Executive assistant jobs in Waukegan, IL

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

13-Week Contract | 100% Onsite | Chicago, IL Schedule: Monday-Friday, 8:00 AM-4:30 PM Industry: Healthcare Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills. Responsibilities Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership. Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements. Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements. Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments. Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications. Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials. Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders. Plan and execute events, activities, and executive meetings end-to-end. Support creation and distribution of materials for internal audiences at all organizational levels. Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership. Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities. Attend meetings and document key discussions, decisions, and action items. Perform other administrative duties as assigned. Qualifications Required: Associate degree or equivalent professional experience. 3-5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data/document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to work independently with sound judgment. Excellent interpersonal, written, and verbal communication skills. Preferred: Bachelor's degree or equivalent business experience. 5+ years of administrative support experience in a fast-paced, executive-level environment. Key Competencies Exceptional customer service and relationship-building abilities. Ability to manage multiple priorities and handle challenging situations professionally. High attention to detail with strong accuracy in work. Ability to analyze data and leverage findings for decision-making. Adaptability to changing environments and shifting priorities. Strong discretion and ability to maintain confidentiality. Additional Requirements COVID-19 vaccine: Required (medical exemptions only). Flu vaccine: Required (no exemptions). Must be comfortable in a fully onsite role. Role requires clearance of a drug test and background check prior to hire.

A global real estate investment manager is seeking an Executive Assistant based in Chicago, IL to support multiple Portfolio Managers. This role provides administrative, operational, and confidential support aligned with department goals. The ideal candidate is organized, detail-oriented, energetic, adaptable, and able to manage a fast-paced, deadline-driven workload. The role involves interaction with senior stakeholders and requires the ability to manage projects independently and handle sensitive information with discretion. The position hybrid (4-days in the office) and is paying up to $90K base + Bonus. No OT Key Responsibilities Draft and edit confidential correspondence and documents; take and transcribe meeting minutes; perform administrative tasks. Create, maintain, and update databases. Analyze and present data for management reporting. Serve as a liaison between executives, internal teams, employees, clients, and visitors. Review and triage incoming correspondence and determine appropriate actions. Track issues and ensure timely follow-up. Manage incoming requests independently; coordinate between departments when needed. Plan, coordinate, and support meetings and conferences Arrange domestic and international travel. Gather data for reports and presentations; conduct independent research for special projects. Assist with department financial processes, including budgets, accounts payable, and report generation. Manage department record-keeping systems and update files and publications. Maintain documentation according to company policies. Review requests for information and determine appropriateness of release. Support committee and leadership meetings by coordinating technology and distributing materials. Complete quarterly lender reporting for each property. Run reports and assist analysts with supplemental data needs. Coordinate scheduling and travel for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants for cross-coverage. Complete additional tasks as required. Minimum Qualifications Bachelor's degree Minimum of 2 years supporting an executive Strong MS Outlook, Word, Excel, and PowerPoint skills Excellent interpersonal, written, and verbal communication skills Ability to organize, prioritize, and manage multiple tasks and deadlines Sound judgment and discretion with confidential information Experience supporting Managing Director-level leaders (or equivalent) preferred Capabilities & Attributes Adaptability: Maintains effectiveness across varying environments, responsibilities, and individuals. Planning & Organizing: Establishes clear plans, coordinates multiple tasks efficiently, and uses resources effectively. Team Focus: Dedicated to team goals; builds strong relationships; earns trust and respect through collaboration. Dealing with Ambiguity: Handles change well; makes decisions with incomplete information; remains effective in uncertain situations.

ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software. About the Role We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors. Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations. What We're Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork. Why Join Us At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide. Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

About Us: Founded 19 years ago and headquartered in Chicago, the DV Group of financial services firms has grown to more than 450 people operating throughout the world. Since spinning out of a large brokerage firm in 2016, DV Trading rapidly scaled as an independent proprietary trading firm utilizing its own capital, trading strategies, and risk management methodologies to provide liquidity and hedging opportunities to financial participants, commodity producers and counterparties worldwide. DV Group affiliates also include two broker dealers, an introducing broker in commodities, a cryptocurrency market making firm, and several investment advisory firms. Responsibilities: Managing the executive's complex schedule/calendar, including arranging internal/external meetings, appointments, and travel. Act as a liaison with internal and external stakeholders, handling confidential information, and assisting with business development initiatives like client relations, CRM updates, and project tracking. Serve as the primary point of contact, manage correspondence, and act as a gatekeeper to screen and prioritize communication. Prepare, edit, and format documents, presentations, proposals, and reports using software like Microsoft Office 365. Act as a liaison between the CBDO and internal departments, clients, partners, and other stakeholders. Assist with tracking project timelines, managing key deliverables, and helping with the implementation of business development initiatives. Process expenses, manage budgets, update CRMs, and handle general administrative tasks. Handle sensitive and confidential information with the utmost discretion. Proactively anticipate needs and address challenges to ensure smooth operations. The role requires exceptional organizational, communication, and problem-solving skills to ensure the CBDO's workflow is efficient. Requirements: Proven experience as an executive assistant, preferably in a business development context. Exceptional organizational and time-management skills. Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and clients. Proficiency with software such as Microsoft Office Suite, Adobe Acrobat, and CRM and project management tools. Ability to work independently, manage multiple priorities, and maintain confidentiality. A proactive and problem-solving mindset. Annual compensation range $70-80K base + discretionary bonus opportunity DV is not accepting unsolicited resumes from search firms. Only search firms with valid, written agreements with DV should submit resumes in response to DV's posted positions. All resumes submitted by search firms to DV via e-mail, the Internet, personal delivery, facsimile, or any other method without a valid written agreement shall be deemed the sole property of DV, and no fee will be paid in the event the candidate is hired by DV. DV is proud to be an equal opportunity employer and committed to creating an inclusive environment for all employees.

Sr. Executive Administrative Assistant - Be the Difference-Maker Who Powers Our Leaders (Kraft Heinz) - ONSITE Opportunity to sit in our WHQ in Chicago, IL MUST BE ABLE TO WORK ONSITE Tuesday-Thursday Ready to step into a high-visibility role where your organization, judgment and energy make a direct impact? At Kraft Heinz, our Executive Assistants don't just manage calendars - they set leaders up to win. If you love turning complexity into clarity, protecting executive time, and delivering flawless experiences, this is the role for you. Why this Opportunity is Exciting! You'll work side-by-side with senior leaders and influence how decisions get made. Your work will be seen, valued and relied upon across the company. Every day is different - one moment you're orchestrating an international trip, the next you're crafting a briefing that helps shape a business decision. You'll join a collaborative culture that rewards initiative, offers real growth, and supports your development. What You'll Own: Strategic calendar and time management: prioritize requests, create space for what matters, and ensure leaders are always prepared and focused. Meeting and communications enablement: build agendas, prepare briefing materials, coordinate pre-reads and track follow-up actions so meetings drive results. End-to-end travel logistics: design efficient, comfortable travel plans that protect executive productivity and wellbeing - domestic and global. Events and offsites: plan and execute internal meetings and offsite experiences that are seamless, on-brand and impactful. Operational excellence: process invoices, manage vendors and expenses, coordinate visitors and partner with Facilities to keep executive workspaces professional. Confidentiality and judgement: handle sensitive information with absolute discretion and a solutions-first attitude. What Would Make you Succeed: 3+ years supporting Senior Executive Leadership in a fast-paced, cross-functional environment for a similar sized Fortune 500 Corporation (or equivalent experience). Exceptional communicator, proactive planner and relationship-builder who anticipates needs and calmly navigates ambiguity and everchanging priorities and project. Confident with Outlook, PowerPoint, Excel and other technology/collaboration tools - quick to learn new systems. Demonstrated discretion and sound business judgment, executive presence and ability to maintain business confidentiality. What you will love about this position: Work with influential leaders and see direct outcomes from your contributions. Competitive compensation and benefits, flexible/hybrid work options, and opportunities for career growth and development. A culture that values ownership, curiosity and teamwork - plus meaningful work that supports Kraft Heinz's ambitious strategy. Apply today for this exciting opportunity to be the orchestrator behind the Executive Leadership Team that "Makes Life Delicious" Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz' strategy and values. New Hire Base Salary Range: $68,900.00 - $86,100.00 Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents. The compensation offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family's needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families. You'll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example: Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training Emotional - Employee Assistance Program , Wellbeing Programs, Family Support Programs Financial - 401k, Life, Accidental Death & Dismemberment, Disability Location(s) Chicago/Aon Center Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact *********************** for assistance.

This is where your work makes a difference. At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job-you will find purpose and pride. Your role As the Senior Executive Assistant, you will play a significant role on the team, providing dedicated support to the executive as well as one or two additional leaders and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Executive Assistants and Senior Executive Assistants, and external team members will be part of the day-to-day responsibilities. What you'll be doing Provide dedicated support to 3 VP's, and, as needed, to their departments. Support a large organization within IT with multiple senior Director level employees. This exciting and challenging position will require working with other administrative staff both within the US and Globally. Will require independent thinking as well as partnering with team members. Global interaction and exposure to senior levels of the organization and external vendors will be part of the day to day. Broad versatile role with frequently changing priorities and deliverables. Represent Baxter on committees of a number of local charities including Habitat for Humanity. Coordinate schedules and assist in managing time of others. Coordinate domestic and international travel arrangements. Prepare expense reports and manage department credit line for purchases. Manage departmental purchase and ensure prompt and efficient flow of procure to pay process. Create/prepare correspondence and complex presentations. Assist with all meeting planning, including room set up, WebEx, and Tele-Presence / video conferencing. Develop and maintain database/spreadsheets. Manage staffing activities to include interviews, onboarding, contractors, and transfers. Apply and implement internal policies and provide training as needed. Involvement with project management/event coordination. Other duties as assigned by management. What you'll bring High school diploma required. Bachelor's Degree highly preferred. Minimum of 5+ years of relevant experience. (2 or more years Baxter experience preferred). Advanced knowledge of computers/systems including, PowerPoint, Word, Excel, and Outlook. Knowledge of documentation management a plus. Demonstrated proficiency with Internet/Intranet applications and research. Excellent oral and written communication skills in order to effectively communicate with internal and external high-level executives. Previous experience with travel arrangements, expense reporting, meeting planning, and calendar management. Experience working with Global teams and/or Technical group support highly desired. Ability to multi-task, independently manage time and be detail oriented is a must. Support VP during times of increased activity, or as needed. Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 to $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. US Benefits at Baxter (except for Puerto Rico) This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Know Your Rights: Workplace Discrimination is Illegal Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Full Job Description The Company: Mesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirows culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribunes Top Places to Work and Crains Best Places to Work in Chicago. Our advisors provide investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With over $8.2B in assets under management, we have earned a reputation for effectively managing our clients needs and goals. Wealth Management has been Mesirows flagship business for over 80 years, built around our trusted advisors, with an average tenure of over 20 years. The Opportunity: We are seeking a Senior Executive Assistant to support the President and CEO of our Wealth Advisors business. In addition, this role will provide support to the Managing Director of Operations and other leadership team members. The position will be located at our Highland Park office with occasional travel to our Chicago Headquarters. The position requires a wide range of administrative skills, excellent attention to detail, the ability to work independently, maintain confidentiality, exercise judgment and deal with competing demands. Primary Duties and Responsibilities: Provide advanced administrative support including but not limited to, managing the calendar, monitoring e-mail and voicemail, screening calls, handling mail, travel arrangements, preparing presentations, gathering material in preparation for meetings and compiling and submitting expense reports. Responsible for producing professional, grammatically correct, C-suite level correspondence without editing or oversight. Manage and assemble highly confidential and sensitive information in a professional and discrete manner. Coordinate, follow-up and confirm travel arrangements and changes, such as flights, lodging and ground transportation. Provide professional representation on all aspects of work including answering phones, greeting and interacting with internal and external clients. Ability to help plan and execute internal employee events along with client events (in conjunction with our marketing team). Act as liaison to Mesirows information technology department with respect to various project implementations, technology enhancements, and maintaining an adequate inventory of equipment. Assist in the onboarding of new Wealth Management employees. Serve as a liaison between corporate facilities and the Highland Park office. Maintain electronic and paper files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material. Assist in ad-hoc special projects as requested by Wealth Management Leadership. Requirements: Bachelors degree preferred. 5-10 years of administrative or operational support experience, preferably within financial or professional services or other client service business. Advanced knowledge of MS 365 and the Internet, and strong technical aptitude. Ability to handle heavy demands efficiently, meet deadlines and work effectively in stressful situations. Experience analyzing and resolving office administrative and procedural issues. Ability to exercise discretion and maintain confidential information and display the highest personal and professional integrity. Excellent organizational skills with the ability to complete tasks with superior accuracy. Polished written and verbal communication skills, strong interpersonal skills. Positive and approachable demeanor. Excellent attention to detail. Ability to complete tasks on own initiative, be a self-starter, and work with autonomy. Contact management, including Microsoft Dynamics, is a plus Flexibility in schedule to provide assistance outside of normal business hours and the ability to work from our Chicago office as necessary. EOE

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

What's the role? We are seeking a highly motivated and proactive Senior Executive Assistant to provide support to an executive-level officer. The ideal candidate will possess a positive attitude and a keen ability to anticipate needs, ensuring seamless day-to-day operations. As an Senior Executive Assistant, you will be responsible for managing schedules, coordinating meetings, and handling communications with precision and professionalism. Your role will be pivotal in fostering a productive and organized environment, enabling our executives to focus on strategic initiatives. If you are a detail-oriented individual with excellent communication skills and a commitment to excellence, we invite you to join our team. Essential Responsibilities: Manages the executive's calendar, travel arrangements and schedules meetings and appointments. Oversees and monitors all correspondence; emails, calls, mail, etc. Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information. Manages meetings, prepare agendas, coordinate presentations, and take meeting minutes where appropriate. Coordinate functional employee meetings and events. Files and organizes all documents both paper and electronic including emails, reports, presentations, etc. Manages and monitors expenses. Assists in elevating the employee experience by coordinating employee events and functional communications May take on special projects. May provide work direction to other administrative staff. Maintains strict confidentiality in handling materials and sensitive information. Bring your best! What this role needs: Manages the executive's calendar, travel arrangements and schedules meetings and appointments across multiple time zones. Oversees and monitors all correspondence, emails, calls, mail, etc. Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information Files and organizes all documents both paper and electronic including emails, reports, presentations, etc. Prioritizes and ensures timely deadlines are met on multiple tasks within a fast-paced environment. Manages and monitors expenses to meet company budget requirements. Ability to prioritize projects and be proactive is critical in this role. Maintains strict confidentiality in handling materials and sensitive information. Attends meetings as requested to both participate and to prepare agendas, documents and follow ups Leads the teamwork, partnership and coordination of work across the Function EA/AA team Coordinates large meetings and work with other executive assistants as needed. What this role needs: Previous experience supporting C-Suite or similar Senior Leadership Team member Associates degree or specialized training; college degree preferred Strong technical skills in MS Office Strong organizational skills and planning skills Excellent interpersonal skills and strong people skills as well as strong written and verbal communication Resourceful and adaptable to handle a variety of tasks Compensation Range: Pay Range - Start: $29.01 Pay Range - End: $53.88 Geographic Specific Pay Structure: Structure 110: Structure 115: We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

The Robert R. McCormick Foundation is a leading philanthropic institution investing more than $75 million annually in Chicagoland, with a focus on improving economic opportunity on Chicago's South and West Sides. The Foundation is named for its donor, Colonel Robert R. McCormick, and the Foundation's Board of Directors also oversees Cantigny, his former estate, which today provides educational and recreational opportunities in Chicago's western suburbs. The 500-acre Cantigny estate includes McCormick's Home and Gardens, which host dozens of programs and events annually for nearly half a million visitors; the First Division Museum, a military history museum that tells the story of the U.S. Army's 1st Infantry Division, beginning in World War I, when Col. McCormick served with the Division, to the Division's recent deployments in Europe and the Middle East; and Cantigny Golf, which consists of a 27-hole public golf course and Youth Links, a Par-3 course. Position Summary The Special Assistant supports the President & CEO, who oversees both the McCormick Foundation and Cantigny, and coordinates special projects, helps manage relationships internally and externally, and compiles and summarizes information to advance organizational priorities. The position works in lockstep with senior leaders and partners closely with the Executive Assistant who manages scheduling, correspondence, and operations for the Foundation's executive team. This role offers an opportunity to shape how the organization leads with impact. The Special Assistant will work on a range of projects, from grants management to long-term capital planning, and hone research, communication, and project management skills. External partners with whom this role engages include community-based organizations, major cultural and academic institutions, media partners, military liaisons, and other key stakeholders. Success in this position requires the ability to move quickly and thoughtfully and communicate clearly and concisely to inform and operationalize executive decisions. The role requires balancing multiple, time sensitive tasks, It is essential that the Special Assistant be an excellent writer and editor and be trustworthy. Key Responsibilities Communications Analyze complex strategic issues and synthesize diverse perspectives fairly and accurately. Draft, edit, and prepare materials such as presentations, grant updates, policy briefings, talking points, and board documents. Translate complex concepts into clear, accessible communications for internal and external audiences. Support communication between the President & CEO, staff, and external partners. Project Management Research topics related to the Foundation's grantmaking and operations, prepare summary materials, and offer clear, concise analysis and recommendations based on research findings. Lead and coordinate special projects to advance organizational priorities. Partner with staff to enhance the impact of programs, operations, and initiatives. Compile, summarize, and analyze information to inform executive decisions. Perform other duties as assigned to advance the Foundation's mission. Requirements Qualifications Education Required: Bachelor's degree in History, Social Sciences, Journalism, or other related field Experience Required: 0-2 years of full-time professional experience OR equivalent internships, research assistantships. Experience in communications, research, project management, or related functions. Demonstrated ability to write and present clearly and effectively. Experience working independently as well as collaboratively in team settings. Skills Strong written and oral communication skills. Strong organizational and project management skills with the ability to manage multiple priorities. High emotional intelligence, diplomacy, and discretion. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) Creative problem-solving skills and adaptability to emerging technologies. Commitment to confidentiality, professionalism, and alignment with the Foundation's mission and values. Experience with AI, such as ChatGPT, and project management programs, such as Jira, AirTable, preferred Ability and willingness to learn new software/systems quickly Working Conditions: This is a full-time position. The Foundation is headquartered in downtown Chicago, and most work is performed in a typical office environment. The Special Assistant will also spend time at Cantigny in Wheaton. Regular travel to Wheaton is required. Equal Opportunity Employer Cantigny Park and the Robert R. McCormick Foundation provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, individuals with disabilities, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital and housing status. Salary Description $57,000-$64,000

Full Job Description Arsenault is looking for an Executive Assistant to join our team in the United States. Location is flexible - role may be located in Miami, Florida, or Des Moines, Iowa, or potentially another USA location. As the Executive Assistant, you will report directly to the President Americas, providing support in a one-on-one working relationship. As the President's Assistant you will serve as the primary point of contact for internal and external contacts on all matters pertaining to the Office of the President. A successful Executive Assistant will have strong organization skills, communicate effectively, and possess a mature character. The ideal candidate will be adaptable and flexible while working independently as this is a fully remote position. It is crucial that the Executive Assistant be fluent in both English and Spanish. Responsibilities: Serve as a liaison to the board of directors and senior management teams, organizes and coordinates executives' outreach and external relations efforts and oversea special projects Provide professional secretarial support to the president and ensure that effective communication and confidentiality are always maintained Completes a broad variety of administrative tasks for the President including managing an extremely active calendar appointments, processing expense reports/reclaims, composing and preparing correspondence that is sometimes confidential - including signatures of various legal documents for different group entity roles and responsibilities. Arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings. Assists in coordinating the agenda of senior management team meeting (including executive board meetings) and off-sites meetings, potentially taking minutes and follow up on action items. Work closely and effectively with President to keep him well informed of upcoming sense for the issues taking place in the environment and keeping the President updated. Arrange and coordinate on internal and external visits. Prepare various reports and presentation materials for the President. Facilitate the Visa Immigration and work permit requirement pertaining to Employment/Dependent Pass application and renewal process. Coordinate the global income tax declaration (with tax consultants) home search, car lease, tenancy agreement and other matters pertaining to administration. Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures. Handles mails/communication in alignment with President. Full calendar and mail administration authority. Other duties as assigned Requirements Bachelor's degree or above Fluency in both English and Spanish is required 5 years of similar working experience in international company Strong organization and communication abilities Pleasant character; mature, considerate and patient Very strong interpersonal skills and the ability to build remote relationships with stakeholders, including staff, board members, external partners Good time management skills and good sense of confidentiality. Excellent knowledge in MS Office software. Flexible and adaptable with a high degree of personal freedom and self-directed responsibility. Seniority Level Associate Industry Chemicals Employment Type Full-time Job Functions Administrative Screening questions Required qualifications Have you completed the following level of education: Bachelor's Degree? Ideal Answer: Yes Do you speak Spanish? Ideal Answer: Yes Do you speak English? Ideal Answer: Yes

Special Education (High-Needs School) Under the supervision of the Special Education Teacher, the Senior Program Assistant (SPA) acts as a direct support for the classroom. The SPA provides comprehensive support to student with autism spectrum disorders and serves as a liaison between Program Assistants and the educational and therapeutic team members. Duties and Responsibilities Student Support Under the Guidance of the Special Education Teacher, plan and lead no more than six non-instructional groups (e.g., life skills, generalizing skills introduced by LBS1/certified therapist, reinforcing activities, etc.) throughout the week Implement Teacher plans to facilitate individual sessions with students Encourage opportunities for independence and functional routines for students (i.e., bus, arrival/departure routines, lunch routines, etc.) Supervise students and provide assistance as needed with activities of daily living, including but not limited to toileting, feeding, dressing, etc. Supervise and engage with students during less structured times of the school day such as opening, lunch coverage, recess, and snack times Monitor student program books to ensure necessary materials are present, data is being consistently collected, and questions/concerns are brought to the attention of the Special Education Teacher Work with Special Education Teacher and Therapists to learn educational, therapeutic, and behavioral strategies in order to share that information with Program Assistants Complete professional documentation including daily communication logs to families, behavioral data collection, accident reports, physical intervention and seclusion forms, etc. Staff Support Attend and participate in building-wide meetings, program-specific meetings, department meetings, classroom meetings, and professional development opportunities Take minutes during classroom meetings and email minutes to all educational and therapeutic team members Ensure thorough communication with Program Assistants (e.g., share available job opportunities, upcoming events, and other important information from program-wide emails, make team meeting notes accessible, etc.) Direct or partner with Program Assistants to share concerns, suggestions, questions, and ideas with the appropriate team member(s) Assist Program Assistants in their assimilation to the classroom, providing guidance and support as necessary Collaborate with Special Education Teacher to create and maintain a positive classroom culture that encourages solution-oriented thinking, self-care, self-awareness, and a place to voice concerns appropriately Duties and Responsibilities (continued) Substitute Teacher If a Special Education Teacher is absent for up to three consecutive days, the Senior Program Assistant is responsible for the following job duties: Act as classroom supervisor in the Special Education Teacher's absence (e.g., making staffing decisions, taking the lead in crisis situations, seeking help as needed from appropriate people, etc.) Provide leadership during Community Based Instruction by monitoring student needs and staffing, professionally communicating with community members, ensuring that emergency contact information is accessible, confirming that necessary student supports and belongings are available, and adapting student plans within the community environment Communicate with parents as necessary regarding accidents, physical management, seclusion, or other concerns from the day during their work hours or relay communication to Program Administrators as necessary The responsibilities listed above are representative and not all inclusive. Other duties may be assigned by supervisors. Knowledge and Skills Embody Giant Steps' values of excellence, accountability, integrity, collaboration, innovation and passion Proven history of utilizing supports and demonstrating critical thinking skills with a variety of needs Able to create systems and manage their time effectively Collaborate effectively with a multi-disciplinary team - listens to a variety of perspectives and ideas and incorporate them into practice Effective communication skills - clearly and concisely communicates with others Proven interpersonal skills - able to maintain rapport with staff members Solution-oriented and able to resolve interpersonal conflicts Able to help manage staff anxiety and maintain a positive school culture Highly organized and strong attention to detail Professional and mature - able to maintain confidential information and give constructive feedback to all staff with whom he/she interacts Positive, creative, and solution-oriented outlook, especially in challenging moments Able to multi-task and prioritize tasks Knowledge of relevant instructional strategies Minimum Job Requirements Bachelor's degree required, LBS1 or ability/interest in applying for emergency certification preferred A current, valid Illinois State Board of Education Substitute License or Teaching License on file with DuPage County Regional Office of Education required Classification The Senior Program Assistant is a non-exempt position under the Fair Labor Standards Act (FLSA). Salary Salary is commensurate with level of education and experience. Starting Salary: $40,000.00 Calendar The Senior Program Assistant follows the Day School Staff Calendar. Conditions of Employment Pre-employment physical, drug screening, and criminal background check Possesses appropriate professional credentials Passing PCM training is a requirement of this position. Participation in PCM training and adherence to the Professional Crisis Management Association's guidelines require at least average physical fitness. Any physical limitations or conditions that may impact one's ability to participate in PCM training or PCM must be made known to Giant Steps upon application, as performance of various physical tasks is a bona fide occupational requirement of this position. Working Conditions and Physical Effort Work is typically performed indoors within the school facility Moderate physical movement is required for the job Minimal exposure to physical risk is anticipated The noise level in this work environment varies from quiet to very loud. While performing the duties of this job, the employee is continually required to stand, walk, sit, run, squat, kneel, crawl, climb, balance, crouch, talk, hear, smell, and see. The employee must occasionally life and/or move up to 50+ pounds. Annual Performance Review An annual performance review will be conducted each spring by the Special Education Teacher. The Senior Program Assistant will complete a self-assessment of his/her performance and submit the self-assessment to the Special Education Teacher two weeks prior to his/her annual review each spring. Compensation Package Giant Steps Illinois, Inc. provides a competitive benefits package, including medical, dental, and vision coverage to all full time employees who work a minimum of 30 hours/week. Affirmative Action Plan/Equal Employment Opportunity (AAP/EEO) Giant Steps adheres to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We will not discriminate against employees or applicants for employment on any legally-recognized basis including: veteran status, disability, religion, race, color, national origin, age, gender, sexual orientation, gender identity or expression, pregnancy, childbirth or FMLA related medical condition, height, weight, familial status, marital status and genetic information. Disclaimer This disclaimer is to acknowledge that it is highly probable that as an employee of Giant Steps Illinois, Inc., you are at risk of personal injury. Injuries may include, but are not limited to hitting, biting, kicking, scratching, and having hair pulled. The extent of some injuries may result in a break in the skin. All injuries must be documented according to the policies and procedures outlined in the Employee Handbook. Often, individuals are placed in this setting as a result of physical aggression or acting out behaviors that may prohibit them from participating in other environments. Our setting allows for these atypical behaviors. All employees are required to show proof of a Hepatitis B vaccination upon hire. *Giant Steps Illinois, Inc. has the ability to review and change the job description when necessary.