department trackers, dashboards, and SOPs for consistent operations. * Ensure data accuracy across NetSuite, SVB, Agiloft, and Microsoft 365/SharePoint. * Support budgeting process for Legal and Compliance. Communications & Documentation * Draft, proofread, and format internal/external communications, presentations, and reports. * Take meeting minutes (including compliance interviews) and maintain secure records. EDUCATION, EXPRIENCE, KNOWLEDGE Essential Qualifications: * 5-10 years' experience as administrative assistant or related function * Advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, SharePoint, PowerPoint and Excel) * Previously provided high level executive support * Able to manage multiple tasks and work to agreed deadlines whilst under pressure * Worked both as part of a team and independently in the office * Discreet handling of confidential documents and other information * Knowledge of office administrative practices and procedures Preferred Qualifications: * High school diploma or equivalent required; bachelor's degree preferred * Paralegal/law firm experience preferred * Audit, Finance background is helpful * Pharmaceutical experience preferred Other: * Confidentiality and Integrity. Respect confidential information and protect the privacy of employees, customers, and patients. * Taking responsibility. Take full responsibility for assigned tasks, ensure completion, and address all outcomes. * Flexibility. Adapting to new ideas, shifting priorities, and managing varied tasks efficiently. * Collaboration. Collaborating effectively with others to accomplish tasks and acknowledging the perspectives and needs of team members. * Perform other duties as required. About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions. Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases. At Immunocore, we recognize that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients' lives, advancing medicine, and supporting one another in these pursuits. Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law. Great vacancy Executive Administrator & Paralegal hiring now

Company Details What makes Admiral Insurance Group ADMIRABLE . Since 1974, Admiral Insurance Group has been supporting business innovation and market growth through our wholesale-dedicated excess and surplus (E&S) lines of commercial insurance. We specialize in underwriting difficult-to-place moderate to high-risk commercial businesses that require creative solutions, outside of the box thinking, entrepreneurial spirit and astute business knowledge. As a member of the W. R. Berkley Corporation, a Fortune 500 Company and one of the nation's premier commercial lines property casualty insurance providers, we have the resources, support and industry data to provide exceptional service and exciting solutions for our clients and partners. Unlock your insure -ability. Learn more about Careers at Admiral Insurance Group. See what it's like to work in Home Office Underwriting | Admiral Insurance Group. The Company is an equal employment opportunity employer. Responsibilities The Home Office Senior Underwriter - Casualty (GL) role provides technical underwriting expertise and guidance on General Liability matters to the SVP Leaders and Underwriters and acts independently as a Technical Expert on the casualty lines of business in support of the achievement of business plans and product development. Provide support to the underwriting audit process. Function as referral authority to Associate Underwriters, Underwriters and Senior Underwriters. Support the drafting of policy language and coordinate with Claims and Legal to finalize wording. Attend and participate in IT and Claims Committee meetings. Actively mentorship and participate in training (nationally) all Associate Underwriters, Underwriters and Senior Underwriters. Participate in WRBC and other data calls as needed. Participate in research projects on trends impacting our Casualty business. Stay abreast and knowledgeable on market trends in terms of forms, coverage and appetite to maintain competitiveness. Participate in the identification and development of viable new products. Recommend risk appetite changes and contribute to the development of technical standards, controls and practices. Leading key aspects of portfolio management, including analysis to monitor profitability and growth of specialty areas of business. Provide recommendations on aspects requiring change or remedial action. Support Underwriting initiatives as directed (i.e.- writing white papers and case studies for publication or presentations). Lead initiatives that have a high impact on the development of Underwriting Guidelines, including developing and implementing best practices, controls and procedures, underwriting appetite, forms, forms usage, terms and conditions. Collaborate with Product Management and coordinate with other departments as necessary. Assist with special projects and tasks, as directed by the Chief Underwriting Officer. Qualifications Bachelor's Degree required. Minimum of 7-10 years commercial underwriting experience. Minimum of 5 years Underwriting profitable General Liability business in the E&S sector. Firm technical knowledge of all Casualty lines of coverage. Coursework toward applicable designation(s), for example CPCU, or ASLI preferred Ability to multi-task. Proven ability to mentor and train personnel. Strong organizational, research skills and project management expertise are required. Ability to manage deadlines effectively. Excellent verbal and written communication skills. Innovative Mindset Technical proficiency is required. #LI-FL1 #LI-HYBRID Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role includes: Base Salary Range: $120,000 - $150,000 The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Eligible to participate in the annual discretionary bonus program. Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans. Sponsorship Details Sponsorship not Offered for this Role

Seeking a polished and proactive Administrative Assistant to serve as the welcoming face of a non-profit in King of Prussia, Pennsylvania. This fully in-office role is perfect for someone who thrives in creating an organized, professional, and friendly environment while ensuring smooth day-to-day operations. If you're a strong communicator with exceptional attention to detail and enjoy supporting a collaborative, fast-paced team, this is an excellent opportunity to make a meaningful impact. All interested candidates are encouraged to apply! Key Responsibilities: Serve as the first point of contact for visitors entering the office suite Answer incoming calls to the main number, transfer as necessary Assist CEO, other members of the management team with work tasks, schedules and calendar management, correspondence, etc. Schedule internal and external meetings Receive, sort and distribute incoming mail, manage outgoing mail Monitor incoming emails and manage as appropriate Maintain office filing and document storage Conduct office administration including monitoring and maintaining office supplies Ensure office equipment is properly maintained and serviced Perform work-related tasks and errands as needed Qualifications: College degree required Minimum 2 years of administrative assistant experience Experience with Microsoft Office software products Ability to work 5 days a week, 100% onsite in King of Prussia, Pennsylvania. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 47468 #PHILLYAFT