Executive Assistant Jobs in Waverly, MI

At WK Kellogg Co, we exist to create joy and connection to inspire Gr-r-reat days. We believe that doing good is always good for business and we have stood for this since Kellogg Company was founded more than 118 years ago. We are passionate about doing our part to make nutritious foods, create social connectivity and respect natural resources. Together, these actions create positive progress for people and the planet - today and for years to come. We have big plans for how we are going to accomplish this, and we would love for you to join us in this effort. As an Executive Assistant, engage with us as you use your exceptional organizational and time management skills to manage the day-to-day logistics of the Vice President of Brand Marketing. You will be working at our Corporate Headquarters office in Battle Creek, MI. In this role, you will be supporting the high energy, fast paced environment that is built around customer service. Up for the challenge? Then keep reading! HERE'S A TASTE OF WHAT YOU'LL BE DOING * Be a Go-Getter - In this role, you will provide general office support to the VP and Brand Marketing team. And we need you to be pro-active about it. Here, you will come to learn the needs of the business and will need to think one step ahead of the rest. And be confident in thinking independently. We believe in you! * Talk the Talk - Communication is key. Interpersonal communications skills are necessary, and you will need to maintain a sense of confidentiality. * Sticking to a Schedule - You will help to schedule meetings and video conference calls. But don't forget, we're a part of the commercial organization so your collaboration skills will be put to the test in coordinating schedule variances with sometimes multiple people and locations. * Keeping Organized - Busy schedules means a lot of moving parts. We are looking to hone in on your organizational skills to be able to handle multiple projects simultaneously and be able to work under pressure with time constraints when those periods arise. * Cross- Functional Collaboration - Partner with the Procurement Team. Generate and manage Purchase Orders (POs) as well as, create journal entries for accruals and cost reallocations. YOUR RECIPE FOR SUCCESS * High School Diploma or GED * Experience supporting senior management as an Administrative Assistant * Strong proficiency in MS Office Suite; ability to create spreadsheets, write documents, and manipulate presentation software as well as standard office equipment * Ability to accommodate a highly varied work schedule, (i.e. some evening and weekend hours are occasionally necessary) * Must be self-starter; able to work independently with minimal to no supervision * Must possess strong organizational skills, interpersonal communications, and ability to maintain * PO management experience is a PLUS At WK Kellogg Co, our success depends on our most vital asset - our people. That's why we're committed to providing you with benefits and programs that support your Total Health and your journey to be and feel your best - physically, financially, emotionally, and socially. Our benefit offerings include: * Healthcare coverage, including vision and dental. * Savings and Investments contributions and match * Paid Time Off * Life and AD&D insurance coverage Our comprehensive and competitive benefits not only deliver value to you and your family, but also offer choice to meet your unique needs and knowledge to empower confident decision-making. ABOUT WK KELLOGG CO At WK Kellogg Co, we bring our best to everyone, every day through our trusted foods and brands. Our journey began in 1894, when our founder W.K. Kellogg reimagined the future of food with the creation of Corn Flakes, changing breakfast forever. Since then, we have embraced the same spirit of innovation and entrepreneurship in everything we do, channeling our founder's passion and commitment to creating high quality and delicious products while fostering communities. Our iconic brand portfolio includes Frosted Flakes, Rice Krispies, Froot Loops, Kashi, Special K, Raisin Bran, Frosted Mini Wheats, and Bear Naked. With a presence in the majority of households across North America, our brands play a key role in enhancing the lives of millions of consumers every day, promoting a strong sense of physical, emotional and societal wellbeing. Our beloved brand characters, including Tony the Tiger and Toucan Sam, represent our deep connections with the consumers and communities we serve. For more information, visit ****************** If we can help you with a reasonable accommodation throughout the application or hiring process, please email ************************** THE FINER PRINT The ability to work a full shift, come to work on time, work overtime as needed and the ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position. WK Kellogg Co is an Equal Opportunity Employer that strives to provide an inclusive work environment, a seat for everyone at the table, and embraces the diverse talent of its people. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law. For US applicants: Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. For additional information, please follow this link. Let's create gr-r-reat days, WK Kellogg Co Recruitment Nearest Major Market: Battle Creek Nearest Secondary Market: Kalamazoo

Meta is seeking an experienced Executive Administrative Partner to support a VP and senior leader in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Accompany executive on travel both domestic and international 6. Organize space planning, strategic offsite events and team all-hands meetings 7. Build cross-functional relationships between departments 8. Partner closely with organizations lead admins 9. Communicate key organization and company updates to admins and cross-functional partners 10. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 11. 5+ years of relevant experience providing administrative support to 1 or more executives 12. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 13. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 14. Experience prioritizing multiple projects 15. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 16. Experience working with leaders, both within and outside of the company 17. Experience managing complex calendars with international travel schedules 18. Experience working with business leads or chiefs of staff to run business operations 19. Experience supporting tech functions at a large scale technology company **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Working/Functional Title Executive Assistant & Admin. Coordinator Are you looking for an opportunity to make a real impact in employees' day-to-day lives? Then MSU Human Resources is the place for you. Join our team as the next Executive Assistant and Administrative Coordinator for the Vice President and Chief Human Resources Officer! This position will serve as a critical resource for the Vice President and MSU Human Resources as the primary point of contact for internal and external constituents on matters pertaining to the Office of the Vice President. You will be developed into a go-to resource for the division and will have opportunities to build your network across the entire campus. At MSU Human Resources, we have a firm commitment to serving the university with thoughtfulness and professionalism. The person in this position will support diversity, equity, inclusion, and belonging in every aspect and responsibility associated with the job. What you'll be doing includes, but is not limited to: Managing an extremely active calendar of appointments; planning, coordinating, and ensuring the Vice President's schedule is followed and respected. Working closely with the Vice President to keep them well-informed of upcoming commitments and responsibilities, following up as needed. Serving as a "gatekeeper" and "gateway" for the Vice President, balancing priorities and creating win-win situations for effective time management. Drafting, proofreading, and finalizing emails, memos, reports, and other documents, including correspondence of a highly confidential and sensitive nature. Ensuring that the Vice President's bio is kept updated. Identifying and implementing process improvements to enhance the operational efficiency of the Vice President's office, leveraging technology and innovative solutions. Arranging complex and detailed travel plans, itineraries, accommodations, agendas, and expense reports for the Vice President, other HR executives, and staff. Coordinating hiring, onboarding, and other HR duties (e.g. salary changes, performance management) for the Vice President and other HR executives and managers. Overseeing departmental parking, badge access, key distribution, and space allocation requests. Managing the reconciliation transactions of electronic documents in the Kuali Financial System (KFS). You will thrive in this role if you have: Proficiency in current office software such as Microsoft Office for word processing, spreadsheets, presentations, virtual meetings, calendaring and scheduling, fiscal management, reporting, and records management, and social media Demonstrated proficiency in written communication Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with peers and stakeholders; displays emotional maturity Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Commitment to the organization's mission and values, with a passion for making a difference in higher education Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Bachelor's degree and 5 years of relevant experience or equivalent combination of education, training, and experience. Comprehensive customer service background, with significant experience in providing administrative support, particularly for senior executives, preferably within a higher education environment. Licenses or Certificates: Certified Administrative Professional (CAP) highly preferred. Demonstrated proficiency in business applications such as Microsoft Office, Adobe, and Concur. Skilled in engaging and working effectively with people from diverse backgrounds. Possess outstanding judgment in the handling of confidential materials and situations with sensitivity and discretion. Excellent attention to detail and demonstrated organizational and interpersonal communication skills. Proficient in current office software, including Microsoft Office for word processing, spreadsheets, presentations, virtual meetings, calendaring, scheduling, financial management, reporting, records management, and social media. Demonstrated proficiency in written communication. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Excellent interpersonal skills with the ability to build and sustain relationships with peers and stakeholders. Proactive problem-solver with strong decision-making skills. Demonstrates emotional maturity. Highly resourceful and adaptable team player, equally effective working independently. Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer and client service. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. Committed to the organization's mission and values, with a passion for making a positive impact in higher education. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume Cover Letter Work Hours STANDARD 8-5 Website https://hr.msu.edu/

The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District's team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment. The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, ensuring efficient and effective operations across various departments, including Operations, Facilities, Transportation, Communications, Food Services, Human Resources, and Bond and construction projects. This role demands exceptional organizational skills, confidentiality, and the ability to handle multiple priorities in a fast-paced environment.Minimum Qualifications Bachelor's degree in Business Administration, Public Administration, or a related field preferred. Minimum of 5 years of experience as an executive assistant or in a similar administrative role. Exceptional organizational and time management skills with the ability to manage multiple priorities. Strong written and verbal communication skills, with attention to detail and accuracy. Proficiency in Microsoft Office Suite and experience with office management software. High level of discretion and confidentiality in handling sensitive information. Preferred Qualifications Experience working in an educational or public sector environment. Project management experience or certification. Knowledge of school district operations and administrative procedures. Responsibilities - Admin Support Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting agendas, materials, and presentations. Draft, proofread, and edit correspondence, reports, and other documents on behalf of the COO. Handle incoming calls, emails, and other communications, directing them to appropriate parties or responding on behalf of the COO. Responsibilities - Coordination and Liaison Serve as a primary point of contact between the COO and internal departments, staff, and external stakeholders. Coordinate and facilitate communication among departments overseen by the COO to ensure alignment and efficient operations. Assist in the preparation and follow-up of meetings, ensuring timely dissemination of information and action items. Responsibilities - Project Management Assist in managing special projects and initiatives led by the COO, including bond and construction projects. Track project milestones, deadlines, and deliverables, providing regular updates to the COO. Conduct research and compile data to support project planning and decision-making. Responsibilities - Event Planning Plan and coordinate events, meetings, and conferences for the COO, including logistics, catering, and materials. Assist in organizing district-wide events and activities, ensuring smooth execution and adherence to timelines. Responsibilities - Documentation & Record Keeping Maintain confidential files and records, ensuring proper organization and security. Prepare and maintain accurate records of meetings, decisions, and actions taken by the COO. Ensure compliance with district policies and procedures regarding document management and retention. $68,419 - $80,901 a year This is intended to outline the general responsibilities and qualifications for the position of Executive Assistant to the Chief Operating Officer. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, we invite passionate individuals dedicated to educational excellence to apply for our positions. We value internal mobility and list "Strong Internal Candidate" when considering an internal candidate before posting a job. We still encourage all candidates to apply. Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis. External candidates interested in multiple positions within the same department need only apply to one posting and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications. Internal candidates should apply using their SSO email address and submit separate applications for each role of interest.Thank you for your interest in joining our mission-driven team. We look forward to meeting you! This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, additional job responsibilities may be assigned (depending on funding sources).

Lansing, MI Office of Operations - Meet and Confer / Meet and Confer Standard (40 hours/week - 52 weeks/year) / On-site The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District's team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment. The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, ensuring efficient and effective operations across various departments, including Operations, Facilities, Transportation, Communications, Food Services, Human Resources, and Bond and construction projects. This role demands exceptional organizational skills, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. **Minimum Qualifications** + Bachelor's degree in Business Administration, Public Administration, or a related field preferred. + Minimum of 5 years of experience as an executive assistant or in a similar administrative role. + Exceptional organizational and time management skills with the ability to manage multiple priorities. + Strong written and verbal communication skills, with attention to detail and accuracy. + Proficiency in Microsoft Office Suite and experience with office management software. + High level of discretion and confidentiality in handling sensitive information. **Preferred Qualifications** + Experience working in an educational or public sector environment. + Project management experience or certification. + Knowledge of school district operations and administrative procedures. **Responsibilities - Admin Support** + Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements. + Prepare and organize meeting agendas, materials, and presentations. + Draft, proofread, and edit correspondence, reports, and other documents on behalf of the COO. + Handle incoming calls, emails, and other communications, directing them to appropriate parties or responding on behalf of the COO. **Responsibilities - Coordination and Liaison** + Serve as a primary point of contact between the COO and internal departments, staff, and external stakeholders. + Coordinate and facilitate communication among departments overseen by the COO to ensure alignment and efficient operations. + Assist in the preparation and follow-up of meetings, ensuring timely dissemination of information and action items. **Responsibilities - Project Management** + Assist in managing special projects and initiatives led by the COO, including bond and construction projects. + Track project milestones, deadlines, and deliverables, providing regular updates to the COO. + Conduct research and compile data to support project planning and decision-making. **Responsibilities - Event Planning** + Plan and coordinate events, meetings, and conferences for the COO, including logistics, catering, and materials. + Assist in organizing district-wide events and activities, ensuring smooth execution and adherence to timelines. **Responsibilities - Documentation & Record Keeping** + Maintain confidential files and records, ensuring proper organization and security. + Prepare and maintain accurate records of meetings, decisions, and actions taken by the COO. + Ensure compliance with district policies and procedures regarding document management and retention. This is intended to outline the general responsibilities and qualifications for the position of Executive Assistant to the Chief Operating Officer. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, **we invite passionate individuals dedicated to educational excellence to apply for our positions**. We value internal mobility and list **"Strong Internal Candidate"** when considering an internal candidate before posting a job. We still encourage all candidates to apply. Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis. External candidates interested in multiple positions within the same department need **only apply to one posting** and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications. Internal candidates should apply using their SSO email address and submit separate applications for each role of interest. Thank you for your interest in joining our mission-driven team. We look forward to meeting you! This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, **additional job responsibilities may be assigned** (depending on funding sources).

** Personal Executive Assistant **Location:** Lansing, MI **Job Id:** 161 **# of Openings:** 1 **Company:** Peak Performance Physical Therapy **Job Title:** Personal Executive Assistant **Position Type:** Full-Time **About Peak Performance Physical Therapy:** Peak Performance Physical Therapy is dedicated to providing exceptional care and innovative treatment to our patients. Our mission is to improve the human connection through health and wellness. We are currently seeking a highly organized and detail-oriented Personal Executive Assistant to support our CEO/Founder in managing both professional and personal aspects of their life. **Position Overview:** The Personal Executive Assistant to the CEO/Founder will play a crucial role in ensuring the smooth operation of the executive office and personal life. This individual will be responsible for maintaining organization, managing communications, and providing exceptional support to the CEO. The ideal candidate will possess a focused mindset, be highly detail-oriented, structured, and capable of handling a fast-paced and dynamic work environment with grit and determination. The Personal Executive Assistant must have a flexible schedule to effectively support the CEO's needs. **Key Responsibilities:** * **Administrative Support:** Efficiently manage the CEO's calendar, schedule meetings, and coordinate travel arrangements, ensuring all appointments and meetings are well-organized and effectively executed. * **Communication Management:** Handle all incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and correspondence, ensuring timely and professional responses. * **Document Preparation:** Prepare and edit documents, presentations, reports, and other materials for the CEO, ensuring accuracy, clarity, and professionalism in all communications. * **Project Coordination:** Assist in the planning and execution of special projects and initiatives, tracking progress, managing timelines, and ensuring deliverables are met. * **Meeting Coordination:** Organize and coordinate internal and external meetings, including agenda preparation, meeting minutes, and follow-up actions, ensuring all necessary materials and information are available. * **Confidentiality and Discretion:** Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. * **Office Management:** Oversee the general organization and cleanliness of the executive office, ensuring necessary supplies and resources are available and maintained. * **Public Relations Support:** Assist in managing the CEO's public relations, including drafting communications, coordinating media interactions, and maintaining a positive public image. * **Personal Life Management:** Schedule personal appointments, organize family vacations, manage personal correspondence, and handle other personal tasks as required. * **Business and Personal Scheduling:** Coordinate professional and private schedules across different time zones and regions, ensuring seamless management of all commitments. * **Expense Management:** Create and manage expense reports for both business and personal expenditures. * **Event Planning:** Organize and manage both business-related and personal events, including speaking engagements and family gatherings. * **Vendor Management:** Research, hire, and supervise vendors and contractors for home projects as needed. **Qualifications:** * **Experience:** Proven experience as a personal executive assistant or in a comparable supportive administrative capacity, with a demonstrated history of leadership and independent initiative. A background in the healthcare or physical therapy sectors is advantageous but not mandatory. * **Skills:** Exceptional organizational and time management skills, with a strong attention to detail and the ability to prioritize tasks effectively. Excellent written and verbal communication skills are essential. * **Mindset:** A servant-focused mindset with a strong desire to support and enhance the CEO's effectiveness. The ability to work independently and proactively is crucial. * **Attributes:** High level of integrity, professionalism, and discretion. The ability to handle a fast-paced and demanding environment with grit and determination. Adaptability and the ability to manage changing priorities. * **Technical Proficiency:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. * **Flexibility:** The ability to work a flexible schedule to accommodate the needs of the CEO and the organization, ensuring a balance between professional and personal commitments. **Why Join Peak Performance Physical Therapy:** * **Impactful Work:** Be part of a team dedicated to making a positive impact on the lives of our patients. * **Professional Growth:** Opportunities for personal and professional development within a dynamic and growing organization. * **Supportive Environment:** Work in a collaborative and supportive atmosphere where your contributions are valued. * **Benefits:** Health, dental, and vision insurance, life and accidental insurance, short-term disability, simple IRA, paid-time off, six (6) paid holidays annually, and profit-sharing bonuses. **Pay Range:** $42,000 - $46,000 per year Apply for this Position

_ Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success. _ Why work for Dawn Foods? PEOPLE. PRODUCTS. CUSTOMERS. Why should you apply? We invest in you! * Industry-leading health insurance on Day 1! * Competitive Pay * 401(K) + company match * 10 Paid Company Holidays * Paid Time Off * Professional training * Family-owned business over 100 years in service * An opportunity for career advancement, working as part of an empowering workforce Job Purpose and Overview The Executive Assistant provides high-level administrative and operational support to the Chief People Officer, the Vice Presidents, and Group Leads within the People Team. This role will also offer occasional support to other leaders as needed. The ideal candidate will demonstrate expertise in managing complex calendars, coordinating both international and domestic travel, and organizing meetings and events with exceptional attention to detail and professionalism. A strong ability to prioritize and multitask effectively under minimal supervision is crucial. Proficiency in advanced Microsoft Excel and similar applications is essential, along with the ability to prepare, analyze, and present information in a polished and professional manner. This role requires prior experience supporting senior executives, preferably at the C-suite level, with a focus on maintaining confidentiality, demonstrating discretion, and building relationships across all organizational levels and with external stakeholders. Work Environment: This is a Hybrid position in Jackson, MI. Candidates must reside in Jackson, MI or surrounding areas to be considered for this role. What will you do as an Executive Assistant at Dawn Foods? * Executive Calendar Management: * Manage and prioritize multiple complex executive-level calendars with sensitivity to shifting priorities and time zones. * Anticipate scheduling conflicts and proactively resolve them with discretion and professionalism. * Travel Coordination: * Arrange and oversee all business travel and accommodations for direct reports and interview candidates, including international travel logistics. * Ensure adherence to corporate travel policies and streamline itineraries for maximum efficiency. * Meeting and Event Planning: * Coordinate and execute meetings (both local and international), including agenda preparation, logistics management, and follow-ups. * Prepare high-quality presentations, agendas, and meeting materials with attention to visual and content accuracy. * Document Preparation: * Draft, format, and proofread routine and non-routine documents such as correspondence, reports, spreadsheets, and presentations, ensuring a high standard of professionalism and accuracy. * Confidential Information Management: * Handle sensitive and confidential matters, including personnel relations, organizational changes, and strategic initiatives, with absolute discretion and professionalism. * Safeguard the security of all information, data, and files. * Financial Administration: * Process and manage approval workflows for invoices, expense reports, and corporate card reconciliations. * Monitor and manage budgets for meetings and events where applicable. * Communication and Relationship Management: * Serve as a liaison between the HR leadership team and internal/external stakeholders, including customers, suppliers, vendors, and candidates. * Screen and direct incoming calls with diplomacy and tact, ensuring high-level support for executives. * Recruitment Logistics: * Design and execute logical processes for scheduling candidate interviews, coordinating with internal and external stakeholders to optimize timelines and logistics. * Office Management: * Maintain office supply inventory and handle procurement as necessary. * Support the onboarding process by initiating relocation services and other resources for new hires. * Data Analysis and Reporting: * Generate and analyze ad-hoc reports using Microsoft Excel and other relevant tools, ensuring actionable insights are presented clearly. * Additional Duties: * Provide backup support and assist with HR-related projects and initiatives as assigned. * May be assigned to broader projects based on experience/business need. Will need to be able to demonstrate a history of adaptability and learning agility. * Uphold and demonstrate the Dawn Values and support the Circle of Excellence. What Does It Take to be an Executive Assistant at Dawn Foods? Below are the minimum qualifications to be a fit for this job. * A High School Diploma or GED is required * A college degree is preferred but not required with relevant experience. * At least 3 years of experience as a C-level Executive Assistant or in a comparable role. * 1-3 years of experience in HR or a related field is preferred. * Advanced proficiency in Microsoft Office Suite, especially Excel (pivot tables, advanced formulas, and data visualization), Word, PowerPoint, and Outlook. * Familiarity with other productivity and reporting tools is a plus. * Exceptional organizational skills with the ability to manage multiple priorities and complex tasks in a fast-paced environment. * Detail-oriented with excellent follow-through to ensure accuracy and quality in all work. * Strong verbal and written communication skills, with the ability to create professional and visually appealing presentations and documents. * Highly professional demeanor with the ability to interact effectively with all levels of management, staff, and external partners. * Proven problem-solving skills and the ability to work independently under minimal supervision. * Strong sense of urgency and commitment to meeting deadlines. * Ability to maintain confidentiality and exercise discretion in sensitive matters. * Demonstrated ability to collaborate effectively and flexibly support team members to meet goals and deliverables. * Familiarity with HR policies, practices, and processes is preferred. * Exhibit and champion Dawn's Values and the Circle of Excellence in daily work. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Required to use motor coordination with arm, hand, finger, and leg dexterity. * Required to exert physical effort in handling objects 25 pounds. * The normal setting for this job is a hybrid work environment. Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here. If this sounds like the opportunity that you have been looking for, please click "Apply." About Our Benefits Dawn is proud to employ the top talent in the baking industry, and we reward our people with comprehensive health and well-being coverage, competitive compensation packages, and award-winning benefit offerings. We also help protect your future financial health with a generous 401(k) matching program that provides additional retirement funds and many tools and resources on financial wellness. Dawn encourages professional growth through tuition assistance and educational programs, and we are always searching for ways to improve our industry-leading services and benefits. Compensation $48,040 - $72,070 #LI-Hybrid #LI-AH1 _ An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law. Requisition ID: 36511 An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Date: Nov 21, 2024 If you need accommodation for any part of the employment process because of a disability, please send an email to *********************.

Job Description Administrative Assistant to the Michigan Central VP of Operations - Based in Lansing Location MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association! Can you answer "Yes" to the following questions: Do you have experience in Microsoft Excel? Do you have experience in scheduling and coordination of meetings? Are you able to travel 20% to meeting locations in Central Michigan? If you answered yes, we invite you to apply today! Are you looking for a rewarding career and a stable company? MediLodge Michigan Central offers a rewarding experience to work with other warm-hearted team members who will support and guide you along your career path. At the end of each day, your professional success and personal fulfilment will be your reward for making a difference in the lives of our residents. Why Choose MediLodge? No matter where you reside or consider relocating to, we are the largest provider of skilled nursing long-term care and short-term rehabilitation services with 50 centers located throughout Michigan. Healthcare and Specialty Benefits: Effective 2024 we are pleased to offer our full-time employees a variety of medical coverage options through Anthem Blue Cross Blue Shield. Affordable Medical, Prescription Drug, Dental, and Vision insurance benefits through leading insurance providers to meet your healthcare needs and preferences for you and your family. If you are paid hourly and are employed with us for 60-days or more, you may be eligible for choosing up to two of the following: Reduced Health Insurance, Childcare Reimbursement, Transportation Reimbursement, or Non-Perishable Food Program. We know your pet is family too! Three Pet Insurance options available to choose from. We provide an intercompany Employee Benefits Concierge to assist you in navigating and maximizing your benefits, should you have any questions. Flexible pay options; get paid daily, weekly, or bi-weekly with pay advances through UKG Wallet Company paid vacation days with rollover option and sick time. Employee Assistance Program Excellent career advancement opportunities Tuition Reimbursement and Student Loan Repayment programs Company Paid Life Insurance 401K retirement program Health Saving Account (HSA), Flexible Spending Account (FSA), and Dependent Care FSA. Unlimited Referral Bonuses and more! Achieve your success with us! Apply Today! Summary: The Administrative Assistant provides general office support and directs communications. Qualifications: Education: High school diploma or equivalent Experience: 2 years of experience in an office environment. Job Functions: Receives and routes a high volume of calls through the switchboard and supplies information to callers and relays messages. Maintains the office supply inventory at an appropriate level and orders additional supplies as needed. Assists with faxing and copying as needed. Sorts, distributes and manages all incoming and outgoing mail and shipments. Special projects and overflow work as needed. Assist with travel arrangements and hotel accommodations as requested. Request postage as needed and maintains the updating process of postage machine. Orders supplies for kitchen and bathrooms and maintains an orderly kitchen. Meets and addresses visitors, ascertains nature of business, directs accordingly. Provides assistance to office manager as requested. Knowledge/Skills/Abilities: Knowledge of general office practices and techniques. Ability to communicate effectively with management, employees and visitors. Skilled in the use of computers and the Microsoft Office suite of applications. Ability to be accurate, concise and detail oriented. Ability to maintain confidentiality of all information.

The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District's team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment. The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, ensuring efficient and effective operations across various departments, including Operations, Facilities, Transportation, Communications, Food Services, Human Resources, and Bond and construction projects. This role demands exceptional organizational skills, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. Minimum QualificationsBachelor's degree in Business Administration, Public Administration, or a related field preferred.Minimum of 5 years of experience as an executive assistant or in a similar administrative role.Exceptional organizational and time management skills with the ability to manage multiple priorities.Strong written and verbal communication skills, with attention to detail and accuracy.Proficiency in Microsoft Office Suite and experience with office management software.High level of discretion and confidentiality in handling sensitive information. Preferred QualificationsExperience working in an educational or public sector environment.Project management experience or certification.Knowledge of school district operations and administrative procedures. Responsibilities - Admin SupportManage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.Prepare and organize meeting agendas, materials, and presentations.Draft, proofread, and edit correspondence, reports, and other documents on behalf of the COO.Handle incoming calls, emails, and other communications, directing them to appropriate parties or responding on behalf of the COO. Responsibilities - Coordination and LiaisonServe as a primary point of contact between the COO and internal departments, staff, and external stakeholders.Coordinate and facilitate communication among departments overseen by the COO to ensure alignment and efficient operations.Assist in the preparation and follow-up of meetings, ensuring timely dissemination of information and action items. Responsibilities - Project ManagementAssist in managing special projects and initiatives led by the COO, including bond and construction projects.Track project milestones, deadlines, and deliverables, providing regular updates to the COO.Conduct research and compile data to support project planning and decision-making. Responsibilities - Event PlanningPlan and coordinate events, meetings, and conferences for the COO, including logistics, catering, and materials.Assist in organizing district-wide events and activities, ensuring smooth execution and adherence to timelines. Responsibilities - Documentation & Record KeepingMaintain confidential files and records, ensuring proper organization and security.Prepare and maintain accurate records of meetings, decisions, and actions taken by the COO.Ensure compliance with district policies and procedures regarding document management and retention. $68,419 - $80,901 a year This is intended to outline the general responsibilities and qualifications for the position of Executive Assistant to the Chief Operating Officer. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, we invite passionate individuals dedicated to educational excellence to apply for our positions. We value internal mobility and list "Strong Internal Candidate" when considering an internal candidate before posting a job. We still encourage all candidates to apply. Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis. External candidates interested in multiple positions within the same department need only apply to one posting and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications. Internal candidates should apply using their SSO email address and submit separate applications for each role of interest. Thank you for your interest in joining our mission-driven team. We look forward to meeting you! This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, additional job responsibilities may be assigned (depending on funding sources).

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

* Battle Creek, MI * Full-Time * Executive Assistant ****$19.00+ an hour (adjusted based on skills, education, and experience)**** Grace Health is looking for an experienced Executive Assistant to join our team! This role will assist with various tasks including answering phones, typing, taking meeting minutes, scheduling executive's calendars and other administrative projects. **BENEFITS** - Medical, vision, dental, life and disability insurance - 401K match - 8 paid holidays - Generous PTO accrual - Employee wellness program focusing on physical, mental, and financial wellness **EXAMPLES OF DUTIES:** (This list may not be all inclusive.) 1. Provides administrative support including typing, composing, proofreading, and transcribing correspondence, taking minutes of meetings. 2. Manages executive's calendar, including scheduling meetings, travel arrangements, conferences, and group events. 3. Answers telephone, screens calls, refers callers/visitors to appropriate individuals. 4. Performs a variety of administrative support duties (e.g., managing and maintaining schedules; coordinating and responding to phone and e-mail meeting inquiries, scheduling appointments and/or meetings, and assist with agenda preparation). 5. Prepares materials for meetings. 6. Uses a variety of software programs to produce documents, prepare forms, charts and tables. 7. Performs tasks within intranet site to post files, update content and manage shared material. 8. Compiles and types reports from data and existing records. 9. Assists staff as requested. 10. While performing the duties of this position, the employee will view, have access to, and work with confidential information. The employee in this position must adhere to strict confidentiality standards. 11. Although each position has its own unique duties and responsibilities, please refer to the policy on Job Descriptions for details that apply to every position. 12. Provides backup support to teammates **REQUIREMENTS** * Associate degree preferred * Five years or more years providing high level administrative/clerical support to executive management (preferred)

Job Title: Executive Administrative Assistant/Paralegal Company's Basic Information Join a commercial real estate and property development firm who's been committed to serving their clients for over 60 years! They are known as one of the premier real estate companies in Michigan and are looking for a strong Executive Administrative Assistant to join their team! Role Summary Our client is seeking a confident and organized Executive Assistant/Paralegal to join their team! You will provide a wide range of commercial real estate, business operations, and administrative support in a highly confidential nature to the President and CEO. Duties and Responsibilities Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling. Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents. Lead and foster client communication and interaction to help facilitate closings. Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close. Serve as confidential liaison between company executives, internal management, employees, clients, and guests. Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations. Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments. Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting. Various other tasks and responsibilities, as determined and assigned by CEO. Qualifications and Skills Exceptional demeanor and strong work ethic. Advanced skills in MS Office and Excel. Ability to calculate real estate figures- percentages, discounts, rental charts, commissions. Associate's degree or equivalent. Bachelor's preferred. 3+ years supporting at the Executive Level. Legal field experience as Paralegal or Legal Assistant. Link Recruiting, LLC is an equal opportunity employer. We are committed to a work environment that supports and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.

Working/Functional Title Executive Assistant & Admin. Coordinator Are you looking for an opportunity to make a real impact in employees' day-to-day lives? Then MSU Human Resources is the place for you. Join our team as the next Executive Assistant and Administrative Coordinator for the Vice President and Chief Human Resources Officer! This position will serve as a critical resource for the Vice President and MSU Human Resources as the primary point of contact for internal and external constituents on matters pertaining to the Office of the Vice President. You will be developed into a go-to resource for the division and will have opportunities to build your network across the entire campus. At MSU Human Resources, we have a firm commitment to serving the university with thoughtfulness and professionalism. The person in this position will support diversity, equity, inclusion, and belonging in every aspect and responsibility associated with the job. What you'll be doing includes, but is not limited to: Managing an extremely active calendar of appointments; planning, coordinating, and ensuring the Vice President's schedule is followed and respected. Working closely with the Vice President to keep them well-informed of upcoming commitments and responsibilities, following up as needed. Serving as a "gatekeeper" and "gateway" for the Vice President, balancing priorities and creating win-win situations for effective time management. Drafting, proofreading, and finalizing emails, memos, reports, and other documents, including correspondence of a highly confidential and sensitive nature. Ensuring that the Vice President's bio is kept updated. Identifying and implementing process improvements to enhance the operational efficiency of the Vice President's office, leveraging technology and innovative solutions. Arranging complex and detailed travel plans, itineraries, accommodations, agendas, and expense reports for the Vice President, other HR executives, and staff. Coordinating hiring, onboarding, and other HR duties (e.g. salary changes, performance management) for the Vice President and other HR executives and managers. Overseeing departmental parking, badge access, key distribution, and space allocation requests. Managing the reconciliation transactions of electronic documents in the Kuali Financial System (KFS). You will thrive in this role if you have: Proficiency in current office software such as Microsoft Office for word processing, spreadsheets, presentations, virtual meetings, calendaring and scheduling, fiscal management, reporting, and records management, and social media Demonstrated proficiency in written communication Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with peers and stakeholders; displays emotional maturity Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Commitment to the organization's mission and values, with a passion for making a difference in higher education Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Bachelor's degree and 5 years of relevant experience or equivalent combination of education, training, and experience. Comprehensive customer service background, with significant experience in providing administrative support, particularly for senior executives, preferably within a higher education environment. Licenses or Certificates: Certified Administrative Professional (CAP) highly preferred. Demonstrated proficiency in business applications such as Microsoft Office, Adobe, and Concur. Skilled in engaging and working effectively with people from diverse backgrounds. Possess outstanding judgment in the handling of confidential materials and situations with sensitivity and discretion. Excellent attention to detail and demonstrated organizational and interpersonal communication skills. Proficient in current office software, including Microsoft Office for word processing, spreadsheets, presentations, virtual meetings, calendaring, scheduling, financial management, reporting, records management, and social media. Demonstrated proficiency in written communication. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Excellent interpersonal skills with the ability to build and sustain relationships with peers and stakeholders. Proactive problem-solver with strong decision-making skills. Demonstrates emotional maturity. Highly resourceful and adaptable team player, equally effective working independently. Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer and client service. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. Committed to the organization's mission and values, with a passion for making a positive impact in higher education. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume Cover Letter Work Hours STANDARD 8-5 Website *******************

Job Title: Executive Administrative Coordinator Job Type: Full-time Pay: $20.00 - $23.00 per hour Schedule: 8-hour shift, Monday to Friday About Us: We are looking for a highly organized, detail-oriented individual to join our team as an Executive Administrative Coordinator. In this key role, you will provide vital administrative support to the President and other leadership team members, ensuring smooth day-to-day operations and maintaining professional communication with tenants. If you're an experienced administrator who thrives in a fast-paced environment, we want to hear from you! Key Responsibilities: Call Management: Answer and manage calls on the main phone line. Route calls to the appropriate individuals or departments. Address tenant inquiries while providing exceptional customer service. Tenant Support: Provide courteous and professional support to tenants. Effectively communicate tenant needs to the relevant team members. Escalate unresolved issues to the appropriate Director for further action. Meeting Support: Assist with meeting coordination and logistics. Take detailed meeting minutes, track action items, and follow up on outcomes. Legal Document Preparation: Oversee the preparation and filing of corporate legal documents with government agencies. Ensure all legal documentation complies with relevant statutes and regulations. Record Keeping & Organization: Create and maintain spreadsheets, calendars, and shared files. Manage important records, including monthly maintenance items, inspections, mileage for company cars, and the master property list. Qualifications: Experience: Proven track record in administrative support roles. Organization: Exceptional organizational skills with the ability to manage multiple priorities and tasks. Communication: Strong verbal and written communication skills, with an emphasis on customer service. Detail-Oriented: Skilled in managing documents, tracking deadlines, and maintaining accurate records. Confidentiality: Previous experience in a confidential or sensitive work environment is highly desirable. Tech-Savvy: Proficient in using Microsoft Office Suite (Excel, Word, Outlook) and other office management software. What We Offer: Benefits: 401(k) with matching Health, dental, and vision insurance Paid time off Life insurance Employee assistance program Flexible spending account Retirement plan Ready to Apply? If you're a proactive, detail-driven individual with a passion for providing high-level administrative support, we'd love to hear from you. Apply now to become an essential part of our team! We are an Equal Opportunity Employer!

Executive Assistant/Legal Assistant March 27, 2024 Full Time, In-person Martin is seeking a confident, organized and ambitious Executive Assistant/ Legal Assistant to join our team and provide a wide range of commercial real estate, business operations and administrative support of a highly confidential nature to the President and CEO. Key Responsibilities/Job Functions * Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling. * Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents. * Lead and foster client communication and interaction to help facilitate closings. * Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close. * Serve as confidential liaison between company executives, internal management, employees, clients, and guests. * Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations. * Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments. * Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting. * Various other tasks and responsibilities, as determined and assigned by CEO. Preferred Attributes * Ability to thrive and deliver in a dynamic, fast paced environment * Exceptional demeanor and strong work ethic * Excellent client communication and customer service skills * Superior verbal and written skills. Ability to effectively present information. * Detail oriented; precise and accurate with numbers and terminology * Exceptional organizational skills and ability to prioritize projects * Advanced skills in Microsoft Office, Excel * Ability to calculate real estate figures - percentages, discounts, rental charts, commissions * Ability to function and make decisions with minimal direct supervision * Understanding of policy, procedures and business practices to achieve results and deadlines. Minimum Requirements * Associate's degree or equivalent from two-year college. Bachelor's degree preferred. * Minimum of 3 years supporting at the Executive level. * 5+ years of related experience preferably in legal field. Benefits * Competitive Salary * Medical, Dental and Vision Insurance - effective 1st of the month following start Paid Time Off * 8 Paid Holidays * Life Insurance * 401(k) and matching Physical Requirements Those activities associated with general office work including but not limited to sitting, walking, standing, talking, or hearing, for long periods of time. Using hands to write, key, handle, or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling, and lifting. NOTE: s are intended to present an illustration of the range of duties, the scope of responsibility and the required level of knowledge, skills, and abilities necessary to perform the primary functions of the job. Job descriptions are not intended to reflect all duties performed by those assigned to this classification as other duties may be assigned. Benefits Health, Vision, Dentail, 401K, PTO

Job DescriptionBenefits: Retirement Plan Competitive salary Paid time off Impact Solutions MI, based in Lansing, MI, is a trusted leader in full-service marketing, technology, and logistics. For over 42 years, we have been delivering innovative communication and distribution solutions that help our clients achieve real, measurable success. From strategic marketing plans to creative development and product sourcing, we provide comprehensive services that make a lasting impact. At Impact Solutions MI, we are dedicated to fostering strong relationships, empowering businesses, and driving meaningful results. Role Description Are you an organized and detail-oriented professional with a knack for keeping things running smoothly? As an Administrative Assistant at Impact Solutions MI, youll be at the heart of our operations, ensuring the seamless flow of office activities while delivering outstanding customer service. From managing front desk duties to supporting sales representatives, your role will be instrumental in helping us maintain our reputation for excellence. We are proactively looking for talent to fill positions we anticipate will become available soon. If you are a proactive and motivated professional looking for a rewarding role, we encourage you to apply today! Responsibilities As an Administrative Assistant, you will: Greet guests and clients with confidence and professionalism at the front desk. Manage incoming calls and emails, ensuring prompt and clear communication. Support sales representatives by organizing documents and handling administrative tasks. Coordinate mail distribution and maintain office supplies and inventory. Organize and maintain intricate filing systems with precision. Create and manage expense reports and assist with financial tracking. Adapt quickly to new computer systems and leverage Microsoft Office applications like Excel, Word, Teams, and OneDrive. Uphold confidentiality while managing sensitive information. Suggest process improvements to enhance office efficiency. Qualifications High school diploma or equivalent; some college coursework is preferred. 12 years of office experience with strong adherence to office etiquette. Prior experience as an Administrative Assistant, Associate, or Secretary is a plus. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.). Exceptional written and verbal communication skills with professional phone etiquette. Ability to multitask, stay organized, and pay attention to detail. A problem-solving mindset and eagerness to learn new tools and systems. What We Offer Competitive hourly pay. Generous paid time off to recharge. Comprehensive benefits, including dental, life, medical, and vision coverage. A 401(k) retirement plan to invest in your future. Opportunities for growth and advancement within a supportive and collaborative environment. Business casual dress code with a polished look for front desk duties. Why Choose Us? At Impact Solutions MI, we value initiative, self-motivation, and continuous improvement. Our team thrives on collaboration, and we are committed to providing a workplace where your contributions are appreciated, and your growth is encouraged. Join a company with a legacy of success, a focus on innovation, and a dedication to making a positive impact for our clients and community. Ready to join our team? Apply today and be a part of our mission to create impactful solutions! We look forward to reviewing your application as we prepare for this exciting opportunity.

Work Schedule: 8 to 430 - Monday through Friday Ensures timely and accurate accounts receivable, billing, and accounting functions while working closely with the outside billing company, Reimbursement Director, and CEO. Principal Duties and Responsibilities: * Works with DHS Medicaid Specialist to ensure residents and families complete and submit Medicaid applications, required documents and annual renewals in a timely manner. * Maintain patient documents related to their financial accounts * Assess patient accounts for collections, payments and refunds * Responsible for ensuring payments of Medicaid patient pay amounts and related collection activities. * Resolves resident/family members billing questions. * Complete basic accounting functions and ability to cross train in other support roles, such as accounts payable, reconciliations, etc. * Completing new admission consent forms * Insurance verifications, appeals and coordination of benefits * Performs other duties and related work as required Qualifications: Ability to comprehend instructions, organize time and complete tasks with minimal supervision. Ability to adapt to frequent changes in routine. Competent with personal computers, spreadsheet software, standard office equipment (fax, copier, postage machine, etc.), four line phone system, etc. Knowledge of accounting/bookkeeping practices to process charges, generate medical bills and accounts for payment accurately. Experience: 3 years or more of related experience. Education: College level courses desirable. Certification preferred and/or desire to obtain certification/associates.

* 19-Aug-2024 to Until Filled (EST) * Finance * Charlotte, MI, USA * per hour * Hourly * Full Time * *Health, Vision, Dental, Pension, Paid time off, quarterly bonus opportunity* Email Me This Job **Administrative Specialist** Work Schedule: 8 to 430 - Monday through Friday Job Summary: Ensures timely and accurate accounts receivable, billing, and accounting functions while working closely with the outside billing company, Reimbursement Director, and CEO. Principal Duties and Responsibilities: * Works with DHS Medicaid Specialist to ensure residents and families complete and submit Medicaid applications, required documents and annual renewals in a timely manner. * Maintain patient documents related to their financial accounts * Assess patient accounts for collections, payments and refunds * Responsible for ensuring payments of Medicaid patient pay amounts and related collection activities. * Resolves resident/family members billing questions. * Complete basic accounting functions and ability to cross train in other support roles, such as accounts payable, reconciliations, etc. * Completing new admission consent forms * Insurance verifications, appeals and coordination of benefits * Performs other duties and related work as required Qualifications: Ability to comprehend instructions, organize time and complete tasks with minimal supervision. Ability to adapt to frequent changes in routine. Competent with personal computers, spreadsheet software, standard office equipment (fax, copier, postage machine, etc.), four line phone system, etc. Knowledge of accounting/bookkeeping practices to process charges, generate medical bills and accounts for payment accurately. Experience: 3 years or more of related experience. Education: College level courses desirable. Certification preferred and/or desire to obtain certification/associates. You must select a location. You must select an education status answer. You must select a seeking status answer.

Job Description Job Title: Administrative Assistant Reports to: Community Manager DTN is a 50 year old vertically integrated real estate firm based in Lansing, MI. We are one of Michigan’s largest and well respected construction, development and ownership companies of multifamily real estate properties. Through our development and operations team, DTN seeks to create and deliver unique experiences for those choosing a DTN home or apartment. As the Administrative Assistant, you will influence and guide the experience for those that visit a DTN owned or managed community. Job Summary The Zone Administrative Assistant supports the Community Manager through managing day to day functions within the property management office including collections, accounts payable, resident management, Yardi system administration, and utility management. This essential role is an entry level position into the company for someone that is well- organized, analytical, and able to multi-task. As an Administrative Assistant, your primary responsibilities include: Manage all property collections including posting of rent, managing delinquent accounts, and ensuring accurate resident ledgers Post all entries to resident accounts and manage move-in and move-out files including Yardi data entry Manage all accounts payable including invoice entry, managing purchase orders at the direction of the Community Manager, and ordering supplies as directed by Community Manager Track other compliance items related to site operations and DTN policies as requested by Community Manager Send out resident notices as necessary for lease compliance and community announcements Provide regular reporting to Community Manager on status of collections, utility usage, and other reporting as requested by Community Manager Assist with Master Control Log (MCL) and Changeover set up Core Candidate Qualities: Bookkeeping, Bill Payment, Accounts Payable, Accounts Receivable experience; preferably in a real estate environment Strong attention to detail Team player Desire to provide great customer outcomes An eye for detail- Our properties and team members are representing the brand Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred Can do attitude- Willingness to take on various roles as may be necessary to achieve property goals Availability at night and on weekends at various times during the year Reliable transportation to get to work daily and to conduct daily job responsibilities Can do attitude and collaborative mindset – We all succeed by working as a team An eye for detail – Our properties and team members are representing the DTN brand Desire to provide great customer outcomes Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint Experience using industry software is preferred Reliable transportation to get to work daily and conduct daily job responsibilities Benefits: Health, Vision, and Dental Coverage Competitive 401K package Paid Time Off Paid Holidays 8 Hours Paid Annual Volunteer Time Education Reimbursement Mileage Reimbursement Rental Discount at Select DTN Properties Ongoing Training, Mentorship and Job Shadowing Growth Opportunity Expected Schedule: Monday – Friday (40 hours) Manager On Call rotation is expected in this role If you are interested in joining our company but do not feel you meet the requirements for this position, APPLY anyway! We are always looking for talented and motivated individuals to join our team in various departments. We will review your resume and will reach out if there are any other roles that closely match your qualifications! For more information, please visit ************** Powered by JazzHR lHKs3OWXTZ