Executive assistant jobs in Vancouver, WA - 140 jobs

Administrative Services Assistant - Energy & Utilities Employment Type: Contract (W2) Industry: Energy & Utilities Duration: 6+ months (potential for extension) Contact: ************************ | ************ About CorSource We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we've partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running. Position Overview CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions. Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings. Key Responsibilities Administrative Coordination & Customer Service • Provide daily administrative support including scheduling, correspondence, and office coordination • Serve as the first point of contact for internal staff and stakeholders • Manage appointment scheduling, front desk coverage, and basic credentialing activities • Respond to inquiries and provide accurate information in a courteous, timely manner Document & Records Management • Prepare, review, and maintain records, files, and internal documentation • Support physical and digital filing systems in accordance with organizational and regulatory standards • Draft internal memos, guides, or operational documents as needed • Assist with timekeeping, travel arrangements, and document submission processes Data Entry & System Support • Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems • Generate basic reports and support data collection activities for audits or compliance reviews • Follow established protocols for handling sensitive or confidential information Cross-Team Support & Flexibility • Support operational readiness by contributing to internal SOPs and desk guides • Serve as backup for other administrative staff and support functions • Collaborate with team members to meet deadlines and maintain service continuity • Promote a culture of safety, integrity, and professionalism in high-visibility environments Qualifications Required: • 3+ years of administrative or office coordination experience • Strong communication and time management skills • High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Proven ability to work independently and maintain confidentiality • Experience supporting teams in fast-paced or structured environments Preferred: • Prior experience in the energy, utility, or public sector industries • Familiarity with credentialing processes or secure office operations • Experience with SharePoint, Adobe Acrobat, or enterprise systems • Associate or Bachelor's degree in Business Administration or a related field Why Work with CorSource? When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference. CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

We're seeking a reliable and organized Junior Administrator to support daily office operations and keep things running efficiently. This entry-level role is perfect for someone who enjoys working with people, staying organized, and taking ownership of day-to-day office needs. Key Responsibilities: • Answer and direct incoming calls with professionalism and courtesy. • Welcome and assist visitors, ensuring a friendly and organized reception area. • Maintain cleanliness and order in shared spaces, including conference rooms and the kitchen. • Track and restock office and kitchen supplies as needed. • Manage conference room scheduling and assist with meeting preparation. • Coordinate company lunches, meetings, and small events. • Maintain and organize office inventory, including PPE and branded items. • Help with administrative projects such as distributing holiday cards and ordering business cards. • Occasionally assist with booking employee travel arrangements. • Provide general administrative support to office staff and leadership as needed. Qualifications: • Previous administrative or customer service experience preferred but not required. • Strong communication and organizational skills. • Friendly, dependable, and able to multitask in a fast-paced office. • Comfortable with Microsoft Office (Outlook, Word, Excel) and willing to learn new tools. • Professional, proactive, and adaptable team player.

Job DescriptionInstrument is a digitally native design and technology company built to help brands unlock their full potential. Since 2005, our 300+ team of makers, thinkers, and storytellers has partnered with leading brands like Google, Nike, Uber, ŌURA, and Eventbrite to craft digital experiences that create impact and drive results. Unlike traditional agencies, we don't just design-we build. Our work lives at the intersection of taste and technology, powered by curiosity, thoughtful curation, and a commitment to delivering the most fitting solution for every brief. We bring this to life across three core offerings: Brand, Marketing, and Product. We're a hands-on, highly collaborative team of multi-hyphenates who move fast from idea to execution. With offices in Portland and NYC and a distributed team across the U.S. and Europe, we scale for big moments and stay nimble for the quick ones-always building teams around the unique needs of each project. We're a place for people who never stop learning-those excited to stretch their craft, experiment with new tools, and grow through collaboration. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. We're proud to be an equal opportunity workplace, supporting diversity and providing reasonable accommodations so everyone can do their best work. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. Come join us and help shape what's next. We're looking for an exceptional Executive Assistant to partner directly with our CEO during a pivotal period of growth and change. This is not a traditional administrative role. You'll act as a strategic extension of the CEO-owning systems, protecting priorities, and bringing clarity to a fast-moving, high-stakes environment. You'll thrive here if you understand agency life, anticipate needs before they surface, and are confident navigating senior stakeholders with discretion, judgment, and backbone. What You'll Do Own and manage the CEO's complex, multi-time zone calendar across clients, internal leadership, and parent company stakeholders Coordinate all travel and logistics, including last-minute changes tied to client or business needs Act as the first line of triage for email, meeting requests, and communications-determining what requires CEO attention versus delegation Prepare teams ahead of meetings to ensure time is purposeful and decisions are actionable Attend meetings as needed, track action items, and follow through to completion Serve as an extension of the CEO by developing deep context around priorities, decision-making style, and communication preferences Drive CEO-led initiatives forward through light project management and coordination Research, synthesize, and prepare executive-level summaries on industry trends, competitive insights, or internal initiatives Coordinate Executive Team meetings and communications across Instrument and the broader network Support annual planning, budgeting, and strategic sessions in partnership with leadership Coordinate logistics for leadership offsites, town halls, executive gatherings, and client dinners Process and reconcile CEO expenses and support departmental budget tracking Model Instrument's values while maintaining appropriate professional boundaries What You'll Bring 5+ years supporting C-suite executives in agencies or similar fast-paced environments ($50M+ revenue) Agency experience required - must understand the rhythm of pitches, client account management, and creative personalities Proven ability to say no - to senior stakeholders, parent company executives, and even well-meaning colleagues Self-directed excellence - able to anticipate needs and act without constant direction High emotional intelligent - can navigates complex personalities and organizational dynamics with ease Technology fluency- advanced proficiency in Google Workspace and comfort with project management and financial tools Exceptional communication: can write and communicate clearly in the CEO's voice Pay Range The expected pay range for this position is $85,000-$120,000 depending on level for our base US Region 3*. We have three regional pay ranges that are adjusted for cost of living (US1 +15%, US2 +7.5%, US3 Base), *learn more about our pay philosophy and cost of living adjustments. What We OfferFlexible, Hybrid Work EnvironmentGreat Compensation with Annual Reviews (Learn more about our Pay Philosophy)401(k) Matching with Immediate VestingRobust Medical, Vision, and Accident Insurance Generous Paid Holidays and unlimited PTOSabbaticalsMonthly Wellbeing StipendCareer Management and Leadership Training We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Executive Director is responsible for the overall leadership, management, and strategic direction of the assisted living community. This role involves overseeing all operational aspects of the organization, including clinical services, administrative functions, financial management, and community relations. The Executive Director will work closely with the PACS regional team to develop and implement the community's strategic goals and objectives, ensuring compliance with regulatory requirements and fostering a culture of excellence and compassion. A successful candidate for Executive Director for Homewood Assisted Living will actively display and implement the PACS values of Love, Excellence, Trust, Accountability, Mutual Respect and Commitment, ultimately leading to a high degree of quality care to its residents.. The Executive Director may expect a base salary of $95,000-110,000, for our community of 44 assisted living apartments. Essential Duties Responsible for the overall operational functioning of the facility as required by applicable law. Oversee the provision of quality care, with the assistance of the Health and Wellness Director, Resident Care Coordinator, and other clinical care personnel. Monitor resident census on a daily basis. Plan, develop, organize, implement, evaluate and direct programs and activities. Formulate and monitor the community budget and performance to facilitate the financial health of the community. Oversee the adoption of policies, procedures and professional standards of practice that govern the operation of Homewood Assisted Living. Hold direct reports accountable. A role model for the mission, vision and values. Work to ensure all employees, residents and families are treated with love and respect. Involved in community groups and developing/maintaining relationships with local hospital leadership and other key community leaders. Monitor legal and regulatory changes applicable to community operations. Understand staffing level requirements and be compliant in staffing. Monitor and direct execution of policy and procedural changes. Actively resolve HR and risk management situations within the facility. Oversee capital improvements. Develop and maintain a good reputation within the industry and local community. Develop strong relationships with the PACS support team as they assist in meeting/exceeding community goals. Responsible for contract negotiations with vendors. Support clinical efforts by understanding QA measures and holding applicable personnel accountable. Keeps abreast of collections and A/R on a daily basis. Develop and execute creative ideas to increase employee engagement and reduce turnover. Understand and review quality measures with the facility's clinical leadership on a regular basis. Actively participate and respond to state and federal healthcare surveys/inspections. Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action/correction. Review deficiencies noted during the exit conference, seeking to address concerns expressed by the surveyors. Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring in an effort to ensure that such deficiencies do not recur. Supervisory Requirements Responsible for the entire community. Managing and overseeing multiple levels of employees either directly or indirectly. Responsibilities may include, but not limited to, hiring, training, budgeting, appraising performance, rewarding and disciplining employees, addressing complaints, resolving problems and terminations. Qualifications Education and/or Experience • Must possess, as a minimum, a Bachelor's Degree from an accredited college/university, or equivalent. • To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. • Master's Degree or MBA preferred. Language Skills • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. • Ability to write reports, business correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations • To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. • An individual must be proficient in the suite of Microsoft Office products. Physical Demands, Work Environment • The employee must occasionally lift and/or move up to 25 pounds. • Prolonged use of a desktop or laptop computer. • While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. • Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. • Travel by auto or airline may be required on occasion. • The noise level in the work environment is usually low to moderate. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job DescriptionDescription: At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements: You'll Get a Chance To Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Prioritize emails and respond when necessary. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Provide administrative support to top tier family office clients. What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. Comfortable with ambiguity and able to learn independently and build relationships across the organization. Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To * Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. * Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. * Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. * Coordinate travel arrangements. * Draft, review, and send communications on behalf of company executives. * Answer and respond to phone calls and communicate messages and information to the executive. * Prioritize emails and respond when necessary. * Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. * Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. * Prepare, reconcile, and submit expense reports. * Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. * Provide administrative support to top tier family office clients. What You Bring to the Team * Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. * Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. * Comfortable with ambiguity and able to learn independently and build relationships across the organization. * Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. * A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. * Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. * Strong written and verbal communication skills, including editing and proofreading with precision. * High emotional intelligence and professionalism when handling sensitive information and confidential matters. * Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. * A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: * Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care * Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing * Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave * You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

Department: UO Portland Office of the Vice President Appointment Type and Duration: Regular, Ongoing Salary: $68,000 - $76,000 per year Compensation Band: OS-OA07-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants Initial application review will begin 1/5/26. Applications received by this time will receive priority. Please attach a resume and cover letter with your application addressing your relevant skills and experience and why you are interested in this position. Included in the cover letter please provide a brief written response to the following prompts: 1) In your experience in a support role, what specific strategies have you found most successful in tracking and prioritizing tasks, managing calendars, and ensuring clear communication with your executive? 2) Describe a project that you've managed from beginning to end. Department Summary The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Requirements • Three years of experience in executive-level administrative support. Professional Competencies • Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. • Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. • Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. • Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). • Demonstrated commitment to anti-racism, diversity, equity, and inclusion. • Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications • Experience within a higher education institution and an understanding of and sensitivity to academic culture. • Project Management experience. • Experience supporting Human Resources functions and processes. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Job Description This is not a standard Executive Assistant role. This position is for someone who is energized by supporting a CEO in a fast-paced, high-impact environment, and who takes pride in being a trusted partner, protector of time, and extension of the CEO's brain. To excel here, you must be an exceptional communicator with high emotional intelligence, impeccable judgment, and the confidence to act as a gatekeeper between the CEO, clients, team members, and outside professionals. You must be able to say “no” gracefully, redirect requests, and keep the CEO focused on high-priority work. Discretion, loyalty, and attention to detail are essential. You will work closely with our Leadership Team and be relied upon to ensure operational efficiency, organize priorities, support marketing and podcast initiatives, and track tasks across the firm. You will also support the CEO with personal tasks that ultimately enable her to operate at the highest level. Care, compassion, and excellence are at the core of Caress Law, P.C. We expect you to be a team player, build strong collaborative relationships, think independently, offer solutions, and consistently uphold the standards of the firm. We offer a comprehensive benefits package including: Supportive, collaborative team culture Competitive salary starting at $70,000+ DOE Health, dental, and vision insurance Paid time off and paid sick leave 401(k) retirement plan Professional development opportunities Room for advancement as role expands Schedule: Full-time Monday-Friday, 8:30 AM - 5:00 PM Location: Remote & In-person at our Portland, Oregon office (97225) with possible travel to Washington Compensation: $70,000+ yearly DOE Responsibilities: Executive Support & Gatekeeping Act as the CEO's primary point of contact while protecting her time, energy, and focus. Serve as a firm, tactful gatekeeper - triage requests from staff, clients, vendors, and others, determining what requires the CEO's direct attention. Manage the CEO's calendar with precision, including scheduling, travel arrangements, task prioritization, and meeting preparation. Anticipate needs and proactively ensure the CEO is prepared for all commitments. Follow up on open tasks and administrative duties related to the CEO and Leadership Team. Draft emails, correspondence, internal communications, and reports on behalf of the CEO. Maintain confidentiality and exercise discretion at all times. Project & Operations Coordination Track firm priorities, action items, and deadlines - ensuring nothing falls through the cracks. Hold direct reports accountable for follow-up items when assigned by the CEO. Assist with project coordination, data collection, and preparation of materials for high-level meetings. Identify operational inefficiencies and propose improvements. Serve as backup to the Operations & People Manager. Maintain vendor, contractor, and professional relationships. Marketing, Social Media & Podcast Support Assist with scheduling guest appearances, coordinating logistics, and preparing materials for the CEO's podcast, webinars, and speaking and media engagements. Set up podcast equipment, organize files, and send recordings to the editor. Support social media efforts, including drafting posts, coordinating with marketing vendors, and tracking content deadlines. Personal Assistance (to support executive effectiveness) Assist the CEO with personal tasks that reduce stress and free her to focus on firm leadership and strategic initiatives. Qualifications: Knowledge, Skills & Abilities Exceptional written and verbal communication skills that reflect warmth, clarity, and compassion. High emotional intelligence with the ability to redirect, filter, and handle sensitive conversations. Ability to build rapport with clients, professionals, staff, and community members. Strong follow-through and reliability; you do what you say you will do. Extremely organized, detail-oriented, and skilled at managing competing priorities. Capable of thinking several steps ahead and anticipating needs before they arise. Comfortable working independently and confidently in a fast-paced environment. Ability to exercise sound judgment, professionalism, discretion, and confidentiality. Growth mindset with a willingness to learn, accept feedback, and adapt. Ability to work both in-person and remotely when needed. Commitment to living out the Caress Law Core Values daily. Education & Experience Bachelor's degree preferred. 2+ years of experience as an Executive Assistant (supporting senior leadership). 5+ years of administrative experience. Experience in a law firm is preferred but not required. Proficiency with or ability to quickly learn Adobe, Microsoft 365, SharePoint, Clio Manage, Lawmatics, and other technology platforms. About Company Our Mission Our estate planning law firm always practices with integrity and transparency while providing client-centered, honest, and effective estate planning and probate & trust administration services. We care for clients, their loved ones, and our community by providing peace of mind, creating legacies, and protecting families. We are looking for someone who fully embodies our values: Respect - We listen with intent, assume positive intent, and treat everyone with compassion. Extreme Ownership - We take personal accountability and follow through. Constant Improvement - We strive to improve our best Thoughtfulness Over Haste - We pause before making decisions that impact clients and our team. Commitment-Keeping - We honor promises and deadlines. Solutions-Focused - We offer ideas, not excuses. Work Smart, Play Hard - We value fun, collaboration, and shared experiences. Service - We offer help, even in the smallest of ways.

Department Description: The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary: This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Qualifications: Three years of experience in executive-level administrative support. Professional Competencies: * Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. * Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. * Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. * Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). * Demonstrated commitment to anti-racism, diversity, equity, and inclusion. * Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications: * Experience within a higher education institution and an understanding of and sensitivity to academic culture. * Project Management experience. * Experience supporting Human Resources functions and processes. Full details and application available at the link. Listing Type Jobs Categories Clerical/Administrative | Education | Government/Public Agency | Human Resources | Nonprofit | Office | Project Management Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 68000 Salary Max 76000 Salary Type /yr.

Title: Household Manager & Executive Assistant Employment Type: Full-time (40 hours/week) Requirements: Non-smoker, reliable transportation, background check required, strong culinary/meal planning skills, tech-savvy, and comfortable around children and farm animals. About Us We're an entrepreneurial family of four-two independent kids (ages 6.5 and 8)-building a life rooted in growth, purpose, and joy. We live on a small working farm, balancing real estate ventures, renovation projects, and family life with a mix of vision, humor, and flexibility. We're seeking more than just help-we're looking for a long-term partner in running our home, someone who thrives in creating systems, loves to cook, and can bring both business acumen and heart to the role. Our family is deeply growth-oriented-spiritually, emotionally, and intellectually-and we want to work with someone who shares those values. Who You Are You're a household czar-organized, proactive, and adaptable. You take initiative, create structure where it's needed, and keep things running smoothly without needing to be micromanaged. You're confident in the kitchen, with experience in meal planning, prep, and baking, and you enjoy putting together delicious, nourishing meals. You're resourceful in finding new recipes, building a family recipe book, and keeping the kitchen stocked and organized. Beyond the kitchen, you're tech-savvy, comfortable using tools like Google Suite and ChatGPT, and skilled at managing calendars, scheduling vendors, and researching solutions. You have business savvy, an eye for efficiency, and the curiosity to create systems that will serve the family for years. Most importantly, you bring positive energy, emotional intelligence, and a growth mindset. You can balance our family's visionary, big-picture style and calm, grounded approach-becoming the steady, flexible presence that holds the household together. Key Responsibilities Household Operations Create and maintain systems for household organization and efficiency Develop and update a household manual (vendors, routines, systems, best practices) Oversee vendors, contractors, and maintenance projects Tidy and prep home for regular cleaners; handle laundry and light cleaning when housekeeper is off Manage pantry systems, groceries, and restocking Run errands, coordinate repairs, track expenses Cooking & Meal Support Plan and prepare at least 2 meals/week (with additional support as needed) Develop weekly menus, research recipes, and create a family recipe book Grocery shop and stock the kitchen efficiently Confident with cooking, meal prep, and baking-bonus if you love experimenting with bold, global flavors Executive & Business Support Manage household and personal calendars Support scheduling, travel preparation, and occasional travel Conduct research for purchases, services, and projects Assist in organizing business-related tasks and special initiatives What We're Looking For Strong cooking and meal planning skills (non-negotiable) Exceptional organizational and communication skills Tech-savvy (Google Suite, ChatGPT, online research, Amazon, etc.) Experience managing vendors, scheduling, and household systems Growth-minded, positive, and flexible Ability to balance visionary energy with calm steadiness Local to the Greater Portland area (non-remote role) Long-term fit with a family committed to evolving together Nice-to-Haves Experience in hospitality, personal assisting, or business operations Culinary training or professional cooking experience Comfort with gardening, small farm tasks, or DIY projects Multilingual skills or interest in teaching kids a second language Perks Be part of a growth-oriented, values-driven family Opportunity for long-term stability with evolving responsibilities Work in a joyful, intentional, and purpose-led home A role where your skills in both cooking and organization make a lasting impact

This position serves as the Executive Assistant to the Oregon Perinatal Collaborative (OPC). The OPC is Oregon's only program focused on developing statewide Quality Improvement initiatives to improve the health of mothers and babies during this critical period of time prior, during and after birth. The collaborative works closely with many stakeholders across the state including, but not limited to, hospitals, health systems, clinics, public health and community based providers and organizations. This position is a critical member of a small team that impacts birth outcomes statewide. The position interacts frequently with sensitive information and quality data, involves a wide range of responsibilities and requires independent decision-making and exceptional organizational and interpersonal skills. The position requires prioritization of workload and the ability to manage multiple projects, deadlines and daily office operations. Strong multi-tasking skills and attention to detail are integral. Function/Duties of Position Provides executive administrative oversight in support of the OPC. Manages complex scheduling priorities and coordinates day-to-day activities for OPC. Advises on commitments and obligations. Obtains conference room reservations and/or virtual meeting links, determines A/V needs, crowd-sources agenda items, and provides presentation assistance. Composes and/or drafts and edits a variety of OPC communications and documents, correspondence, meeting agendas, PowerPoint presentations, reports, proposals, and others. Manages documentation and signatures in support of the OPC. Attends meetings as directed, recording proceedings and taking minutes, as appropriate. Processes expense invoices, reconciliations, reimbursements, honorariums and disbursement requests, including those directed from grant funding sources. Develops and maintains an accurate and efficient electronic filing system for correspondence, projects, and administrative activities, via OneDrive, X-drive, and other systems as needed. Organizes all aspects of travel arrangements and processes corresponding reimbursement requests in a timely fashion. Manages the office of the OPC, including facilitating technology needs, ordering supplies and equipment. Coordinates conferences and special events, including arranging travel, lodging, catering, reservations, and A/V needs. Prepares, coordinates, and communicates guest itineraries. Coordinates the marketing of events, including creating announcements, posters, flyers, programs and web content Develops and maintains relationships with administrative staff, faculty and leadership within the Department of Ob/Gyn, throughout OHSU, and external organizations, as necessary for the successful support of the OPC and the Department's mission and goals. Provides project coordination in support of the OPC core team. Responsible for organizing and implementing key aspects of the project as identified by the team, identifies key stakeholders, determines the scope and steps to complete implementation, verifies communication needs to ensure engagement throughout project lifecycle, utilizes necessary resources, review existing methods and procedures, and modify as necessary to accomplish assignment, identify potential difficulties and determines means of lessening or avoiding them. Leads the development of tools to manage the implementation of various projects as outlined by leadership. This may include utilizing project management software to outline individual processes involved in each step and managing timelines and communication to assure timely completion of projects. Participate in training programs as needed to achieve and maintain proficiency in role-related skills and abilities. Leads and facilitates project meetings, develops action items and tracks completion of action items. Delivers, maintains, and stores project documents. Responsible for managing the line of communication on project deliverables, timelines, updates, outcomes, risks and budget. Informs interested groups and individuals of project progress, and that project output is appropriate. Engages others to join in a culture of collaboration and accountability for project deliverables. Monitors project status to ensure progress toward completion and required procedural steps are completed fully and timely, modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments, closes files upon project completion and reviews records to ensure documentation is appropriate and complete. Required Qualifications Bachelor's degree 3 years of Administrative office experience and 2 years of lead, supervisory or management experience or 5 years of administrative office experience with demonstrated leadership or project management/coordination experience or equivalent combination of education, training and experience. Outstanding verbal and written communications skills with a diverse population. Ability to communicate effectively to multiple levels within the organization. Ability to establish effective working relationships with internal and external customers including faculty, department and institution leadership, and supporting organizations. Ability to communicate with tact and diplomacy in a variety of sensitive situations. Ability to maintain a high level of confidentiality and sensitivity. Outstanding customer service skills. Ability to work both in a team environment and/or independently as needed, handle multiple tasks, meet deadlines, stay organized, and remain calm under pressure. Ability to reprioritize as circumstances require and communicate impacts. Initiative and motivation to learn new skills with interest in career development. Ability to exercise independent judgment. Ability to adapt to dynamic changes in the professional environment. Ability to conduct self in a positive and professional manner. Intermediate computer skills including Word, Access (database development), Excel (macros, pivot tables), PowerPoint, Outlook, and Adobe, and a willingness to learn and use OHSU software systems. Proficiency in office technologies, i.e. fax, phone, photo copier, scanner. Knowledge of basic accounting procedures. Preferred Qualifications 10 years experience providing high level executive support or administrative support. Experience in a univeristy setting. Experience in a medical office. Advanced computer skills including Powerpoint, Word, Access (database development), Excel (macros, pivot tables); ability to create data reports in Epic and Cognos Additional Details Upload cover letter and resume. Please be sure to include months and years to the resume for jobs/experience. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at ************ or *************.

Vista Capital Partners Vista Capital Partners was founded in 2001 as a new kind of wealth management firm-one that prioritizes evidence over ego and long-term happiness over short-term hype. We strive to help clients explore what's possible, then tailor a plan for the life they want. We show up as our authentic selves, embrace learning and growth, and work toward a shared vision of becoming Oregon's most admired wealth management firm. Our mission is simple: to build happier and more prosperous lives. In keeping with our mission, we're hiring an Executive Administrator to join our talented team of professionals. Job Summary The Executive Administrator (EA) provides high-level administrative and operational support to the Executive Committee (EC), with primary responsibility for supporting the Chief Executive Officer (CEO). As a key member of Vista's executive support structure, this role requires exceptional organization, judgment, communication, and discretion. The EA coordinates cross-functional initiatives, manages complex priorities, and plays a critical role in ensuring the effectiveness of the CEO, EC, and broader organization. This position is ideal for a proactive professional who thrives in a dynamic environment and can seamlessly balance multiple priorities and stakeholders. Duties and Responsibilities The Executive Administrator responsibilities include the following: Executive Support Manage the day-to-day administrative needs of the CEO, including calendar management, meeting coordination, and correspondence, with additional support provided to the EC members. Anticipate, assess, and proactively manage the CEO's daily priorities to ensure preparedness for internal and external meetings and events. Serve as a liaison between the CEO, EC members, Board of Directors, and internal stakeholders. Attend EC meetings and Board of Directors meetings; document meeting notes, track action items, and ensure follow-through. Attend additional meetings as needed. Draft, review, prioritize, and send written communications on behalf of the CEO, including internal/external emails, presentations, talking points, and social media posts. Prepare, reconcile, and submit expense reports for the CEO. Coordinate travel arrangements for the CEO. Cross-Functional Coordination Assist with the preparation of EC and Board meeting materials, leadership offsites, company-wide events, and firm communications. Interface regularly with the Chief Operating Officer, Chief People Officer, Chief Growth Officer, and Chief Client Officer to support execution of executive priorities and alignment with annual initiatives and firm vision. Partner with the Marketing & Brand Manager on select communications, projects, presentations, and events. Office and Cultural Support Serve as back-up to the Experience Manager, ensuring smooth day-to-day office operations. Support the Experience Manager with event planning and coordination (e.g., culture events, team-building activities, client or partner-facing events). Core Values We will hire the person who best embodies and embraces Vista's core values: Act with Integrity Successful relationships are built on trust. Strive for Simplicity Keeping things simple allows us to focus on what truly matters. Be Passionate An unwavering belief in what we're doing brings out the best in us. Passion inspires and is contagious. Pursue Excellence Our clients and colleagues deserve our best effort. Always. Enjoy the Journey A fun and flexible work environment allows our people to enjoy happy and fulfilling lives. Qualifications The Executive Administrator role typically requires the following qualifications: Experience: 7-10 years of administrative experience, including at least 5 years supporting executive leadership (financial or professional services experience preferred). Judgment & Communication: Demonstrated discretion, emotional intelligence, and exceptional written and verbal communication skills; able to confidently represent executives in meetings and correspondence. Organization & Execution: Outstanding organizational skills, attention to detail, and the ability to manage multiple priorities while adapting quickly to shifting needs. Independence & Relationship-Building: Proven ability to work independently, handle confidential information, and build strong relationships across the organization. Adaptability & Resourcefulness: Comfortable with ambiguity; proactive, curious, and solutions-oriented, continually seeking ways to improve efficiency and executive effectiveness. Technical Skills: Proficient with computers and software packages, including CRMs and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Onsite Availability: Ability to work onsite up to five full days per week, as dictated by the CEO's schedule and executive support needs. Work Authorization: Must have the legal right to work in the United States. At this time, Vista is unable to provide visa sponsorship. Background & Credit Check: Employment is contingent upon successful completion of a background and credit check, conducted in accordance with applicable law. As part of this process, we review information relevant to the responsibilities of the role, including indicators of financial reliability. Salary and Benefits Pay/benefits are competitive based on industry standards: Salary: Commensurate with experience. Benefits: Health, dental, and vision insurance, long-term disability coverage. Time off: Flexible paid time off policy & sabbaticals. Retirement: 401(k) and profit sharing. Other: Paid Parental leave, professional development support, charitable contribution matching, financial planning support. VISTA CAPITAL PARTNERS IS AN EQUAL OPPORTUNITY EMPLOYER.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

The Puget Sound Agency is seeking a detail‑oriented Administrative / Clerical Support Specialist to provide comprehensive clerical, administrative, and computer-based support to office staff. This role requires strong typing and word processing skills, knowledge of office procedures, discretion with sensitive information, and the ability to coordinate effectively with internal and external stakeholders. Key Responsibilities Perform typing and word processing duties, including preparation of technical reports, memoranda, and correspondence Use standard office equipment, including computers, calculators, and other office technology Maintain accuracy in spelling, grammar, formatting, and technical terminology Review publications, directives, and materials that may impact office operations and take appropriate follow‑up actions Anticipate supervisor needs and prepare materials to support responses to correspondence and phone inquiries Provide clerical and administrative support aligned with office duties, priorities, policies, and program goals Coordinate work activities with other offices and staff Advise clerical staff on new procedures, regulations, and required information for reports or conferences Exercise sound judgment and tact when responding to inquiries from agency staff, other government entities, Congressional offices, and the general public Assist clients with General Assistance applications and monitor individual cases, as assigned Required Knowledge, Skills, and Abilities Proficiency in typing and operating computers and word processing software Strong knowledge of English grammar, spelling, technical terminology, and report formatting Ability to operate calculators and other standard office equipment Willingness and ability to be trained on new office equipment and software Ability to follow oral instructions and learn new computer programs related to data transmission and receipt Full knowledge of clerical practices and office procedures Strong written communication skills, including the ability to compose memoranda and reports Understanding of confidentiality requirements and proper information handling Knowledge of, or ability to learn, agency programs and General Assistance policies Strong organizational skills and ability to coordinate with multiple offices Preferred Qualifications Prior experience in clerical or administrative support roles Experience working in a government or public service environment Familiarity with technical or program‑based administrative support functions Work Environment & Additional Information Position requires regular interaction with agency staff, external agencies, and the public Ability to manage multiple priorities and meet deadlines in a professional office setting

Clackamas County Bank Administrative/Cash Management Specialist The individual serving in this position will perform a wide range of back-office functions for the bank such as bookkeeping/accounting, on-line banking customer support calls, ACH origination, audit preparation, fraud monitoring and accounts payable. See below for a more extensive list. Many responsibilities listed are time sensitive and require close attention to detail. Some duties are assigned as primary responsibilities and others in a backup capacity. The Administrative Specialist reports to the department supervisor. The individual in this position will generally have at least 3 years of related bank/accounting experience and is able to quickly achieve mastery of the duties and responsibilities. Specific training will be provided on the job. This is an excellent opportunity for someone to build on existing skills and is interested in a financial industry career path. ESSENTIAL DUTIES AND RESPONSIBILITIES FOR CCB'S CASH MANAGEMENT SPECIALIST Technical Skills and Duties -Ten Key by touch -Online Banking customer support -Business online banking set up and processing -Incoming and outgoing wire processing -Import & balance inclearings -Process cash orders & shipments -ACH origination -Mobile deposit processing -Fixed assets -Prepaid accounts -Answering phone calls -Solid knowledge and experience using a personal computer, including word and excel and adobe -Operational knowledge and experience of a mobile device -Knowledge of how debits/credit entries work -Fed returns -Balance and Income statement knowledge -Bond portfolio management -2644 reporting -Public Funds reporting -Cash Management -Build & run query reports -Accounts payable (QuickBooks) -Call report accounting & filing Customer Contact Skills -Ability to communicate/assist customers in a pleasant tone and professional manner in person and over the phone with ATM and/or Online Banking issues. -Listen for opportunities to cross-sell Sales/Referrals: -Offer bank services and refer business to the bank and volunteer at community events -Stay current on and support marketing efforts -Responsible for ensuring that individual calling goals are met Work Performance -Meet established attendance standards -Adhere to posted times for breaks and lunch so workflow is consistent -Utilize time in a productive way -Adhere to confidential policy guidelines -Adhere to operational procedures -Establish priorities -Cooperate when asked to help others -Be courteous to co-workers -Dress appropriately -Take initiative to ask for additional work QUALIFICATIONS EDUCATION and/or EXPERIENCE Must have a high school diploma or general education degree (GED), or 3 (three) years related experience and/or training, or equivalent combination of education and experience. INTERNAL EDUCATION Keep current on learning about bank services and products. Successfully complete all assigned reading material and required compliance training. LANGUAGE SKILLS Have the ability to read and comprehend simple instructions, short correspondence and short memos. Have the ability to write simple correspondence and be able to effectively present information in one-on-one and small group situations to both customers and other employees of the organization. MATHEMATICAL SKILLS Have the ability to calculate and balance bank accounting data. REASONING ABILITY Have the ability to follow written and oral instructions and be able to research situations and solve job-related problems. PHYSICAL DEMANDS Be able to work in a moderately noisy environment with phones, computers and calculators. Occasionally be able to lift up to 25 pounds. COMPUTER SKILLS Understand and be able to apply computer skills to communicate effectively within the organization using word processing to format letters or correspondence, set-up and maintain electronic folders/files; send/save attachments. Depending on the position, have a basic understanding of accounting software to develop reports and forms such as spreadsheets/tables using Microsoft excel. Be able to use email for communication (internal and external) and access outside websites as well as interface with the bank's network.

Job Description Become A Part of the El Programa Hispano Catòlico Team! El Programa Hispano Católico (EPHC) is an organization that supports individuals in reaching their fullest potential. For nearly 40 years, our mission has been to advance racial equity and social justice through the power of our Latine roots, culture, and community. This mission, which is at the heart of everything we do, has allowed us to respond to local needs by addressing the social determinants of health. We achieve this through our program areas: Housing, Economic Sustainability, Education, Community Wellness, and DV/SA Prevention and Intervention. Today, EPHC serves more than 30,000 people annually and employs over 100 staff members, the majority of whom are bilingual, and over 93% are bicultural. Although EPHC is affiliated with the Catholic Charities Network, candidates or participants do not need to be Catholic to work with us or receive services. Across our programs and services, staff of all faiths-or none-work within our framework of respect for our mission, the dignity of the human person, and the common good. To learn more about EPHC, visit our website at *********************** Benefits: Vacation & Sick Time Benefits Paid Holidays 401k with Employer Contribution Employee Assistance Program Bonus Wellness Days Continuous Growth and Development Opportunities Opportunities to serve your community and make a positive impact About The Role: This position serves as one of the first points of contact for community members seeking services from El Programa Hispano Católico (EPHC). The individual in this role will assist by referring community members to the appropriate EPHC departments and/or other community agencies. Additionally, this position supports management of the EPHC front desk while in the office and performs a variety of administrative tasks. Principle Duties & Responsibilities: Answer main telephone line, route calls appropriately Provide Information and Referral Assistance to Spanish and non-Spanish speaking community members Greet participants and guests in person and over the phone Check in/out projector, and guest badges Coordinate the scheduling of conference rooms Notify Facilities Manager when inventory of office supplies are low and process incoming mail Perform data entry in Salesforce and other databases assigned Responsible for opening EPHC office. Work schedule: Monday, Tuesday, Thursday 8:15 AM to 1:15 PM. Adherence to El Programa Hispano Católico policies and procedures Actively participate in team projects including team, agency, program, and partner meetings. Perform other duties and responsibilities as assigned Qualifications & Requirements: Must be bilingual (Spanish/English) and bi-culturally competent. High School degree or one year of field experience. Minimum of one year of demonstrated success as a Receptionist or Administrative Assistant; Working preferably in a non-profit social service environment. Strong computer skills with demonstrated proficiency (intermediate to advanced) in Microsoft Word, Excel, Outlook, PowerPoint and Publisher. Knowledge of community resources strongly preferred. Knowledge of effective reception and customer service practices and experience in operating multi-line phones. Ability to work with public; greet participants in a friendly, culturally responsive way and respond compassionately to people in crisis. Embody values of cultural humility and servant leadership and demonstrate cultural responsiveness across cultures. Strong attention to detail. Self-motivation and the ability to work independently with strong analytical and problem-solving skills. Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to meet goals on time. Demonstrate judgment and discretion in dealing with confidential matters. Ability to work with creativity and flexibility in a changing organization. Ability to support organization and program specific mission and goals. Ability to lift up to 40 pounds. Satisfactory results from criminal, civil and/or motor vehicle background check required. Compensation: $21.00-23.00 per hour. Compensation is commensurate with skills and experience. Location & Typical Working Conditions: The majority of work performed in this position requires onsite activities. On-site work is located at EPHC's offices in Gresham, OR. Job duties may require occasional travel, and evening and weekend work depending on project deadlines. To Apply: Please submit your cover letter and resume to El Programa Hispano's online application at ************************** EPHC IS AN EQUAL OPPORTUNITY EMPLOYER El Programa Hispano Catolico is proud to be an Equal Opportunity Employer. EPHC does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state or federal law. Job Posted by ApplicantPro

Girl Scouts of Oregon and Southwest Washington is looking for admin staff for our summer overnight camps who love the camp experience and are passionate about the Girl Scouts mission. In this role, you'll help lead our camp staff and programs to teach girls new skills, keep them safe as they explore camp experiences, and ensure they have a session full of wonderful memories and camp magic. As camp admin staff, you'll live and work in rustic resident camp settings from June 13 through August 23. Shower and toilet facilities are separate from cabins and could include non-flush toilets and dormitory-style showers. Most of your time will be spent in the great outdoors doing fun activities with girls, such as hiking, archery, swimming, canoeing, arts and crafts - depending on your skills and interests. Camp staff are paid a daily rate based on the position, applicable certifications, and previous experience in that role, plus a $400 retention bonus for completing the season. Assistant Camp Director: $113.33 to $130.00 per day ($680.00 to $780.00 per week) The Assistant Camp Director works closely with the Camp Director to facilitate daily camp operations and head the staff team. Specific responsibilities will vary based on the needs of the camp and Camp Director, but often include: * Supervision of the administrative staff team alongside the Camp Director * Alongside the Camp Director, ensuring that camp operations are in compliance with standards set by Girl Scouts, the American Camp Association, the local health department etc. * Developing and approving schedules for each week in collaboration with the administrative team, which includes approval for staff breaks and time off * Reviewing camper rosters and health forms week-to-week, identifying and planning for camper needs * Assisting the Camp Director in daily communication with contracted kitchen staff * Purchasing supplies as necessary, within budget. * Checking incoming supplies against orders and invoices. * Maintaining files and documents and reports, as required. * Covering in units or leading program areas as needed. * Being responsible for running camp in the absence of the camp director. Program Coordinator: $97.50 to $114.16 per day ($585.00 to $685.00 per week) * Supervise, support, and evaluate assigned unit staff and program specialists. * Assist with camp, including living in the unit, housekeeping, and programs. * Cover in units or lead program areas as needed. * Ensure high quality program activities are planned with campers and delivered responsibly. * Ensure all units and program areas run smoothly and safely, per Girl Scout and American Camp Association policies and procedures. * Keep the team and camp director informed of site, unit, and/or program area issues. * Serve as a resource for program skills and camp knowledge, including leading activities. * Work with other senior staff in coordinating all site programs. * Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. Troop Camp Coordinator: $97.50 to $114.16 per day ($585.00 to $685.00 per week) * Provide excellent customer service as you support the troops who will be onsite during the beginning of each session. * Ensure that they are oriented to camp, know their schedule and where to report and when, checking in on them often. * Lead activities and program areas for the troop campers as needed. * Keep the team and camp director informed of unit and/or program area issues for Troop Camp. * When there are no Troop Campers on camp, the Troop Camp Coordinator is expected to assist in various ways around camp, which may include: * Taking photos around camp each week, collect and compile pictures taken by staff and upload them to the camp SmugMug on a weekly basis. * Maintaining the camp trading post. * Supervising, supporting, and evaluating assigned unit staff and program specialists. * Covering in units or leading program areas as needed. * Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. Health Coordinator: $113.33 to $130.00 per day ($680.00 to $780.00 per week) * Minimum Qualification: an advanced first-aid certification past general First Aid and CPR. (examples include: Wilderness First Aid, Wilderness First Responder, RN, LPN, EMT etc.) * Responsible for day-to-day health needs of campers and occasional staff, including administering medication and evaluating and treating minor injuries or illnesses. * Working alongside the Camp Director to determine whether a camper needs external care, as needed. * Reviewing the rosters and health forms each week, identifying any outstanding camper medical and dietary needs and making calls to caregivers to make care plans. * Communicating care plans to appropriate staff members as needed. * Inventorying and stocking the health station of camp, ensuring that the camp is well stocked with basic first aid supplies and over the counter medications. * Keeping the health station cleaned and maintained, including doing laundry as needed * Maintaining accurate and up to date health and medication logs, alongside all required paperwork pertaining to health and safety, per ACA and Girl Scout standards. * Communicating medical incidents from the week to caregivers during check-out * Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. * Keep camp director and assistant camp director informed of health and safety issues. * Cover in units or lead program areas as needed. Requirements/Qualifications for all positions: * At least 21 years of age. (preferred) * At least one year in an organized camp setting or other equivalent work with children. * Experience working with children, young adults, and adults. * Interest, knowledge, skills, and passion in a variety of camp programs. * Child and Adult First Aid/CPR and AED certification or higher. * Food handlers Permit required by specific county and state. * Aquatic or challenge certifications as necessary. * Valid driver's license in good standing and acceptable driving record. (preferred) * Ability to lift and carry up to 35 pounds. * Walking and standing up to 80% of the time on flat or uneven terrain, indoors and outdoors. * Stooping, squatting, and bending. * Reaching overhead and below shoulder level. Transferable Skills: Working at camp is a great opportunity to develop valuable professional skills, including: * Leadership experience * Program management * Teamwork & Collaboration * Working with diverse groups * Curriculum delivery and development * Critical Thinking * Problem-solving * Effective communication Locations: We are hiring for multiple roles at our two beautiful Camp properties. * Camp Arrowhead, Stevenson, WA: Located at the base of Dog Mountain and Wind Mountain in the Columbia River Gorge, Camp Arrowhead has 260 acres of forest, meadows, trails, a pool, and a lake with varied terrain and dramatic views. Camp Arrowhead activities include hiking, canoeing, climbing wall, archery, a swimming pool, and various off-camp activities and trips. * Camp Cleawox, Florence, OR: Located on a wooded peninsula in the Oregon Dunes National Recreation Area by the Oregon coast, Camp Cleawox is surrounded by Lake Cleawox and the Honeyman Memorial State Park sand dunes. This 47-acre site is situated on a freshwater lake near the beach. It features activities such as sandboarding, kayaking, archery, low ropes course, canoeing, and swimming in the lake and various off-camp activities and trips. About Girl Scouts of Oregon and Southwest Washington: At Girl Scouts of Oregon and Southwest Washington, it's our mission to build Girl Scouts of courage, confidence, and character who make the world a better place. Staff supports a network of dedicated volunteers who bring Girl Scouts programming to youths in their community. Since 1912, Girl Scouts has supported children and young adults to achieve their full potential-and today, Girl Scouts stands as the preeminent leadership development organization for young women. With Girl Scouts of Oregon and Southwest Washington, you can make a difference in the lives of Girl Scouts, adult volunteers, and the world. Diversity, Equity, and Inclusion: We encourage, value, and honor diversity and support a culture of equity and inclusion. We are committed to fostering diversity at every level of the organization. We are an equal opportunity employer. We recognize that a commitment to these values is a living commitment that requires attention, reflection, and continual action. All employees must support these efforts and participate in training, projects, and initiatives to forward this work. Click here to read our complete Equity Statement. How to Apply: Submit your application via our Careers site. Select the locations and positions you are interested in during the application process. You can apply for more than one opportunity, and we will work with you to find the best fit!