Executive assistant jobs in West Allis, WI

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18

) - Milwaukee, WI vicinity Our client is seeking an enthusiastic, self-motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client's CEO, you won't just support leadership-you'll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client's vision, and where every day brings new challenges that keep you energized and growing. You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve-out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The target salary is $50,000 with other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available. What Makes This Role Exciting You're the CEO's Strategic Partner This isn't about filing and coffee runs (although there could be both on occasion). You'll be the trusted advisor who helps a visionary leader maximize their impact. You'll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO's time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization. You're Plugged Into Everything That Matters Board meetings. Investor pitches. Strategic initiatives. Acquisition integrations. You'll have a front-row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem. You're a Problem-Solver Extraordinaire Every day is different. One moment you're orchestrating complex travel logistics across time zones, the next you're synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you'll thrive here. You're the Cultural Pulse-Checker As the "eyes and ears" of the CEO, you'll have your finger on the organizational pulse. You'll gauge team sentiment, catch important signals, and help leadership stay connected to what's really happening across the company. Your emotional intelligence becomes organizational intelligence. What You'll Actually Do Keep the Executive Engine Running Smoothly • Master the art of calendaring-prioritizing competing demands and ensuring the CEO's time aligns with strategic priorities • Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive • Manage high-stakes communications with discretion, representing the CEO with professionalism and sound judgment • Track critical deliverables and ensure nothing falls through the cracks Orchestrate High-Impact Events & Initiatives • Coordinate board meetings, investor updates, and executive leadership sessions • Support strategic projects and special initiatives from conception to completion • Maintain project trackers and action logs that keep the leadership team aligned • Draft and polish internal communications, reports, and presentations Build Bridges Across the Organization • Serve as the liaison between the CEO and senior leaders, employees, clients, and partners • Coordinate logistics for VIP visitors, board members, and investors • Partner with HR, Finance, IT, and other teams to facilitate seamless operations • Represent the Office of the CEO with executive presence and discretion Drive Strategic Support • Conduct research and synthesize information for executive decision-making • Manage confidential documentation with meticulous organization • Proactively identify opportunities to improve processes and increase efficiency • Step in to represent the CEO when needed, embodying their priorities and values What You Bring to the Table Education & Experience • AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive-level support Past experience supporting an executive • Excellent computer skills, which include the MS suite of products Your Superpowers • Exceptional organizational skills-you see five moves ahead and nothing gets past you • Outstanding communication abilities-you write clearly, speak confidently, and listen actively • Masterful multitasking-you juggle competing priorities without breaking a sweat • Discretion and trustworthiness-you handle sensitive information like a vault • Critical thinking-you don't just execute, you anticipate and offer proactive solutions • Executive presence-you command respect and represent leadership with polish Who Thrives in This Role • Loves being where the action is and energizes when the pace picks up • Takes pride in the details while never losing sight of the big picture • Builds trust effortlessly through emotional intelligence and genuine professionalism • Adapts on a dime when priorities shift (and they will!) • Embraces the "no-task-too-small" philosophy because you know every detail matters • Thinks like an owner and treats the CEO's success as your own mission If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership-this is your opportunity. Contact Martha Michaux at ************************* with questions regarding this posting. A Word resume is preferred when applying. When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you're looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936

Administrative Assistant - Property Management Brookfield, Wisconsin | $20-$22/hour Temp to Hire About the Company Our locally owned property management firm manages a diverse portfolio of residential and commercial properties. We're seeking an Administrative Assistant to join our corporate office and provide key support to our leasing team. Role Overview If you're looking to get your foot in the door in property management, this is the job for you. This ongoing role offers a minimum six-month commitment and is perfect for someone who wants to learn the industry while contributing to a busy, collaborative office. No prior property management experience is required-we'll provide the training you need to succeed. Key Responsibilities Provide administrative support to the leasing team, including preparing documents, processing applications, and maintaining tenant files. Serve as a point of contact for residents, prospects, and vendors via phone, email, and in person. Coordinate maintenance requests and track follow-ups to ensure timely resolution. Assist with scheduling showings and updating property listings. Handle general office tasks such as data entry, scheduling, and recordkeeping. Qualifications 1-2 years of administrative or office support experience (property management experience a plus but not required). Strong organizational skills and attention to detail. Excellent communication and customer service abilities. Proficiency with Microsoft Office Suite; experience with property management software is helpful but not necessary. Compensation & Schedule $20-$22 per hour, depending on experience. Full-time, on-site at our Brookfield corporate office. Why Join Us Gain valuable exposure to the property management and real estate field. Work with a supportive, collaborative team in a professional corporate office. Build skills and experience that can launch a career in property management.

What's the role? We are seeking a highly motivated and proactive Senior Executive Assistant to provide support to an executive-level officer. The ideal candidate will possess a positive attitude and a keen ability to anticipate needs, ensuring seamless day-to-day operations. As an Senior Executive Assistant, you will be responsible for managing schedules, coordinating meetings, and handling communications with precision and professionalism. Your role will be pivotal in fostering a productive and organized environment, enabling our executives to focus on strategic initiatives. If you are a detail-oriented individual with excellent communication skills and a commitment to excellence, we invite you to join our team. Essential Responsibilities: Manages the executive's calendar, travel arrangements and schedules meetings and appointments. Oversees and monitors all correspondence; emails, calls, mail, etc. Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information. Manages meetings, prepare agendas, coordinate presentations, and take meeting minutes where appropriate. Coordinate functional employee meetings and events. Files and organizes all documents both paper and electronic including emails, reports, presentations, etc. Manages and monitors expenses. Assists in elevating the employee experience by coordinating employee events and functional communications May take on special projects. May provide work direction to other administrative staff. Maintains strict confidentiality in handling materials and sensitive information. Bring your best! What this role needs: Manages the executive's calendar, travel arrangements and schedules meetings and appointments across multiple time zones. Oversees and monitors all correspondence, emails, calls, mail, etc. Drafts communications, reports, presentations, and spreadsheets. May conduct research and generate reports by collecting data from various tools or consolidating information Files and organizes all documents both paper and electronic including emails, reports, presentations, etc. Prioritizes and ensures timely deadlines are met on multiple tasks within a fast-paced environment. Manages and monitors expenses to meet company budget requirements. Ability to prioritize projects and be proactive is critical in this role. Maintains strict confidentiality in handling materials and sensitive information. Attends meetings as requested to both participate and to prepare agendas, documents and follow ups Leads the teamwork, partnership and coordination of work across the Function EA/AA team Coordinates large meetings and work with other executive assistants as needed. What this role needs: Previous experience supporting C-Suite or similar Senior Leadership Team member Associates degree or specialized training; college degree preferred Strong technical skills in MS Office Strong organizational skills and planning skills Excellent interpersonal skills and strong people skills as well as strong written and verbal communication Resourceful and adaptable to handle a variety of tasks Compensation Range: Pay Range - Start: $29.01 Pay Range - End: $53.88 Geographic Specific Pay Structure: Structure 110: Structure 115: We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

Salary Range: $36.98 to $38.14 per hour pending experience + Super Join our team as a Executive Assistant to the Principal at St Margaret Mary's College, Hyde Park! We are seeking a passionate and dedicated Executive Assistant to the Principal for a permanent, term-time position, working 32.5 hours per week (6.5 hours per day). The Executive Assistant to the Principal provides high-level administrative and clerical support, including managing correspondence, phone enquiries, data entry, filing systems, and coordinating the Principal's diary and appointments. The role responds to enquiries from staff, students, parents, and the public; supports the Business Manager with staff onboarding, volunteer compliance, and inductions; prepares agendas and minutes for key meetings; and assists senior leadership and teachers with administrative tasks. Responsibilities also include coordinating College events and functions, supporting Front Reception as needed, organising travel bookings, managing staff and student notices, working with the Enrolments Officer on enrolments, and preparing Compass event variations. Guided by Catholic values, you'll embrace the school's mission, prioritise student safety and wellbeing, and help create a welcoming, supportive environment where every learner feels they belong. Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all staff. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk. For more information, please review the full Position Description. We'd love to hear from you! Please click the “Apply” button and follow the prompts. Applications close 5.00pm Monday, 5 January 2026. About us Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. We value your hard work and dedication, and we're proud to offer a range of benefits designed to support you both professionally and personally: Competitive Salary Annual Leave at 17.5% leave loading 12.75% Superannuation employer contribution Access to long service leave after 7 years of continuous service Salary packaging options Up to 14 Weeks paid parental leave Deferred Salary Scheme …and a range of other great benefits! View other vacancies here

Job Description About Foxconn Established in Taiwan in 1974, Hon Hai Technology Group (Foxconn) is the world's largest electronics manufacturer. Foxconn is also the leading technology solution provider and it continuously leverages its expertise in software and hardware to integrate its unique manufacturing systems with emerging technologies. By capitalizing on its expertise in Cloud Computing, Mobile Devices, IoT, Big Data, AI, Smart Networks, and Robotics / Automation, the Group has expanded not only its capabilities into the development of electric vehicles, digital health and robotics, but also three key technologies -AI, semiconductors and new-generation communications technology - which are key to driving its long-term growth strategy and the four core product pillars: Consumer Products, Enterprise Products, Computing Products and Components and Others. Foxconn provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. The Executive Assistant plays a pivotal role in providing results-driven support to executives by focusing on clerical work, budget management, and administrative tasks related to communications and government relations. This executive assistant has experience working with a board of directors, and will be integral in supporting the corporate secretary by proposing policies, procedures, and SOPs for board management. Education and Experience: 1. Successful completion of high school or equivalent, with potential additional specialized training or a college degree. 2. Experience requirements ranging from up to 3 months to over 7 years in a similar role. Key Responsibilities: 1. Meeting Coordination: Organize and schedule meetings, appointments, and events for executives. 2. Document Management: Maintain and organize important documents, files, and records. 3. Board Support: Assist in preparing materials for board meetings and ensuring compliance with regulations. 4. Regulatory Compliance: Stay informed about relevant regulations and assist in ensuring organizational compliance. 5. Communications Support: Aid in drafting, proofreading, and distributing internal and external communications. 6. Event Coordination: Assist in planning and executing events, including logistics and coordination. 7. Policy Creation: Support in the creation and maintenance of organizational policies and procedures. 8. Other Delegated Responsibilities: Undertake additional tasks as assigned by the executive. Required Skills and Competencies: 1. Proficiency in using various technologies such as computers, printers, Microsoft Office Suite, Document Management Systems, Collaboration Tools, etc. 2. Strong email management skills and ability to conduct research effectively. 3. Familiarity with virtual meeting platforms and ability to coordinate virtual meetings. 4. Excellent organizational and time-management skills. 5. Strong communication and interpersonal abilities.

At Children's Wisconsin, we believe kids deserve the best. Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today. Please follow this link for a closer look at what it's like to work at Children's Wisconsin: *********************************** Supports one of Children's WI Senior Executives and other executives by managing the appointment calendar, travel arrangements, coordinating meeting details and performing highly sensitive and confidential administrative support. Transcribes from dictation or rough draft important and confidential information in the form of minutes, letters, memos, reports, etc. Distributes to designated personnel and files copies as appropriate. Manages appointment calendars for assigned corporate executives, including scheduling appointments and committee meetings. Coordinates meeting details including: meeting materials, location, refreshments, parking, etc. Takes and transcribes meeting minutes as necessary Maintains and updates confidential files. Maintains other records and related materials. Answers and screens incoming telephone calls, redirecting calls to appropriate individuals. Takes accurate messages. Recognizes urgent or highly important calls and responds accordingly. Schedule & Location Full-Time | 1.0 FTE Milwaukee Campus Corporate Center | Monday-Friday Expectation is that this role will be onsite each day Education High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required Business or secretarial coursework beyond high school preferred Experience 2+ years of experience as an executive assistant required Current/previous experience within Children's WI in order to gain a working knowledge of the organization and its general policies and procedures is preferred Knowledge, Skills and Abilities Ability to utilize Office 365 (Microsoft Teams, Excel, Word, PowerPoint, etc.) Ability to type letters, memos, reports, etc. using word processing skills at a speed of 60 words per minute. Ability to communicate clearly and politely with employees at all levels. Ability to prioritize and organize workload to meet daily demands, as well as respond to urgent situations. Ability to maintain the highest level of confidentiality when reading, typing or hearing matters pertaining to strategic plans as well as operational changes within the organization. Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law. Certifications/Licenses:

Your Tasks: * Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows * Manage communication with employees by liaising with internal and external executives on various projects and tasks * Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld * Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. * Sustain a daily calendar of meetings and events. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare expense reports. * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with * Manage the Executive's contacts * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle C-Level matters. * Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. * Complete ad hoc projects as assigned - such as personal events and/or family needs. * Organize complex calendars and schedules, resolving any scheduling issues Your Qualifications: * High School Diploma required. An Associate Degree in Business Management or a related field is preferred * Three years of administrative support experience required. * Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint. Benefits: * Medical, Dental, Vision insurance offered at 30 days of employment * Generous Educational Reimbursement program * Company sponsored Life and Disability Insurance * Paid Time Off * Ten (10) Paid Holidays per year * 401K with Company Match

Who We Are Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention. A Small University Dedicated to Achieving Big Things MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow. Our Mission MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. Under the leadership of Dr. John Walz, MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual. Summary MSOE invites applications for a full-time Executive Assistant to join our University Advancement team. The Executive Assistant will provide administrative and project management support to the VP of University Advancement as well as the VP of Marketing and Community Engagement. Essential Job Functions * Provide administrative support to the Vice President of University Advancement (90%): The responsibilities include Board of Regents and Board Committees and Corporate Board management, project management, administrative and calendar management, meeting, event and travel arrangements, and administrative tasks. * Provide administrative support to the Vice President of Marketing and Community Engagement (10%): This consists of calendar management, meeting coordination, meeting & event management, processing invoices and monthly expense reconciliation. The list below details functions for the Vice President of University Advancement (90%) Board/Board Committee/Corporate Board Interaction & Management (50%) * Project management of President's Breakfast and Dinners: Coordination of planned invitees, collaterals, bios of invited guests, strategies for donor cultivation, solicitations and stewardship. * Facilitate all Univ. Advancement staff requests of the President's time at events, work with the Executive Assistant to the President. * Interact with President's Executive Assistant to coordinate scheduling of donor visits and related events, which could include new build open house, dedications, and anniversary celebrations. * Coordinate meeting and travel itineraries for the President and the Vice President for University Advancement with Regents, donors, and alumni while traveling on behalf of the University. * Provides support for the President and Vice President for University Advancement in his role as liaison to the Board of Regents Nominating Committee and Development Committee. This includes working with the VP and Committee Chairs to schedule meetings, develop meeting agendas, Board nomination rosters and biographical profiles, fund-raising and other collateral materials. * Maintain Regent term documentation records for term rotation management and notifications. * Facilitate meeting planning & coordination of the Board of Regents Development Committee tri-annual meetings and provide collaterals. * Assist in development of presentations, documents and reports for the Board of Regents and appropriate Board committees. * Facilitate all events to support the Corporate Board. Manage tri-annual meeting coordination & minutes and networking/social events. * Key event management and contact for two ½ day meetings of the Corporate Board, Spring and Fall each year. * Provide exceptional customer service when contacting university leadership, Board of Regents, Corporate Board, Development and Nominating Committees, and donors on behalf of the Vice President for University Advancement. * Requires high degree of confidentiality of all aspects of the Board of Regents and the Regent Development Committee and Regent Nominating Committee, also in processing of donor personal information and gift agreements. * Process, edit, proof and facilitate circulation of donor agreements maintaining confidentiality of donor and funding information. Project Management (20%) * Maintain, assist and submit what are now five department budgets: Vice President budget, Development, Alumni Affairs & Annual Giving, Advancement Services and Marketing & Donor Relations. Assist each director with budget submitting and tracking annual expenses, submitting invoices. * Manage processing of all University Advancement annual staff reviews. This involves review scoring development for 18 University Advancement personnel, maintaining electronic and hardcopies for signatures and final submission to VP of University Advancement and eventually to HR. * The processing of budgets and reviews requires a high level of confidentiality as this involves personnel salary and review levels. * Manage any personnel requisitions (new position approvals, position and salary changes) as presented to the Leadership Team. * Coordinate with HR scheduling interview candidates for department and across campus as needed; facilitate new hire on-boarding. * In consultation with the Vice President of University Advancement, manage decorating and final design upgrades of all areas to the Alumni Center working with external contracted vendors, sales personnel and facilities, maintaining building style & continuity, quotes and final budget impacts. * Event management for University Advancement recognition/social events hosted in the Alumni Center. Administrative & Calendar Management (20%) * Process invoices and monthly expense, mileage and credit card reconciliation report for Vice President of Univ. Advancement; and Review all direct report submissions for correct account codes. * Coordinate and assist with tracking of new and ongoing donor agreements, signature tracking and filing requiring continued confidentiality in processing of donor personal information and gift agreements. * Process all five department invoices to Jenzabar and Finance. * Perform administrative functions including strong technical writing and proof editing skills, develop reports, photocopying and typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes). * Serve as receptionist for the University Advancement welcoming guests (alumni, donors, Board of Regents members, students, faculty, staff, etc.) to the Alumni Center. * Manage all Alumni Center building needs: design and upgrade interiors, facilities, custodial, electrical, designer, IT, Safety, etc. * Available for evening and weekend work typically in conjunction with campus/department/alumni events. * Coordination and management of all department activities and events. * Manage space approvals for 25Live and maintain schedules of the Alumni Center CR to post publicly. The list below details functions for the Vice President of Marketing and Community Engagement (10%) * Process invoices and monthly expense, mileage and credit card reconciliation report for VP of Marketing and Community Engagement. * Coordinate meeting and travel itineraries for the Vice President of Marketing and Community Engagement * Provide exceptional customer service when contacting (internal) university and (external) community partners on behalf of the Vice President of Marketing and Community Engagement. * Planning and management of events for colleagues and external partners & clients as requested by this VP. * Additional duties as needed including calendar management and meeting coordination, coordinating new hire interviews with HR and facilitating onboarding. Other Duties and Responsibilities * Additional requests from either the VP University Advancement or VP Marketing and Community Engagement. * Provide support assistance to any events coordinated & managed by University Advancement teams. * Provide support when in unusual times, such as a pandemic, where key functions of a department need to be maintained. This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Qualifications * Bachelor's degree or a minimum of three (3) years of professional experience is required. * Experience providing executive support preferred. * Excellent written communications skills using good grammatical style and form with attention to detail and accuracy are required. * Professional demeanor with the ability to interface with internal and external constituents with diplomacy and tact is essential. * Ability to work well within a collaborative team environment. * Experience in project management with superior organizational skills. * Excellent oral communication skills are required when providing information and responding to questions from various constituents. * To perform this job successfully, an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). Skills and Abilities * Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. * Ability to write routine memos, reports and correspondence. Ability to speak effectively before others. Ability to effectively communicate in both written and oral form. * Ability to use numbers to solve problems involving concrete variables in standardized situations. * Ability to apply common-sense understanding to carry out written or oral instructions. Physical Demands While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus. Work Environment This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, filing cabinets, and fax machines. Why Join MSOE? At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit **************** The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment. Job Code: 222 Read More

OPPORTUNITY Executive Assistant (EA) to CEO and Office Manager Reports to: Chief Executive Officer (CEO) Location: Hybrid - Onsite presence is required 3-4 days per week - NMV Headquarters Waukegan, Illinois We are seeking a highly motivated, positive, team-oriented, detail & action-oriented contributor to provide high-level administrative and project coordination support to the CEO and Leadership Team. The Executive Assistant (EA) ensures smooth daily operations, facilitates cross-functional collaboration, and supports executive reporting, meeting preparation, and internal and external communications. The EA also ensures on-premises employee events and activities are executed in collaboration with the cross functional teams, primarily working with Sales, Marketing, Operations and HR leadership to execute best in class events. The EA also runs logistics for major company events such as Board meetings, Townhalls, and offsites. Key Responsibilities : Manage calendars, meetings, appointments, scheduling, and travel arrangements, for the CEO and other key executives. Arrange travel, accommodation and itineraries for the CEO and other key executives. Provide expense report support to the CEO. Organize for and assist the CEO in preparation for Leadership and Board meetings (agendas, meeting notes, presentations, decks, logistics, purchasing of swag, etc.) Assist CEO with creation and coordination of Board of Directors quarterly meeting decks, company newsletters, external PR releases from the CEO, and other monthly and quarterly correspondence as needed. Create Townhall presentations and other internal and external facing power points and communications for CEO Leads planning and logistics for major company events: Townhalls, Leadership Team Offsites, Board Meetings, Company events such as the annual employee Cubs Game, Annual Awards Ceremony, Holiday parties, company BBQs, & community service outings. Lead bi-weekly leadership team meetings on behalf of the CEO: preparing the agenda, taking notes & follow up action items, generating reports and other necessary documents for meetings. Coordinate recurring meetings, cross-functional syncs, and company events such as Leadership and Management Team offsite retreats. Track internal AOP deliverables and maintain project plans and meeting follow-ups to support the CEO in delivering the company vision and strategy. Maintain executive communication tools and channels (Teams, SharePoint, CRM, AI tools, etc.). Oversees daily headquarters office management including maintaining office supplies & vendor relationships, managing employee mail dissemination, assisting Human Resources (HR) with purchasing employee holiday gifts and swag items, collaborating with on-site Operations for catering of employee, customer and other visitor meals, samples, swag and conference room bookings. Qualifications : 5+ years' experience supporting executive-level staff or project teams. Excellent communication, organization, and tech skills (PowerPoint, Excel, Teams). High discretion and ability to handle sensitive information with confidentiality. Attention to detail and high standards for self and others while also able to deal with ambiguity and change. Proactive mindset and ability to anticipate leadership needs; able to “connect the dots” across the business. Experience in fast-paced, cross-functional environments; can roll up the sleeves to find solutions and operate with a collaborative and growth mindset. High EQ, with the ability to work in a multi-cultural environment, with experience European international experience a plus. Ability to deliver results while also mentoring others. Low ego approach to work; takes work seriously but keeps perspective and able to have fun with colleagues. Benefits: 401k Plan and up to 4% company matching Health insurance Dental insurance Vision insurance Life insurance Health Reimbursement Arrangement or Health Savings Account Flexible Spending Accounts (FSA) - Health, Dependent Care, and Commuter Paid Holidays Paid Time Off (PTO) Tuition Reimbursement Paid Parental Leave Bereavement Short Term Disability Weekly paychecks Rewards & Recognition Programs Employee Referral Program Employee Assistance Programs (EAP) Annual Bonus Program

The Executive Assistant is responsible for administrative support duties for the Senior executives of Rogers Behavioral Health System, Inc. (the “Executives”) and the Board of Directors (“Board”) for both the System and regional boards. The successful Executive Assistant is creative and enjoys working within an entrepreneurial environment that is mission-oriented, results-driven and patient-focused. Responsibilities encompass a broad variety of project management and administrative tasks for the Executives and Board including: managing an active calendar of appointments; composing and preparing general and/or also confidential correspondence; maintaining the library of financial and corporate documents; facilitating internal lines of communication; arranging travel plans, itineraries, and agendas; completing expense reports and compiling documents and presentations for upcoming meetings. This is an in-office position in Oconomowoc, WI. Roles & Responsibilities: Executive Support Plans, coordinates and proactively ensures Executives' schedules are adhered to. Researches, prioritizes, and follows up on issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Determines appropriate course of action including referral or response and pursuing administrative action as needed. Provides a bridge for clear communication between the System office, the Board and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated. Provides leadership to build relationships crucial to the success of the organization and, manages a variety of special projects for the Executives, some of which may have organizational impact. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to ensure on-time project completion. Maintains discretion and confidentiality in relationships with all System Board members, and System and Hospital staff. Coordinate monthly and quarterly planning objectives and key results across the executive team. Acts as a liaison on behalf of the Executives to support positive relationships with the Board employing diplomacy in all interactions. Works with the appropriate Executives and chairs to identify pre-meeting briefing needs and supporting documents. Prepares meeting agendas and presentations for the board and committee meetings. Posts and distributes all materials in a timely fashion on board website. Creates meeting minutes and task lists for board, committee and senior leadership meetings. Coordinates post-meeting follow-up. Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. Initiates meeting files and agendas, creates presentation tools; researches required information or background. Follows up with contacts made by the Executives and supports the cultivation of ongoing relationships. Maintains contact information for members of the leadership team, doctors, staff, Board and other relevant parties in electronic form. The Executive Assistant will have the ability to work independently on projects, from conception to completion and participate in committees, team meetings and team projects, as directed. Demonstrate the ability to maintain a realistic balance among multiple priorities and must be able to work under time and project pressure to handle a wide variety of activities and confidential matters with discretion. Demonstrate punctuality and preparedness. Demonstrate effective communication and organizational skills. Contribute in a positive, solution-focused manner. Conduct self in a professional manner. Demonstrate organizational skills that promote timely response to all inquiries and to task completion. Communicate with all individuals in a positive and professional manner. Incorporates solution focused perspective to resolve individual issues with peers in a positive, calm manner. Communicate concerns and provide solutions for same. Attend outside seminars and conferences to promote professional growth. Demonstrate a positive and professional attitude toward parties outside the System/Hospital (board members, patient's families, visitors, vendors, etc.). Comply with the Hospital's policies and procedures, including Human Resources, Infection Control and Employee Health policies and procedures. Project professional image by adhering to dress code. Schedule Monday-Friday, 8am-5pm Flexibility to accommodate time-sensitive executive requests, which may occasionally occur outside standard business hours. Additional Job Description: Education/Training Requirements: Bachelor's degree preferred. Minimum of five (5) years of related professional and senior level administrative experience required. Prior experience supporting a C-Suite executive strongly preferred; experience supporting a Vice President-level leader will also be considered. Computer proficiency, including Microsoft Office Suite with special emphasis on calendaring, presentations and virtual platforms. Qualifications: Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Excellent interpersonal skills with the ability to build relationships with stakeholders, including Executives, Board, external partners, donors and staff. Excellent written and verbal communication skills. Demonstrates proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. With a career at Rogers, you can look forward to a Total Rewards package of benefits, including: Health, dental, and vision insurance coverage for you and your family 401(k) retirement plan Employee share program Life/disability insurance Flex spending accounts Tuition reimbursement Health and wellness program Employee assistance program (EAP) Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)

SALARY RANGE $21.44 - $28.33 WORK ASSIGNMENT DETAILS This position is classified as essential continuous operations. The work schedule is Tuesday-Saturday 3pm-11p, some holidays included if they fall on your scheduled work week. Duties include but are not limited to the entry, cancellation, and validation of warrants, missing person, stolen vehicles, stolen property and other time sensitive entries. Answering phones, taking bail, assisting the other agencies, other county departments and the public with various questions and tasks. Recording attendance rosters and squad checks. Other duties as assigned or needed. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Specialist click here. We offer a competitive wage and excellent benefits. Discover the details by clicking on the 2025 Non-exempt Benefit Summary. Minimum Training & Experience Requirements 1. High School Diploma or GED. 2. Two years post high school work experience providing administrative support. 3. One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

SummaryJoin our team as an Executive Administrator supporting the Senior Vice President of Research & Development within our Advanced Technologies organization. This role supports an SVP with enterprise-wide and global R&D responsibilities, requiring an administrator who can navigate a complex matrix leadership structure and coordinate across multiple functions and geographies. The position goes beyond traditional administrative tasks, acting as a strategic enabler for global initiatives and team connectivity. GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.Job DescriptionKey Responsibilities Provide comprehensive administrative support to the SVP, including calendar management, travel coordination, expense reporting, and meeting logistics. Act as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up. Prepare and edit presentations, reports, and other documents for executive meetings. Coordinate and organize leadership team meetings, offsites, and special projects. Maintain confidentiality and handle sensitive information with discretion. Support departmental initiatives and assist with project tracking and documentation. Meeting Preparation & Follow-Through: Prepare agendas, briefing materials, capture notes and action items, and ensure decisions translate into execution through follow-up sessions or other actions. Event Management: Plan and orchestrate high-profile meetings and events (internal and external), including travel and hotel logistics, event location setup, A/V vendor coordination, catering, and meeting space management. Act as a Connective Hub for the AT Team: Coordinate staff priorities, maintain the AT operating calendar, organize staff events, global all-employee meetings, and recognition programs. Required Qualifications Education & Experience: Bachelor's degree from an accredited university or college (or a high school diploma/GED with 6+ years of relevant experience). Communication Excellence: Exceptional written and verbal communication skills to engage confidently with internal and external stakeholders, translating complex ideas into clear, actionable messages. Organizational Skills: Proven ability to manage multiple priorities simultaneously, demonstrating strong project management skills, attention to detail, and the ability to meet deadlines in a fast-paced environment. Adaptability & Agility: Thrives in dynamic settings, adjusting seamlessly to shifting priorities and evolving business needs while maintaining focus on delivering results. Technical Proficiency: Advanced expertise in Microsoft Word, PowerPoint, Outlook, and Excel, with the ability to create polished presentations and reports for senior leadership. Comfortable navigating web applications and leveraging technology to streamline processes. Experience with cloud-based business applications (e.g., Smartsheet, SharePoint, Teams). Active use of AI tools for productivity (e.g., summarization, scheduling, workflow automation). We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership -always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

Join our team as an Executive Administrator supporting the Senior Vice President of Research & Development within our Advanced Technologies organization. This role supports an SVP with enterprise-wide and global R&D responsibilities, requiring an administrator who can navigate a complex matrix leadership structure and coordinate across multiple functions and geographies. The position goes beyond traditional administrative tasks, acting as a strategic enabler for global initiatives and team connectivity. GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world. Job Description Key Responsibilities * Provide comprehensive administrative support to the SVP, including calendar management, travel coordination, expense reporting, and meeting logistics. * Act as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up. * Prepare and edit presentations, reports, and other documents for executive meetings. * Coordinate and organize leadership team meetings, offsites, and special projects. * Maintain confidentiality and handle sensitive information with discretion. * Support departmental initiatives and assist with project tracking and documentation. * Meeting Preparation & Follow-Through: Prepare agendas, briefing materials, capture notes and action items, and ensure decisions translate into execution through follow-up sessions or other actions. * Event Management: Plan and orchestrate high-profile meetings and events (internal and external), including travel and hotel logistics, event location setup, A/V vendor coordination, catering, and meeting space management. * Act as a Connective Hub for the AT Team: Coordinate staff priorities, maintain the AT operating calendar, organize staff events, global all-employee meetings, and recognition programs. Required Qualifications * Education & Experience: Bachelor's degree from an accredited university or college (or a high school diploma/GED with 6+ years of relevant experience). * Communication Excellence: Exceptional written and verbal communication skills to engage confidently with internal and external stakeholders, translating complex ideas into clear, actionable messages. * Organizational Skills: Proven ability to manage multiple priorities simultaneously, demonstrating strong project management skills, attention to detail, and the ability to meet deadlines in a fast-paced environment. * Adaptability & Agility: Thrives in dynamic settings, adjusting seamlessly to shifting priorities and evolving business needs while maintaining focus on delivering results. * Technical Proficiency: Advanced expertise in Microsoft Word, PowerPoint, Outlook, and Excel, with the ability to create polished presentations and reports for senior leadership. Comfortable navigating web applications and leveraging technology to streamline processes. Experience with cloud-based business applications (e.g., Smartsheet, SharePoint, Teams). Active use of AI tools for productivity (e.g., summarization, scheduling, workflow automation). We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership -always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative SpecialistJob Category:Academic StaffEmployment Type:RegularJob Profile:Administrative SpecialistJob Duties: The Administrative Operations Specialist plays a vital role in supporting the operational and administrative functions of the Facilities Management Department. Reporting directly to the Chief Facilities Officer, this position focuses on procurement coordination and administrative support. The Administrative Operations Specialist ensures smooth day-to-day operations by managing purchasing activities, coordinating departmental communications, and assisting with HR-related processes. This role requires strong organizational skills, attention to detail, and the ability to prepare reports that support initiatives across the department. This position reports to the Chief Facilities Officer. Key Job Responsibilities: Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Serves on committees and attends meetings, representing the interests of the unit or program Department: Facilities Management Compensation: $45,000 - $52,000 annually Required Qualifications: Bachelor's degree in Business Administration, Management, or related field Minimum three years of administrative operations or procurement experience Preferred Qualifications: Experience with Workday or similar ERP systems Experience working in higher education or public sector environments Successful candidates will have strong computer skills and the ability to quickly learn and adapt to new software programs and platforms. Education: Bachelor's degree in Business Administration, Management, or related field How to Apply: To apply, click the Apply button at the top of this page. Please upload your resume and cover letter. Application materials will be reviewed as they are received, and the position will remain open until filled. For full consideration, please submit your application materials by November 10, 2025. Applications received after this date may be reviewed at the discretion of the search committee. Contact Information: Marybeth Meyer (***************) Legal Notices and Important Information Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12) Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job. Reasonable Accommodations It is the policy of UW-Parkside to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at ************. Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability. Parkside Crime Statistics Report In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at ************** for a paper copy of the annual report. Transcript Requirement Please note: Transcriptions will be required upon hire. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Assist with supporting the property administratively as they relate to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. * Assist with coordinating the resident move-in process such as but not limited to: * Creating EMR (electronic medical record system) profile, key fobs, pendants, name plates, and parking passes. * Coordinate and schedule care conference appointments. * Monitors, greets, interacts with and staff, direct residents, family members, guests, and vendors in a professional, friendly, and courteous manner. * Help provide and promote high-quality resident relations. Help residents with laundry cards, safety pendants, phone charges, encourage activity participation and other miscellaneous items. * Participate in marketing, touring and providing information on apartments units. * Answer internal, external telephone calls, faxes, supplies, family contact-requests and run reports * Assist with coordination of recruitment efforts with phone screens, in person interviews, and reference checking as needed. * Coordinate onboarding process for all new hires such as but not limited to: * New hire paperwork, background checks, drug tests and tb testing, name tags, learning management software compliance, Blu Grotto course scheduling, * Manage carestaff schedule under the direction of Assistant Executive Director, including meeting with each new employee to review their schedule and enter them into the time clock. * Coordinate New Hire Orientation as needed. Ensure all new hires attend the Orientation * Assist in the coordination and recording of maintenance and housekeeping requests to ensure the internal and external property areas meet company safety and physical condition standards. * Regularly update employee rosters-phone list/time clock number. * Participates in and attends all required in-service training sessions * Maintain building supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies * May provide administrative support for different departments including certain tasks or projects. * Maintains building security, monitors security systems including the emergency call system and respond accordingly. * Manages mail and newspaper delivery. SUPERVISORY RESPONSIBILITIES This position does/does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE * High school diploma or equivalent; certification from technical school or Associate Degree preferred. * 3-5 years of administrative experience, preferably in a property management or real estate environment.

Job Description Now Hiring! Administrative Support Specialist Full-Time Position Compensation: $18 to $20 Per Hour DOE Job Summary:Become a team member at Wisconsin's award-winning Tabak Law! We are seeking a detail-oriented and organized Administrative Support Specialist to manage high volumes of incoming correspondence, medical documentation, and claims data. This role plays a critical part in ensuring efficient workflow and compliance within our organization, particularly related to veteran medical files and claims processing. Each of our clients are individual Veterans who have applied for disability benefits through the Department of Veterans Affairs and are seeking our assistance in obtaining approval. Important Note for Applicants: We kindly ask that all candidates refrain from reaching out directly to other members of our company during the hiring process. All communication should be conducted through the application system. Please be sure to complete your application and wait for further instructions or updates from us. What's in it for you: Paid time off Medical, Dental, and Vision Insurance 401(k) Flexible Schedule Life Insurance What You'll Do: Open, sort, scan, and file a large volume of daily incoming mail and documents Download, organize, and securely save veteran medical records and files Track weekly appeal deadlines and generate status reports to ensure timely completion Document and update claim outcome statuses in internal systems accurately Calculate and record weekly fee receipts with precision and timeliness Assist with general administrative tasks and other duties as assigned by leadership What You'll Need: High school diploma or equivalent required; associate or bachelor's degree preferred Strong attention to detail and ability to work independently with minimal supervision 2+ years of experience in a fast-paced administrative, data entry or records management role (required) Ability to prioritize multiple tasks with competing deadlines Above average spelling, grammatical, and proofreading skills Ability to maintain professionalism, client confidentiality, and a positive attitude Well versed with computers and Microsoft Office software Excellent organization and time management skills Important: This position operates within a fast-paced, high-volume environment and employees are expected to maintain a steady cadence throughout each workday. Veterans are strongly encouraged to apply. Experience working with the Department of Veterans Affairs or other federal government agencies is a plus. Who We Are: Tabak Law, LLC, is a rapidly expanding law firm specializing in Social Security Disability, Worker's Compensation, and Veteran's Benefits, serving clients across the country. With a network of skilled attorneys in locations such as California, Texas, Florida, Georgia, North Dakota, New Jersey, Illinois, Minnesota, Virginia, and New York, Tabak Law works hard to ensure you receive the benefits you deserve. Visit our website at ***************************