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Executive assistant jobs in West Virginia

- 76 jobs
  • Executive Administrative Partner

    Meta 4.8company rating

    Executive assistant job in Charleston, WV

    Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
    $40.4-55.5 hourly 5d ago
  • Business Analyst, Service Now EA Workspace

    Cardinal Health 4.4company rating

    Executive assistant job in Charleston, WV

    **_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $80.9k-127.1k yearly 40d ago
  • Executive Assistant

    Healthcare Management Solutions 4.0company rating

    Executive assistant job in Fairmont, WV

    The Executive Assistant (EA) provides high level administrative support to the President of HMS and the Senior Management Team, which includes but is not limited to the Chief Technology Officer (CTO), the Executive Vice President (EVP)/Chief Financial Officer (CFO), and other targeted leaders as directed. This position requires the ability to interface well with business areas of the company, and to represent the President and Senior Management Team in a highly professional manner. The EA must: 1) maintain the highest level of confidentiality, 2) be multi-task oriented, 3) have a high level of initiative, discretion, and independent judgment, and 4) must be highly motivated and function effectively with little direction. Responsibilities/Duties: • Management Team o Facilitates the work of the Senior Management Team by tracking, aiding, implementing, and participating in goals and initiatives established by the team. o Serves as a liaison between the President and Senior Management Team, HMS global, and customers. o Responds to the public in releasing information pertaining to the business. Develops verbal and written communication for both internal and external audiences. o Researches, composes correspondence, and makes recommendations to the President and Senior Management Team. o Manages workflow, in the absence of the HMS President. o Represents HMS to the public, businesses, customers, and other agencies. o Screens incoming calls and correspondence for the HMS President and Senior Management Team, and responds independently when appropriate. o Prepares agendas, notices, minutes, and other appropriate documents for Senior Management and corporate meetings. o Conduct and facilitate meetings, resolve problems, and provide direction for personnel. Organize, implement, and schedule company training according to company standards and as directed. • Business Operations o In collaboration with the HMS Contracts Department, maintains up-to-date records, manuals, and systems ensuring that all action relating to contracts, agreements, leases, change orders, etc. are contained therein and appropriately executed and properly filed. o Prepares documents using research and other background information to support discussions and decisions related to potential work opportunities. Present findings with recommendations to the HMS President and/or Senior Management Team. o Performs highly responsible, complex, and specialized administrative support functions including: 1) developing and editing of written correspondence, 2) organizing and editing rough draft copies, and verifies facts, dates, and statistics using standard reference sources, 3) rewriting text for greater consistency, clarity, and adherence to space limitations, 4) responding to routine external correspondence, and 5) preparing data, creating and maintaining database and spreadsheet files based on research, knowledge of organization, and policies. o Whether for marketing purposes or company functions, organizes programs, events, meetings, or conferences by arranging facilities and caterers, negotiating with venues, writing scripts, preparing presentations, issuing information or invitations, coordinating speakers, and controlling event budget. o Develops and/or modifies office procedures and systems to ensure smooth office operations. • Business Development In collaboration with the Business Development Team: o Anticipates, researches, analyzes, and recommends external sources relating to upcoming projects and opportunities for the Senior Management Team. o Prepares statistical reports and graphs based upon research. Aids in decision making through research and recommendations, regarding potential opportunities and teaming partners. • Procedural Maintenance o Makes decisions according to established policies, procedures, and regulations, and applies these to both internal and external problem solving. o Creates and/or maintains Standard Operating Procedures (SOPs), directly related to general business and management operations. o Formulate, develop, and recommend policies, procedures, and programs to encourage effective and efficient management controls and internal consistency. o Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings for the HMS President and Senior Management Team, as directed. o Prepares expense reports for the HMS President and the Senior Management Team, as directed. o Produces company newsletter and submissions for the HMS website. o Assists in distribution of surveys and compiles data in conjunction with the HMS President, key management personnel, and the Human Resources Department. o Performs special projects, as assigned by the HMS President and Senior Management Team, as directed.
    $44k-64k yearly est. 60d+ ago
  • MHN Executive Assistant to COO and CNO

    Cabell Huntington Hospital 4.1company rating

    Executive assistant job in Huntington, WV

    Executive Assistant to COO and CNO Marshall Health Network, Inc. The Executive Assistant (EA) provides administrative support to the MHN Chief Operating Officer (COO) and the MHN Chief Nursing Officer (CNO). The EA performs secretarial duties including scheduling appointments, preparing correspondence, making travel arrangements, and interacting with MHN staff, physicians, and the public. Duties and Responsibilities: Schedule and coordinate virtual and in-person meetings. Maintain calendars, schedule travel and accommodations, and prepare expense reports. Format information for internal and external communications, including memos, emails, presentations, and reports. Draft and maintain organization charts as needed or appropriate. Assist with agendas and meeting packets for committee or other meetings as needed. Attend meetings as required and prepare meeting minutes as requested. Maintain discretion and confidentiality in all matters. Organizational Relationship: Reports to: MHN COO and MHN CNO
    $59k-89k yearly est. 5d ago
  • Executive Assistant I-Martinsburg, WV Location (EAMB02)

    Omega Health

    Executive assistant job in Martinsburg, WV

    **PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.** The Opportunity Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency. Key Responsibilities The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include: Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner's focus time for high-leverage organizational goals. Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness. Meetings & Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner. Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available. Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance. Confidentiality & Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity. Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments. Required Skills & Qualifications We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment. Experience & Hard Requirements: A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors. Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage). Bachelor's degree is strongly preferred. Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time. Core Competencies (The Superpowers): Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently. Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners. Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure. Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably. Compensation & Comprehensive Benefits Compensation & Financial: Competitive salary 401K with company match COMPT (Perk Stipends) SmartDollar (Financial Wellness) Eligibility for performance-based bonuses Health & Insurance: Premium Health & Dental Insurance coverage Life, AD&D Insurance, and Long Term Disability Benefits Time Off: Generous Paid Time Off (Earn as you go!) Paid Holidays Potential for a flexible work schedule arrangement Career Development: Career and University partnerships and scholarships Access to advanced certifications (e.g., CAP, PACE Certs) Extensive training, including leadership coaching Support & Resources: Employee Assistance Programs* Company provided equipment (laptop/tablet) Expense Reimbursement About Omega Health Services It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care! Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply. Ready to Apply? If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today! Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.
    $45k-66k yearly est. 27d ago
  • Executive Assistant

    City Garden Waldorf School 3.8company rating

    Executive assistant job in Morgantown, WV

    Requirements MINIMUM REQUIREMENTS Education: Extensive technical or specialized training such as that which would be acquired by an Associate's Degree or two years of technical or business school. Certification/License: Notary Public Experience: 4-6 years of increasing skill and responsibilities in a secretarial and/or administrative support position at an executive level. Excellent interpersonal, oral, written and telephone communication skills. Minimum typing proficiency of 60 to 70 WPM with 95% accuracy. PREFERRED REQUIREMENTS Experience: Bachelor's degree Specialized training in secretarial science, business administration assistance, and/or legal office assistance. General knowledge of geographic service district.
    $43k-65k yearly est. 60d+ ago
  • Nursing Executive Assistant

    WVJC | UCI | EOC

    Executive assistant job in Morgantown, WV

    Job Title: Nursing Executive Assistant 148 Willey Street, Morgantown, WV . Not remote.) Schedule: Monday - Friday, 8:00 AM - 4:00 PM West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of the WVJC Morgantown Campus. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. How to Apply: Interested candidates should submit a resume and cover letter highlighting their relevant experience. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************
    $43k-64k yearly est. 60d+ ago
  • MHN Executive Assistant to COO and CNO

    Mhnetwork

    Executive assistant job in Huntington, WV

    Executive Assistant to COO and CNO Marshall Health Network, Inc. The Executive Assistant (EA) provides administrative support to the MHN Chief Operating Officer (COO) and the MHN Chief Nursing Officer (CNO). The EA performs secretarial duties including scheduling appointments, preparing correspondence, making travel arrangements, and interacting with MHN staff, physicians, and the public. Duties and Responsibilities: Schedule and coordinate virtual and in-person meetings. Maintain calendars, schedule travel and accommodations, and prepare expense reports. Format information for internal and external communications, including memos, emails, presentations, and reports. Draft and maintain organization charts as needed or appropriate. Assist with agendas and meeting packets for committee or other meetings as needed. Attend meetings as required and prepare meeting minutes as requested. Maintain discretion and confidentiality in all matters. Organizational Relationship: Reports to: MHN COO and MHN CNO
    $47k-73k yearly est. 5d ago
  • Executive Assistant

    City of Morgantown

    Executive assistant job in Morgantown, WV

    Description: Executive Assistant Department: Developmental Services Employment Status: Permanent - Full Time - Non-Exempt Schedule: Monday - Thursday 6:00 a.m. to 4:30 p.m. Compensation: Grade: 6 $20.92/hour POSITION SUMMARY The Executive Assistant performs a wide variety of secretarial and administrative duties in supporting the Development Services Department which includes the Planning and Zoning Division, Community Development Services Division and Building Permit and Code Enforcement Division. The Executive Assistant works under the supervision of the Development Services Director, but collaborates with administrative staff to execute daily commitments, communications and organizations responsibilities as it pertains to the Morgantown Planning Commission, Board of Zoning Appeals, Land Reuse and Preservation Agency, Neighborhood Coordinating Council and other aspects of the Development Services Department. Work requires strong organization, great attention to detail, and good judgement on the application of regulations and established procedures in the Department. Work is generally a critical, sensitive or confidential in nature. The Executive Assistant works under the direct supervision of the Development Services Director who holds the employee accountable for achieving goals, objectives and job responsibilities in this job description. ESSENTIAL DUTIES - KNOWLEDGE - SKILLS - ABILITIES Serve as receptionist to receive calls, electronic mail, and personal appearances by citizens and clients on specific policy procedures, services, and activities; respond to public inquiries; direct the general public and clients to the appropriate staff for services and technical assistance; and receive, direct, and relay telephone, electronic mail, and facsimile messages. Provides administrative and clerical assistance, such as correspondence, copying, ordering supplies, scanning documents and processing applications. Greets customers and visitors in a friendly and professional manner while providing technical assistance on land use information, and community development information to the public over the phone, email and in person. Reviews all planning and zoning related applications to ensure accuracy and completeness; provides information regarding the application process and works with other team members to ensure adequate information is being submitted for review through the City's online application/permitting program. This includes but is not limited to acting as a liaison between customers and the City throughout the application review process, verifying completeness of information; collecting missing information, assessing and collecting frees, and/or performing other related activities. Provide organizational structure with emphasis on administrative support functions such as dictation, typing, preparation, and editing of letters, memorandums, email, tables, charts, graphs, ordinances, resolutions, forms, reports, presentations, etc. Make preparations for Planning Commission, Board of Zoning Appeals, Land Reuse and Preservation Agency, Neighborhood Coordinating Council and other committee meetings including the gathering of information and preparation and editing of agendas, memorandums, letters, staff reports, minutes, and meeting packets. Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary. Identifies and works with staff from other divisions and external sources to meet information and resources needs. Maintain the electronic and paper filling systems for the department and file all applications, documents, and correspondence accordingly; maintain public documents and the confidentiality of all records, reports, and correspondence in the performance of daily activities. Coordinates, orders, arranges and designs office space layouts, equipment, computer supplies, and department needs. With the assistance and support of the City's Marketing and Communications Department, maintain the Department's webpage content. Coordinate and track training and travel arrangements for department staff. Performs other duties as assigned that support the overall objectives of the Development Services Department. Other duties as assigned. Proficient office administration in a high volume, fast-paced, time-sensitive environment. An understanding of relevant legislation, policies, and procedures involving land use and land development planning and regulation, as well as community development. Computer skills including the ability to operate computerized word processing, spreadsheet, and presentation programs at a highly proficient level. Team building skills; outstanding listening, verbal, and written communication skills. Analytical problem-solving, decision-making, priority-setting, and multi-tasking skills. Time and stress management skills. Transcription skills. Ability to understand and follow written and oral instructions. Ability to work independently on assigned tasks and to make decisions with minimal supervision by prioritizing and organizing tasks within specific timelines. WORKING CONDITIONS & PHYSICAL REQUIREMENTS Office work only. Good working conditions with almost complete absence of physically demanding, unpleasant, strenuous, and/or hazardous elements. Physical Demands: This position may require long periods of time sitting and using office equipment and computers. May also have to perform light lifting of supplies and materials from time to time. USE OF TECHNOLOGY & EQUIPMENT Position has daily use of computers, the Internet, Smartphones, etc. to create databases, spreadsheets, or reports. Position designs and creates customized reports, presentations, and/or documents using advanced software skills. Office equipment used on a regular basis included computers, photocopiers, facsimile machines, telephones, calculators, scanners, plotters/transcribers, digital camera, shredder, Architect/Engineer scale rulers, Planning and Zoning Code (Municode), etc. Strong computer experience including word processing, spreadsheets, and databases to handle day-to-day business activity. This includes Microsoft Word, Excel, Power point, Adobe Pro, various internet and email applications. CONTACT & SUPERVISION Position involves frequent internal and external contacts which require public relations skills in handling complaints. Contacts involve non-routine problems and require in-depth discussion and/or persuasion in order to resolve the problem. Handles more difficult contacts that are referred by front line employees. Employee encounters occasional contact with other departments and public. Promotes an image of professional, courteous service as a representative of the City of Morgantown. This position is not responsible for the supervision of employees. The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Requirements: MINIMUM REQUIREMENTS Education: Extensive technical or specialized training such as that which would be acquired by an Associate's Degree or two years of technical or business school. Certification/License: Notary Public Experience: 4-6 years of increasing skill and responsibilities in a secretarial and/or administrative support position at an executive level. Excellent interpersonal, oral, written and telephone communication skills. Minimum typing proficiency of 60 to 70 WPM with 95% accuracy. PREFERRED REQUIREMENTS Experience: Bachelor's degree Specialized training in secretarial science, business administration assistance, and/or legal office assistance. General knowledge of geographic service district.
    $20.9 hourly 23d ago
  • Substitute Professional Positions - Administrator

    West Virginia Department of Education 4.3company rating

    Executive assistant job in West Virginia

    Substitute Teacher/Day-to-Day Substitute Teacher Date Available: Upon Board Approval County: Pocahontas County Schools Additional Information: Show/Hide Substitute Professionals - Administrator (Building Principal / Assistant Principal): Qualifications: Appropriate certification, licensure and/or experience for Administration; specialized training relevant to the performance of the duties of the job. In addition to appropriate certification and/or licensure, criteria to be used is contained in 18A-4-7a of West Virginia Code. Assignment: Pocahontas County Schools on an as needed basis. Location: Schedule to be determined by Superintendent and/or His/Her Designee Salary: Based on experience and education level per CBOE salary schedule. See county website for pay scales and benefits information. You will find ths information under the employment tab on the right side of the website page. Tem of employment: For the 2025-2026 school year as needed. Application Procedure: Apply online through Frontline
    $27k-34k yearly est. 3d ago
  • 460 - Trust - Region VI - Administrative Asst Trust Adm

    First United Corporation 4.6company rating

    Executive assistant job in Morgantown, WV

    Job Reporting Relationships Supervised by: Sr. Wealth Advisor or Wealth Advisor Supervises: None Basic Qualifications Education/Training: A high school diploma or equivalent; obtain and maintain appropriate Bank Product Knowledge Certification. Skill(s): Proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communicative skills; working knowledge of Microsoft Excel, Word, and PowerPoint software programs; proficient keyboarding skills; visual and auditory skills; valid driver's license. Experience: Previous related experience preferred. General Responsibilities Responsible for performing a variety of duties to support the trust administration function; coordinating work within the department, as well as with other departments; reporting pertinent information to the immediate supervisor; responding to inquiries or requests for information. Essential Duties Performs a variety of duties to support the trust administration function of which the following are illustrative: Prepares annual review packets and summary report for Trust Committee. Assembles presentation materials for sales sessions with prospects and customers. Files information for clients and the department. Schedules appointments for clients. Maintains Trust Policy and Procedures Manual. Receives and screens visitors and telephone calls. Assists Trust Administrators with routine account information and department functions. Sends out Just a Note cards and courtesy cards to clients. Coordinates internal and external meetings. Updates and various reports. Prepares birthday cards and tickler. Participates in community activities as it relates to the successful completion of primary duties. Cross sells all bank products and services as appropriate. Performs other related duties as assigned. Coordinates specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and efficient flow of information. Abides by the current laws and organizational policies and procedures designed and implemented to promote an environment which is free of harassment and other forms of illegal discriminatory behavior in the work place. Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the Bank's compliance with all regulatory requirements, e.g. Community Reinvestment Act (CRA), Bank Secrecy Act (BSA), Equal Credit Opportunity Act, etc. Reports pertinent information to the immediate supervisor as requested, or according to an established schedule; compiles information as necessary or as directed and provides data to appropriate bank personnel. Responds to inquiries relating to his/her particular area, or to requests from customers, other bank personnel, etc., within given time frames and within established policy. Ancillary Duties Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or re-designed depending upon individual circumstances. Job Location Assigned office location Equipment/Machines Automobile Telephone PC/Computer keyboard Printer Fax machine Copy machine Calculator Full Time Employment Benefits: Fulltime hourly-paid employees will be provided 12-days of Paid Time Off (PTO), that is accrued 1-day for each month worked. After the completion of 90-days of employment accrued PTO can be used for any purpose including being paid for absences or vacation time. At the end of the first year of employment, any unused PTO will be converted to the employee's sick time accrual. Sick time will begin accruing effective on the employees first year anniversary up to 120 days. At that point, PTO is no longer available; and any paid absence will be eligible under the sick, vacation, personal and family sick pay policy. After one year of service the employee is eligible for their annual vacation benefit. Salaried-paid employees are not eligible for PTO and accrue paid sick days at 1-day per month; and any vacation time that has been approved for the 1st year of employment. 12 paid holidays, 2 Personal days, 2 Family Sick days, 2 Volunteer Days after completion of 90 days of employment. Eligible for Health Care, Dental and Vision (single and family) the first of the month following 30 days of full-time employment. 401(k) eligible on the first day of the month following 30 days of employment with employer match available. Company Wellness Program. Company Stock program available after 1 year of employment. Annual Performance Reviews completed, and salary increase amount given based on individual performance. This position is an hourly position eligible for overtime. Salary Range Minimum: $15.00 Maximum: $28.87
    $15-28.9 hourly 21d ago
  • ADMINISTRATIVE SPECIALIST - RECEPT/INFO

    Southern Highlands Community Mental Health C

    Executive assistant job in Welch, WV

    Job Description ADMINISTRATIVE SPECIALIST - RECEPT/INFO McDowell County Receptionist/Information Administrative Specialist HOURS: Full-Time Join our team! The Receptionist/Information Administrative Specialist is an integral part of our front-line service, responsible for welcoming all consumers and visitors, managing the switchboard, and recording financial information. Success in this role requires a friendly, approachable demeanor and excellent communication skills to effectively engage with the public both in person and over the phone. MINIMUM QUALIFICATIONS: High school diploma or equivalent. TO APPLY: Internal Applicants: Submit a letter of intent to Human Resources, with a copy to your current clinical and administrative supervisor and complete the application through the ADP Career Center. EXTERNAL APPLICANTS: Please apply through Indeed, ZipRecruiter, or our website at ************** EOE Statement: We are an Equal Opportunity Employer.
    $27k-45k yearly est. 8d ago
  • Substitute Professional Positions - Administrator

    West Virginia K-12 Jobs

    Executive assistant job in West Virginia

    Substitute Teacher/Day-to-Day Substitute Teacher Date Available: Upon Board Approval Closing Date:
    $23k-41k yearly est. 49d ago
  • Administrative Support Specialist

    TMC Technologies of West Virginia 3.9company rating

    Executive assistant job in Fairmont, WV

    TMC Technologies is looking for an Administrative Support Specialist to support V Department at the Naval Surface Warfare Center Dahlgren Division (VA). This person will need to be on site in Dahlgren. Essential Functions * Assist the Program Manager by contributing to writing, editing and formatting technical documents * Assists in streamlining business processes and maintaining documentation * Review documents, memos, news releases for grammar, style, accuracy, and consistency with company standards. * Ensure documentation complies with regulatory requirements and industry standards when necessary. * Organize and maintain internal documentation repositories, ensuring all materials are up-to-date and easily accessible. * Ensure that all documentation follows established style guides, templates, and company standards. * Work with internal teams to enhance content presentation and user experience Job Requirements Associates Degree in Technical writing, journalism, or professional writing preferred. Experience supporting DoD programs at NSWC Dahlgren strongly preferred. Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, TEAMS) Strong writing, editing, and proofreading skills with attention to detail. Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Ability to collaborate with cross-functional teams and interact with stakeholders at all levels. Adaptable to changing priorities and able to handle multiple tasks. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
    $32k-41k yearly est. 3d ago
  • Administrative Associate

    Williams Lea

    Executive assistant job in Wheeling, WV

    Williams Lea is hiring for an Administrative Associate for our Downtown Wheeling office to work Monday to Friday 9:00 am to 6:00 pm! Pay: 17.00/hour Benefits: * Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) * 401k Retirement Savings Plan Including Employer Match * Paid Time Off (PTO) * Life Insurance * Paid Parental Leave * Short-term & Long-term Disability * Healthcare & Dependent Care Flexible Spending Accounts * Domestic Partner Coverage * Commuter Benefits * Legal Assistance * Employee Assistance Program (EAP) * Company Provided Parking * Additional Employee Perks and Discounts Job qualifications â–  High school diploma or equivalent â–  Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment â–  Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills â–  Familiar with other software programs for providing administrative support â–  Strong attention to detail; able to work on multiple projects simultaneously â–  Must have good organizational skills â–  Must be able to meet deadlines and complete all projects in a timely manner â–  Ability to handle sensitive and/or confidential documents and information â–  Able to exercise good judgment to make decisions that conform to business needs and policy â–  Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level â–  Ability to maintain professional composure when working with immediate deadlines â–  Ability to work both independently and collaboratively as part of a team â–  Ability to work in a fast paced environment â–  Ability to communicate professionally both verbally and in writing â–  Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions â–  Must be self-motivated with a positive attitude â–  Proven customer service skills are required in order to create, maintain and enhance customer relationships Job duties (* denotes an "essential function") â–  *Utilize appropriate logs and/or tracking software for all administrative support work â–  *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle â–  *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/memos/presentations, data entry for expenses/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, high volume mail support â–  *Use established procedures, standards and formats to complete administrative requests to client satisfaction â–  *Communicate with team members, lead, supervisor or client on job or deadline concerns â–  *Meet contracted deadlines for service delivery to our clients â–  *Troubleshoot basic software or hardware problems â–  Help to foster a proactive environment of continuous service enhancement and relationship building with the client â–  Perform quality assurance on work of others, as requested â–  Adhere to Williams Lea Tag policies, in addition to client policies â–  Use equipment and supplies in a cost efficient manner Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
    $25k-38k yearly est. Auto-Apply 34d ago
  • ADMINISTRATIVE SPECIALIST (PAYROLL) (Guthrie Agricultural Center, Guthrie, WV)

    Wv Department of Agriculture

    Executive assistant job in Charleston, WV

    West Virginia Department of Agriculture Description _________________________________________________________________________________________________________________________________________________________________ Job Title: Administrative Specialist (Payroll) Division: Administrative Services Headquarters: Guthrie Agricultural Center, Charleston WV Reports To: CFO / Director Administrative Services Division Supervisory Responsibility: None FLSA Status: Non-exempt Nature of Work: Under general supervision, the Administrative Specialist (Payroll) performs advanced level administrative work, responsible for complex clerical tasks of a complicated nature involving advanced oral and written communication, interpretation and application of policies and practices, and occasional computation of numeric data. The focus of this position will be performing administrative functions for processing payroll and benefits for Department employees but may be responsible for other administrative tasks. The work is characterized by its complexity in dealing with a broad area of knowledge, discretion, and confidentiality, with strict accountability for results. Examples of Work: Collect and compute wage and benefit data to process payroll on a biweekly cycle and budget projections for various types of employees. Balance earnings and deduction totals and maintains related records; analyzes financial records related to payroll and benefits transactions. Audits and corrects timekeeping records as necessary. Serves as backup for processing employee leave of absence requests in accordance with company policies and applicable regulations." Inform employees, via telephone, correspondence, or personal contact, of information concerning requirements, benefits, and rules and regulations. Gather and compile information for state records, in hard copy or electronic format as required. Maintain knowledge of current and applicable Federal and State payroll law, State government business practices, benefit regulations and/or guidelines, and other established procedures related to payroll or employee management; ensures compliance. Provides reports for regular or intermittent review by agency management personnel and/or external parties. Distribute information and coordinates employee responses related to new employee benefit enrollment or annual employee benefit renewal processes. Work with benefit providers to share information, answer questions, resolve agency or employee benefit issues, and process periodic billing of employee and/or employer shares of benefit expenses. Maintain agency training records as needed. May assist in establishing and maintaining employee personnel records. May assist in briefing/training Division Directors, other agency management personnel, and/or the general employee population on new policies, procedures, or processes related to the area of assignment. May assist with implementation of new policies and procedures as well as implementation of new software systems. May be cross trained to assist with other fiscal management functions to provide support on a temporary basis. Other duties as assigned. Working Conditions: Office environment, sitting, stooping, bending, walking, stretching/reaching, keyboarding, manual dexterity, visual acuity, ability to lift over 20 pounds. Some travel required. Knowledge, Skills, and Abilities: Knowledge of regulations, processes, and procedures in area of assignment, including all applicable State and Federal laws. Knowledge of State government financial and payroll systems. Knowledge of electronic or software-based employee timekeeping systems. Knowledge of general office practice and procedures. Ability to collect and compile accurate information. Ability to handle and maintain confidential or sensitive information Ability to carry out assignments of a complex and confidential nature independently with attention to detail and accuracy. Ability to communicate effectively orally and in writing. Skilled in performing mathematical calculations accurately. Interpersonal skills to interact with co-workers, agency management, employees, other agencies, and the general public to establish and maintain effective working relationships. Qualifications: Education: Graduation from an accredited college or university with an Associate's degree in accounting,business administration, finance, human resources or related field. Experience: Two years of full-time paid employment in payroll/benefits, accounting, budgeting, personnel administration, project monitoring and reporting preferred. Substitutions: Graduation from an accredited college or university with Bachelor's degree in accounting, business administration, finance, human resources or related field, may be substituted for previously cited educational and experience requirements. Benefits: Medical Insurance - Insurance through Public Employees Insurance Agency (PEIA) with several plan options and Flexible Benefits through Mountaineer Flex Benefits Life Insurance - Free $10,000 Basic Life Insurance and additional life insurance offered at a low cost to you. Retirement - Mandatory retirement where the employee contributes a portion of their annual salary and the employer also contributes. Optional 457 Deferred Compensation Retirement Plan. Additional Requirements: Valid driver's license is required. Satisfactory completion of pre-employment drug testing. Satisfactory completion of pre-employment law enforcement background investigation, including DMV records. Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture, and the State of West Virginia. This description is subject to review and revision at the discretion of the Commissioner and designees. West Virginia Department of Agriculture is an equal opportunity employer.
    $28k-45k yearly est. 26d ago
  • Administrative Specialist

    Whitman, Requardt and Associates, LLP 4.5company rating

    Executive assistant job in Charleston, WV

    At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! Whitman, Requardt & Associates, LLP (WRA) is seeking a highly organized and experienced Administrative Specialist to support the administration of our Charleston office. The ideal candidate will have 5-10 years of progressive experience as an Administrative Specialist, preferably within the architecture, engineering, and construction (A/E/C) industry. This role involves managing a variety of administrative tasks to ensure the smooth operation of the office and the Construction Management and Inspection Division. This is an onsite position in our Charleston, WV office. Responsibilities: Office Support: Assist our management team in the day-to-day operations of WRA's Charleston, WV office, supporting a team of 50+ office and field personnel. Client Invoice and Billing: Prepare and submit client invoices, coordinating with Project Accountants, to ensure timely and accurate monthly billings. Accounts Payable Support: Assist with coding expenses, including credit card transactions, truck leases and other direct expenses, ensuring proper documentation and alignment with contract requirements. Construction Management and Transportation Design Division Support: Provide administrative support to field and office staff, including coordinating lodging, travel arrangements, and managing supplies and equipment needs. Requirements: * A minimum of 5 years of progressive experience in office operations and management support is required. Experience in the A/E/C industry preferred. * Must have a high school diploma or state equivalent certification. Associate or bachelor's degree preferred. * Advanced knowledge of Microsoft Excel is required. Experience with accounting software or ERP systems is preferred. * Strong proficiency in Microsoft Office Suite products (Word, PowerPoint, Outlook) required. * Experience with Adobe Creative Suite a plus. * West Virginia Division of Highway (WVDOH) experience a plus. * Strong communication skills, professional demeanor and positive attitude * Extremely detail oriented and highly organized with strong time management skills. * Exceptional organizational skills, including electronic document management. * Ability to multi-task, meet deadlines and adapt to changing priorities * Demonstrated ability to work both independently and within a team. Benefits: WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer: * Flexible work schedule options * Competitive salary * Leave accrual and paid holidays * Healthcare benefits * Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance * Flexible spending accounts for medical and dependent care reimbursement * 401(k) Retirement Plan * Tuition Reimbursement * Employee Assistance Program * Parental and maternity leave benefits WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa) * Not accepting resumes from 3rd party recruiters for this position * Position #: 2791 #LI -Onsite
    $26k-32k yearly est. 60d+ ago
  • GEAR UP Administrative Associate

    Concord University 3.7company rating

    Executive assistant job in Athens, WV

    Job Category Staff Position Title GEAR UP Administrative Associate Working Title GEAR UP Administrative Associate Scheduled Hours Per Week 37.5 FLSA Status Non-Exempt Concord University seeks a creative and enthusiastic team member to serve as the Administrative Associate for the GEAR UP Southern West Virginia (SWV) Partnership serving five school districts, Mercer, Monroe, Raleigh, Summers and Wyoming County Schools. The GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Partnership is funded by the US Department of Education to increase the college-going rate of low-income secondary school students in these school systems. GEAR UP provides training and support for administrators and teachers at secondary schools with a majority of low-income students and support and assistance directly to students to enhance preparation for post-secondary education. This is a twelve-month, full-time position, contingent upon continued external funding. The primary purpose of the Administrative Associate position is to coordinate the logistics of all grant activities and provide support to all GEAR UP SWV staff. Duties and Responsibilities Duty/Responsibility General * Ensure that all details and logistics for programs are identified and completed * Including but not limited to assistance with event planning such as registrations, camp details, staff travel, and program communication. * Document and report attendance to meetings/training * Maintain Events section of the grant website. * Assemble notebooks for training purposes and workshops, thus requiring copying and collation * Receive telephone calls; greet office visitors, and direct individuals to the appropriate staff member * Order and maintain an adequate supply of office materials % of Time Duty/Responsibility Compliance/Documentation * Maintain an accountability system for the program reports submitted by the subcontractors. * Maintain a hard and electronic filing system for reports submitted by the school districts * Develop and maintain a GEAR UP file structure on the shared network, and will ensure that files are in the appropriate folders and are unduplicated * Complete internal quarterly file audits % of Time Duty/Responsibility Purchasing * Prepare all pre-approval packets to be submitted to the Finance & Contracts Manager * Verify invoices and forward appropriate paperwork to the Director and/or the Contracts & Finance manager % of Time Duty/Responsibility Communication - Message * Maintain parent and student contacts on Message platform * Assist GEAR UP SWV staff to create and launch messaging campaigns * Attend training on Message * Monitor Message platform for parent and student communication and facilitate timely responses. % of Time Duty/Responsibility Data * Along with assistant director, help with weekly and monthly reports and with database upkeep * Data entry validation * Other duties as assigned % of Time Education/Knowledge Minimum Education Associate's Required Licenses/Certification Associate degree with at least 5 years' experience in office management or Bachelor's degree with 2 or more years' experience. Required Skills * Ability to work independently, exercise good judgement, and maintain the highest level of confidentiality. * Must be able to multi-task and be flexible with changes, both internal and external, while meeting the required deadlines. * Strong written and verbal communication skills * Strong computer skills including Microsoft Office * Ability to create and maintain an accurate and organized filing system. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent organizational and time management abilities * Attention to detail and accuracy in recordkeeping * Ability to multitask and prioritize in a fast-paced environment * Familiarity with student information systems or grant tracking platforms (e.g., Banner, Workday, Salesforce) * Ability to work independently and collaboratively with program staff and external partners Required Experience Type of experience Needed Familiarity with grant-funded programs, especially GEAR UP or similar college access initiatives Amount of Experience Needed (Months/Years) More than 2 years Type of experience Needed Experience with data entry, tracking, and reporting for program compliance Amount of Experience Needed (Months/Years) More than 2 years Posting Detail Information Close Date Open Until Filled Yes Additional Information Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused liberal arts institution located in rural southern West Virginia. Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates. If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment. Applications will only be accepted through Concord University's online application site at ************************** Review of applications will begin immediately and will continue until the position is filled. Salary is commensurate with education and experience. Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply. We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including: * Work week of 37.5 hrs. * Holidays - Employees receive 13-14 Paid Holidays Annually * Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. * Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). * Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents. * Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses. * Annual Increment Pay Quick Link to Posting **************************************
    $25k-29k yearly est. 3d ago
  • Nursing Executive Assistant

    WVJC | UCI | EOC

    Executive assistant job in Morgantown, WV

    Job DescriptionSalary: Job Title:Nursing Executive Assistant 148 Willey Street, Morgantown, WV . Not remote.) Schedule:Monday Friday, 8:00 AM 4:00 PM West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of the WVJC Morgantown Campus. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. How to Apply: Interested candidates should submit a resume and cover letter highlighting their relevant experience. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************
    $43k-64k yearly est. 3d ago
  • Executive Assistant I-Martinsburg, WV Location (EAMB02)

    Omega Health

    Executive assistant job in Martinsburg, WV

    Salary: $22.50 - $25.00 **PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.** The Opportunity Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency. Key Responsibilities The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include: Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partners focus time for high-leverage organizational goals. Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness. Meetings & Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner. Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available. Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance. Confidentiality & Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity. Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments. Required Skills & Qualifications We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment. Experience & Hard Requirements: A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors. Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage). Bachelor's degree is strongly preferred. Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time. Core Competencies (The Superpowers): Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently. Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners. Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure. Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably. Compensation & Comprehensive Benefits Compensation & Financial: Competitive salary 401K with company match COMPT (Perk Stipends) SmartDollar (Financial Wellness) Eligibility for performance-based bonuses Health & Insurance: Premium Health & Dental Insurance coverage Life, AD&D Insurance, and Long Term Disability Benefits Time Off: Generous Paid Time Off (Earn as you go!) Paid Holidays Potential for a flexible work schedule arrangement Career Development: Career and University partnerships and scholarships Access to advanced certifications (e.g., CAP, PACE Certs) Extensive training, including leadership coaching Support & Resources: Employee Assistance Programs* Company provided equipment (laptop/tablet) Expense Reimbursement About Omega Health Services It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care! Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply. Ready to Apply? If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today! Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.
    $22.5-25 hourly 30d ago

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