Executive assistant jobs in Waterloo, IA - 29 jobs

Full-time opportunities available! Full-time positions offer generous benefit package including Health Plan (Medical, Dental, and Vision), PTO, Holiday Pay, 401(k) Retirement Savings Plan, Weekly Pay and much more! Non-Safety Sensitive _____________________________________________________________________ Job Summary Provides high-level administrative support to the Finance Director by conducting research, liability claims, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Essential Job Duties Handles all customer liability claims for insurance. Reconciles payroll and accounts payable checks on system. Accounts Receivable-invoicing and depositing monies to cage. Conducts Title 31 audit and mailings to Internal Revenue Service. Performs monthly postage audit. Coordinates collection and preparation of operating reports, such as time and attendance records, terminations, new hire, transfers, budget expenditures, and statistical records of performance date. Arranges for meetings and conferences. Compiles, stores and retrieves management data, using computer. Prepares reports including conclusions and recommendations for solution of administrative problems. Issues and interprets organization operating policies. Reviews and answers correspondence. Answers telephone and give information to callers or route calls to appropriate person. Performs mail and check recording according to company policy. Maintains office and copy machine supplies. Encourages employees to use their empowerment to meet or exceed guest expectations. Communicates and networks effectively with staff, other departments, and outside representatives in order to maintain a productive and effective department operation. Safeguard and account for the assets of the owners. Comply with policies and procedures required by the department, the company, the Sac & Fox Gaming Commission, and the National Indian Gaming Commission. Monitor the casino environment and follow established safety procedures to provide for the safety of guests and co-workers. Work respectfully and effectively as part of the company team to ensure guest satisfaction, asset protection, and co-worker respect. Report to work on time and as required in professional attire, display a high level of personal cleanliness and follow personal appearance standards. Supplemental Job Duties May assist in preparation of budget needs and annual reports of organizations. May direct services, such as maintenance, repair, supplies, mail and files. Coordinates and maintains licensing and registration for Casino vehicles Has signatory authority for Clearance checklists, Registration for Casino Vehicles, Time sheets and Leave Slips, Receiving documents, Request for Stop Payment of P/R and A/P checks, Print shop orders and Requisitions for Travel arrangements. Makes travel arrangements when General Manager's Executive Assistant is unavailable. May perform special projects as assigned. Attends all required meetings and training sessions. Performs other job related duties as assigned. Physical Requirements/Working Conditions Normal office environment along with moderate computer use. Requires periods of sitting and standing and significant periods of speaking, both in person and via telephone. At times, requires significant use of eyes, hands, arms, fingers and wrists associated with computer use. Exposure to a smoke filled environment with loud and continual noise levels. Must be confidential. Minimum Job Qualifications Knowledge/Education/Work Experiences : Requires a high school diploma or GED with training in typing and three (3) years of experience performing secretarial duties or related experience, or an equivalent combination of education and experience. Must have previous experience using computer and working knowledge of Microsoft Office applications, Dynamics. Previous insurance experience preferred. Must be able to obtain a gaming license in accordance to the regulations established by the Sac & Fox Gaming Commission. Skills/Abilities : Must be able to change easily and frequently from one activity to another and be able to work with frequent interruptions. Must be able to work under little supervision and exercise some degree of discretion and independent judgment. Requires good organizational and communication skills, both verbal and written. Must have excellent computer abilities and be able to accurately type 50 words per minute. Uses personal judgment and specialized knowledge to give information to people. Must be flexible with shift and days off. Must be able to meet all non-supervisory training and education requirements. Preference : Members of the Meskwaki Nation and other Native American Tribes who are qualified applicants are encouraged to apply and will be given preference in accordance to established procedures. Restrictions This position is PROHIBITED from playing all casino games while on duty, except as authorized for employee tournaments. Otherwise, this position may play Poker only while off duty. Employees and members of the household are prohibited from entering company contests and giveaways established for our guests.

When you work at Cottage Grove Place, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Cottage Grove Place is recruiting for a hospitality focused Executive Assistant to join our team! This position serves as the primary support person for the Executive Director preforming complex and confidential secretarial related functions. Here are a few of the daily responsibilities of an Executive Assistant: * Prepare various reports, letters, memos, and documents addressing many topics. * Schedule meetings and maintain the Executive Director's calendar. * Coordinate meeting space and amenities for Executive meetings to include ensuring all participants are notified of the meetings and take notes/minutes as directed. * Attend Board of Director, Foundation Board of Directors, and committee meetings to take notes and distribute the meeting minutes to appropriate personnel in a timely manner. * Prepare other necessary documents requested by the Board President. Here are a few of the qualifications we need you to have: * Experience with project management and the ability to research and develop a project with minimal supervision and direction. * Must be proficient with computers. Position requires knowledge of a variety of computer software applications with emphasis on Microsoft products to include word processing, spreadsheets, database, desktop publishing, and presentation software. * Able to communicate with clarity and in a friendly manner. * Able to operate standard office equipment (telephone, copier, fax, personal computer, calculator, printer, etc.). Pay Range: $25.00-26.00/hour Hospitality Promises * We greet you warmly, by name and with a smile. * We treat everyone with courteous respect. * We anticipate your needs and act accordingly. * We listen and respond enthusiastically in a timely manner. * We hold ourselves and one another accountable. * We make you feel important. * We embrace and value our differences. * We ask, "Is there anything else I can do for you?" * We maintain a high level of professionalism, both in conduct and appearance, at all times. * We pay attention to the details. Benefits: Full-Time offerings include Medical, Dental Vision, Life, Short-Term Disability, Long-Term Disability, Medical and Dependent Flexible Spending Accounts, 403(b) Retirement, Holiday Pay, Vacation Time, Sick Time, Personal Time, Employee Assistance Program (EAP) and Mount Mercy Educational Partnership. If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer

If you're looking for a special place to build or grow your career, you've found it. Whether you're an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you. **This position is onsite in Cedar Falls, IA. Employment to begin in January 2026** Role Summary: The Executive Assistant performs complex/multifaceted administrative tasks and provides full administrative support to a variety of key stakeholders within the business including HR, Commercial, IDEX Corporate Leadership, and the Senior Leadership Team (SLT). This position reports into the Human Resources function. Responsibilities: Coordinate travel and lodging arrangements for internal and external customers. This includes complex international travel arrangements and requirements. Manage the leased vehicle program specific to vehicle requests, returns, and renewals. Coordinate Executive schedules and meeting invitations. Coordinate candidate appointments and travel arrangements. Manage incoming and outgoing mail procedures. Monitor and order inventory for various facility supplies. Create purchase orders for multiple vendors and services and submit invoices to accounting. Manage event planning on an annual and as needed basis, including invitations, meal planning, facility reservations, equipment needs, transportation and other arrangements required. Support employee onboarding and off boarding tasks. Manage the years of service award program. Assign and monitor completion of employee training. Create reports per schedule and upon request. Create and maintain personnel records and systems. Identify process improvements and lead change to increase efficiencies. Perform other duties as assigned. Key Characteristics Complete discretion, working with highly confidential information. Strong analytical and problem-solving skills with initiative to do so independently when necessary. Capacity to manage multiple priorities in a fast-paced environment. Demonstrated ability to work in a team environment. Excellent organizational skills and attention to detail. An inquisitive approach to learning. Ability to manage sensitive situations with empathy and awareness. Strong communication and collaboration skills across all levels of the organization. Demonstrates flexibility and openness to changing demands and priorities. Problem solve and implement short- and long-term solutions with minimal or no supervision. Requirements Associate's degree in Business, Communication, Management or related field and a minimum of 3 years of advanced administrative support required, or an equivalent combination of education and experience. Advanced knowledge of Microsoft Office products including Outlook, Word, Excel, PowerPoint and Teams. Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world? IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws. Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at ********************** for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

VOTED 'BEST DEALERSHIP TO WORK FOR' 12 TIMES! WE'RE LOOKING FOR TEAMMATES WHO WANT TO SERVE OTHERS! Dave Wright Nissan Subaru Core Values: We Solve It We Are All One Team We Do What We Say We Grow Or We Die We Commit And Never Quit An Executive Assistant must have the following attributes: High attention to detail Reliable Ability to juggle a variety of duties Systematic thinker Efficiently organized Confident oral and written communication skills Proficient in Microsoft Office Eager to grow and learn - this role will continue to evolve Flexible and adaptable to change Must follow directions from a supervisor Other duties may be assigned Executive Assistant Requirements Background in administrative assistance, business operations, or human resources (minimum 1 year +) Strong customer service skills Strong attention to detail Strong skills in planning, organization, evaluation, and written/verbal communications. Ability to keep accurate records and files. Proficiency in MS Office (MS Word, MS Excel, and MS Powerpoint) Excellent time management skills and the ability to multitask/prioritize work Join our award winning team and apply for our Executive Assistant position today!

Cedar Valley Hospice is the premier hospice agency serving 15 counties with offices in Waterloo, Grundy Center, Independence, and Waverly. At Cedar Valley Hospice you will work with the best team of clinicians, administrative staff and managers, utilizing highly regarded practices to provide optimum customer service to our patients and their families. As a not-for-profit organization, we believe "compassionate care" is not just a phrase spoken, but rather a way of living and working every day to help support clients and their families. Our mission exemplifies the organizations focus on providing the best care possible for clients at home or wherever they reside. Job Summary We are currently seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer of Cedar Valley Hospice. This role is pivotal in ensuring seamless daily operations, enabling the Chief Executive Officer to focus on strategic initiatives that enhance our mission of providing compassionate end-of-life care. The ideal candidate will possess excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. Overview Job Title: Executive Assistant Location: Waterloo, Iowa Position Type: Full time (1.0 FTE) Hours: Monday - Friday, 8:00am-4:30pm Reports to: Chief Executive Officer Benefits: Cedar Valley Hospice provides an excellent benefit package including: a family friendly work environment, generous paid time off, and quality benefit options including a 401k plan. Public service loan forgiveness (PSLF) eligible employer. Responsibilities Executive Support Manage and coordinate the Chief Executive Officer's calendar, scheduling meetings, appointments, and travel arrangements. Prepare and organize meetings, including agenda development, minutes, and follow-ups. Assist in drafting and proofreading correspondence, reports, contracts, presentations, and other documents. Act as a gatekeeper, handling confidential communications and prioritizing tasks. Monitor all licensing and contractual renewals and requirements and ensure timely completion. Assists Chief Executive Officer in managing and communicating meeting agendas, managing project deadlines and progress. Board and Leadership Support Manages board member communications. Coordinate and schedule all board and committee meetings, prepare meeting packets, and record minutes. Assist in the preparation of reports and presentations for the board and leadership team. Attends assigned meetings/committees on a regular basis to provide documentation/meeting minutes. Track action items and follow up to ensure timely completion. Operations and Administrative Support Maintains lists for mailing, phone numbers and committee rosters for employees and board/committee members. Maintains and updates records, contracts, policies, procedures, forms, and administrative files as needed. Takes ownership of coordinating food, meeting locations, etc. for meetings as requested. Serves as back-up to the Receptionist by responding to incoming telephone calls in a friendly manner, answering routine questions, routing calls and recording messages. In the absence of the Receptionist, greets visitors and clients in a friendly and helpful manner, providing assistance as needed. Rotates with other office staff to serve as receptionist as needed. Oversee special projects and initiatives as assigned by the Chief Executive Officer. Qualifications Bachelor's degree in Business Administration, Nonprofit Management, or a related field preferred. 3+ years of experience in executive-level administrative support, preferably in a nonprofit or healthcare setting preferred. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software. Exceptional organizational and time management skills with the ability to prioritize effectively. Excellent written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Positive attitude and team player. Current Iowa driver's license, reliable vehicle, and car insurance. Physical/Other Requirements Ability to move 25lbs with or with out accommodation. In an 8-hour day, employee may remain in a stationary position 3-7 hours and move about inside CVH site offices/locations, meeting spaces, and client residences 1-5 hours (or vice versa). Pre-employment/post-offer physical, TB, and drug screen required. If you are ready to make a positive difference in the lives of families and work passionately for an award-winning employer, apply today! Interested applicants should apply online at ****************** Equal Opportunity Employer Statement Cedar Valley Hospice is an equal opportunity employer. Cedar Valley Hospice prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, genetic information, status as a protected veteran, political affiliation, or any other characteristic protected by law.

Work for the market leader of construction tools with top-notch facilities and a strong, healthy culture. At MARSHALLTOWN, decisions are made quickly, good ideas are embraced, excellence and effort are rewarded, and we have the resources to do what we need to do when we need to do it! MARSHALLTOWN is seeking an Executive Assistant to be based in Marshalltown, IA, and report directly to our COO. The Executive Assistant will provide high-level support to our President/CEO, our COO, and the executive leadership team. In this role, you will ensure the smooth and efficient operation of the leadership team by providing calendar management, preparing and coordinating materials, facilitating internal and external communication, and handling confidential information with the utmost discretion. Why Join Us As the Executive Assistant at MARSHALLTOWN, you will be at the heart of our organization You will gain exposure to a broad range of business areas and high-level decision-making while directly contributing to MARSHALLTOWN's success and impact on the region. If you are an organized, detail-oriented, and a proactive professional looking for a dynamic environment where you can excel, we encourage you to apply. A more detailed list of responsibilities includes: Executive Support Manage and optimize daily calendars, including scheduling meetings, coordinating travel arrangements, and ensuring timely follow-up on all commitments. Proactively handling correspondence, drafting communications, and preparing briefing materials. Serve as a point of contact between the executive leadership team, external partners, and other key stakeholders. Meeting & Event Coordination Organize internal and external meetings, including coordinating logistics (venue, catering, technology), preparing agendas, and distributing relevant documentation. Attend meetings (as requested) to take minutes, capture action items, and ensure timely follow-through on deliverables. Support planning and execution of events, conferences, presentations, etc. Information & Communication Management Draft, proofread, and edit executive-level documents, reports, presentations, and correspondence. Maintain and organize files and records, ensuring strict confidentiality of sensitive information. Compile data and perform research to support initiatives and decision-making Cross-Functional Collaboration Coordinate with key internal teams (Finance, Operations, Marketing, etc.) to gather information, align priorities, and facilitate seamless communication on behalf of the leadership team. Act as a liaison in communications with the CEO's office, COO, and the Senior Leadership Team, and external partners, fostering strong relationships and ensuring alignment on goals. Project Coordination Support the leadership team in tracking and managing strategic initiatives and special projects, ensuring milestones and deadlines are met. Create and maintain project plans or status reports, bringing attention to potential issues or delays and proposing solutions. Administrative Excellence Prepare expense reports and oversee budget-related administrative tasks. Manage incoming calls, emails, and correspondence, prioritizing and responding on behalf of the leadership team when appropriate. Develop and maintain efficient systems to ensure a high level of organization and responsiveness. Qualifications Skills, Qualifications, Education, Experience Bachelor's degree in business administration, communications, or a related field, preferred. 5+ years of executive assistant experience, supporting C-level or senior executives (or equivalent combination of education and experience). Experience within a manufacturing environment is a plus. Technical & Professional Skills Proficient with Microsoft Office Suite and/or other cloud-based collaboration tools (e.g., SharePoint, Teams). Exceptional written and verbal communication skills; able to draft clear and compelling correspondence. Strong organizational, time management, and multi-tasking skills, with meticulous attention to detail. Interpersonal & Leadership Skills Demonstrated ability to work independently and handle confidential information with discretion and integrity. Outstanding interpersonal skills, with the ability to build effective relationships and foster collaboration across diverse teams. A proactive, solutions-oriented mindset; comfortable taking initiative and anticipating needs in a fast-paced, dynamic environment. Attributes & Competencies High degree of professionalism, emotional intelligence, and sound judgment. Ability to thrive in a role that demands flexibility, adaptability, and a high tolerance for change. Comfortable managing competing priorities and tight deadlines, maintaining composure and accuracy under pressure. MARSHALLTOWN offers comprehensive total rewards packages to include competitive wages, matching 401(k) retirement plans, dental, Traditional and High Deductible Health Plans with employer HSA contributions, immediate vacation eligibility, just to name a few. MARSHALLTOWN is proud to provide equal employment opportunity to individuals regardless of race, ethnicity, color, creed, religion, gender, age, national origin, marital status, sexual orientation, gender identity or expression, genetic information, protected disability or veteran status, or any other characteristic protected by state, federal or local law.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Summary of Job: Insurance Administrative Support is an entry level processing and phone based position. Administrative/Processing: · Process Application/Cancellations · Process returned mail · Process Address Changes · Any other miscellaneous processing as needed Phone: · Handle calls regarding the Toyota Prepaid Maintenance plan · Process Toyota Prepaid Maintenance claims · Handle other Dealer and Customer calls as needed ***Hours will be anywhere from 7 AM to 7 PM Monday through Friday and 8 AM to 1 PM on Saturday. Qualifications Requirements: · Spanish-speaking candidates HIGHLY PREFERRED · Strong customer service and phone etiquette · Must have strong and accurate data entry skills Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescription: Administrative Specialist BUSINESS UNIT: Business Services FUNCTION: Support Services REPORT TO: Director of Human Resources CLASSIFICATION: Exempt EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field. EXPERIENCE: 5+ years experience Who We Are Looking For CCR builds and delivers innovative technology solutions and products for partners local and across the globe. We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day. Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks. What You'll Accomplish and Experience Office Operations & Support In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions. Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department. Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members. Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars. Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members. General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry. Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale. Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies. Human Resources Administrative Support Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience. Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration. Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews. Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies. Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs. Cross-Functional Collaboration & Projects Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet. Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO. Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed. Perform other duties as assigned. Desirable Previous Experience Proven experience in an administrative role, preferably in a fast-paced office environment. Excellent communication skills, both written and verbal. Strong customer service orientation with a friendly and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to multitask, prioritize, and manage time effectively. Strong attention to detail and organizational skills. Strong diagnostic and problem-solving skills. Dedicated customer service and support. Ability to work in a fast-paced, innovative environment. Demonstrate support and enthusiasm for change and innovation. Thorough and resourceful in completing tasks independently. Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization. Ability to exercise a high degree of good judgment and independence. Continually seeking opportunities to gain new knowledge. Why CCR CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA. Our achievements include: Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark. Nationally recognized as “Great Place to Work” - 10 years in a row 10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America 8x top 100 listing on MSPMentor 501 internationally Nationally awarded Platinum HIRE Vets Medallion 4x TAI IT Service Provider of the Year Learn more about CCR and our values: ************************* CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career. Learn about our culture: ********************************************************** Requirements:

The Branch Administrative Assistant is responsible for answering and directing phone calls, managing customer accounts, generating account and sales reports, processing payments to the correct accounts, preparing bank deposits, calculating and submitting payroll, assisting with organizing employee travel accommodations and airfare, assisting with organizing customer and employee events and performing other administrative department duties as directed by the Branch Manager. Essential Functions Administrative - Operate multi-line telephone (Cisco IP Telephone System) by answering, screening or forwarding calls, providing information, taking messages or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations. Keep a current record of staff members' vicinity and availability and communicate to employees and appropriate guests. Sort, open and deliver mail. Prepare daily bank deposits of customer receipts and take the deposits to the bank. Submit Branch's monthly sales and product support meetings reports to corporate office. Update and install service software from MTEC vendors. Research and submit feedback on Aging Report to Branch Manager. Assist with inventory weekly by printing reports and resolving any discrepancies. Assist Sales department with sales paperwork, setting up rental contracts in internal business system (Equip), billing customers, and updating call frequency in internal system. Order office supplies. Assist employees in filling out and submitting Expense Reports. Assist Service Department with recording fuel purchases for service trucks. Assist Corporate to get vehicles registered and renewed each year. Assist with organizing customer and employee events such as retirement parties, open houses, etc. Schedule travel for employees such as booking airline flights and hotels. Accounting - Manage MTEC customer accounts. Convert MTEC customer accounts to PowerPlan. Generate monthly customer account reports for Branch Manager. Follow-up with customers on past due invoices and provide additional information as requested. Partner with corporate John Deere Credit and provide customer support for receivable accounts. Provide a weekly update of restricted PowerPlan customer accounts and support restricted customers to reconcile accounts and resolve issues. Receive customer payments and promptly post them to the proper accounts. Manage and reconcile petty cash checking account and submitting a report to the corporate MTEC office. Request W9, sales tax exempt form 13, etc. from new vendors and customers. Code and send invoices to Corporate. Other Functions Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.'s objectives. Knowledge/Skills/Abilities Strong knowledge of Microsoft Office and Internet. Strong knowledge of office machines, including copier, fax, scanner, and printer. Able to communicate effectively as appropriate for the needs of customers or coworkers. Ability to meet commitments and deadlines. Able to process work with accuracy. Ability to organize and prioritize numerous tasks and complete them under time constraints. Stays focused under pressure. Complete required documentation and reports in a timely manner. Able to drive company vehicles with standard operator's license. Ability to maintain a high level of mental effort and strain when performing a high volume of tasks and performing other essential duties. Ability to interact professionally with other employees, customers and vendors. Ability to use interpersonal skills necessary in order to communicate and follow instructions effectively with a diverse group of customers, employees and vendors and to provide information with ordinary courtesy and tact. Ability to use interpersonal skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact. Demonstrates openness to new procedures, technology and structure. Physical Requirements and Work Schedule Employee must be able to do occasional lifting of up to 30 lbs. Employee must be able to stand for an extensive amount of time. Employee must be able to stoop, bend and/or twist to perform job tasks and regularly retrieve and replace objects from shelves of three to six feet high. Education/Work Experience High school diploma or GED required. Two year degree from a college or school or at least three years related experience and/or training preferred. Murphy Tractor & Equipment Co. is an equal opportunity employer.

Hiring now! Grow your purchasing skills in a professional environment! Looking for enthusiastic, detail orientated professionals to start today! Hours: 8am - 4:30pm, Mon - Fri Pay: 16/hr+ (pay negotiable) Basic administrative assistant duties including but not limited to... Accounting and bookkeeping - must know how to use Quickbooks and have experience Answering phones and performing receptionist duties Supporting sales team Coordinating daily routines for technicians Job Requirements Computer and phone literacy English fluency Accounting training, skills, and knowledge Quickbooks knowledge Why work for Advance Services, Inc. · Advance Services is for and about people; we are your employment specialists. · Enjoy our easy application process. · You NEVER pay a fee! · Weekly pay. · Fun Safety and attendance incentives. · Health Benefits to keep you and your family healthy. · PTO so you have time for you. · Great Referral Incentives. · Advance Services partners with the top companies in the area! Apply for this job by clicking the apply button. You will be directed to our website. Please select a branch near you or call our office at ************ Advance Services is an equal opportunity employer #434

Timpte has an immediate opening for a Temporary Administrative Assistant for our Cedar Rapids, IA location! Timpte is looking for an individual to assist with the administration of the day to day operations of the Customer Support Center location. In this position, you will provide administrative support to the branch trailer sales, parts and service departments. . Pay for this position is $20-22/hour DOE. This is a temporary position and will be 2-3 months. Timpte offers flexibility and this position can be either part-time or full-time based on selected candidate. Essential Functions • Answer and direct incoming telephone communications. Greet customers and visitors. • Create and modify documents, files and perform data entry in accordance with established policies and procedures. • Order and maintain office supplies. • Collect, maintain and deposit customer payments for all departments. • General clerical duties including but not limited to, copying, faxing, filing and mailings. Professional Attributes • High energy and enthusiasm, with a strong commitment to exceeding company expectations • Flexibility and openness to work on a variety of assignments • Strong communication and interpersonal skills, displaying the ability to connect and build relationships with customers, and peers • Team player with a strong desire to be an active, long-term participant in the growth of local business and the company overall Desired Skills, Knowledge, and Qualifications • Must have an Associate's Degree in related field or 2+ years office business experience. • Excellent communication skills, both verbal and written and presentation skills. • Must be proficient in Microsoft Office programs; including Word, Excel, etc. • Deliver excellent customer service at all times • Ability to work independently and demonstrate problem solving skills. • Have insurable driving record and valid driver's license. • Must be able to maintain confidentiality of proprietary information.

************************ Auxiant's Mission Statement and Core Values Mission: An Independent TPA investing in People and Innovation to deliver expert-driven experiences with REAL Results. Core Values: Independent Solutions. REAL Results Respect Empowerment Agility Leadership Be part of a growing and prospering company as an Administrative Coordinator. Auxiant is a third party administrator of self-funded employee benefit plans with offices in Cedar Rapids, IA, Madison and Milwaukee, WI. Auxiant is a fast-growing,progressive company offering an excellent wage and benefit package. Job Summary: ***Not all duties listed below will apply for every admin coordinator position. An admin coordinator will usually have a mixture of the below duties, but not all of them depending on needs of the company*** Perform daily administrative routines designed to keep inbound information flowing accurately and timely to the appropriate department. Regularly deals with data of a confidential or sensitive nature where judgment and tact are required to maintain or disseminate it. Essential Functions: Accept and distribute all incoming mail, claims, faxes, and phone calls Process invoices received by prescription vendors Process percent of savings/vendor fees Sort, stuff, and stamp outgoing mail including standard, priority, overnight and express mail Data Entry, Routing and Matching - Enter and file Pre-certifications and referrals Manage Claims Ready for Manual Routes Pend Letter Generation - Including Close outs weekly Returning claims to providers Daily provider matching via Validata and QicLink Printing/Mail & updating W-9 Research/Review Section B Notices by IRS for Clients on TIN reporting errors Provide back up for Operations Associate on all assigned Duties (Lunches/Breaks/PTO) Nonessential Functions: Other duties as assigned or appropriate Education/Qualifications: Excellent interpersonal, written/verbal communication Decent phone skills Excellent time management and organizational skills with the ability to handle multiple projects, meet established deadlines and change as business needs require Proficient PC skills including e-mail, record keeping, routine database activity, word processing, spreadsheet,10-key Proven experience in a professional office environment Good problem solving/analytical/math skills Full benefits including: Medical, Dental, Vision, Flexible Spending, Gym Membership Reimbursement, Life Insurance, LTD, STD, 401K, 3 weeks vacation, 9 paid holidays, casual dress code and more

Part-time Description At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up. Why High Performers Choose Infinity: At Infinity, we invest in people who want to grow, win, and build something meaningful: Competitive hourly base pay + commission Paid Time Off (vacation, personal, sick) plus 7 paid holidays 401(k) with company match after 6 months - 100% vested immediately Best-in-class Blue Cross Blue Shield health benefits for full-time employees Clear career pathing & internal promotions - we promote from within Award-winning training program starting Day 1 A strong 10X performance culture, with certification for every team member Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day. Requirements What You'll Own: Serve as the first point of contact for guests, vendors, and incoming calls Provide administrative support across leadership and departments Schedule meetings, manage conference rooms, and assist with travel coordination Receive, sort, and distribute mail and deliveries Manage office supply inventory and place orders proactively Partner with vendors and building management on facilities needs Support onboarding by preparing workspaces and welcome materials Help plan and execute company events, celebrations, and engagement activities Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready Take on additional administrative or facilities projects as needed The Ideal Candidate: You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do. You'll thrive here if you have: 2+ years in an administrative, receptionist, or office support role Strong written and verbal communication skills A friendly, professional, service-oriented mindset Excellent organizational and multitasking abilities Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Experience working with vendors or managing office supplies (preferred) A self-starter mentality and comfort in a fast-moving environment The discretion to handle confidential information with integrity Physical Requirements: Ability to sit and work at a computer for extended periods Ability to lift up to 25 pounds (supplies, packages, event setup) Ready to Join a Team That Performs at a High Level-Together? If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems. Security Clearance: None/Not Required We are currently searching for an Administrative Assistant to join our team in Manchester, IA. This is an onsite position who supports multiple leaders in Operations and others at the Manchester site. As an Administrative Assistant, you will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins's values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders' needs and proactively solve problems before they arise, will be key. A successful candidate must demonstrate stakeholder management skills, show flexibility, and have exceptional time management to keeping things running smoothly, strong verbal and written communication. Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement. What You Will Do Proactively manage hectic and complex calendar for leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation Prepare expense reports and purchase requisitions Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested Organize space planning for the site Assist with PowerPoint presentations; Microsoft applications when needed Help plan and execute employee morale events and activities to enhance engagement Security desk duties including checking in visitors/customers and providing temporary badges Order office supplies and kitchenet supplies for the site Assist in tasks associated with onboarding of new employees Preform other general administrative and project duties as requested by leadership Job duties may change at any time due to business need Have the ability to handle confidential material with the utmost discretion Ensure communications are clear, thorough, and specific, with attention to follow-through Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Qualifications You Must Have HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience Administrative background Qualifications We Prefer: Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, and SharePoint Proven ability to manage tasks, work under pressure and consistently make deadlines WHAT WE OFFER BENEFITS Some of our competitive benefits package includes: Medical, dental, and vision insurance Three weeks of vacation for newly hired employees Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option Tuition reimbursement program Student Loan Repayment Program Life insurance and disability coverage Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection Birth, adoption, parental leave benefits Ovia Health, fertility, and family planning Adoption Assistance Autism Benefit Employee Assistance Plan, including up to 10 free counseling sessions Healthy You Incentives, wellness rewards program Doctor on Demand, virtual doctor visits Bright Horizons, child and elder care services Teladoc Medical Experts, second opinion program And more! Learn More & Apply Now! Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market. Avionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers, crews, and militaries, from aircraft and airports to air traffic management. Join us in creating solutions that connect the world, one flight at a time. Start your application today. Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world - and access to Collins sites when their work requires in-person meetings. At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again. Apply now and be part of the team that's redefining aerospace, every day As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 41,400 USD - 72,600 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up. Why High Performers Choose Infinity: At Infinity, we invest in people who want to grow, win, and build something meaningful: * Competitive hourly base pay + commission * Paid Time Off (vacation, personal, sick) plus 7 paid holidays * 401(k) with company match after 6 months - 100% vested immediately * Best-in-class Blue Cross Blue Shield health benefits for full-time employees * Clear career pathing & internal promotions - we promote from within * Award-winning training program starting Day 1 * A strong 10X performance culture, with certification for every team member Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day. Requirements What You'll Own: * Serve as the first point of contact for guests, vendors, and incoming calls * Provide administrative support across leadership and departments * Schedule meetings, manage conference rooms, and assist with travel coordination * Receive, sort, and distribute mail and deliveries * Manage office supply inventory and place orders proactively * Partner with vendors and building management on facilities needs * Support onboarding by preparing workspaces and welcome materials * Help plan and execute company events, celebrations, and engagement activities * Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready * Take on additional administrative or facilities projects as needed The Ideal Candidate: You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do. You'll thrive here if you have: * 2+ years in an administrative, receptionist, or office support role * Strong written and verbal communication skills * A friendly, professional, service-oriented mindset * Excellent organizational and multitasking abilities * Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) * Experience working with vendors or managing office supplies (preferred) * A self-starter mentality and comfort in a fast-moving environment * The discretion to handle confidential information with integrity Physical Requirements: * Ability to sit and work at a computer for extended periods * Ability to lift up to 25 pounds (supplies, packages, event setup) Ready to Join a Team That Performs at a High Level-Together? If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

Job Description The Manufacturing Administrative Assistant provides administrative and clerical support to ensure efficient operation of the manufacturing department. This role involves maintaining records and preparing reports. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced manufacturing environment. Hours: Monday-Friday 7 AM- 3 PM Key Responsibilities: • Provide administrative support to manufacturing managers, supervisors, and staff. • Maintain and update production records, reports, and documentation. • Ensure compliance with safety regulations by maintaining proper documentation. • Maintain databases, spreadsheets, and other digital records. Qualifications & Skills: • High school diploma or equivalent; Associate's or Bachelor's degree in business administration or related field is a plus. • 2+ years of administrative experience, preferably in a manufacturing or industrial setting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking skills. • Excellent verbal and written communication skills. • Attention to detail and problem-solving abilities. • Ability to work independently and as part of a team. Work Environment: • Office-based within a manufacturing facility. • May require occasional visits to the production floor. About the Company: PMX Industries is the leading supplier of high quality copper and copper alloys in North America. Since our founding, we have been committed to continually improving our safety and environmental performance through ongoing training and new technology. Safety is a top priority. PMX employees also have an active recycling program of metals, cardboard, plastic, and paper. We believe there are direct links between worker safety, quality systems, environmental performance, and economic success. Business is conducted in accordance with company policies which are based on respect and accountability. PMX has earned a reputation for integrity and consistently meeting high standards. We support our communities and strive to be good neighbors. We know that business success begins with our employees! All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. #ZR

HR Specialist - Onboarding Contract | Hybrid Flexibility | Cedar Rapids, Iowa Robert Half is seeking a detail-oriented HR Specialist for a contract role supporting new hire onboarding at our Cedar Rapids, Iowa location. This opportunity offers hybrid flexibility and the chance to make a meaningful impact on our talent acquisition process. Key Responsibilities: + Coordinate and monitor all aspects of new hire onboarding, including initiating and tracking background checks, drug screens, and I-9 verifications + Accurately collect, review, and submit required documentation from candidates, ensuring compliance with legal and company requirements + Set up employee badges and coordinate with IT/Security for system access and facility entry + Maintain comprehensive candidate tracking spreadsheets in Excel, consistently updating status from offer extended to start date + Liaise between candidates, hiring managers, and vendors to communicate onboarding steps, resolve issues, and facilitate a seamless experience + Schedule and confirm onboarding appointments, orientation sessions, and day one logistics + Audit onboarding files to ensure completeness, accuracy, and confidentiality + Respond promptly to candidate and stakeholder questions on onboarding processes + Proactively identify opportunities to improve onboarding workflows and increase efficiency + Support HR team with reporting, process documentation, and special projects as assigned Why Robert Half? + Contract role with a respected leader in professional talent solutions + Hybrid work schedule for optimal balance + Opportunity to develop core HR skills in an evolving, supportive team environment Requirements + Prior experience in HR onboarding, background checks, and I-9 processing highly preferred + Advanced proficiency in Excel, including use of templates, formulas, and status tracking + Impeccable attention to detail and strong organizational skills + Proven ability to communicate professionally with candidates and colleagues + Flexible, problem-solving mindset; able to adapt in a fast-paced environment + Experience with HRIS or onboarding systems a plus + Knowledge of employment eligibility and compliance regulations + Ability to handle confidential information with integrity + Authorized to work in the U.S.; able to work hybrid schedule in Cedar Rapids, Iowa TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

BUSINESS UNIT: Business Services FUNCTION: Support Services REPORT TO: Director of Human Resources CLASSIFICATION: Exempt EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field. EXPERIENCE: 5+ years experience Who We Are Looking For CCR builds and delivers innovative technology solutions and products for partners local and across the globe. We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day. Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks. What You'll Accomplish and Experience Office Operations & Support In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions. Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department. Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members. Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars. Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members. General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry. Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale. Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies. Human Resources Administrative Support Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience. Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration. Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews. Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies. Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs. Cross-Functional Collaboration & Projects Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet. Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO. Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed. Perform other duties as assigned. Desirable Previous Experience Proven experience in an administrative role, preferably in a fast-paced office environment. Excellent communication skills, both written and verbal. Strong customer service orientation with a friendly and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to multitask, prioritize, and manage time effectively. Strong attention to detail and organizational skills. Strong diagnostic and problem-solving skills. Dedicated customer service and support. Ability to work in a fast-paced, innovative environment. Demonstrate support and enthusiasm for change and innovation. Thorough and resourceful in completing tasks independently. Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization. Ability to exercise a high degree of good judgment and independence. Continually seeking opportunities to gain new knowledge. Why CCR CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA. Our achievements include: Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark. Nationally recognized as “Great Place to Work” - 10 years in a row 10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America 8x top 100 listing on MSPMentor 501 internationally Nationally awarded Platinum HIRE Vets Medallion 4x TAI IT Service Provider of the Year Learn more about CCR and our values: ************************* CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career. Learn about our culture: **********************************************************