Executive assistant jobs in Washington

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

Office Manager (New Office Setup & Operations) About the Role We are looking for a dynamic Office Manager to lead the setup and ongoing operations of our new office space. This is a pivotal role that combines executive support with operational leadership, ensuring our workplace is functional, efficient, and aligned with company culture. You will partner closely with the CTO, IT, and People Ops to create an environment that fosters collaboration, innovation, and productivity for hybrid teams. Key Responsibilities New Office Setup: Lead the design, planning, and launch of our new office, ensuring it meets operational needs and reflects our culture. Vendor Management: Source, select, and onboard vendors for services such as security, cleaning, catering, facilities, and office supplies. Policies & Procedures: Develop and implement office procedures, safety protocols, visitor policies, and access control systems from the ground up. Space Planning: Partner with IT and People Ops to plan office layout, seating assignments, and workstation setup for new hires. Budget Oversight: Establish and manage office operational budgets, track expenditures, and negotiate vendor contracts for cost-effective management. Technology & Infrastructure: Oversee delivery, installation, and maintenance of office equipment, AV systems, and conference room technology in collaboration with IT. Culture & Environment: Build and maintain an inviting, productive office environment that supports engineering workflows and hybrid-team collaboration. Qualifications 3+ years of experience supporting C-level executives, ideally within technology, software, engineering, or innovation-focused organizations. Strong understanding of technology environments, engineering team structures, and technical workflows (without needing deep technical expertise). Proven success in a hybrid executive assistant/office manager role within a fast-paced or high-growth company. Exceptional organizational skills and time management abilities, with capacity to handle competing priorities. Excellent written and verbal communication skills, with the ability to prepare polished materials from technical information. High level of discretion and judgment, especially when handling technology strategy, product information, and confidential initiatives. Proficiency with Google Workspace or Microsoft Office; comfortable with tools like Jira, Confluence, Slack, Notion, Asana, or other workflow platforms. What We Offer The opportunity to shape and lead the setup of a new office space from the ground up. A collaborative environment where your contributions directly impact company culture and operational success. Initial Contract of 6 mos (possible extension a full time opportunity) QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.

We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend. Pay Rate: $20/hr Responsibilities: Extend a warm and professional welcome to guests, clients, and team members at reception desks Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols Execute precise vendor coordination, maintaining strict adherence to company policies and procedures Facilitate essential office processes including mail handling, supply management, and shipping logistics Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism Required Qualifications: 1+ year of experience in a similar position Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more) The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc. Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Title: Executive Assistant, Chief Advancement Officer Reports to: Chief Advancement Officer Job Summary: The Executive Assistant oversees the day-to-day operations of the Office of the Chief Advancement Officer (CAO). This position provides executive-level program and administrative support and works collaboratively with Heritage team members to achieve enterprise-wide goals. The Executive Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times. The Executive Assistant is comfortable in a fast-paced, high-level environment; exercises sound judgement; coordinates multiple, time-sensitive projects/priorities; and is a well-organized, detail-oriented member of the team. Job Duties: Schedule/Calendar Management Strategically manage and optimize the CAO's daily and long-term calendars; proactively identifying and resolving potential scheduling conflicts. Serve as the central scheduling liaison for internal staff and external stakeholders, facilitating timely and efficient access to the CAO while balancing competing priorities. Coordinate internal scheduling communications with the CAO's direct reports, and manage consistent communication with Vice Presidents and Directors. Evaluate and drive efficiency of all meeting and event requests, preparing the CAO with appropriate and tailored briefing materials for all internal and external meetings, events, and trips. Lead the planning and execution of signature CAO meetings including, but not limited to, JanPlan, Midplan, and staff meetings. Collaborate with the Development department to schedule donor meetings and coordinate the CAO's participation in donor events. Assist the CAO with project and daily task management including the recurring review of donor proposals and reports and high-level partnership opportunities. Travel and Expenses Lead and manage all aspects of the CAO's domestic and international travel, optimizing itineraries, transportation, and accommodation. Monitor the CAO's departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors. Develop a system for CAO review and approval of the Vice Presidents' and Director's expense reports. Qualifications: Education: Bachelor's Degree preferred Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a policy organization and/or Capitol Hill office preferred Communication: Excellent verbal, writing, and proofreading skills Technology: Expert proficiency in Microsoft Suite and database software required Other Requirements: Understand and support Heritage's mission and vision for America, and the department's goals and objectives. Discretion and ability to maintain confidentiality. Strong bias for action. Excellent strategic, organizational, planning, and interpersonal skills. Basic knowledge of policy issues. Benefits and Salary: The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs. The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate's experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Department: Chief Operations Officer's Office Salary: $73,752 - $81,127 annually Classification: Administrative/Exempt Reports to: COO, CFO and Director of Operations Business Office The Chief Operations Officer's Office at Olympic College is currently recruiting for an Executive Assistant to the Chief Operations Officer and Chief Financial Officer. This position plays a crucial role in providing administrative support, representing the supported Chief Officers in various capacities, and contributes to the efficient operation of the Operations, Budget, and Finance departments. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks with discretion and professionalism. Administrative Support * Manage the supported Chief Officer's calendar, appointments, and meetings, ensuring effective time management and coordination. * Prepare and organize materials for meetings, presentations, and reports with accuracy and attention to detail. * Manage Executive Team meetings creating agendas, assisting in meeting facilitation, task tracking, and calendar management. * Handle correspondence, emails, and phone calls on behalf of the supported Chief Officers in a professional and timely manner. * Handle campus communication on behalf of Executive Team, serving as the primary point of contact for the internal communication site and updates. * Assist in the implementation of intuitional and department specific goals and strategic initiatives * Assist with travel arrangements as required. * Maintain confidentiality, discretion, and professionalism when handling sensitive financial or personnel information. Representational Duties * Coordinate communication between the supported Chief Officers and other college departments * Occasionally represent the supported Chief Officer in meetings, conferences, and other events, conveying their views and decisions with clarity and professionalism. * Act with delegated authority in specific situations, making decisions and communicating directives aligned with the supported Chief Officers objectives. * Collaborate with supported area team members to ensure compliance with organizational policies and procedures. * Foster positive relationships with internal and external stakeholders, facilitating effective communication and collaboration. Additional Support: * Support the supported Chief Officers in special projects, initiatives, and strategic planning efforts to achieve departmental goals. * Support the supported Chief Officers in the development of policies and procedures. * Conduct research, compile data, and prepare reports to facilitate decision-making processes. * Provide other administrative support to the Operational Support office and other Chief Officers as requested. Minimum Qualifications * Bachelor's degree in a relevant field such as business administration, accounting, public administration, organizational leadership, or a related area is preferred but not required. * Experience demonstrating advanced administrative, project management, and accounting or operational coordination skills will also be considered. Preferred Qualifications * Experience managing or coordinating administrative tasks and projects, preferably in a cross-functional or organizational leadership environment. * Strong written and verbal communication skills are essential, along with a demonstrated ability to manage sensitive information with discretion and professionalism. * Competencies required for success in this role include organizational skills, attention to detail, problem-solving abilities, and the capacity to build and maintain collaborative relationships across diverse groups. * Familiarity with project management tools, report preparation, and data coordination is highly desirable. Terms of Employment Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $73,752 - $81,127 annually, which includes a generous benefits package that includes the following. Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave - vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here. Conditions of Employment * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required by WB HB 2327. * The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur. How To Apply To be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials: * Olympic College Online Application * Resume * Cover Letter - in your cover letter, describe how your experience sets you apart for this position. * Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate. EEO Statement Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to:********************. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

*PLEASE NOTE: this role will be required to be located in Seattle, WA and work in-office at least 3 days per week.* LendingTree is the nation's leading online lending marketplace. We connect consumers with multiple lenders so they can easily compare options and find the right fit. Our story began in 1996, when our founder, Doug Lebda, set out to make the home-buying process easier after his own frustrating house-hunting experience. What started as a simple idea to help people find better mortgage options has grown into a platform that empowers millions of consumers to compare and choose the financial products that fit their lives best - including loans, credit, savings, and insurance products. Position Overview As the Executive Assistant to the CEO, you will play a critical role in optimizing the CEO's effectiveness, ensuring smooth day-to-day operations, and serving as a trusted partner and gatekeeper. This position requires exceptional judgment, discretion, organizational skills, and the ability to operate in a fast-paced, highly innovative environment. The Executive Assistant will manage daily communication with LendingTree leadership, external stakeholders, board members, and other key partners. Key Responsibilities Executive Support Manage complex calendar and scheduling needs, ensuring optimal time management and alignment with strategic priorities. Coordinate and prepare materials for meetings, including agendas, briefs, presentations, and follow-ups. Act as the primary liaison between the CEO and internal/external stakeholders. Handle sensitive and confidential information with absolute discretion. Manage domestic travel arrangements, including itineraries and logistics. Serve as a proxy to the CEO in various types of communications. Strategic and Operational Support Track and help drive key initiatives and projects, ensuring timely follow-up and accountability. Assist with board communications, materials, and meeting scheduling and logistics. Prepare detailed written communications, reports, and executive summaries. Organize and support meetings, including timely distribution of pre- and post- meeting materials, and ensure CEO is adequately prepared for meetings. Follow up on action items, including interaction with internal staff as well as external partners Act as liaison with LendingTree leadership to help align executive priorities. Office of the CEO Operations Identify opportunities to streamline and improve executive processes and systems. Own special projects, as assigned by the CEO. Support occasional personal and administrative needs to allow the CEO to focus on strategic leadership. Qualifications 7+ years of experience as an Executive Assistant supporting C-level executives, preferably in a high-growth tech, fintech, or startup environment. Proven ability to manage complex calendars, projects, and priorities with minimal oversight Experience planning board meeting, such as scheduling, preparing materials, and follow-up communications. Exceptional written and verbal communication skills. Familiarity with FinTech companies, startup operations, or financial services. High level of professionalism, integrity, and discretion in handling confidential information. Ability to deal professionally with internal and external partners at all levels as friendly facilitator. Self-motivated; able to work with little or no guidance and make sound decisions under pressure. Strong organizational and project management skills, with a keen attention to detail. Tech-savvy, with proficiency in Microsoft Office, Slack, and other modern productivity tools such as Confluence and SharePoint. Ability to thrive in a fast-paced, ambiguous, and innovative environment. Experience working in Public company. Ability to travel occasionally. Flexibility to be available after hours/on weekends to support meetings and handle urgent issues. Bachelor's degree or equivalent work experience. OUR CULTURE We're a collaborative, entrepreneurial team that values curiosity, creativity, and getting things done together. Our teammates are some of the brightest, most driven people you'll meet - and we celebrate innovation, inclusion, and ownership. At LendingTree, you'll find an inclusive culture where diverse perspectives make us stronger. We believe in working hard and supporting one another - with the flexibility and trust that help you thrive both personally and professionally. We're proud to offer generous benefits, wellness programs, and time-off policies designed to help you recharge, stay healthy, and bring your best self to work every day. And yes - we still have fun doing it (our “GSD - Get Stuff Done” award is a fan favorite!) Come grow with us, make an impact, and be part of a company that truly cares about its people and its community. COMPENSATION The base pay for this position is $150,000, however, base pay offered may vary depending on internal factors, job-related knowledge, and candidate experience. INCENTIVE COMPENSATION Eligible for annual performance bonus BENEFITS Medical, dental, and vision insurance and 401(k) matching LendingTree is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion (or creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

* PLEASE NOTE: this role will be required to be located in Seattle, WA and work in-office at least 3 days per week.* ABOUT LENDINGTREE LendingTree is the nation's leading online lending marketplace. We connect consumers with multiple lenders so they can easily compare options and find the right fit. Our story began in 1996, when our founder, Doug Lebda, set out to make the home-buying process easier after his own frustrating house-hunting experience. What started as a simple idea to help people find better mortgage options has grown into a platform that empowers millions of consumers to compare and choose the financial products that fit their lives best - including loans, credit, savings, and insurance products. Position Overview As the Executive Assistant to the CEO, you will play a critical role in optimizing the CEO's effectiveness, ensuring smooth day-to-day operations, and serving as a trusted partner and gatekeeper. This position requires exceptional judgment, discretion, organizational skills, and the ability to operate in a fast-paced, highly innovative environment. The Executive Assistant will manage daily communication with LendingTree leadership, external stakeholders, board members, and other key partners. Key Responsibilities * Executive Support * Manage complex calendar and scheduling needs, ensuring optimal time management and alignment with strategic priorities. * Coordinate and prepare materials for meetings, including agendas, briefs, presentations, and follow-ups. * Act as the primary liaison between the CEO and internal/external stakeholders. * Handle sensitive and confidential information with absolute discretion. * Manage domestic travel arrangements, including itineraries and logistics. * Serve as a proxy to the CEO in various types of communications. * Strategic and Operational Support * Track and help drive key initiatives and projects, ensuring timely follow-up and accountability. * Assist with board communications, materials, and meeting scheduling and logistics. * Prepare detailed written communications, reports, and executive summaries. * Organize and support meetings, including timely distribution of pre- and post- meeting materials, and ensure CEO is adequately prepared for meetings. * Follow up on action items, including interaction with internal staff as well as external partners * Act as liaison with LendingTree leadership to help align executive priorities. * Office of the CEO Operations * Identify opportunities to streamline and improve executive processes and systems. * Own special projects, as assigned by the CEO. * Support occasional personal and administrative needs to allow the CEO to focus on strategic leadership. Qualifications * 7+ years of experience as an Executive Assistant supporting C-level executives, preferably in a high-growth tech, fintech, or startup environment. * Proven ability to manage complex calendars, projects, and priorities with minimal oversight * Experience planning board meeting, such as scheduling, preparing materials, and follow-up communications. * Exceptional written and verbal communication skills. * Familiarity with FinTech companies, startup operations, or financial services. * High level of professionalism, integrity, and discretion in handling confidential information. * Ability to deal professionally with internal and external partners at all levels as friendly facilitator. * Self-motivated; able to work with little or no guidance and make sound decisions under pressure. * Strong organizational and project management skills, with a keen attention to detail. * Tech-savvy, with proficiency in Microsoft Office, Slack, and other modern productivity tools such as Confluence and SharePoint. * Ability to thrive in a fast-paced, ambiguous, and innovative environment. * Experience working in Public company. * Ability to travel occasionally. * Flexibility to be available after hours/on weekends to support meetings and handle urgent issues. * Bachelor's degree or equivalent work experience. OUR CULTURE We're a collaborative, entrepreneurial team that values curiosity, creativity, and getting things done together. Our teammates are some of the brightest, most driven people you'll meet - and we celebrate innovation, inclusion, and ownership. At LendingTree, you'll find an inclusive culture where diverse perspectives make us stronger. We believe in working hard and supporting one another - with the flexibility and trust that help you thrive both personally and professionally. We're proud to offer generous benefits, wellness programs, and time-off policies designed to help you recharge, stay healthy, and bring your best self to work every day. And yes - we still have fun doing it (our "GSD - Get Stuff Done" award is a fan favorite!) Come grow with us, make an impact, and be part of a company that truly cares about its people and its community. COMPENSATION The base pay for this position is $150,000, however, base pay offered may vary depending on internal factors, job-related knowledge, and candidate experience. INCENTIVE COMPENSATION Eligible for annual performance bonus BENEFITS Medical, dental, and vision insurance and 401(k) matching LendingTree is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion (or creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

SECRETARY OF STATE (DEPT OF STATE) SECRETARY OF STATE (DEPT OF STATE) The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to: Preserve our history Promote engagement; and Protect the future The office strives to achieve this mission by being trusted, accessible, innovative, and secure Administrative Support Specialist Job Location: Address: 1700 W. Washington St. | Phoenix, AZ 85007 Posting Details: Hourly Rate: $21.63 **This position is fully in-office, there are No Remote Options. We're looking for someone with open availability who can work some weekends and put in overtime during our busiest times. ** Job Summary: The Administrative Support Specialist is an essential position to provide support to the Elections Division. This position is responsible for performing a variety of administrative tasks, including action assignments, election-related projects and customer service. General responsibilities including coordinating general office activities, tracking requests and correspondence, responding to inquiries, scheduling, meetings and maintaining files. Administration duties include preparing purchase orders and reimbursement forms. Utilizes resources and tools for problem solving. Job Duties: Schedule, organize, arrange and prepare for meetings; attend meetings to provide support when needed; take meeting minutes, action items, and follows-up. Assist in drafting letters and other correspondence. Responsible for tracking progress and results for election-related projects and maintaining documentation. Responsible for maintaining distribution lists. Provide support in the planning of the statewide Logic and Accuracy testing process, including the preparation of ballots, tabulation, and coordination of related logistical activities to ensure compliance with established election protocols. Responsible for tracking requests and correspondence. Responsible for tracking and maintaining documentation, sending out registration and communications including responses for Election Officer Certification and Recertification trainings. Provide customer service support on general phone lines and the Elections inbox as needed. Create purchase orders, prepare reimbursements and maintain supplies within the Elections Division. Assist with candidate, initiative, referendum and recall filings and reviewing petitions. Assist with proofing, which includes but is not limited to handbooks, guides, and the Publicity Pamphlet. Knowledge, Skills & Abilities (KSAs): Knowledge: - Knowledge of Microsoft products including Word, Excel, PowerPoint, Outlook, Etc. - Knowledge in professional writing and oral communication. Skills: - Developed interpersonal, written, and oral communication skills to communicate clearly and effectively with constituents, election officials, managers and representatives of the State. - Can deliver excellent customer service via diverse delivery mediums, including in-person, telephone and electronic - Ability to appropriately develop tools and analyze compliance, formulate and identify effective solutions to problems. - Conduct research and extract, compile, analyze, and present information in support of contract compliance and benchmarking. Ability: - Balance, prioritize and organize multiple tasks - Manage time effectively - Work collaboratively in teams and across organizations - Be highly efficient and well organized - Maintain strict confidentiality Selective Preference(s): AZ Driver's License; Obtain Election Officer Certification within the next schedule class after hiring; Must be an eligible voter. Pre-Employment Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program). Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, cross‑functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on‑time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Description THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities * Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. * Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. * Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. * Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. * Own and support complex, cross-functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on-time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here. Salary90,973.54 Annual Listing Type Jobs Position Type Full Time Experience Level Senior Level Salary Min 90973.54 Salary Max 90973.54 Salary Type /yr.

Spokane, WA Waters Meet, formerly known as Empire Health Foundation, a 501(c)(3) nonprofit foundation, was founded in 2008 through the sale of Deaconess Hospital and Valley Medical Center. We believe health is a fundamental human right and boldly advance health equity in eastern Washington. Through a collaborative approach to philanthropy, we center community voice, knowledge, and experience in our actions. We prioritize deep relationships with our communities, confronting systems of poverty and racism, while pursuing innovative solutions to improve health and quality of life. Our core values of community, integrity, trust, compassion, and unconditional love guide our work. We address equity by investing in sustainable systems change that results in healthier, more vibrant communities for all. Waters Meet now invites applications for a Senior Executive Assistant/Board Manager to join its team. Job Summary The Senior Executive Assistant/Board Manager reports to the President and provides executive support in a close partnership with the President. The Senior Executive Assistant/Board Manager serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President. The Senior Executive Assistant/Board Manager serves as a manager for the Board of Directors by supporting effective Board functioning, engagement, and Board member onboarding, as well as a liaison for the Board and executive management team. This role also oversees special projects. This is a full-time, exempt position. The position will be open until filled. Essential Job Functions Executive Support Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans; and compiling documents for meetings. Provides a bridge for smooth communication between the President's office and the Waters Meet Foundation Board of Directors, Waters Meet Action Fund Board of Directors, Foundation staff and external partners. Works closely with the President to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Supports the President in their external commitments related to the Foundation, including service on external boards, committees and other groups. Administratively supports other Foundation executives. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Seeks out and implements efficiencies with tasks such as calendaring and meeting note-taking by utilizing new tools and processes. Participates in the development and day-to-day management of the approved board and office administration budgets. Manages annual conflict of interest process for board and staff. Board Management Serves as the President's administrative manager to the Waters Meet Foundation Board of Directors and the Waters Meet Action Fund Board of Directors. Coordinates full board and board committee meetings to include meeting logistics, preparing and disseminating board packets and information, tracking attendance, and writing meeting minutes. Tracks and ensures compliance of board governance processes. Maintains Board portal (BoardEffect). Assists board members with travel arrangements, lodging and meal planning as needed. Coordinates annual board meeting, board retreat and new board member onboarding. Administrative Lead Serves as Lead to the administrative team to organize the team's efforts to support the administrative needs of the organization. Provides oversight to front desk operations as needed. Collaborates with the administrative team on work sharing and general team support. Work with other staff to identify and develop cross-collaboration opportunities. Other Duties Processes expense reports for the administration and operations function. Participates in the establishment of protocols and procedures for the maintenance of electronic files. Participates on Sponsorship Committee. Commits to Waters Meet Foundation Shared Agreements and aligns daily activity with these Agreements. Qualifications Work Experience Five + years of work experience supporting executive level management. Experience supporting a Board of Directors is preferred but not required. Skills & Abilities Strong communication skills with a wide range of stakeholders. Strong organizational skills. Attention to detail, accuracy, and consistency in executing tasks for internal as well as external audiences. Ability to take ownership of administrative tasks and problem solve. Proficient with technology platforms, including MS Office, and a willingness to learn new technology systems. Willingness to work collaboratively across teams as needed. Ability to work occasional early morning or evening hours; rarely some weekend hours. Humility, curiosity, and an understanding of how these qualities are connected to success in this role. Commitment to our organizational mission and values. Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities. Starting Salary $75,450 - $88,760 Working at Waters Meet At Waters Meet we are committed to nurturing a work environment where all individuals are valued and respected. We believe that equity and inclusion are essential to organizational effectiveness and excellence. This commitment is reflected in the composition of our staff, management, and board of directors. We believe in inclusive access to opportunities and strive to hire qualified staff reflecting the communities we serve. EHF offers a robust benefits package including full medical and dental insurance for employees and dependents, a generous retirement plan, and PTO. Salary ranges are set according to the compensation policy, and relevant data are reviewed when setting ranges for each position. Hybrid office time and limited travel are expected for the role. We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there is any accommodation that we can provide to support you in your pursuit of this role. Waters Meet is an Equal Employment Opportunity employer. We respect and seek to empower each individual and lift up the diverse cultures, perspectives, skills, and experiences within our organization.

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires. Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration. As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit ******************** and watch this video of our recent project in Montana: https://********************/projects/mt1 If you're inspired by our mission to create scalable, lasting climate impact, we'd encourage you to apply! Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for Grant Canary (CEO). This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support. The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment. What you'll be doing: For the right candidate, they will find that the company's mission and values align with their career aspirations. There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change. Key Responsibilities: Strategic Support & Communication - * Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow * Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking * Assist the CEO with investor relations coordination and communications * Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more 'Carbon Sales team support' below) Operational & Administrative Excellence - * Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization * Manages procurement and vendor relationships for CEO * Provide limited travel coordination and expense management support for two additional LT members * When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates * Manage executive expense reporting and procurement processes * Coordinate documents and information flow using DocuSign, Docsend, HubSpot, Google Drive, and other systems Carbon Sales Team Support - * Act as the primary administrative partner for Carbon Sales activities: Maintain accurate and up-to-date records in HubSpot, such as adding new companies and contacts, entering prospecting notes as well and appropriately transferring ownership to Carbon Sales Directors. Provide gentle and consistent follow-up on CEO-requested updates. Update lead statuses to show the relationship map for CEO's top accounts, and document the last touch and next steps. Ensure the account information is up to date, and always have recent activity and/or a next step scheduled. * Identify high-value opportunities where CEO's participation can accelerate deal progression and facilitate those interactions. Coordinate and schedule Carbon Sales team meetings and client calls requiring CEO participation, ensuring alignment of calendars and preparation materials in advance. * Keep HubSpot data integrity that will enable accurate and timely generation of weekly Carbon Sales pipeline and performance reports on a weekly basis. Improve the current weekly reporting, support the board meeting presentation materials, and share the feedback with Carbon Sales team to show what the reports can deliver additionally. * Own, facilitate and file the signing of NDAs, sales agreements and other legal documents between CEO and external parties, through DocuSign, and ensure accuracy, proper routing, and timely completion based on prioritization. * Partner with the Sales and MarComm teams to plan and coordinate key industry conferences (e.g., SF Climate Week, NYC Climate Week, VERGE), including organizing meetups and engagements on behalf of the CEO and Sales team. Qualifications, Required experience & Skills: * 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc. * Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation * Excellent organizational skills with the ability to manage competing priorities and meet deadlines * Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities * Strong analytical skills with track record of improving operational processes * Exceptional written and verbal communication skills across multiple platforms Personal attributes: * Proven track record demonstrating ability to work effectively with minimal supervision * High level of integrity and discretion when handling confidential information * Proactive and resourceful with the ability to anticipate needs and solve problems independently * A terrific work ethic accompanied by an ever-positive, get-it-done attitude with strong interpersonal skills * Ability to quickly learn organizational structure and the objectives of the team * Ability to provide gentle but effective follow-up to ensure executive accountability Logistical requirements: * Ability to travel to the Seattle (Ballard) office to have in-person face time with CEO and help with other tasks such as quarterly conversations with the landlord $80,000 - $100,000 a year The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range: $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process. Mast Reforestation, Silvaseed & Cal Forest offer: * Competitive salary * Location-based compensation * 80% health insurance coverage for Full-Time non-seasonal employees. Health benefits include Medical, Dental & Vision. * Voluntary insurance plans with competitive premium rates: Pet insurance, Life insurance, Accidents. * Company paid Short Term Disability and Group Term Life insurance * Company's incentive stock options (ISO) for eligible employee groups * Sustainable Retirement saving plan with climate-focused investment lineup: 401(k) and Roth 401(k) * Commuter benefits in eligible cities * 6 paid holidays. Two company-wide 'half-time' weeks per year. * Flexible PTO for Salaried employees. Generous PTO accrual for Hourly employees. * Allowances for out-of-state employees * Relocation support in eligible cities * Our Ballard office is dog-friendly!

Online applications must be received before 11:59pm on: December 31, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive Assistant Business Title: Executive Assistant - Office of the President Employee Type: Admin. Professional Position Details: The Opportunity: The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission. Key Responsibilities Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials. Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond. Handle sensitive and confidential information with discretion and professionalism. Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities. Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making. Ideal Candidate Profile Highly organized and detail-oriented, with exceptional communication and interpersonal skills. Demonstrated ability to manage competing priorities in a fast-paced environment. Skilled in building collaborative relationships and navigating complex organizational structures. Exercises discretion and maintains confidentiality in all aspects of the role. Proactive, resourceful, and capable of working independently while supporting executive leadership. Additional Information: Additional Information: This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement. Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements. Experience in a high-level administrative, executive assistant, or executive secretary role. Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information. Proven organizational skills within a complex office environment. Demonstrated ability to work as part of a team. Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint. Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations. Preferred Qualifications: Executive level administrative support experience in higher education. Demonstrated knowledge of Washington State University operations, policies, and procedures. About Department/College/Area/ Campus - ************************** Area/College: Presidential Units Department Name: Office of the President Location: Pullman, Washington 99164 Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: ************ (v), Washington State TDD Relay Service: Voice Callers: **************; TDD Callers: **************, ************(f), or ***********. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: ************************************************

Online applications must be received before 11:59pm on: December 31, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive Assistant Business Title: Executive Assistant - Office of the President Employee Type: Admin. Professional Position Details: The Opportunity: The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission. Key Responsibilities * Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials. * Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond. * Handle sensitive and confidential information with discretion and professionalism. * Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities. * Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making. Ideal Candidate Profile * Highly organized and detail-oriented, with exceptional communication and interpersonal skills. * Demonstrated ability to manage competing priorities in a fast-paced environment. * Skilled in building collaborative relationships and navigating complex organizational structures. * Exercises discretion and maintains confidentiality in all aspects of the role. * Proactive, resourceful, and capable of working independently while supporting executive leadership. Additional Information: Additional Information: This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement. Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: * A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements. * Experience in a high-level administrative, executive assistant, or executive secretary role. * Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. * Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information. * Proven organizational skills within a complex office environment. * Demonstrated ability to work as part of a team. * Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint. * Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations. Preferred Qualifications: * Executive level administrative support experience in higher education. * Demonstrated knowledge of Washington State University operations, policies, and procedures. About Department/College/Area/ Campus - ************************** Area/College: Presidential Units Department Name: Office of the President Location: Pullman, Washington 99164 Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the "Application Document" section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the "Resume/Cover Letter" section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: ************ (v), Washington State TDD Relay Service: Voice Callers: **************; TDD Callers: **************, ************(f), or ***********. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: ************************************************

Starting Salary Range: $74,096 - $100,030 annually, DOE, plus benefits will remain open until filled. Our Agency The Everett Housing Authority is a progressive agency pursuing its mission with great passion to create affordable housing and foster healthy communities where households thrive. EHA seeks passionate and optimistic individuals to join our team of highly engaged and satisfied employees committed to assisting those for whom stable and affordable housing is a challenge. Those interested can expect: A competitive salary 22 days of paid vacation annually 13 days of sick leave each year 13 paid holidays each year A strong benefit package including robust health, dental, vision and life insurance as well as a pension plan (PERS) Long Term Disability Insurance Employee Assistance Program Wellness Program Tuition reimbursement Work that makes a difference! POSITION SUMMARY: This dynamic dual role bridges the gap between strategic leadership and effective internal communication within the Everett Housing Authority. This role reports directly to the Executive Director and collaborates closely with the Senior Staff Team, providing high-level administrative support with a strong emphasis on maintaining confidentiality in sensitive labor relations and employment matters. Manage the Executive Director's day-to-day working activities with initiative and discretion, ensuring smooth operations and acting as a trusted liaison between the Director, senior staff, and external stakeholders. Foster a culture of transparency and collaboration through engaging communication initiatives, playing a pivotal role in EHA's success. ESSENTIAL DUTIES AND RESPONSIBILITIES: Prioritizes and schedules Executive Director's internal and external meetings with staff, stakeholders, and governmental entities; maintains the Executive Director's calendar, daily schedules, and community functions; prepares materials as needed for meetings; ensures that calendars contain information on the nature of the meetings, location, and attendees. Serves as travel coordinator for staff and Commissioners attending conferences and training; prepares travel authorization documents with cost estimates, books airline tickets and arranges hotel accommodations within budgetary confines and according to Authority travel policy. Serves as liaison between Executive Director and senior staff management team; supports and interacts with partner agencies, state, local and federal legislative offices on a routine basis to fulfill the agency's mission and goals; establish and maintains cooperative and effective working relationships with partner agencies. Provides confidential administrative support to the Executive Director and senior management on highly sensitive internal communications and decision-making. This includes administrative support for labor relations and collective bargaining activities, such as preparing and maintaining confidential documentation, tracking timelines, and coordinating communications. Also supports processes related to workforce planning, hiring, reductions in force, salaries, benefits, and other compensation, and assists with documentation and communication in employee or union disputes. Maintains strict confidentiality of all sensitive labor relations and employment matters. Prepares or gives feedback on correspondence, reports, briefs, speeches, PowerPoint presentations and documents for Executive Director; assists other members of the executive team in routine office procedures and projects as needed. Receives, screens, and routes telephone calls; answers questions or refers to appropriate staff members or schedule appointments as appropriate; receives, sorts, reads, routes and responds to email and letters as directed; establishes and maintains effective filing systems for documents, contracts, reports and records; responsible for purchases for the executive department and associated processes. Updates news items, board agenda packets, personnel updates, and other webpages for the EHA website. Provides executive level administrative support for senior staff meetings, including gathering agenda points, recording meetings, taking notes, and dispersing action points from the meeting. Facilitates getting pertinent signatures via electronic or conventional means from the Executive Director and other stakeholders. Acts as the organization and gatekeeper for EHA affiliate documents (bylaws, board meeting materials, member contact information, etc.). Supports lobbying activities and coordinates grant opportunities, including tracking deadlines and required documentation. Coordinates special projects assigned by the Executive Director, including task assignments, due dates, tracking progress, gathering and formatting materials, editing, and conducting follow-up/lessons learned. Coordinates monthly pre-board meetings, reviews and finalizes agenda, gathers department board reports, and ensures reports are cleaned up and formatted. Manages full board meeting logistics: prepares and sends packets, schedules meetings, runs technology, posts public notices, prepares minutes, coordinates signing of resolutions, and maintains the master file of board documents (including resolutions). Manages social media posts, including taking photos at events, creating flyers, and ensuring timely and engaging content. Requirements KNOWLEDGE AND SKILL REQUIREMENTS: Microsoft Office 365 Suite programs, including advanced skills in Word, Excel, Outlook, PowerPoint, OneNote, OneDrive and Teams; In-depth knowledge of office administrative and management practices and procedures; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Knowledge of accepted business practices and policies; Knowledge of organization, administrative regulations, policies and procedures, including travel/training and expense reporting; Basic functions of public agencies, including the role and responsibilities of a public governing board; Basic OPMA rules and regulations for the conduct of public meetings; An understanding of administrative regulations and policies; Budgeting, recordkeeping, filing and purchasing practices and procedures. EDUCATION AND EXPERIENCE: AA degree PLUS three to five years paid work experience in administrative support, or an equivalent combination of education and experience. LICENSES AND OTHER REQUIREMENTS: Valid Washington State Driver's License or ability to obtain one within 60 days and good driving record; Fair Housing Certification or ability to obtain one within 90 days COMPETENCIES: Perform a wide range of highly complex and responsible executive-level administrative and secretarial functions for the Executive Director and senior staff team Maintain a variety of complex electronic and physical files and calendars Maintain strict confidentiality of sensitive labor relations, collective bargaining, and employment matters, including handling confidential documentation and communications Collaborate effectively with people who have varying backgrounds, interests, and requirements Communicate effectively both orally and in writing Speak and understand English and follow oral and written directions Work independently with limited supervision Work respectfully and courteously with a variety of stakeholders Drive a vehicle Required Workplace Standards Works regular and reliable hours on site as required; Attendance must be punctual and consistent; Works an agreed-upon schedule and works additional hours as necessary to complete work; Works effectively, cooperatively and respectfully with co-workers, clients, and other contacts; Follows all EHA Safety Policies and Procedures; Follows all EHA Personnel Policies and Procedures; Performs other duties as assigned. Physical Requirements to Perform Essential Functions CONSTANT: Sitting for extended periods of time Manual dexterity (Left, Right, Both) Listening and talking Repetitive arm/hand movement (LRB) Fine finger manipulation (LRB) Seeing and hearing Lifting and carrying 5# (LRB) Pushing and pulling 5# (LRB) FREQUENT: Walking and standing Turning and twisting at waist Climbing stairs Bending and stooping Reaching and grasping (LRB) Lifting and carrying 10# (LRB) Pushing and pulling 10# (LRB) OCCASIONAL: Kneeling and squatting Reaching above shoulders Operating foot controls (LRB) Lifting and carrying 20# Pushing and pulling 20# Salary Description $74,096 - $100,030 annually, DOE

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Description Description About Astria The Astria Health system, headquartered in the heart of the state of Washington's wine country in the beautiful Yakima Valley, is the largest non-profit healthcare system based in Eastern Washington. Astria Health is the parent non-profit organization of Astria Sunnyside Hospital and Astria Toppenish Hospital and delivers care throughout the Valley through its Astria Health Hospitals and its Astria Ambulatory Care model focused on delivering the highest level of ambulatory and outpatient care in convenient locations in both the Lower and Upper Yakima Valley. Astria Ambulatory Care is designed to meet the changing lifestyles and diverse needs of those living and working throughout the region. Across our healthcare network, you will find a dynamic range of meaningful careers and opportunities for growth and safe workplaces. Whether we use our expertise in accounting, human resources, finance, planning, marketing, or our clinical services in any of our operational divisions, our shared passion for providing exceptional healthcare to our communities motivates us to achieve excellence each day. If you share our passion, we want to hear from you. Our operating principles define how we come together as a team to do our work. They reflect Astria Health's unique view on what's important and right - being a leader in providing innovative, exceptional rural healthcare solutions with kindness and dignity. Documenting this core aspect of our culture helps employees make good decisions independently, cultivate trust through accountability, and go beyond the expected. We believe in continuously escalating the bar for talent and performance because we are obsessed with a commitment to excellence and patient care. It also helps candidates consider career opportunities and evaluate whether they will thrive at Astria Health. Astria Health is seeking an Executive Assistant to join our team! This position is at our Astria Sunnyside Hospital and in support to the Chief Financial Officer. Shift: Monday - Friday 8:00am - 5:00pm What you get to do every day! As the Executive Assistant, you will be responsible for providing administrative/secretarial support to the CFO; including, but not limited, to handling of confidential data, taking minutes at meetings, typing, filing, answering telephone, using personal computer, calculator and copy machine. You will: * Coordination of all medical staff activities and acts as liaison between the medical staff, nursing staff and administration within the parameters established by the administrator (CFO) and officers of the medical staff. * Provides general administrative oversight and support for the CFO including calendar management, scheduling appointments, drafting correspondence and maintaining meeting agendas and minutes. * Provides support of annual board retreat and monthly board meetings to include maintenance of board minute books and files, creation of meeting packets, organization of financial information, preparation of slides, documents, and resolutions * Tracks and assures deadlines are met for all projects generated by the CFO * Arranges and prepares data and information used for internal and external meetings with staff, customers, and community groups. Includes soliciting agenda items, agenda materials, meeting minutes, calendar and reminders of standing meetings * Tracks and prepares data and materials for various professional, business, and legislative associations and groups of which the CFO is a member * Makes travel and seminar arrangements. * Performs other duties as assigned. * Collaborate effectively across organizational boundaries. * Adheres to the core values and standards of the organization. Requirements * High School Graduate or equivalent certification. * Demonstrated proficiency with business operating systems and Microsoft software applications. * One or more years' experience relevant administrative experience. * One or more years' experience in a healthcare system setting. * Oral and written fluency in the English language. Preferred Qualifications and Education. * Three or more years' experience relevant administrative experience. * Three or more years' experience in a healthcare system setting. This position is identified as a non safety-sensitive position, however, impairment while on the job would present a substantial risk of death. As a condition of employment, you will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration. Salary25.50 - 36.37 Hour Listing Type Jobs Position Type Full Time Salary Min 25.50 Salary Max 36.37 Salary Type /hr.