Executive assistant jobs in Vacaville, CA - 635 jobs

Mission Serve as a trusted executive assistant to the founders, managing their schedules and priorities while overseeing office operations and acting as a culture carrier. Maintain a vibrant, connected team environment, including during founders' absences, by being the on-the-ground link that keeps energy high, morale strong, and the company's heartbeat pulsing with positivity and optimism. Outcomes • Executive Support: Seamlessly handle all administrative tasks for both founders, including calendar management, travel, meeting prep, email triage, and ad-hoc projects, ensuring founders can focus on high-level strategy and decision-making. • Office Management: Oversee the SF office operations on a hybrid basis (three days per week in-office), including supplies, event planning, onboarding new employees, and overall creating a clean, beautiful, high-energy workplace that supports productivity. • Travel Coordination: Book travel, lodging and workspace on behalf of the entire team, including periodic weeks (e.g. every other month) when the whole company, including any remote employees, will all be in SF together. • Culture Cultivation: Act as the founders' eyes and ears, providing daily morning updates on team performance, attendance, energy levels, and any emerging issues, while proactively fostering a positive atmosphere through team-building activities, recognition programs, insurance, company policies, and open communication channels. • Team Connectivity: Bridge the gap between founders and the team during travel or remote periods, relaying key messages, gathering feedback, and ensuring employees feel heard, valued, and directly linked to leadership. Assist and manage employee onboarding and payroll. • SaaS and Vendor Management: Make sure invoices get paid on time, and make sure our external vendors for compliance, legal, accounting, taxes etc. have the context they need and are delivering results in a timely manner. Provision access for the entire team to all our SaaS products during onboarding and offboarding. • Energy Maintenance:Organize and lead initiatives to keep office morale high, such as social events, wellness activities, or motivational check-ins, resulting in measurable improvements in team satisfaction and engagement metrics. What You'll Do • Own executive email, calendar, and scheduling; prioritize requests, filter noise, and protect deep-work time. • Coordinate meetings, travel, and logistics for founders and the broader team. • Manage operational workflows across vendors, payroll support, benefits questions, subscriptions, and administrative tasks. • Act as a first point of contact for employees on day-to-day operational and benefits questions. • Support board communications and logistics, including scheduling meetings, coordinating materials, managing follow-ups, and ensuring timely, professional communication with board members. • Support investor communications and logistics, including scheduling, materials, follow-ups, and basic tracking. • Research and evaluate vendors, recruiting firms, and service providers; coordinate next steps. • Organize and maintain internal documentation and systems. • Support office operations, events, offsites, and on-the-ground needs during leadership visits. • Handle select personal tasks that reduce executive load and enable focus. Competencies • Organizational Mastery: Excels in multitasking and prioritization, using tools like calendars, project management software, and communication platforms to keep everything running smoothly. • Interpersonal Excellence: Outgoing and approachable, builds strong relationships across all levels of the organization, communicating effectively with empathy, positivity, and optimism to inspire and motivate others. • Discretion and Trustworthiness: Handles sensitive information with the utmost confidentiality, earning trust as a reliable confidant who provides honest, insightful feedback. • Culture Advocacy: Embodies and promotes a positive, optimistic, productive company culture, sensing team energy and intervening with creative solutions to maintain high spirits and connectivity. • Adaptability: Thrives in a dynamic environment, adjusting to founders' travel schedules, unexpected requests, and evolving team needs while maintaining composure and efficiency. • Strong Communication: Delivers clear, concise updates and reports, both verbally in daily meetings and in written form, ensuring founders are always informed and aligned. Compensation $6,500 - $9,000 a month We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Join a team where your expertise is valued, your voice is heard, and your career has room to grow. Zurich's Large Contract West Region Surety Team is looking for a motivated Contract Surety Underwriter (Executive or Director Level) to help us strengthen our portfolio, elevate our client relationships, and make a lasting impact across the 13 Western States. This is a highly technical position and requires experience with Surety lines of business. At Zurich, we foster a collaborative, purpose-driven culture with the backing of a global brand. You'll have the opportunity to: Lead with impact by managing complex large accounts Travel with purpose, approximately 20% across the region Grow your network working with top-tier agents and brokers Make decisions that matter with clear accountability and broad authority This market-facing role is ideally based in San Francisco, but we're open to talent located anywhere in the West Region. You'll play a critical role in managing and expanding a portfolio of domestic and international large accounts while driving business development and retention. Underwriting and analyzing new and renewal business for large contract surety Navigating complex assignments with confidence and autonomy Building and maintaining strategic broker and agency relationships Ensuring compliance with underwriting guidelines and regulatory requirements This role will be filled at either the Executive or Director Level. The hiring manager will determine the appropriate level based upon the selected applicant's experience and skill set relative to the qualifications listed for this position. Basic Qualifications Executive, Large Contract Surety Underwriter High School Diploma or Equivalent and 5 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR High School Diploma or Equivalent and 10 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR Zurich Certified Insurance Apprentice including an Associate Degree and 8 or more years of experience in the Claims or Underwriting Support area AND Knowledge of Microsoft Office Experience working on time restraints for quotes on new and renewal business Experience working in a team environment OR Director, Large Contract Surety Underwriter High School Diploma or Equivalent and 7 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR High School Diploma or Equivalent and 14 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 5 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR Zurich Certified Insurance Apprentice including an Associate Degree and 12 or more years of experience in the Claims or Underwriting Support area AND Experience with Microsoft Office Preferred Qualifications College Degree Highly preferred Strong Finance and accounting background needed Advanced knowledge and practice of Surety Bonds Ability to interact with the C‑Suite Ability to investigate and analyze complicated credit assessments, trends, business strategies and organizational character among other aspects of our customers Ability to coherently articulate these strategies and financial concepts and formulate fact based conclusions and recommendations. Prior experience managing/growing profitable portfolio of customers Negotiation experience with large, international and national organizations Strong team building and organizational skills Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply-your unique background matters to us. The pay range shown is a national average and may vary by location. The combined salary range for this position is \$102,000.00 - \$217,000.00. The proposed salary range for the Executive Underwriter is \$102,000.00 - \$164,100.00, with short‑term incentive bonus eligibility set at 15%. The proposed salary range for the AVP, Underwriter Director is \$132,500.00 - \$217,000.00, with short‑term incentive bonus eligibility set at 20%. We offer competitive pay and comprehensive benefits for employees and their families. Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets. Zurich complies with 18 U.S. Code § 1033. Location(s): AM - San Francisco, AM - Arizona Virtual Office, AM - California Virtual Office, AM - Denver, AM - Seattle, AM - Washington St Virt. Office #J-18808-Ljbffr

Founded in Silicon Valley in 2009 by Marc Andreessen and Ben Horowitz, Andreessen Horowitz (aka a16z) is a venture capital firm that backs bold entrepreneurs building the future through technology. We are stage agnostic. We invest in seed to venture to growth-stage technology companies, across AI, bio + healthcare, consumer, crypto, enterprise, fintech, games, and companies building toward American dynamism. a16z has $46B in assets under management across multiple funds. We've established a team that is defined by respect for the entrepreneur and the company-building process; we know what it's like to be in the founder's shoes. We've invested in companies like Affirm, Airbnb, Coinbase, Databricks, Devoted Health, Insitro, Figma, GitHub, Instacart, OpenSea, Roblox, Stripe, and Substack. Our team is at the forefront of new technology, helping founders and their companies impact and change the world. The Role The Executive Assistant will work closely with top-level Executives. This is an opportunity to work alongside individuals who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. This role supports General Partners, and requires the ability to juggle competing responsibilities while prioritizing. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, and prioritizing across multiple leaders. We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion. This role requires regular in-office presence in our San Francisco Bay Area, CA offices. To join our team, you should be excited to: Build and cultivate long-term relationships Handle highly confidential information and documents with discretion and confidentiality Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs Meetings will include Board meetings, Executive off-sites and ongoing staff meetings. This includes but is not limited to, attendee communications, catering and program material preparation Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives' behalf Process and track expenses in a timely manner for the executives Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention Provide overall data management to executives. Inclusive of: Organize and compile to facilitate exec presentations Track and drive completion of key deliverables, proactively following up on outstanding items as needed Provide innovative and creative methods for continued improvements to administrative processes as the company scales Minimum Requirements 5+ years of high level experience supporting multiple senior level executives A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization Proactive, positive and personable with excellent communication skills and an upbeat, "can do" attitude- willing to take initiative with confidence Resilient, with ability to manage multiple projects and deliver quality work to deadlines Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information Exceptional attention to detail Strong calendar management and prioritization skills Advanced proficiency with Gmail, Google Calendar as well as key applications such as Word, Excel, Powerpoint and Zoom You are comfortable working in a semi-remote environment and working independently Low ego, high empathy, and the capacity to collaborate effectively with diverse teams The anticipated salary range for this role is between $147,000-$165,000, actual starting pay may vary based on a range of factors which can include experience, skills, and scope. This role is eligible to participate in the a16z carry program and various discretionary bonus programs as well as benefit and perquisite plans including health, dental, vision, disability, life insurance, 401K plan, vacation, and sick leave. a16z culture We do only first class business and only in a first class way We take a long view of relationships, because we are in the relationship business We believe in the future and bet the firm that way We are all different, we recognize that, and we win We celebrate the good times We do it for the team We play to win At a16z we are always looking to hire the absolute best talent and recognize that diversity in our experiences and backgrounds is what makes us stronger. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. These differences are what enables us to work towards the future we envision for ourselves, our portfolio companies, and the World. Our organization participates in E-Verify. Click here to learn about E-Verify. Andreessen Horowitz hereby reserves the right to make use of any unsolicited resumes received from outside recruiting agencies and / or individual recruiters without being responsible for payment of any fees asserted from the use of unsolicited resumes.

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Executive Assistant within its San Francisco site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Northern California offices. Key Job Responsibilities Manage calendar and emails for Branch Manager Coordinate Branch Manager travel and expenses Plan and execute branch events Scheduling/reserving conference rooms Assist with marketing tasks to include event communication and misc marketing projects. Assisting with branch operations The base salary range for this position is $65,000 - $75,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Required Qualifications Intermediate problem-solving skills Research and data gathering ability Analytical skills Basic negotiation skills Strong organizational skills Excellent verbal and written communication skills Ability to prioritize tasks Ability to manage multiple projects Excellent proofreading ability Ability to train and mentor employees Excellent collaboration skills Role will be performed in office, with flexibility as needed Proficient with MS Office Suite Preferred Qualifications * 2 years of experience in business or working in an Administrative Support role is preferred * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life-whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to the Chief Communications Officer and VP of Communications, you'll provide high-level administrative and strategic support to the MarCom (Marketing/Communications) leadership team. You'll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you'll help optimize time, streamline processes, and support operational planning across the organization. You'll also collaborate with the CMO's EA and cross‑functional partners to drive alignment on key projects, milestones, and company events. This is a full time role in our San Francisco hub. What you'll do at Figma: Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team‑wide communications, booking travel, partnering with the CMO's EA, etc. Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning Identify areas to optimize CCO & VP's time and make recommendations in regard to time management, prioritization, and business needs Find opportunities for process optimization throughout team and company processes Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools Partner with the CMO's EA to coordinate and prioritize large‑scale planning for monthly and quarterly meetings, in‑person leadership and full‑team offsites, including working with external venues and internal collaborators and cross‑functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events We'd love to hear from you if you have: 6+ years of experience in a Senior Executive Assistant support role Previous experience supporting Marketing and or Communications teams Experience working in a fast‑paced environment and can adapt quickly to changing demands Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners While it's not required, it's an added plus if you have: Interest in becoming an expert in our product and an affinity for Figma Supported teams of 100+ people, bonus points for complex global teams At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure If based in Figma's San Francisco or New York hub offices, this role has the annual base salary range stated below. Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information. Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non‑sales roles. Figma's compensation and benefits are subject to change and may be modified in the future. Annual Base Salary Range (SF/NY Hub): $122,000-$260,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace- we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice. #J-18808-Ljbffr

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and pro-active Studio and Production Manager. This role must take ownership of tracking all of the administrative details and clearing the path for him to make his most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals. While some repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Founder's needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder. What You'll Do Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities Serve as a key communication hub, representing the founder internally and externally Prepare for and manage meetings, including agendas, notes, and action items Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting Run errands and attend in-person meetings multiple times per week Support launches, events, and light project management, including bill tracking Assist with filming podcasts, social media, and scripted content Occasionally travel to support multi-day destination workshops in the U.S. and abroad What They're Looking For 2-5+ years of experience supporting a founder or senior executive Exceptionally organized, proactive, and calm under pressure High discretion and strong judgment when handling sensitive information Clear, polished communicator who can summarize and track details across channels Tech-savvy Mac user comfortable learning new tools and troubleshooting as needed A natural collaborator who enjoys connecting with people and supporting a creative community Tools & Platforms Google Workspace, Slack, Zoom, Asana, Microsoft Office, Groove Social platforms including Instagram, YouTube, TikTok, Pinterest, and Facebook Familiarity with photo and video equipment is a plus Logistics & Compensation Full-time, onsite role in Sausalito, CA (five days per week in a co-working space) Typical hours: 9am-5pm, with occasional evenings/weekends during launches or events Salary range: $75,000-$105,000, depending on experience 10-20% annual bonus or performance incentive Health insurance (after 30 days) PTO and sick time (after 90 days) 401(k) eligibility after 12 months Commuter benefits

Our San Francisco client is seeking a polished, flexible, intelligent, discreet, and highly-skilled Executive Administrative Assistant. In this role, you will provide dedicated support to senior officers with the following duties not limited to:Job D Executive, Administrative, Assistant, Administrative Assistant, Staff, Staffing

Executive Assistant to the Founder (with Personal Assistant Focus) Location: In‑office Environment: Fast‑paced, early‑stage start-up Schedule: Full-time, results‑based, flexible hours Compensation: $100,000-$150,000 About the Role We are seeking an energetic, adaptable, and resourceful Executive Assistant (EA) to support our Founder in both professional and personal capacities. This role is ideal for someone who thrives in a fast-moving, sometimes chaotic start-up environment, enjoys wearing many hats, and is comfortable taking initiative without needing heavy direction. You'll support the Founder across a wide range of tasks-from scheduling meetings and coordinating travel to handling personal errands and stepping in to solve problems before they become issues. Trust, responsiveness, and flexibility are essential, as the Founder frequently travels and may need support outside traditional office hours. This is a highly relationship‑driven position where your attentiveness, judgment, and reliability will directly contribute to the success of the business. Key Responsibilities Founder Support Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed. Coordinate personal errands and appointments Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized. Be available for occasional early morning or late evening communication based on the Founder's schedule and travel. Administrative & Operational Support Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance. Coordinate team lunches, offsites, and internal gatherings. Partner with the current remote EA to ensure seamless division of responsibilities and follow-through. Support office operations and execute any task-large or small-to keep the Founder and company running smoothly. Travel Coordination Organize complex domestic and international travel, often with fast-changing itineraries. Manage logistics for potential expansion activities (e.g., Singapore, Zurich). Ensure the Founder is fully prepared for all travel-related meetings and commitments. Who You Are A quick learner: You may have less formal experience, but you pick things up fast and love solving problems. Energetic and proactive: You're willing-and excited-to tackle a wide variety of tasks. Flexible and adaptable: You can pivot quickly, handle ambiguity, and stay calm when things get hectic. Smart, personable, and fun: You bring positive energy and feel comfortable being in the office daily. Caring and attentive: You build genuine trust with the Founder by anticipating needs and staying one step ahead. Responsive and reliable: Weekend or off-hours needs don't overwhelm you; you understand the nature of start-up leadership support. Organized and detail-oriented: You don't drop balls-you catch them early and keep things running smoothly. Working Environment Casual, non-corporate atmosphere No dress code; bring your authentic self Rapidly growing company with frequent Founder travel Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Why join us? 💡Help build the first end-to-end AI recruiting marketplace that's modernizing how companies hire. You'll support the CEO and CTO at a company that's reshaping the $400B+ hiring industry 🚀 Join a rocket ship with 8x revenue growth last year with backing from top-tier investors 🎯Be part of the startup ecosystem in one of the world's tech capitals. Premium healthcare, catered meals, gym membership, flexible PTO, and bi-annual company offsites 💰Base Salary: $115k-$150k plus meaningful equity! 🔍 Overview We're looking to hire an experienced Executive Assistant with over 5 years of experience supporting senior executives, ideally within a fast-paced startup environment. You should be comfortable managing complex calendars and inboxes with exceptional precision and have a track record of proactively anticipating needs to ensure executives can focus on high-priority tasks. Bonus points if you have experience with light office management and special projects. 🧩 What You'll Be Doing: Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders. Take ownership of inbox triage and correspondence, ensuring priorities are surfaced and nothing is missed. Work closely with the leadership team to handle light office management and day-to-day operational needs. Support a variety of special projects and time-sensitive requests as they arise. Act as a trusted partner, demonstrating proactivity, meticulous attention to detail, and composure under pressure. Create the space for our executives to focus on building and scaling the business by seamlessly managing logistics. 👤 What We're Looking For: 5+ years of experience Experience as an Executive Assistant, directly supporting C- level executives. Managed complex calendars and inboxes for multiple executives simultaneously. Supported C- level executives (CEO, CTO, President) at a startup. Experience at a high- growth, venture- backed tech company. Proficiency with modern productivity tools (e. g. , Google Workspace, Slack). Demonstrates exceptional judgment and discretion with sensitive information. Proactive and resourceful; anticipates needs without direct instruction. Thrives in fast- paced, ambiguous, and rapidly changing environments. Meticulous attention to detail and outstanding organizational skills.

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

JOB BRIEF A founder-focused law firm in San Francisco is looking for a dynamic EA to support their COO/Founder. THE JOB: You'll serve as a key partner to the COO, helping drive internal operations, external relationships, and fund-wide initiatives. Your work will span calendars, communication, events, and cross-functional projects-all while fostering a strong community experience for founders, attorneys and operations leaders. Key Responsibilities: Communication Gatekeeping: Manage inbox and communication flow with grace and professionalism, filtering and prioritizing requests, and drafting thoughtful responses. Event Planning: Bring the community to life by planning founder dinners, ELT gatherings, events, and programming that deepen engagement. Meeting Prep: Prepare briefing materials, agendas, and notes for internal and external meetings; follow up on action items to ensure execution. Project Coordination: Support firm-wide initiatives across fundraising, marketing, diligence, and special projects as priorities evolve. Relationship Management: Build trusted relationships with founders, investors, and ecosystem partners, acting as a thoughtful representative of the fund. Maintain Internal Systems: CRMs, and workflows to keep the team organized, informed, and operating efficiently. ABOUT YOU: Experience in venture capital, startups, product, or strategy roles Exceptionally organized, proactive, and clear communicator Strong EQ and relationship instincts-you easily build rapport across a wide network Able to toggle between high-level thinking and hands-on execution Familiarity with the early-stage startup and venture ecosystem Bachelor's degree PERKS AND BENEFITS: This hybrid role offers a base salary of $130,000-$145,000/year, plus an annual bonus and a comprehensive benefits package. You'll join a world-class team in a mission-driven environment that values transparency, accountability, and excellence. If you love to see the far-reaching impact of your work, apply now!

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

A nationally recognized fraternal and civic organization with historic roots and a modern operational footprint is seeking an Executive Assistant to support its Director and headquarters leadership team. This role blends high-level executive assistance with office management, serving as a central point of coordination for a small, distributed team. This is an on-site position ideal for an experienced Executive Assistant who thrives in structured environments, values discretion, and excels at keeping leadership and operations functioning at an optimal level. Requirements · BA/BS from a competitive U.S. college · Minimum of 3 years' experience as an Executive Assistant or senior administrative professional · Strong proficiency with Asana, Microsoft Suite, and either Google Workspace or Outlook · Proven ability to support senior leadership with professionalism and discretion · Highly organized, detail-oriented, and reliable Responsibilities · Provide direct administrative support to the National Director and C-Suite leadership · Manage complex calendars, scheduling, and domestic travel · Coordinate communication with internal teams and external stakeholders, including senior leadership and partners · Prepare meetings, agendas, materials, and post-meeting summaries · Keep central office organized, stocked and running smoothly · Ensure smooth day-to-day headquarters operations and office logistics · Manage and allocate shared workspaces for a hybrid team · Serve as point of contact for vendors and service providers There is room for growth in this position. M-F, 10am-3pm $40/hour

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

About Us Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes. Our team is committed to delivering exceptional service and innovative strategies to meet the evolving needs of our clients. We foster a collaborative and professional work environment that values growth, integrity, and excellence. Job Description We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support to various departments. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities Manage office operations, including scheduling, data entry, and correspondence. Maintain and organize records, reports, and confidential documents. Assist in preparing reports, presentations, and other business documents. Coordinate meetings, appointments, and travel arrangements. Communicate with vendors, clients, and internal teams to facilitate efficient operations. Support various departments with administrative tasks as needed. Ensure office supplies and equipment are well-stocked and maintained. Handle incoming calls and emails professionally and efficiently. Qualifications Skills & Qualifications Bachelor's degree or equivalent experience in administrative support. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and discretion when handling confidential information. Problem-solving mindset with attention to detail. Additional Information Benefits Competitive salary based on experience. Opportunities for career growth and professional development. Supportive and collaborative work environment. Health and wellness benefits. Paid time off and holidays.

Responsibilities: Review, analyze, process and document parts requests in an accurate and timely manner according to company standards. Assist Repair Superintendent with closing repairs and scheduling. Process Non-Billable Repairs. Task Repair Technicians to upcoming assigned jobs. Process Repair payroll. Review Dispatch callback report to identify all callbacks held for morning service. Review unassigned tickets with service superintendent or service manager. Review and update Shared Calendar, On Call Manager and On Car List. Sends detailed notification to Dispatch daily by 2:00PM. Obtain updates from superintendent to update the Down Car List. Communicate down car information to dispatching. Provides status to National Accounts and customers on open work orders, completed callbacks and repairs. Update evening ticket with the monthly work order #. Maintain and track field employee vacations requests and enter into Ops tracking system. Act as liaison between the branch operations and regional dispatch. Entering time and expense manually for payroll, cost corrections and Friday payroll submission. Performs research and review for Service Manager - which may include running Account History reports, work in process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls. Assign assistant tickets to mechanics, as needed. Qualifications: Two or more years of customer service experience in a heavy call volume environment is required. Elevator part knowledge and five or more years elevator technical experience is a plus. Working knowledge of Word, Excel and heavy Outlook is required. Effective verbal and written communication skills are required. Must be organized and detail-oriented to perform and manage tasks as assigned. High school diploma/GED

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.