Executive Assistant Jobs in West Carson, CA

Thriving private equity firm located in West Los Angeles is looking for a rockstar Executive Assistant to provide high-level support for their Investor Relations team. Responsibilities will include managing calendars, coordinating meetings, arranging travel, preparing expense reports, planning and executing roadshows, handling a variety of requests from potential and current investors, and assisting with ad-hoc projects for team members as needed. The selected candidate will enjoy a competitive base salary ($110k-$130k, DOE), generous discretionary bonus, strong benefits, and an exceptional company culture. Qualified candidates must have prior experience working in Investor Relations. Background in financial services is highly preferred. Kindly note, this is a hybrid position (4 days onsite, 1 day remote). Submit your resume today for immediate consideration. No calls, please.

Fashion/Lifestyle company located in El Segundo is hiring an Executive Assistant to work with a busy Executive. This is a direct hire role and works 5 days a week in the El Segundo Office. Pay: $90K, plus benefits Responsibilities: Provide administrative support to the team, including managing heavy calendars, scheduling appointments, and coordinating meetings. Assist with logistics, prepare attendance reports, coordinate accommodations, transportation, and other responsibilities as needed. Assist in maintaining organized and up-to-date filing systems, both physical and digital. Process and prepare routine correspondence, reports, and documents. Assist with research projects (venues, logistics, and vendors). Qualifications: 3 years of proven experience as an administrative assistant within a fast-paced corporate environment. Advanced skills in Microsoft Office Suite Experience with Concur is a plus. Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective communication skills, both written and verbal. Ability to work independently and collaboratively in a team environment. Bachelors Degree preferred. We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring

Job Details: Job Title: Executive Assistant and Project Coordinator Job Duration: 12+month contract (Possibility for extension) We are looking for an Executive Assistant and Project Coordinator to be a trusted resource for the Business Operations team within Client Services. This person will work in a range of capacities within two primary functions: supporting the Director of Business Operations with administrative functions (calendar management, travel booking, expense reports and other admin), and serving as a project coordinator to the Head of Employee Engagement. This is a dynamic position in a fast-paced environment that requires anticipating needs, thinking critically, and offering solutions with the highest level of integrity and professionalism. This person will be exposed to senior-level executives, and privy to confidential information, so discretion is key. The ideal candidate will be a collaborative team-member who is well-organized, proactive, a multitasker, and who displays exceptional judgement. Description The person will wear two hats: The primary responsibilities of the role will be to: (1) provide full administrative support to the team's Director, including calendar management, travel, expense reports, and general administrative tasks that arise from time to time; and (2) support efforts to enhance the employee experience and develop Org culture. For this second element, this person will support the Head of Employee Engagement to help plan and execute events, build detailed project timelines, create keynote presentations, ensure projects stay on track, and maintain org documents and trackers as sources of truth. This ideal candidate should be able to multi-task, gate-keep, prioritize incoming requests, work with initiative and independently, and be prepared to assist with special projects and meet unanticipated demands. This person will need to exhibit the utmost professionalism and a high EQ as they will be communicating regularly with both internal and external contacts ranging from the entry level to the most senior. This role will be exposed to highly confidential and sensitive information and therefore demands the highest level of discretion at all times. Key Qualifications Expertise in working with other administrative assistants in scheduling complex meetings Exemplifies a can-do attitude, is adaptable, a team player, highly motivated and can stay calm under pressure Superior interpersonal, verbal and written communication abilities Exceptional listening skills and the capacity to transform what employees are saying into ideas for improving the employee experience Ability to communicate effectively with senior executives and their assistants Motivated, flexible self-starter Proactive problem solving abilities to deal with challenging deadlines and priorities Comfort with ambiguity; able to react effectively to unanticipated change Discretion in handling confidential materials and issues Excels under pressure while maintaining a calm demeanor Works well independently and within a team Description Manage daily calendars showing flexibility and problem solving abilities, adjust and prioritize schedules due to last minute changes and conflicting meetings, coordinate with executive schedules and meeting room availability Support the elevation of the employee experience, helping to keep projects on track Plan excellent events, including catering and food coordination, venue identification and bookings, and making certain the event itself meets the intended goals for that event Ensure key meetings - with both internal leadership/teams across the company and with external business partners - go off without a hitch Make it a point of pride to know who to go to within Client for any need that may arise Process expense reports and POs Requirements Minimum of 3 years' experience supporting senior executives or cross-functional teams BA or BS preferred Strong verbal and written communication ability Preferred Qualifications Minimum of 3 years' experience supporting senior executives or cross-functional teams 3+ years relevant experience coordinating engagement programs and/or Org events BA or BS preferred Strong verbal and written communication ability EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Who we are: ******************************************* Better U is an alternative mental health company focused on improving the human experience. We offer clinician-prescribed psychedelic therapies for those wanting to experience an alternative to traditional medications. Our program supports individuals looking to improve their mental health and achieve long-term success. Who you are: A multi-talented Executive Personal Assistant with a passion for mission-driven work, who embodies these core values: put people first, practice intellectual honesty, bias towards action, have a growth mindset, and cultivate wholeness. You are someone who can adeptly handle both professional and personal tasks. You take pride in your work. You are discreet and flexible to travel, work weekends, and enjoy helping others. Attention to detail and project management experience a plus. Room to grow in fast-paced and demanding startup. Position Summary: Better U's Executive Personal Assistant is responsible for performing a wide range of complex project management, gatekeeping, and secretarial duties and coordinating a multitude of tasks. They serve as the primary executive and personal support to the CEO and other members of senior leadership with projects and special assignments as needed. This role provides backup support to other administrative support personnel as needed. It's a flexible role that requires spending time in the office and a home office environment. Essential Functions and Responsibilities: Ability to act as the voice and right hand of the CEO, with no task too small or large to take on. Project Management: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines. Email Management: Monitoring and directing the CEO's multiple email accounts and other electronic communication. Responding to communications as needed, and ensuring that urgent messages are escalated immediately. Gatekeeping: Screening telephone calls, emails, and other outreach, while taking messages, and responding to queries. Scheduling: Managing calendars, scheduling meetings and appointments, and making travel arrangements. Working closely with team members to ensure there are no overlapping conflicts. Purchasing: Identifying purchasing needs, ordering supplies and other requested items as needed. This includes running physical errands, such as picking up orders, shopping for requested items, or dropping items off for repair/cleaning/etc. Accounting/Bookkeeping: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines. Handle vendor invoices once approved and assist CFO and accounting team on all finance projects. Event Logistics: Organizing the preparation for speaking engagements, PR opportunities, and other events as needed. Acting as a representative of CEO for live events. Organization: Organizing, both physically and digitally, files, documents, and other items as requested. Travel Planning: Booking air travel, ground transportation, and accommodations for the CEO and documenting travel plans in all necessary areas. Miscellaneous: Perform other duties, as may be assigned by leadership. Personal assistant tasks: Walking dog, running errands, dropping off packages, taking out trash at office and sometimes tasks at home, dishes, making smoothies, etc. Requirements and Qualifications: Exceptionally detail-oriented, and able to identify and address challenges proactively. Current, valid, and active driver's license required. 5+ years of executive-level support experience preferred. Demonstrated ability to handle sensitive and confidential information appropriately. Experience in a hospital or healthcare office setting is a bonus. College degree in Business Administration or a related field preferred. Knowledge of medical terminology is helpful, but not required. Experience within a clinical setting, working with confidential records preferred. Strong verbal and written communication skills, accompanied by the ability to communicate effectively and with kindness to a variety of people. Exhibit discretion, good judgment, and commitment to excellent customer service. Ability to self-reflect, receive constructive feedback, and accept accountability. Excellent customer service skills, communication skills, and interpersonal skills. Strong organizational, prioritizing, and analytical skills. Ability to make independent decisions when circumstances warrant. Work in-office primarily and at CEO's home - travel is required as well. TO BE CONSIDERED FOR THIS JOB: Please create a loom video introducing yourself and send it to *******************, and why you want to join our mission. Better U is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. For information on BetterU, visit our website at *****************************

You will be an Executive Assistant to multiple team leaders in Wallet, Payments & Commerce Engineering. Daily activities will include challenging calendar management, coordinating meetings and video/conference calls while actively utilizing your keen problem-solving abilities as challenges arise. Scheduling both domestic and international travel and arranging for the team off-sites and events will be a regular task. Support will include coordinating cross-functional meetings across various locations, ensuring great communication and collaboration. You will also plan and support multiple team events throughout the year, bringing creativity and attention to detail to team needs and activities, and be a champion for team morale. Minimum Qualifications: Minimum of 5+ years of EA experience supporting VP, SVP or C-level executives, high tech industry a plus. Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively. Experience managing admin teams and working collaboratively across large admin orgs Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice. Ability to build relationships cross-functionally. AA or BS degree preferred Preferred Qualifications: Proficiency in IOS, Mac products including, Calendar, Numbers and Keynote Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members. Demonstrated discretion and sound judgment when handling confidential and sensitive information. Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment. Event planning experience with focus on providing a fun and creative approach to team activities

KIKI Wolrd | Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment. Key Responsibilities Administrative Support Manage the Executive's calendar, including scheduling meetings, appointments, and travel arrangements Handle incoming requests, emails, and correspondence, prioritizing and responding as appropriate Prepare and edit documents, presentations, and reports Organize and maintain admin systems Office Management Coordinate office operations and procedures to ensure efficiency Manage office supplies and equipment Assist with onboarding new employees and maintaining employee records Plan and organize company events and team-building activities Project Coordination Assist in the preparation and follow-up of executive and board meetings Track and manage action items from meetings and projects Conduct research and prepare briefing materials for the Executive Travel Management Arrange complex domestic and international travel itineraries Prepare expense reports and process reimbursements Liaison Act as a liaison between the Executive and internal departments, external partners, and clients Represent the Executive in meetings when appropriate Qualifications Bachelor's degree in Business Administration or related field 3+ years of experience as an Executive Assistant, preferably in a fast-paced startup environment Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Google Workspace Experience with project management tools (e.g., Asana, Trello, or Jira) Ability to maintain confidentiality and exercise discretion Desired Skills Knowledge of the software industry and e-commerce landscape Experience in a high-growth technology startup Familiarity with basic financial and accounting principles Ability to learn and adapt to new technologies quickly Personal Qualities Proactive and self-motivated Detail-oriented with a commitment to accuracy Ability to work independently and as part of a team Excellent problem-solving skills Professional demeanor and positive attitude We offer competitive compensation, opportunities for growth, and the chance to be part of an innovative and dynamic team shaping the future of commerce software. To apply, please submit your resume and a cover letter detailing your relevant experience and why you're excited about this opportunity.

A Los Angeles-based private equity firm is seeking an Executive Assistant to support a small team of investor relations professionals. The ideal candidate will have IR experience, will be extremely detailed oriented and a team player! The culture of the firm is fantastic, they offer extremely competitive salary and benefits and it is a very exciting time to be at a well established but growing firm! Responsibilities Calendar management for executives Coordinate a high-volume of internal and external meetings and prepare meeting materials Arrange travel plans with detailed itineraries Roadshow coordination CRM tracking and updates Qualifications Bachelor's degree Experience in Financial Services Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

JRN: 1801 We are looking for a high-level and collaborative Executive Assistant/Office Manager to support the team of a stealth biotech company with a lab site in Thousand Oaks, CA. The ideal candidate for this role will have previous biotech industry experience, can work in a fast-paced environment and multi-task, and be a proactive, critical thinker. Must be able to provide excellent references and pass an in-depth background check. Requirements: Prior Executive Assistant/Office Manager experience within the biotechnology field Must be based in the Los Angeles, CA (Thousand Oaks area is highly preferred) Advanced technical skills using the entire Microsoft Office suite Demonstrate composure, tact, and flexibility, regardless of competing priorities Maintain the highest standard of confidentiality Detail-oriented self-starter with the ability to anticipate needs and propose/execute solutions Be open to learning and feedback; demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency). Be a self-starter who wants to get involved-really goes that extra mile and knows how to bring structure and implement processes correctly Able to work in a fast-paced environment and multi-task; proactive, critical thinker A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines Team player able to develop rapport and credibility with team members Ability to clearly present project status and outline processes in oral and written formats Responsibilities: Extensive calendar management: minimize the number of touchpoints it takes to get something scheduled, get creative in solving for conflicts Coordinate logistics for meetings, including travel accommodations and itineraries (will not need to travel with exec) Proactively anticipate problems, solve them, and inform Logged on during normal business hours (PT), but understanding that one can't go ‘dark' after hours Interact with internal stakeholders on meeting logistics and prepare materials; distribute presentations, meeting agendas, meeting minutes and materials as needed Build relationships with an extensive rolodex of important contacts Develop a firm understanding of the industry in order to ensure that the executive is using time appropriately Help optimize workplace productivity of the executive by providing support for personal matters as they arise Office management such as tracking shipments and other deliverables as needed Schedule: 8AM-5PM, 4 days in office, 1 day remote Compensation: $90-110K + bonus and comprehensive benefits Location: Thousand Oaks, CA lab space

How to Apply: Please email your resume and cover letter to ************************** to be considered. Job Title: Executive Assistant Department: CEO / Co-Founder Who We Are: CrossCheck Studios is a dynamic Gen-Z Media Company focused on curating Gen-Z content through brand partnerships, high-quality production, and event activations. We craft and deliver innovative content that resonates with the younger generation, making us the go-to destination for creators looking to make a significant impact in the digital space. Job Description: CrossCheck Studios is seeking a full-time executive assistant to support our CEO & Co-Founders day to day. The ideal candidate will provide top-level assistance for two high-level executives and have interest of growing in the entertainment industry, specifically in talent management, creative agency, and talent-facing branded partnerships. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf and more. We are a start-up, so no job is too big or too small for any of our team. Essential Responsibilities: Manage CEO + Co-Founder's calendar scheduling - including video calls, in-person meetings, + personal agendas. Manage CEO + Co-Founder's travel bookings - including itineraries, in-person meetings, flights, accommodations, and all communication with a brand's travel agency (if needed). Act as CEO + Co-Founder's point-of-contact during all travel. Manage/schedule CEO + Co-Founder's events - including branded events, red carpets, photoshoots, happy hours, etc. Attend all of the CEO's video meetings (unless directly specified), keep meeting minutes/notes, task lists, and ensure the organization of the CEO's desk. Coordinate communication with business managers and legal team when necessary for contracts, invoicing, and expenses. Track company expenses - specifically for the CEO + Co-Founder when traveling. Support the Co-Founder in personal tasks as needed. Qualifications: Basic Requirements + Desired Characteristics: Bachelor's Degree Previous Experience / Keen Interest in working in talent management, creative agency, and talent-facing branded partnerships. Flexible, personable, and a self-starter Team player/collaborative A positive attitude and an eagerness to learn Passionate about entertainment, pop culture, and the creator economy. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Additional Requirements: Must be willing to work hybrid in Woodland Hills & Santa Monica Must have work authorization to work in the United States Willingness to work overtime and on weekends with short notice. Hybrid: This position has been designated as hybrid. What We Offer: Hands-on experience in a creative and collaborative environment. Mentorship from experienced content creators and marketers. Opportunities for professional development and growth. Health Insurance & 401k

Our client is a mission-driven clean skincare company dedicated to crafting high-quality, sustainable, and effective skincare solutions. Our commitment to transparency, ethical sourcing, and eco-friendly practices is at the heart of everything we do. This is an opportunity to work for a company that is much more than a beauty and skin care brand. As a public B(enefit)-Corporation, the Company established the industry-standard for transparency and safety in personal care/beauty through its sourcing, labeling, testing, & screening protocols. The Company's products continuously push the boundaries of performance innovation without sacrificing safety, offering today's consumers immediate solutions. Position Overview: The Executive Assistant will provide support to the CEO, helping ensure the CEO's time is managed effectively. The ideal candidate is highly organized, proactive, and adaptable, with a passion for the beauty industry and sustainability. This role offers a unique opportunity to be part of a fast-growing company and contribute to its success. Primary Position Responsibilities include but are not limited to: CEO Support + Office Management Drive priorities and manage short-term and long-term schedules; prepare CEO for meetings and appointments; pre-review meeting materials for quality and take action on the CEO's behalf when appropriate. Respond to inquiries; oversee incoming communications, and when appropriate take action on the CEO's behalf. Be versed in dealing and interacting with senior executives to include at the Chief Innovation Officer level, political leaders and other key stakeholders. Manage and maintain demanding daily business appointment calendar; make recommendations to resolve scheduling conflicts. Liaise with outside parties to manage appointments outside the office. Screen heavy volume of incoming e-mail and regular mail. Manage complex travel arrangements and all logistics, including working with 3rd party travel consultant to plan, make and verify travel arrangements for airline, hotel, etc. Process travel itineraries and make changes before and during trips when necessary. Process expense reports. Perform day-to-day tasks including, but not limited to, managing detailed business and personal calendars, meetings and logistics; handling phones; preparing materials; and setting up department activities. Ensure CEO is prepared for all meetings to include organizing appropriate staff work such as read-ahead material, talking points and other relevant material. Perform research related to executive travel briefings, events planning and other matters at the direction of the CEO manage special projects and special events. Determine importance of meeting requests in the context of CEO's priorities and schedule accordingly. Ensure deadlines are met. Post appropriate agendas and read-aheads to ensure meetings are efficiently managed. Ensure proper attendance. Maintain accurate databases electronically to include address books, files and contacts. Assist with limited personal tasks on behalf of the CEO. Handle sensitive and confidential information with discretion. Oversee day-to-day office operations to ensure a productive and efficient environment. Manage office supplies, equipment, and vendor relationships. Coordinate office maintenance, ensuring a clean and professional workspace. Act as the primary point of contact for office-related needs. Support office guests upon arrival. Knowledge/Skills/Abilities/Qualifications: Experience as a C-suite Executive Assistant. Absolute discretion in all matters, utilizing emotional intelligence to establish rapport with the CEO and various staff members. Strong organizational skills and attention to detail. Exceptional verbal and written communication skills. Excellent time management skills. Ability to collaborate and work effectively with people at all levels of the organization and cross-functionally. Adept working in a fast-paced environment, able to efficiently manage multiple tasks/projects simultaneously. Ability to work effectively in high pressure situations. Proficiency with Microsoft Office applications (e.g. Outlook, Word, PowerPoint, etc.). Work Location and Hours: Employee will work in our corporate offices located in Santa Monica, CA and remotely, as arranged with CEO. Work Hours: General company-wide work hours are from 8:30am - 5:30pm PT, though the Executive Assistant is expected to be more broadly available and accessible, given the nature of the role and its responsibilities. Travel: • Limited, periodic travel may be necessary, based on applicable CEO travel. What We Offer: • Competitive salary and benefits package. • An opportunity to grow with a dynamic and innovative company. • A positive, collaborative work culture. • Staff discounts on clean skincare products.

REPORTS TO: CEO LOCATION: Full-time at LA HQ, Monday-Thursday in office, Friday WFH MUST HAVE: 8+ years direct working experience as an Executive Assistant and possess impeccable organizational skills, in-office experience, and ability to multitask in very fast-paced environment while maintaining professionalism and positivity CCM is an award-winning brand consulting firm specializing in public relations, influencer and experiential marketing with offices in Beverly Hills and New York City. Our multifaceted expertise is focused on the beauty, lifestyle and entertainment sectors with clients including Paul Mitchell, OUAI, Clinique, Live Tinted, BYOMA, Half Magic Beauty, Tan-Luxe, Isle of Paradise, FORVR Mood among others. @chasencreative Responsibilities: Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Manage and prioritize CEO's to-do list, completion of tasks, approvals, deadlines Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, Maintain comprehensive and accurate records Create detailed agendas, meeting prep, documents Sit in on key client meetings/calls and take detailed and accurate notes for future follow-up/reference Respond to CEO's emails, calls, and requests in a timely manner Manage monthly expenses and invoice tracking with bookkeeper Liaise with company attorneys, accountant, bookkeeper, consultants, IT, designers etc. Onboard new employees, benefit enrollment, tracking via Gusto, sourcing freelancers when needed Office operations including maintaining/ordering equipment, supplies, subscriptions etc. Coordinate travel, reservations, itineraries Special projects including company gifting, team events, outings, holidays Limited personal scheduling, errands and projects Qualifications: Bachelor's Degree 8+ years of experience as an Executive Assistant; previous experience working for a CEO Experience working in a fast-paced agency environment, multitasking, administrative coordination, and logistics (ideally in applicable field) Excellent written and verbal communication skills Extremely organized, detail-oriented, and able to self-manage multiple projects at once with seamless execution Proficient with Quickbooks, invoicing, expenses, budgeting Demonstrate a high level of customer service and phone etiquette Handle confidential matters appropriately and with discretion Confident in quick and effective problem-solving Positive, professional, proactive, diligent and flexible Polished with an elevated, creative aesthetic Proficient in Microsoft Office suite, Gusto, Google Drive, Quickbooks, Apple products Here are just a few reasons why you'll love working at Chasen Creative Media: Work with an amazing team and top brands in the industry Beautiful offices for collaboration with colleagues and clients 15 PTO days and Paid Holidays Paid Winter Break between Christmas and New Year's Day-in addition to regular Paid-Time-Off (PTO) and paid holidays Paid medical, dental and vision insurance premium for employees; family coverage available Monthly Employee Wellness stipend Work-related travel opportunities Team-building events

Are you ready to step into a dynamic role that puts you at the heart of innovation and leadership? FHI Heat, a leader in cutting-edge hair tools and hair care products, is seeking a driven and detail-oriented Executive Assistant to support our President. This is an extraordinary opportunity to work closely with top leadership, driving efficiency and innovation across the company. Why Join Us? As the Executive Assistant to the President, you'll be the go-to person for ensuring seamless executive operations, with the opportunity to travel both domestically and internationally up to 25% of the time. Based in our Simi Valley office, this role requires an on-site presence five days a week, immersing you in our fast-paced and collaborative environment. Key Responsibilities: Calendar & Meeting Management: Strategically manage the President's calendar, ensuring smooth coordination with internal and external stakeholders. Travel Coordination: Arrange efficient and cost-effective travel plans for domestic and international trips. Event Planning: Organize high-impact meetings, conferences, and corporate events, handling all logistics from start to finish. Contract Management: Review and interpret contracts to ensure compliance and accuracy. C-Level Interaction: Represent the President professionally in all communications with senior executives and stakeholders. Process Improvement: Lead initiatives to enhance operational efficiency with innovative solutions. Project Management: Oversee multiple projects, ensuring timely follow-ups and meeting critical deadlines. What We're Looking For: Proven experience as an Executive Assistant supporting C-level executives. Exceptional organizational skills and a keen eye for detail. Strong communication skills with a diplomatic and professional approach. Ability to read and interpret contracts accurately. Flexible, proactive, and comfortable in a fast-paced environment. Compensation & Benefits: Additional Perks: Comprehensive benefits package and the excitement of being part of a rapidly growing company. Competitive compensation Ready to Elevate Your Career? Submit your resume and cover letter to *******************. FHI Heat is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

DCB Hospitality Group operates multiple LA and Orange County Restaurants, Bars, and Nightclubs. For Senior Level or Management positions, applicants can email their resumes to **************************. The company website is ********************** Role Description This is a full-time on-site role for an Executive Assistant located in Irvine, CA. The Executive Assistant will be responsible for executive administrative assistance, providing executive support, and maintaining effective communication. Qualifications Executive Administrative Assistance and Executive Support skills Experience in preparing accurate expense reports Strong communication skills Administrative Assistance skills Ability to maintain confidentiality and professionalism Excellent organizational skills Proficiency in MS Office Previous experience in the hospitality industry is a plus Location: Irvine, CA Full Time

This Venture Capital backed New-Space Start-Up is looking for an on-site Executive Assistant to help with Operations, Office Management, and some HR / Talent Acquisition. Ability to grow into a Chief of Staff or Operations style role in the future. Executive Assistant Responsibilities Assist the executive team with planning and scheduling of trade shows and exhibitions (inc. hotel and flight booking, company entrance passes etc.) Day to day admin duties within the office and managing various inbound/outbound activities for suppliers, vendors, and clients. Manage the recruitment lifecycle when needed, (including job posting and sourcing to screening, interviewing, to ensure a diverse candidate pipeline and compliance with standards) Executive Assistant Requirements 1+ years of experience within a start-up or similar fast-paced environment covering a variety of duties and responsibilities Ideally some knowledge of standard HR concepts and Talent Acquisition (not a full requirement) US Green Card or Citizenship required. Work on-site in Irvine up to 5 days a week

House of Sillage, a world-renowned luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality. The Executive Assistant will manage executive-level tasks, ensure smooth day-to-day operations, and act as a key liaison between the CEO and internal/external stakeholders. Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO by managing calendars, scheduling meetings, and coordinating travel. Communication: Serve as the point of contact for internal and external communication, including screening phone calls, emails, and correspondence. Meeting Coordination: Organize and prepare for meetings by developing agendas, taking minutes, and ensuring follow-ups on action items. Travel Arrangements: Coordinate domestic and international travel plans, including booking flights, hotels, and ground transportation, while anticipating and addressing potential challenges. Event Planning: Assist in organizing company events, VIP client meetings, and brand-related functions. Confidentiality: Handle sensitive information with discretion and integrity, ensuring all company and personal matters remain confidential. Office Management: Oversee office operations, including managing office supplies, facilities, and vendor relationships. Brand Representation: Serve as an ambassador for the House of Sillage brand, ensuring the CEO is well-prepared for all meetings and events. Project Management: Assist with special projects as required by the CEO, including conducting research and preparing reports or presentations. Qualifications: Education: Bachelor's degree in Business Administration, Communications, or related field preferred. Experience: Minimum of 5 years as an Executive Assistant, preferably in a luxury or high-end brand environment. Skills: Strong organizational and time management abilities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools Ability to work independently with minimal supervision Discretion in handling confidential and sensitive information Ability to multitask and prioritize in a fast-paced, deadline-driven environment Personal Attributes: Professional demeanor with a high degree of emotional intelligence Detail-oriented, with a commitment to excellence Resourceful, adaptable, and solution-driven What We Offer: Competitive salary Opportunities for professional growth and development A collaborative and vibrant work environment Employee discounts on our premium products Note: This job description is not exhaustive and may be adjusted as needed. House of Sillage is an Equal Opportunity Employer committed to fostering a diverse and inclusive work environment.

Who we are: Wilshire Skyline, a family-run investment firm with affiliated real estate and law practices, is based in Beverly Hills, CA. We are adding an Executive Assistant who will be working directly with a C-level managing partner. Please visit *********************** to learn more about our company, values, and culture. What type of person you are: You are an experienced and loyal EA. You understand the value of being a part of a successful team. You are determined to complete projects and do not relax until a job is 100% complete. You are a good writer, critical thinker and comfortable in speadsheets. You are both interested in and concerned about AI. You are comfortable reading Shakespeare as well as insurance policies. You are not prone to complain but are comfortable offering critique when it is helpful and appropriate to do so. You are generous to your colleagues and expect the same from them in return. You are excited about the possibility of supporting a law professor and father of four who is also a real estate professional (Wilshire Skyline) and the founder of a new law firm (Finch & Hammer LLP). Your responsibilities: ● Masterfully organize the Partner's professional and personal calendar and events. ● Prepare “look ahead” notes for meetings carefully. ● Thoughtfully purchase and mail gifts as needed. ● Run personal errands efficiently (e.g., coordinate household maintenance). ● Coordinate events with attention to detail. ● Communicate after-hours with Partner when traveling or for important issues. ● Handle confidential information with the utmost discretion. ● Provide support in any capacity as necessary. ● Research and draft market reports. ● Manage Asana tasks and projects. ● Draft email and other communications on behalf of Partner for his review. ● Prepare regular investor updates including emails and reports. ● Prepare potential investor decks and other marketing materials. ● Update lecture presentations. ● Summarize due diligence documents as needed. ● Learn new software with efficiency as needed. Your Experience: ● Bachelor's degree (BA/BS) preferred. ● A minimum of five (10) years of personal assistant experience required (experience at a travel agency or with high-net-worth individuals a plus). ● Bookkeeping experience a plus. ● Fluency with Google Suites and Microsoft Office. Interface: ● You will be working with and directly reporting to the Partner. ● You will work closely with and report directly to the Partner. In our small but growing office of under 15 employees, everyone is expected to support each other graciously. Our Benefits: ● Generous time off, including sick, National Holidays as well as Jewish Holidays and two additional weeks per year. ● We provide health insurance and match 401(k) retirement savings contributions. ● Career development and growth opportunities. ● Stocked kitchen with perfectly ground independent coffee at all times. If this job description gets you excited about the future, please contact us to set up a meeting.

Seeking a polished, detail-driven Executive + Personal Assistant to support our visionary founder. About Fordify At Fordify, we bring luxury, beauty, and creativity to personal branding. Founded by Emily Ford, our company is built on connection, helping creative entrepreneurs elevate their brand through our signature services. As a people-first company, we cherish the relationships we build and the impact we create. If you're passionate about creating exceptional experiences and crave a role that brings together your love of organization and efficiency, we invite you to join our team. About the Role As the Executive + Personal Assistant, you'll be the cornerstone of support for our founder, Emily Ford, ensuring smooth day-to-day operations and representing our brand with professionalism and warmth. We're looking for a proactive and poised individual with a strong sense of organization and the ability to manage tasks with efficiency and discretion. Your friendly, solution-oriented approach will be key as you handle both executive and personal tasks to support Emily in creating exceptional experiences. Duties Calendar Management: Ensure Emily's schedule is well-organized and optimized by managing appointments, coordinating changes, resolving conflicts, and aligning priorities with business needs. Email Management: Monitor and organize the inbox, prioritize communications, and coordinate responses to ensure timely and effective correspondence. Travel Coordination: Plan and manage all aspects of domestic and international travel, including booking flights, accommodations, and ground transportation. Event and Meeting Support: Provide reliable assistance at meetings, events, and appearances, ensuring seamless execution. VIP Day Assistance: Support client VIP days by managing details such as refreshments, wardrobe preparation, and other logistical needs. Research and Vendor Coordination: Conduct research on supplies, vendors, and potential partnerships to support company operations. Travel Preparation: Handle pre-travel arrangements, including dry cleaning, airport drop-offs/pick-ups, and other related tasks. Errands and Task Management: Manage errands such as returns, purchases, and deliveries. Coordinate reservations, work with vendors, and oversee household and office-related tasks. Mail and Package Management: Sort and organize mail, unbox deliveries, and dispose of packing materials to maintain a tidy and efficient workspace. Personal Projects and Research: Assist with personal projects, research, and ad hoc tasks as needed. About You You're an experienced professional: You have 5+ years of experience (you've already been an EA/PA for at least two other people/companies). You pride yourself on being highly resourceful and capable. You love technology: You're proficient with all Google products (Gmail, Drive, Calendar) + able to easily pick up other technologies we use. You're a strong communicator: Excellent command of the English language with a friendly, polished writing style for all correspondence. You're flexible and responsive: You have a buoyant personality that's ready to pivot, adapt to changes, and support Emily with quick and thoughtful responses whenever she needs you. You're a natural problem solver: You're forward-thinking with a proactive approach to anticipating issues, solving problems, and proposing solutions. You're trustworthy and discreet: You demonstrate integrity and maintain strict confidentiality when handling sensitive information. You have reliable transportation: You hold a valid driver's license and are comfortable navigating Orange County. (Mileage reimbursement is provided for travel beyond the regular commute). You're an Orange County local: You are an established resident of Orange County, familiar with the area, and able to reach both Dana Point (home) and Irvine (office) within 20 minutes. Flexible Schedule: You have the availability to assist after hours and on weekends as needed, with a lifestyle that allows for adaptability and responsiveness without being overcommitted. We're looking for someone who thrives in a dynamic, fast-paced environment and is excited to grow with us. If this sounds like you, we'd love to hear from you! ** DO NOT REACH OUT VIA OUR LINKEDIN INBOX ** Please Send your resume and letter of introduction to ************************ Please note: This is an in-person role, and we only accept applications from Orange County residents.

Job Title: Executive Admin II Duration: 12 months Reason for opening: We need a resource to take the role of Executive Assistant and Project Coordinator. This person will work in a range of capacities within two primary functions: supporting the Director of Business Operations with administrative functions (calendar management, travel booking, expense reports and other admin), and serving as a project coordinator to the Head of Employee Engagement Executive Assistant and Project Coordinator Summary We are looking for an Executive Assistant and Project Coordinator to be a trusted resource for the Business Operations team within Services. This person will work in a range of capacities within two primary functions: supporting the Director of Business Operations with administrative functions (calendar management, travel booking, expense reports and other admin), and serving as a project coordinator to the Head of Employee Engagement. This is a dynamic position in a fast-paced environment that requires anticipating needs, thinking critically, and offering solutions with the highest level of integrity and professionalism. This person will be exposed to senior-level executives, and privy to confidential information, so discretion is key. The ideal candidate will be a collaborative team-member who is well-organized, proactive, a multitasker, and who displays exceptional judgement. Description The person will wear two hats: The primary responsibilities of the role will be to: (1) provide full administrative support to the team's Director, including calendar management, travel, expense reports, and general administrative tasks that arise from time to time (2) support efforts to enhance the employee experience and develop Org culture. For this second element, this person will support the Head of Employee Engagement to help plan and execute events, build detailed project timelines, create keynote presentations, ensure projects stay on track, and maintain org documents and trackers as sources of truth. This ideal candidate should be able to multi-task, gate-keep, prioritize incoming requests, work with initiative and independently, and be prepared to assist with special projects and meet unanticipated demands. This person will need to exhibit the utmost professionalism and a high EQ as they will be communicating regularly with both internal and external contacts ranging from the entry level to the most senior. This role will be exposed to highly confidential and sensitive information and therefore demands the highest level of discretion at all times. Key Qualifications • Expertise in working with other administrative assistants in scheduling complex meetings • Exemplifies a can-do attitude, is adaptable, a team player, highly motivated and can stay calm under pressure • Superior interpersonal, verbal and written communication abilities • Exceptional listening skills and the capacity to transform what employees are saying into ideas for improving the employee experience • Ability to communicate effectively with senior executives and their assistants • Motivated, flexible self starter • Proactive problem solving abilities to deal with challenging deadlines and priorities • Comfort with ambiguity; able to react effectively to unanticipated change • Discretion in handling confidential materials and issues • Excels under pressure while maintaining a calm demeanor • Works well independently and within a team Description • Manage daily calendars showing flexibility and problem solving abilities, adjust and prioritize schedules due to last minute changes and conflicting meetings, coordinate with executive schedules and meeting room availability • Support the elevation of the employee experience, helping to keep projects on track • Plan excellent events, including catering and food coordination, venue identification and bookings, and making certain the event itself meets the intended goals for that event • Ensure key meetings - with both internal leadership/teams across the company and with external business partners - go off without a hitch • Make it a point of pride to know who to go to within for any need that may arise • Process expense reports and POs Preferred Qualifications • Minimum of 3 years' experience supporting senior executives or cross-functional teams • 3+ years relevant experience coordinating engagement programs and/or Org events • BA or BS preferred • Strong verbal and written communication ability Thanks & Regards Kogila Prashanth Technical Recruiter Phone: ************** Email: ************************** San Jose, California *******************

The Executive Assistant provides key administrative and communications support to two Vice Presidents of Corporate Communications, Entertainment Television. This role is responsible for day-to-day coordinating of internal and external events for executives and teams, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within different departments to help facilitate fulfillment on departmental needs related to but not limited to scheduling, pulling press clips, building media lists and helping to facilitate media communications including interview coverage and tracking incoming inquiries. Pay Rate Range: $29-$31 per hour, dep on Exp Responsibilities: Read relevant newspapers and trade journals so you are completely immersed in the mission of the office Manage version control on announcements and media communications, often with dozens of drafts, in an organized and timely manner Prepare regular reports & summaries and collaborate on ad hoc projects - you'll have tasks that you “own” completely Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels Interface directly with other senior executives and executive support professionals - your ability to work well with people on all levels is a very important part of your job Review your leader's schedule to build-in time for things like brainstorming/executing and traveling to their next meeting Understand the day's priorities so you can be strategic about how you direct phone calls and manage calendar changes Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles Schedule conference rooms, meetings and video calls Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company Draft letters and emails on behalf of your leaders Manage large purchase orders and vendor contract processing Process expense reports, renew memberships & subscriptions and work on ticket requests for shows Manage purchase orders and vendor contract processing Assist with on-boarding new employees - you'll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork Assist with planning large, high-profile events like premiers, product launches, off-sites as well as smaller-scale gatherings such as service recognition parties and team-building activities(as needed) Partner with all executive support professionals within the segment in order to ensure smooth, effective & accurate communication to the broader team Additional office support and supply management, as needed Qualifications: At least 5 years of supporting C-Suite executives (VP+) and/or equivalent experience Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary Desire to immerse yourself fully and learn all aspects of your executive's business Ability to multi-task and prioritize deadlines/deliverables Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, Smartsheets, and working in a Windows environment A calm head and steady hand to deal with the unexpected “EQ” skills to build bridges, forge alliances and encourage people to want to work with you Complete reliability handling confidential information Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is may be needed Very strong organizational skills and extreme attention to detail A professional demeanor, positive outlook and a can-do attitude Experience working in a highly matrixed environment Previous Communications exp a plus If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.