Administrative Coordinator
Executive assistant job in Wilmington, NC
LHH Recruitment Solutions is seeking a professional and detail-oriented Administrative Coordinator to support front office operations for one of our clients in Wilmington, NC. This role provides day-to-day administrative support, ensures smooth office workflow, and assists with scheduling, documentation, data entry, and coordination of internal activities.
This is an excellent opportunity for someone who enjoys organizing, communicating, and keeping operations running efficiently in a fast-paced environment.
Position Summary
The Administrative Coordinator will handle a wide variety of administrative and front-office tasks, acting as a central point of contact for internal teams, visitors, and external partners. The role includes calendar coordination, meeting support, data entry, documentation management, and general office support. This position also assists with planning events, coordinating projects, and ensuring the office is well-organized and fully supported.
Key Responsibilities
• Coordinate schedules, manage calendars, and assist with basic meeting arrangements
• Screen and route phone calls, greet visitors, and provide general front office support
• Organize meetings, internal events, and small-scale office functions
• Maintain and update departmental files, records, and databases
• Prepare correspondence, reports, and standard documentation as needed
• Assist with project-related tasks to improve office organization and workflow
• Support supply ordering, inventory tracking, and office equipment coordination
• Provide day-to-day support to team members and assist with administrative inquiries
• Perform general office duties and additional administrative tasks as assigned
Skills & Requirements
• Prior administrative or front-office support experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organization skills with excellent attention to detail
• Ability to manage multiple tasks accurately and efficiently
• Professional communication and interpersonal skills
• Ability to handle confidential information with discretion
• Positive, team-oriented, “can-do” attitude
• Strong time management, problem-solving, and follow-through abilities
• Comfortable supporting a variety of personalities and working styles
• Ability to support event coordination and small project logistics
Physical Requirements
• 80% of the day seated; 20% standing or walking
• Regular use of computer, phone, and standard office equipment
Administrative Assistant
Executive assistant job in Wilmington, NC
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Handle and coordinate active calendars
Schedule and confirm appointments
File paperwork
Provide support around office as needed
Answer phone and emails
Edit documents on Adobe
Submit material orders
Receive payments in QB system
Qualifications
Office work experience
Strong interpersonal, customer service and communication skills
Ability to multitask
Proficient in Microsoft Office suite
Proficient navigating the internet and using a computer.
Please contact us for more information or to schedule an interview. Pay will be discussed during interview and will take into account past experience and skills.
Executive Assistant to CEO
Executive assistant job in Wilmington, NC
Job Description
At National Coatings, integrity, experience, and quality are the heart of everything we do. These values guide us in delivering high-performance coating solutions that are innovative, durable, and built to last. With decades of expertise, we take pride in protecting and enhancing surfaces across commercial, industrial, and specialty applications.
We believe in hiring the right people, to make the right decisions, to do the job the right way - ensuring that every project meets the highest standards. We do this while fostering a culture where those that display teamwork, innovation, and excellence thrive.
We're seeking an experienced Executive Assistant to provide high-level support to our CEO. You won't just be managing a calendar and answering emails-you'll be helping shape the future of the company. If you love being the calm in the storm, enjoy working with visionary leaders, and are excited by the idea of helping scale a business, this is the role for you!
Responsibilities and Duties:
Idea Management & Coordination: Capture, organize, and help prioritize the CEO's ideas and initiatives, ensuring follow-through and alignment with company goals. Support special projects and strategic initiatives.
Communication & Confidentiality: Serve as the primary point of contact and liaison between the CEO, stakeholders, and other internal teams. Ensure smooth communication and follow-up while handling sensitive information with the highest level of professionalism and discretion.
Executive Administrative Support: Provide comprehensive administrative assistance to the CEO, including calendar management, meeting coordination, and travel arrangements.
Meeting Preparation & Event Planning: Prepare agendas, presentations, and briefing materials, ensuring the CEO is prepped and focused for every engagement. Coordinate logistics for internal meetings, offsites, and company-wide events.
Expense & Vendor Management: Handle expense reports, budget tracking, and vendor relationships related to executive operations.
Experience and Qualifications:
10+ years of proven experience supporting a senior executive in a fast-paced environment
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual collaboration tools (Microsoft Teams), and/or other productivity software
Exceptional organizational and time management skills with the ability to prioritize multiple tasks and manage competing deadlines
High degree of professionalism and emotional intelligence; maintains composure under pressure, demonstrating adaptability and flexibility
Self-motivated, resourceful problem-solver with the ability to anticipate needs and address challenges effectively and proactively
Excellent communication skills (both written & verbal) and attention to detail, ensuring clarity and accuracy in every task
Benefits Include:
Medical Insurance w/ PPO and HSA Plan Options (Company Pays 95% of HSA Plan for Employee-Only)
Dental & Vision Insurance
401(k) Plan with Company Match
Health Savings Account with Company Match up to $2,000
FSA / Dependent Care Savings Accounts
Life Insurance & Long-Term Disability (Company Paid)
Short-Term Disability, Accident, and Voluntary Life Insurance
Paid Time Off & Paid Holidays
Equal Employment Opportunity
National Coatings is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Executive Assistant
Executive assistant job in Wilmington, NC
Job Description
Cape Fear Cash Offer LLC Wilmington, NC Status: Full-Time | Classification: W-2 Employee | Location: Onsite (with potential for hybrid) Compensation: $40,000$60,000 annually | Benefits: 2 weeks PTO
About Us
Cape Fear Cash Offer LLC is a real estate investment company based in Wilmington, NC. We help property owners sell their homes quickly and seamlessly. We value efficiency, integrity, and a get-it-done mindset. We are seeking a proactive Executive Assistant to support our owner, Jason Velie, and help streamline operations so he can focus on growing the business.
About the Role
As the Executive Assistant, youll be the right hand to the owner, helping manage the day-to-day operations and administrative tasks that keep the business running smoothly. Youll bring order to the chaos, anticipate needs, and be ready to take initiative. This role is best suited for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing many hats.
Key Responsibilities
Manage and organize schedules, meetings, and calendars for the owner
Track and manage business expenses
Assist with transaction coordination (TC) tasks as needed
Prepare reports and documents, including using Microsoft Excel for data tracking (filters, formulas, summaries, etc.)
Attend and support meetings via Zoom
Handle general administrative tasks and office organization
Perform occasional personal tasks or errands as needed
Identify and take on other operational tasks that give the owner back valuable time
Qualifications
Required
Strong organizational and time management skills
Basic proficiency in Microsoft Excel (summing columns, filtering data, basic formulas)
Familiarity with Zoom for meetings
Strong written and verbal communication skills
Detail-oriented and able to handle confidential information
Preferred
Experience in real estate or related field
Previous experience supporting an executive, business owner, or entrepreneur
Who You Are
A self-starter who anticipates needs and takes initiative
Tech-savvy and eager to improve systems and processes
Flexible and resourceful, with a positive helping mindset
Comfortable wearing multiple hats in a small, fast-moving company
Executive Assistant II-Research
Executive assistant job in Wilmington, NC
Nemours is seeking an Executive Assistant II to join our Nemours Children's Health team in Wilmington, DE.
The Executive Assistant II position will be responsible for coordinating and performing the administrative support functions required. The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of Nemours. Skills needed to successfully perform this position are the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently. Work collaborative, be detail-oriented, organized, an excellent communicator - verbally, written, and interpersonal. Perform other duties as assigned by leadership.
Essential Functions
Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.
Coordinate meetings facilitated by individual team members and enterprise.
Prepare agendas and compile, transcribe, and distribute minutes.
Order supplies.
Track expenses.
Assist with travel arrangements and expense reports.
Open, sort, and distribute incoming correspondence, including faxes.
Monitor department budget.
Manage timekeeping by updating Kronos for review and approval.
Train and onboard new hires.
Requirements
High school diploma or equivalent
Three to five years of experience required
Auto-ApplyExecutive Administrative Assistant
Executive assistant job in Wilmington, NC
Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.
Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Marketing Growth and Innovation (MGI), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team's work by helping our teams succeed through effective calendar management and event setup.
Job responsibilities:
Maintain complex and detailed calendars across three executives who lead 1) Card Marketing Activation and Transformation (CMAT), 2) Pricing, and 3) New Initiatives and Control Execution (NICE)
Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants
Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance
Organize all aspects of internal and external events, including catering and transportation
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio's
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Manage priorities by understanding urgency, seniority, and importance of meeting content and participants
Respond to firedrills with poise and balance relative to other priorities
Required qualifications, capabilities, and skills:
5+years of prior administrative experience
Advanced organizational skills, ability and instinct to connect dots and escalate issues as required
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Sound application of English grammar, punctuation and spelling
Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management
Self-starter with ability to track and manage work across multiple priorities
Professional maturity and ability to remain calm under stress
Ability to provide and receive constructive feedback and coaching
Preferred qualifications, capabilities, and skills
Experience supporting at an executive or Managing Director level (or equivalent) or above
College degree
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Auto-ApplyProject Administrative Support Specialist
Executive assistant job in Wilmington, NC
The Project Administrative Support Specialist will play a crucial role in ensuring the smooth execution of large capital projects. This position requires a detail-oriented individual with strong organizational skills to manage documentation, follow established processes, and maintain configuration management.
Responsibilities
* Follow and enforce established project management processes to ensure consistency and compliance.
* Create, update, and manage project documentation, including meeting minutes, reports, and project plans.
* Review and proofread documents for accuracy and completeness.
* Maintain and update configuration management databases and systems to track project changes and ensure data integrity.
* Facilitate effective communication between project team members, stakeholders, and external partners.
* Provide general administrative support to the project team, including handling correspondence, filing, and data entry.
* Prepare and distribute regular project status reports and updates to stakeholders.
Essential Skills
* Strong organizational and multitasking abilities.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite.
* Familiarity with project management software and tools.
* Attention to detail and accuracy.
* Ability to work independently and as part of a team.
Additional Skills & Qualifications
* Experience supporting capital projects is a plus.
Work Environment
This opportunity is fully onsite in Wilmington, NC. It is an 18-month contract with potential to extend or transition into a direct position.
Job Type & Location
This is a Contract position based out of Wilmington, NC.
Pay and Benefits
The pay range for this position is $30.00 - $34.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wilmington,NC.
Application Deadline
This position is anticipated to close on Dec 17, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Administrative Coordinator
Executive assistant job in Leland, NC
Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose,
Feeding the Future
, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity.
Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; Proven Seed and Dyna-Gro Seed; as well as financial, custom application and precision ag services.
Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions.
What you will do:
Perform general office work, including filing
Make copies of inventory receivers, bills of lading, and other documents
Prepare product receivers for incoming inventory
Perform month end procedures as designated by Division Office
Answer the phone in a polite and courteous manner
Order supplies and forms as necessary
Process invoices correctly (ARS system, separating, filing, etc.)
Enter customer checks daily
Enter & code vendor invoices into Accounts Payable
Assist in new employee orientation and paperwork
Perform other duties as assigned
What you will bring:
High school diploma or equivalent
1+ years related experience
Ability to move 25 - 30 pounds
Computer literate - Microsoft Office
Ready to make an impact with us? Apply today!
The estimated salary that Indeed, Glassdoor and LinkedIn lists does not represent Nutrien's compensation structure. Nutrien is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
This job will remain posted until filled. In accordance with Nutrien policies, you will be required to undergo a background check, and may be required to undergo a substance test. While we appreciate all applications we receive, only candidates under consideration will be contacted. Applicants must meet minimum age requirements, as permitted by law.
Our Recruitment Process: Application > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to Nutrien
To stay connected to us and for the latest job postings and news, follow us on: LinkedIn, Facebook, Instagram, and X.
Administrative Assistant
Executive assistant job in Wilmington, NC
Benefits:
401(k) matching
Company parties
Dental insurance
Employee discounts
Health insurance
Opportunity for advancement
The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
Answer phones and greet visitors
Schedule appointments and maintain calendars
Schedule and coordinate staff and other meetings
Collate and distribute mail
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform bookkeeping
In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include:
Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job.
While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication.
Compensation: $18.00 - $18.00 per hour
At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities.
Are you ready to plan for your future? Discover your next career. Make your statement.
Learn more by exploring the positions offered by FASTSIGNS centers.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.
Auto-ApplyAdministrative Assistant and IT Service Management
Executive assistant job in Wilmington, NC
Job Description
We have an immediate need for someone to work closely with the owner of an automobile dealer group in Wilmington, NC. Some, but not all of the responsibilities include:
Assist in creating Google Slides proposals to manufacturers
Assist dealer group to comply with FTC Safeguards rules using ComplyAuto software
Documenting processes, memo's, policies & guidelines
Organize, scan and maintain electronic documents
This opportunity will introduce the applicant to many facets of the franchise car business and the automotive industry as a whole. Other responsibilities may be introduced in time as the position and role evolves. Our brands include Audi, Jaguar, Land Rover, Lotus and BMW Motorcycles. Our group is focused on growth and driving new business for our brands. We look forward to hearing from you and discussing the opportunity in more depth.
EEOC Statement
Jaguar Land Rover Cape Fear and Audi Cape Fear are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law.
UNITY AUTO GROUP
- Audi Cape Fear
- Jaguar Land Rover Cape fear
- Lotus Cape Fear
- BMW Motorcycles Cape Fear
Executive Team Leader GM Sales (Assistant Manager General Merchandise) - Wilmington, NC
Executive assistant job in Wilmington, NC
The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************* .
**ALL ABOUT TARGET**
Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here (*********************************** .
**ALL ABOUT GENERAL MERCHANDISE**
Experts of operations, process and efficiency who enable a consistent experience for our guests by ensuring product is set, in-stock, accurately priced and signed on the sales floor. The General Merchandise and Food Sales team leads inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all General Merchandise (GM) areas of the store. This team leads Food & Beverage and Food Service, providing a fresh and food safe experience. Experts enable efficient delivery to our guests by owning pick, pack and ship fulfillment work.
**At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a General Merchandise Sales Executive Team Leader can provide you with the:**
+ Knowledge of guest service fundamentals and experience building and managing a guest first culture on your team
+ Knowledge of retail business fundamentals including: department sales trends, inventory management, guest shopping patterns, pricing and promotions strategies
+ Experience setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals
+ Knowledge of the competition; leveraging insights to drive business objectives
+ Experience managing a team of hourly team members and leaders; creating business specific strategies and goals
+ Skills in recruiting, selecting and talent management of hourly team members and leaders
**As a General Merchandise Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities:**
+ Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability
+ Manage a team that executes inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all GM areas of the store
+ Manage a team of experts in operations, accuracy and efficiency
+ Enable efficient delivery to our guests by leading pick, pack and ship fulfillment work (if applicable)
+ Create a guest-obsessed culture and lead your team to prioritize the guest experience and deliver on store sales goals
+ Develop a strategy and utilize your workload planning tools to complete all scheduled workload ensuring you are guest ready at all times
+ Create a scheduling plan in partnership with your team leaders based off of monthly and weekly business workload and guest traffic
+ Conduct regular check-ins with your team to ensure completion of tasks and workload
+ Manage all GM backroom and sales floor areas, review all reporting to identify gaps and develop a plan to resolve
+ Oversee Team Leaders workload planning including transitions, revisions and sales plans for all GM areas
+ Drive fulfillment sales by leading the Fulfillment team to fulfill each order accurately and efficiently and deliver on each guest promise time
+ Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests
+ Plan, manage and follow-up on organizational and operational change
+ Anticipate and identify changes in unique store trends
+ Develop and coach your Team Leaders to elevate the skills and expertise of the team
+ Establish a culture of accountability through clear expectations and performance management
+ Anticipate staffing needs, talent plan and recruit - both long and short term
+ Demonstrate a culture of ethical conduct, safety and compliance; lead team to work in the same way and hold others accountable to this commitment
+ As a key carrier, follow all safe and secure training and processes
+ Address store needs (emergency, regulatory visits, etc.)
+ All other duties based on business needs
**WHAT WE ARE LOOKING FOR**
**We might be a great match if:**
+ Working in a fun and energetic environment makes you excited.... We work efficiently and as a team to take care of our guests
+ Providing service to our guests that makes them say I LOVE TARGET! excites you.... That's why we love working at Target
+ Leading teams who are stocking, setting and selling Target products sounds like your thing... That's the core of what we do
+ You aren't looking for Monday thru Friday job where you are at a computer all day... We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded
**The good news is that we have some amazing training that will help teach you everything you need to know to be a General Merchandise Sales Executive Team Leader. But, there are a few skills you should have from the get-go:**
+ 4 year degree or equivalent experience
+ Strong interpersonal and communication skills
+ Strong business acumen
+ Comfortable dealing with ambiguity
+ Manage conflict, lead and hold others accountable
+ Relate well with and interact with all levels of the organization
+ Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis
+ Learn and adapt to current technology needs
+ Manage workload and prioritize tasks independently
**We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect:**
+ Access all areas of the building to respond to guest or team member issues
+ Interpret instructions, reports and information
+ Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 40 pounds
+ Accurately handle cash register operations
+ Climb up and down ladders
+ Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary
**Benefits Eligibility**
Please paste this url into your preferred browser to learn about benefits eligibility for this role: *********************************
**Americans with Disabilities Act (ADA)**
In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.
Administrative Assistant (Healthcare)
Executive assistant job in Wilmington, NC
Job Description
Job Title: Care Team Administrative Assistant
FLSA Status: Non-Exempt
Sign-On Bonus: Not specified
The Care Team Administrative Assistant provides vital administrative support to Care Teams, serving as the typist during care planning meetings, preparing and distributing documents, and assisting with care plan implementation and evaluation. This role ensures smooth communication and documentation processes that directly support the quality of care provided to participants.
Key Responsibilities
Attend weekly care planning sessions with each care team
Prepare and provide care plan facilitator's worksheets prior to scheduled sessions
Type/transcribe participant care plans during weekly team meetings
Print and distribute care plans to team members for review with participants/caregivers
Assist Center Managers with administrative tasks related to care plan implementation and evaluation
Communicate with team members regarding administrative tasks as needed
Assist with maintenance of participant medical records
Update participant demographic information in the electronic medical record system
Support Senior TLC's mission, vision, and values of respect, integrity, accountability, compatible goals, and compassionate care
Perform other duties as assigned
Skills and Competencies
Proficiency in typing and transcribing
Strong knowledge of medical terminology
Skilled in Microsoft Word, Teams, Excel, and Outlook
Excellent written and verbal communication skills
Ability to work collaboratively in a healthcare team environment
Strong organizational and administrative abilities
Desired Qualifications
At least 1 year of experience working with the frail elderly population
Prior experience in healthcare and team-based environments preferred
Education, Licensure, Registry and Certification
High School Diploma required
No licensure, registry, or certification required
Health Requirements
Must be medically cleared for communicable diseases
Why Senior TLC?
Senior TLC (Total Life Care) is a mission-driven organization operating under the PACE model (Program of All-Inclusive Care for the Elderly), serving seniors who wish to remain in their homes while receiving comprehensive care. Working here means making a real difference in people's lives, every single day. Our mission is to improve the health and lives of those we serve, and we do this by fostering a culture of compassion, integrity, teamwork, and excellence.
We offer:
Competitive compensation and shift differentials
Comprehensive benefits packages including medical, dental, vision, and retirement plans
Generous PTO and work-life balance support
Access to continued education and professional development opportunities
A supportive, inclusive, and mission-driven work environment
At Senior TLC, you're not just taking a job, you're joining a team that treats every participant like family. Whether you're driving, caring, coordinating, or leading activities, you'll be part of something bigger!
Logistics Administration Specialist
Executive assistant job in Jacksonville, NC
Full-time Description
If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist.
Clearance: Active DoD Secret Clearance
Work Schedule: Fulltime, On-site; limited travel (
Role Overview:
The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission.
MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives.
General Skillset
Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
Excellent organizational and time-management skills
Strong verbal and written communication skills
Ability to work collaboratively with instructors, engineers, and administrative staff
Detail-oriented with strong recordkeeping and documentation habits
Familiarity with military correspondence standards and administrative procedures
Specific Skillset
Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing
Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures
Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking
Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing
Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables
Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control
Familiarity with C2 system terminology, configurations, and supporting documentation
Strong aptitude for learning and documenting new technologies and processes
Requirements
Education & Certifications
High school diploma or GED required; Associate's degree preferred
GCSS-MC certification or equivalent logistics system training preferred
Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire
Experience Requirements
Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs
Prior experience in a training or operational support environment preferred
Experience working in classified or controlled facilities desirable
Role Integration
The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site.
In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution.
MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise.
Impact
The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise.
Build Your Career With Us
Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team.
Career Choices
Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.
Pay Transparency Statement:
Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to:
Relevant prior work experience
Education and certifications
Specific skills and competencies
Federal Government contract labor categories and wage rates
Geographic location
While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract.
Benefits:
In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including:
Health, dental, and vision insurance
401(k) plan with company matching
Flexible Spending Accounts (FSA)
Company-funded disability and life insurance
Paid time off (PTO) and company-paid holidays
Employee Assistance Program (EAP)
Educational assistance and parental leave
Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms.
Cyber Security Message
Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity.
Equal Opportunity Employment Statement
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
UTLIZATION MANAGEMENT ADMINISTRATIVE COORDINATOR
Executive assistant job in Wilmington, NC
There#s no place like Liberty Health Come explore career opportunities with#Liberty Health, a dynamic leader in the healthcare industry. Join us! We are currently seeking an experienced: UTILIZATION MANAGEMENT ADMINISTRATIVE COORDINATOR SUMMARY: Day-to-day assistance with the management of the Utilization Management department and all Utilization Management activities, which include authorization, timeliness, documentation, including the adherence to policies and procedures to ensure high quality and cost-effective utilization management services. Quality monitoring focusing on fax and authorization queues, and other documents incoming and outgoing. Assist Utilization Management RNs and Director with projects as needed. Attend and contribute to all internal Utilization Management meetings Ability to be an interactive UM team member to ensure compliant execution of UM program Review admissions and service requests for the following: Monitor authorization requests, queues, medical documents, and approaching timelines. Occasional assistance with co-workers with issues related to coding, medical records/documentation, pre-certification reimbursement and claim denials/appeals Use critical thinking and problem-solving to navigate through the complexities of the Managed Care program guidelines. Ability to focus on interventions for improvement Provides appropriate responses to providers regarding UM questions, or request the assistance of the UM RNs or Direct of Utilization Management. Assist the department with the development of written policies, procedures and workflows The ability to be a part of the on-call rotation when needed. # JOB REQUIREMENTS: High School Diploma or equivalent required 3#5 years of experience in a medical office or health insurance company, preferably with a Health Plan Expert in medical terminology Excellent Organization and Priority skills Excellent computer skills and ability to learn new systems required. Strong attention to detail, organizational skills, and interpersonal skills required. Demonstrated ability to problem-solve and manage professional relationships. Healthcare industry knowledge, preferred Excellent listening, verbal, written and interpersonal communication skills. High level of professionalism and confidentiality, with a strong customer focus. Can adapt well to operational needs with excellent follow-up skills. Must be self-motivated, with a work ethic of dedication and the discipline to work independently. Must have a valid driver#s license. Proven ability to communicate concisely and confidently with all staff levels. Can clearly communicate instructions to remote users. Visit ********************** for more information. Background checks/drug-free workplace. EOE.
There's no place like Liberty Health
Come explore career opportunities with Liberty Health, a dynamic leader in the healthcare industry. Join us!
We are currently seeking an experienced:
UTILIZATION MANAGEMENT ADMINISTRATIVE COORDINATOR
SUMMARY:
* Day-to-day assistance with the management of the Utilization Management department and all Utilization Management activities, which include authorization, timeliness, documentation, including the adherence to policies and procedures to ensure high quality and cost-effective utilization management services.
* Quality monitoring focusing on fax and authorization queues, and other documents incoming and outgoing.
* Assist Utilization Management RNs and Director with projects as needed.
* Attend and contribute to all internal Utilization Management meetings
* Ability to be an interactive UM team member to ensure compliant execution of UM program
* Review admissions and service requests for the following:
* Monitor authorization requests, queues, medical documents, and approaching timelines.
* Occasional assistance with co-workers with issues related to coding, medical records/documentation, pre-certification reimbursement and claim denials/appeals
* Use critical thinking and problem-solving to navigate through the complexities of the Managed Care program guidelines.
* Ability to focus on interventions for improvement
* Provides appropriate responses to providers regarding UM questions, or request the assistance of the UM RNs or Direct of Utilization Management.
* Assist the department with the development of written policies, procedures and workflows
* The ability to be a part of the on-call rotation when needed.
JOB REQUIREMENTS:
* High School Diploma or equivalent required
* 3-5 years of experience in a medical office or health insurance company, preferably with a Health Plan
* Expert in medical terminology
* Excellent Organization and Priority skills
* Excellent computer skills and ability to learn new systems required.
* Strong attention to detail, organizational skills, and interpersonal skills required.
* Demonstrated ability to problem-solve and manage professional relationships.
* Healthcare industry knowledge, preferred
* Excellent listening, verbal, written and interpersonal communication skills.
* High level of professionalism and confidentiality, with a strong customer focus.
* Can adapt well to operational needs with excellent follow-up skills.
* Must be self-motivated, with a work ethic of dedication and the discipline to work independently.
* Must have a valid driver's license.
* Proven ability to communicate concisely and confidently with all staff levels. Can clearly communicate instructions to remote users.
Visit ********************** for more information.
Background checks/drug-free workplace.
EOE.
Administrative Associate MOH60084014
Executive assistant job in Brunswick, NC
Agency Dept of Natural and Cultural Resources Division Museum of History Job Classification Title Administrative Associate II (S) Number 60084014 Grade NC02 About Us The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit **************** We encourage you to apply to become a part of our team!
Description of Work
Positions in this class are characterized by their performance of a variety of basic administrative, clerical, visitor services, and office support duties. Positions require knowledge of the office or work unit policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting, referring, assisting visitors, clients, staff, and others, mail distribution, and photocopying. To engage and welcome the public by providing clear greetings, orientations, and introductions to the NC Maritime Museum at Southport.
Knowledge Skills and Abilities/Management Preferences
Recruitment Range: $31,200 - $36,167 Annually
Click here to learn about employee perks and benefits
Click here to see the Total Compensation Calculator
This position is located at:
NC Maritime Museum at Southport
204 E. Moore Street
Southport, NC 28461
To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
Management Prefers:
* Experience interacting with the public in a professional setting.
* Experience conveying basic information and ideas through a variety of media to individuals or groups.
* Demonstrated experience performing a variety of office management tasks (i.e., filing, written communication, creating reports, organizing resources or information).
* Experience with office equipment and other technology (software and systems) to meet work needs.
Key Responsibilities include but are not limited to:
* Visitor and Group Orientation.
* Assist with public activities of the museum.
* Assist staff with public and educational programming when needed.
* Assist with administrative assistant duties such as keeping track of and compiling visitation statistics, stuffing envelopes, addressing envelopes, making copies, data entry, etc., as assigned.
* Visitor Center/Front Desk Responsibilities such as keep brochures, floor plans and handouts current at the front desk that aid out-of-town visitors.
Position/Physical Requirements:
* Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 force frequently, and or a negligible amount of force constantly to move objects with or without accommodation.
**************************************
Minimum Education and Experience
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school or General Educational Development (GED) diploma
AND
one year of administrative experience;
OR
an equivalent combination of education and experience.
Supplemental and Contact Information
Section/Unit Description:
The Mission of the North Carolina Maritime Museum at Southport is to collect, preserve, and interpret material culture pertinent to the
maritime history of the Lower Cape Fear region. To learn more about the museum, visit **************************************.
Division Description:
The North Carolina Museum of History Division promotes the understanding of the history and material culture of North Carolina for the educational benefit of North Carolinians. Through collections and historical Interpretation, its museums encourage citizens and visitors to explore and understand the past; to reflect on their lives and their place in history; and to preserve state, regional, and local history for future generations.
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience
and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or
expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or
political influence.
We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.
Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night prior to the closing date.
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained,
Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Due to the volume of applications received, we are unable to provide information regarding the status of your application while in process. The hiring process may take several weeks.
Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your
application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit ****************** to learn more.
Veteran's and National Guard Preference
Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member
of the NC National Guard in good standing.
Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six
years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full
inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered
by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or
interview process, please contact the person indicated below.
Employment Eligibility
It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and
naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).
Sign On Bonus Eligibility
To be eligible for a sign-on bonus, the candidate must not have worked as a probationary, permanent, or time-limited employee in the last 12
months as an employee in North Carolina state government, including without limitation the judicial system, state executive branch agencies,
and the university system, subject to the State Human Resources Act.
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
109 E. Jones Street
Raleigh, NC 27601
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Melissa Riley
Email:
**********************
Administrative Specialist
Executive assistant job in Southport, NC
Pay: Up to $26.00 per hour DOE
Onsite, PT- 3 days, 24 hrs. Manage the day-to-day operations of the assigned nuclear education center. Specific responsibilities include: • Open and close facilities to accommodate groups and walk-ins during regularly scheduled hours.
• Maintain a presence during opening hours to answer question and greet guests.
• Work with Site Services, Security and local IT to ensure facility is clean, landscaped, secure and in good working order.
• Work with Nuclear Communications to recommend IT equipment and materials to support education center presentations and activities, as needed.
• Suggest content for digital signage to promote education center activities.
• Manage education center email and public phone line. Work with Corporate Communications to respond to community questions via phone and email.
Educate nuclear plant neighbors and area visitors about the benefits of nuclear energy through pre-approved presentations. Specific responsibilities include:
• Provide educational presentations to groups at the education center based on standardized presentations. Work with Nuclear Communications to adjust presentations, as needed.
• Schedule and organize education center groups. Work with Nuclear Communications to prioritize bookings and activities offered.
• Work with Nuclear Communications and site personnel to support key education center events. Manage event logistics including organizing vendors and working with Nuclear Communications to order needed supplies.
• Work Nuclear Communications and site leadership to find volunteers for presentations, as necessary.
Support signature education center events. Specific responsibilities include:
• Work with Nuclear Communications and site personnel to plan and promote key education center events.
• Serve as the single point of contact for pre-event staging and day of logistics.
• Manage event logistics including scheduling vendors, organizing volunteers and working with Site Services to ready the facility.
• Work with Nuclear Communications and site leadership to find volunteers, as necessary.
Maintenance Coordinator/Administrative Assistant- Oak Island Accommodations
Executive assistant job in Oak Island, NC
As the Maintenance Specialist, you may look forward to:
Answering calls from owners and guests in regards to maintenance issues in the rental property
Providing professional and courteous customer service to owners, guests and vendors via phone, email, and face to face meetings
Working with owners and guests on issues and resolutions when applicable
Working in multiple computer systems simultaneously, including but not limited to: property management software, Outlook, and smart home technology sites
Communicating with other departments
Maintaining maintenance programs
Obeys all applicable Federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)
Being available to work weekends
You are a person that (required skills):
Has knowledge of Excel, Word, Outlook, and property management software
Has a High School Diploma or equivalent
Has at least 1 year experience in vacation rentals or related field, but not required
Has time management skills
Is a team player
Is efficient in communicating
Physically you can anticipate to:
Express or exchange ideas by means of the spoken word via email and verbally
Exert up to 50 pounds of force occasionally, use your arms and legs, and sit most of the time
Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation
Subject to internal and external environmental conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.
#LI-DNI
Administrative Specialist III
Executive assistant job in Southport, NC
**Our client is hiring for 4 different Education and Events Coordinators in NC and SC. These are part-time roles working 3 days/week and 8 hours shifts. Days during the week are typically M-W. Please note that each location is hiring 1 Education and Events Coordinator. Locations are as follows:
Southport, NC
**These consultants will be providing presentations and information about Nuclear energy and will have standard presentations at the centers. They will also open the facilities, organize groups, and make sure the facility stays up to date.
Onsite-PT- 3 days, 24 hrs
Manage the day-to-day operations of the assigned education center. Specific responsibilities include:
• Open and close facilities to accommodate groups and walk-ins during regularly scheduled hours.
• Maintain a presence during opening hours to answer question and greet guests.
• Work with Site Services, Security and local IT to ensure facility is clean, landscaped, secure and in good working order.
• Work with Communications to recommend IT equipment and materials to support education center presentations and activities, as needed.
• Suggest content for digital signage to promote education center activities.
• Manage education center email and public phone line. Work with Corporate Communications to respond to community questions via phone and email.
Educate plant neighbors and area visitors about the benefits of energy through pre-approved presentations. Specific responsibilities include:
• Provide educational presentations to groups at the education center based on standardized presentations. Work with Communications to adjust presentations, as needed.
• Schedule and organize education center groups. Work with Communications to prioritize bookings and activities offered.
• Work with Communications and site personnel to support key education center events. Manage event logistics including organizing vendors and working with Communications to order needed supplies.
• Work Communications and site leadership to find volunteers for presentations, as necessary.
Support signature education center events. Specific responsibilities include:
• Work with Communications and site personnel to plan and promote key education center events.
• Serve as the single point of contact for pre-event staging and day of logistics.
• Manage event logistics including scheduling vendors, organizing volunteers and working with Site Services to ready the facility.
• Work with Communications and site leadership to find volunteers, as necessary.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
Maintenance Coordinator/Administrative Assistant- Oak Island Accommodations
Executive assistant job in Oak Island, NC
As the Maintenance Specialist, you may look forward to: * Answering calls from owners and guests in regards to maintenance issues in the rental property * Providing professional and courteous customer service to owners, guests and vendors via phone, email, and face to face meetings
* Working with owners and guests on issues and resolutions when applicable
* Working in multiple computer systems simultaneously, including but not limited to: property management software, Outlook, and smart home technology sites
* Communicating with other departments
* Maintaining maintenance programs
* Obeys all applicable Federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)
* Being available to work weekends
You are a person that (required skills):
* Has knowledge of Excel, Word, Outlook, and property management software
* Has a High School Diploma or equivalent
* Has at least 1 year experience in vacation rentals or related field, but not required
* Has time management skills
* Is a team player
* Is efficient in communicating
Physically you can anticipate to:
* Express or exchange ideas by means of the spoken word via email and verbally
* Exert up to 50 pounds of force occasionally, use your arms and legs, and sit most of the time
* Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation
* Subject to internal and external environmental conditions
* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.
#LI-DNI
Project Administrative Support Specialist
Executive assistant job in Wilmington, NC
Job Title: Project Administrative Support SpecialistJob Description The Project Administrative Support Specialist will play a crucial role in ensuring the smooth execution of large capital projects. This position requires a detail-oriented individual with strong organizational skills to manage documentation, follow established processes, and maintain configuration management.
Responsibilities
+ Follow and enforce established project management processes to ensure consistency and compliance.
+ Create, update, and manage project documentation, including meeting minutes, reports, and project plans.
+ Review and proofread documents for accuracy and completeness.
+ Maintain and update configuration management databases and systems to track project changes and ensure data integrity.
+ Facilitate effective communication between project team members, stakeholders, and external partners.
+ Provide general administrative support to the project team, including handling correspondence, filing, and data entry.
+ Prepare and distribute regular project status reports and updates to stakeholders.
Essential Skills
+ Strong organizational and multitasking abilities.
+ Excellent written and verbal communication skills.
+ Proficiency in Microsoft Office Suite.
+ Familiarity with project management software and tools.
+ Attention to detail and accuracy.
+ Ability to work independently and as part of a team.
Additional Skills & Qualifications
+ Experience supporting capital projects is a plus.
Work Environment
This opportunity is fully onsite in Wilmington, NC. It is an 18-month contract with potential to extend or transition into a direct position.
Job Type & Location
This is a Contract position based out of Wilmington, NC.
Pay and Benefits
The pay range for this position is $30.00 - $34.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wilmington,NC.
Application Deadline
This position is anticipated to close on Dec 17, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.