Executive assistant jobs in Yakima, WA - 939 jobs

At MoodysNWC, we're looking for a proactive, adaptable, and highly organized Executive Assistant / Operations Coordinator who thrives on keeping leaders, people, processes, and priorities moving. In this role, you'll serve as a trusted partner to senior leaders while also owning key operational and administrative functions that keep our consulting business running smoothly. You'll manage the details, anticipate needs, and ensure nothing slips through the cracks in our fast-paced environment. This is a hybrid role based in Bellevue, WA, requiring a minimum of 3 in-office days per week. The Executive Assistant / Operations Coordinator will report to the HR & Operations Manager and work closely with senior leadership. What You'll Own Executive & Leadership Support You'll be a steady, proactive presence behind the scenes for senior leaders. Manage calendars, schedule meetings, and coordinate complex logistics for senior leaders Prepare meeting agendas, materials, and follow-ups for key internal meetings Attend select meetings to capture notes, decisions, and action items, and distribute summaries Support travel booking and logistics for senior leaders Anticipate leadership needs, manage shifting priorities, and follow through on assigned tasks Act as a point of coordination between leadership and internal teams Operations & Office Management You're the hub of daily operations and office logistics. Manage office supplies, mail, and IT equipment inventory Ensure new hires are fully set up before Day 1 (laptops, workspace, system access, welcome materials) Run and coordinate new hire orientation to ensure a smooth onboarding experience Coordinate conference room bookings and in-office schedules Manage the operations inbox-triage requests and route them appropriately Track recurring internal tasks and deadlines to support operational accountability Compile and share a regular report of upcoming deliverables, deadlines, and operational priorities with leadership Plan and coordinate internal events, team offsites, and client appreciation efforts Coordinate with vendors and manage basic service relationships Handle administrative tasks such as filing, document preparation, and collecting signatures Qualifications 2-3 years of experience as an Executive Assistant, Operations Coordinator, Office Manager, or in administrative/operations support Strong written and verbal communication skills Highly organized with excellent time management and follow-through Tech-savvy and a fast learner; proficient in Microsoft Office and Google Workspace Professional judgment and discretion in handling confidential information Bonus: Experience working in consulting, professional services, or startup environments About Us Moodys NWC is a result-driven management consulting firm headquartered in the Seattle metropolitan area. We specialize in best-fit consulting based on client needs, with a focus on all aspects of digital product management. We have an active role that we are looking to assist our premier client with and are looking for an experienced consultant with the right set of values. For us, personality fit is paramount. We are looking for self-starters who are experienced but flexible in their approach and have a customer-focused outlook. Our consultants go above and beyond, focus on the end goal, and do what it takes to deliver the desired results. If you are someone who fits the above job description, then please look at the specific opportunity and let us know why you are a good fit for Moodys NWC. Our compensation reflects the cost of labor across several US geographic markets. The salary for this position ranges from $60000/year in our lowest geographic market up to $75000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Other forms of compensation are offered in the form of medical, vision, and dental benefits. Moodys NWC believes in a culture of diversity, acceptance, and belonging. We are committed to being an equal opportunity employer and hiring without discrimination, including based on race, color, creed, national origin, sex, marital status, age, sexual orientation, gender identity, disability, medical status, or veteran status. Moodys NWC complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please submit a contact form here: *********************************

A leading tech company in the Seattle area is seeking a proactive and highly organized Executive Assistant to play a key role in supporting its leadership team. This position offers the opportunity to work closely with senior leaders, keep high-visibility initiatives moving forward, and bring structure and efficiency to a fast-paced, dynamic environment. The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare and edit correspondence, reports, presentations, and other documents as needed. Serve as a liaison between executives, staff, and external partners, ensuring timely and effective communication. Plan and support onsite and offsite meetings and events, including logistics and budget management Handle confidential information with discretion and maintain a high level of professionalism at all times. Qualifications Bachelor's degree or equivalent experience preferred. 5+ years of experience supporting senior executives, preferably in a technology or corporate environment. Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools. Excellent organizational, time management, and problem-solving skills. Outstanding written and verbal communication abilities. Ability to work independently, adapt to changing priorities, and handle multiple assignments simultaneously. Pervious Microsoft experience is a plus. In Office Requirement: This position is based in Redmond, WA with a requirement to be in the office 3 days a week.

Role Title: Executive Administrative Assistant (Multiple Roles -Level 1 to Level 5) Duration: 6 to 18 months contract Pay Rate: $30/hr to $45/hr on W2 Purpose of the Team: The purpose of this team is to bring the go-to market strategy, programs, and operations to accelerate growth and improve partner experience across all partner segments. Key projects: This role will contribute to supporting a general manager for a partner program and the experiences team. The main component is to manage the calendar for the GM. They will make administrative decisions and requests on behalf of high-level managers. Drafting emails, create data management plans, they will be using advanced features of Microsoft products/tools. Typical task breakdown and operating rhythm: The role will consist of 10% - 20% meetings, 80% administrative tasks to optimize the CVP calendaring. Top 3 Hard Skills Required + Years of Experience Minimum 5 years' experience with calendar management. Minimum 5 years' experience as an executive assistant. Minimum 5 years' experience with creating data management plans (travel details and manages data such as MS expenses reporting and reconciling). Best vs. Average: The ideal candidate will have experience with a high sense of ethics and experience using strong business judgment and the ability to prioritize. They must be very organized, strong ability to multi-task, strong communicator.

A dynamic opportunity to support senior leadership and manage payroll in a fast-paced, mission-driven environment. WHY YOU'LL LOVE THIS ROLE High-Level Impact: Support an executive while ensuring accurate and timely payroll for the organization. Fast-Paced & Engaging: Every day brings variety-complex scheduling, payroll deadlines, communication, and project support. Collaborative Environment: Work closely with leadership, internal teams, and external partners. LOCATION: Woodland, WA SALARY: $26-30 per hour SCHEDULE: Full-Time,30 hrs per week, Mon-Fri 8:00 am - 5:00 pm, Temp to Hire KEY RESPONSIBILITIES Executive Support Manage the executive's calendar, email, meetings, travel, and daily priorities. Act as primary point of contact, ensuring timely communication and follow-up. Prepare and edit correspondence, reports, presentations, and meeting materials. Coordinate meetings, including agendas, logistics, and minute-taking. Maintain organized digital and physical filing systems and handle confidential information. Support executive projects and initiatives by tracking deadlines and ensuring follow-through. Payroll Processing Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with company policies. Coordinate with HR and accounting teams to resolve payroll discrepancies or employee inquiries. Ensure confidentiality of all payroll and employee information. WHAT WE'RE LOOKING FOR 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar administrative/payroll role. Proven experience in processing payroll and managing confidential employee information, prevailing wage experience a plus. Proficiency with Microsoft Office Suite and general office technology Experience with payroll systems PHYSICAL REQUIREMENTS: The position performs general office duties and works in a temperature-controlled environment. DIVERSITY, EQUITY, AND INCLUSION STATEMENT We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status. This position is offered through the Vancouver Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here”, select the Vancouver branch, then call our office directly at 360-695-4900 to speak with a Recruiter. For more information regarding our company and employee benefits please click on the links below. About NW Staffing Resources NW Staffing Employee Benefits

We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend. Pay Rate: $20/hr Responsibilities: Extend a warm and professional welcome to guests, clients, and team members at reception desks Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols Execute precise vendor coordination, maintaining strict adherence to company policies and procedures Facilitate essential office processes including mail handling, supply management, and shipping logistics Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism Required Qualifications: 1+ year of experience in a similar position Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more) The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc. Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

The Home Health Executive Director is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Executive Director oversees and manages the day-to-day operations of the program and is a positive motivator for colleagues, patients, and the community. S/he works in union with the Regional Vice President to ensure a quality business operation. Position Specific Responsibilities Hands on leader who supervises, and provides coaching and education for staff. Fills in for any position in the program as needed. Reviews profit and loss statements, anticipates any risks to the business line, and meets and exceeds budgetary control. Explores resources of revenue improvement and expense reduction. Works in conjunction with the Director of Clinical Services and the Strategic Development team for growth strategies. Works as a community care consultant in conjunction with Strategic Development and/or Home Health Care Consultants. Maintains a positive image in the community. Creates and reviews year strategic plan. Responsible for all day-to-day operations for home health program(s) in a geographic coverage area. Maintains low service failure occurrences and/or handles service failures as a extreme priority. Maintains high patient and team member satisfaction. Partners with Human Resources as appropriate in recruitment, hiring, discipline, and discharges to ensure legality and consistency with policies and procedures. Creates a positive climate in which each team member feels highly valued, involved, and engaged; productivity is fostered; quality and service are promoted; and our “employer-of-choice” reputation is advanced Champions regular, effective communications in one-on-one and group settings, using both listening and speaking skills to promote deeper understanding, collaborative problem solving, and team effort towards a common goal, thereby optimizing team member engagement and retention. Maintains policies, procedures, and licensures in accordance with the company, federal and state requirements. Reviews daily operating reports. Runs daily morning stand up and management meetings. Integrates change management strategy when planning changes. Completes reporting as needed for month end close, or other purposes. Reviews patient satisfaction survey results. Completes program score cards monthly. Makes or delegates post-admissions calls.

Summary / Primary Role: The position of CHB Administrative Coordinator will have primary responsibility for supporting the Customhouse Brokerage team in a variety of administrative functions. Principal Duties and Responsibilities: (Management may amend or assign duties and responsibilities to this job at any time) Answer and direct phone calls, emails, and other correspondence. Prepare, maintain, and update records, reports, and documents. Perform data entry and maintain accurate databases. Organize and file physical and electronic documents. Schedule appointments, meetings, and maintain calendars. Assist with ordering office supplies and maintaining inventory. Support team members with administrative tasks as needed. Ensure compliance with company policies and procedures. ALL OTHER DUTIES AND PROJECTS AS ASSIGNED. Qualifications and Key Skills: (The following are representative of the education, experience, knowledge, skills, or ability required for this position) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: High school diploma or equivalent; associate degree preferred. Proven experience in an administrative or clerical role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Math Ability: Basic mathematical computations. Appropriately add and compute fees, taxes, and other charges. Time zone determinations and carrier schedule computations. Conversions needed for pricing calculations and how to apply to rating of ocean and air cargo bills of lading. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Administrative Services Assistant - Energy & Utilities Employment Type: Contract (W2) Industry: Energy & Utilities Duration: 6+ months (potential for extension) Contact: ************************ | ************ About CorSource We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we've partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running. Position Overview CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions. Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings. Key Responsibilities Administrative Coordination & Customer Service • Provide daily administrative support including scheduling, correspondence, and office coordination • Serve as the first point of contact for internal staff and stakeholders • Manage appointment scheduling, front desk coverage, and basic credentialing activities • Respond to inquiries and provide accurate information in a courteous, timely manner Document & Records Management • Prepare, review, and maintain records, files, and internal documentation • Support physical and digital filing systems in accordance with organizational and regulatory standards • Draft internal memos, guides, or operational documents as needed • Assist with timekeeping, travel arrangements, and document submission processes Data Entry & System Support • Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems • Generate basic reports and support data collection activities for audits or compliance reviews • Follow established protocols for handling sensitive or confidential information Cross-Team Support & Flexibility • Support operational readiness by contributing to internal SOPs and desk guides • Serve as backup for other administrative staff and support functions • Collaborate with team members to meet deadlines and maintain service continuity • Promote a culture of safety, integrity, and professionalism in high-visibility environments Qualifications Required: • 3+ years of administrative or office coordination experience • Strong communication and time management skills • High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Proven ability to work independently and maintain confidentiality • Experience supporting teams in fast-paced or structured environments Preferred: • Prior experience in the energy, utility, or public sector industries • Familiarity with credentialing processes or secure office operations • Experience with SharePoint, Adobe Acrobat, or enterprise systems • Associate or Bachelor's degree in Business Administration or a related field Why Work with CorSource? When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference. CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

LHH is partnering with a Senior Living community in search of an Executive Director for their Eugene, OR location. For 30 years, this company has been committed to building a comforting housing community by developing an enriching/compassionate culture that encourages residents to live life to its fullest. In this role, you will oversee over 200 units including independent living, assisted living and memory care. You must come from a similar sized facility (or more), be a visionary by nature and enjoy a hands-on approach to your work. This is a direct hire job that pays between $120K - $150K + bonus. Here are more details about this job: RESPONSIBILITIES Oversee and manage a team of 8 leaders ensuring their success Maintain and develop programs that drive optimum occupancy Drive staff accountability, manage operations and build strong relationships QUALIFICATIONS 3-5 Years of experience as an Executive Director with another facility 200+ units required Must have experience with continuing care and senior living facilities Bachelor's degree preferred but not required If you would like to learn more about this job, send your resume to ********************* OR visit *********** to see all of our openings. “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://***********/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act

At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Medical Officer, Vice President of People & Culture, and Vice President of Sales. You will: Serve as a trusted representative for MCG's Chief Medical Officer, Vice President of People & Culture, and Vice President of Sales-acting as a central point of contact and resource that reflects their priorities and values. Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. A business partner mindset, capable of anticipating needs and delivering solutions proactively. Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: 💻 Hybrid work 🩺 Medical, dental, vision, life, and disability insurance 📈 401K retirement plan; flexible spending and health savings account 🏝️ 15 days of paid time off + additional front-loaded personal days 🏖️ 14 company-recognized holidays + paid volunteer days 👶 8 weeks of paid parental leave + 10 weeks of paid bonding leave 🌈 LGBTQ+ Health Services 🐶 Pet insurance 📣 Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support.

Job DescriptionInstrument is a digitally native design and technology company built to help brands unlock their full potential. Since 2005, our 300+ team of makers, thinkers, and storytellers has partnered with leading brands like Google, Nike, Uber, ŌURA, and Eventbrite to craft digital experiences that create impact and drive results. Unlike traditional agencies, we don't just design-we build. Our work lives at the intersection of taste and technology, powered by curiosity, thoughtful curation, and a commitment to delivering the most fitting solution for every brief. We bring this to life across three core offerings: Brand, Marketing, and Product. We're a hands-on, highly collaborative team of multi-hyphenates who move fast from idea to execution. With offices in Portland and NYC and a distributed team across the U.S. and Europe, we scale for big moments and stay nimble for the quick ones-always building teams around the unique needs of each project. We're a place for people who never stop learning-those excited to stretch their craft, experiment with new tools, and grow through collaboration. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. We're proud to be an equal opportunity workplace, supporting diversity and providing reasonable accommodations so everyone can do their best work. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. Come join us and help shape what's next. We're looking for an exceptional Executive Assistant to partner directly with our CEO during a pivotal period of growth and change. This is not a traditional administrative role. You'll act as a strategic extension of the CEO-owning systems, protecting priorities, and bringing clarity to a fast-moving, high-stakes environment. You'll thrive here if you understand agency life, anticipate needs before they surface, and are confident navigating senior stakeholders with discretion, judgment, and backbone. Please Note: We'll start reviewing applications the week of 1/5/2026What You'll Do Own and manage the CEO's complex, multi-time zone calendar across clients, internal leadership, and parent company stakeholders Coordinate all travel and logistics, including last-minute changes tied to client or business needs Act as the first line of triage for email, meeting requests, and communications-determining what requires CEO attention versus delegation Prepare teams ahead of meetings to ensure time is purposeful and decisions are actionable Attend meetings as needed, track action items, and follow through to completion Serve as an extension of the CEO by developing deep context around priorities, decision-making style, and communication preferences Drive CEO-led initiatives forward through light project management and coordination Research, synthesize, and prepare executive-level summaries on industry trends, competitive insights, or internal initiatives Coordinate Executive Team meetings and communications across Instrument and the broader network Support annual planning, budgeting, and strategic sessions in partnership with leadership Coordinate logistics for leadership offsites, town halls, executive gatherings, and client dinners Process and reconcile CEO expenses and support departmental budget tracking Model Instrument's values while maintaining appropriate professional boundaries What You'll Bring 5+ years supporting C-suite executives in agencies or similar fast-paced environments ($50M+ revenue) Agency experience required - must understand the rhythm of pitches, client account management, and creative personalities Proven ability to say no - to senior stakeholders, parent company executives, and even well-meaning colleagues Self-directed excellence - able to anticipate needs and act without constant direction High emotional intelligent - can navigates complex personalities and organizational dynamics with ease Technology fluency- advanced proficiency in Google Workspace and comfort with project management and financial tools Exceptional communication: can write and communicate clearly in the CEO's voice Pay Range The expected pay range for this position is $85,000-$120,000 depending on level for our base US Region 3*. We have three regional pay ranges that are adjusted for cost of living (US1 +15%, US2 +7.5%, US3 Base), *learn more about our pay philosophy and cost of living adjustments. What We OfferFlexible, Hybrid Work EnvironmentGreat Compensation with Annual Reviews (Learn more about our Pay Philosophy)401(k) Matching with Immediate VestingRobust Medical, Vision, and Accident Insurance Generous Paid Holidays and unlimited PTOSabbaticalsMonthly Wellbeing StipendCareer Management and Leadership Training We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Spokane, WA Waters Meet, formerly known as Empire Health Foundation, a 501(c)(3) nonprofit foundation, was founded in 2008 through the sale of Deaconess Hospital and Valley Medical Center. We believe health is a fundamental human right and boldly advance health equity in eastern Washington. Through a collaborative approach to philanthropy, we center community voice, knowledge, and experience in our actions. We prioritize deep relationships with our communities, confronting systems of poverty and racism, while pursuing innovative solutions to improve health and quality of life. Our core values of community, integrity, trust, compassion, and unconditional love guide our work. We address equity by investing in sustainable systems change that results in healthier, more vibrant communities for all. Waters Meet now invites applications for a Senior Executive Assistant/Board Manager to join its team. Job Summary The Senior Executive Assistant/Board Manager reports to the President and provides executive support in a close partnership with the President. The Senior Executive Assistant/Board Manager serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President. The Senior Executive Assistant/Board Manager serves as a manager for the Board of Directors by supporting effective Board functioning, engagement, and Board member onboarding, as well as a liaison for the Board and executive management team. This role also oversees special projects. This is a full-time, exempt position. The position will be open until filled. Essential Job Functions Executive Support Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans; and compiling documents for meetings. Provides a bridge for smooth communication between the President's office and the Waters Meet Foundation Board of Directors, Waters Meet Action Fund Board of Directors, Foundation staff and external partners. Works closely with the President to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Supports the President in their external commitments related to the Foundation, including service on external boards, committees and other groups. Administratively supports other Foundation executives. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Seeks out and implements efficiencies with tasks such as calendaring and meeting note-taking by utilizing new tools and processes. Participates in the development and day-to-day management of the approved board and office administration budgets. Manages annual conflict of interest process for board and staff. Board Management Serves as the President's administrative manager to the Waters Meet Foundation Board of Directors and the Waters Meet Action Fund Board of Directors. Coordinates full board and board committee meetings to include meeting logistics, preparing and disseminating board packets and information, tracking attendance, and writing meeting minutes. Tracks and ensures compliance of board governance processes. Maintains Board portal (BoardEffect). Assists board members with travel arrangements, lodging and meal planning as needed. Coordinates annual board meeting, board retreat and new board member onboarding. Administrative Lead Serves as Lead to the administrative team to organize the team's efforts to support the administrative needs of the organization. Provides oversight to front desk operations as needed. Collaborates with the administrative team on work sharing and general team support. Work with other staff to identify and develop cross-collaboration opportunities. Other Duties Processes expense reports for the administration and operations function. Participates in the establishment of protocols and procedures for the maintenance of electronic files. Participates on Sponsorship Committee. Commits to Waters Meet Foundation Shared Agreements and aligns daily activity with these Agreements. Qualifications Work Experience Five + years of work experience supporting executive level management. Experience supporting a Board of Directors is preferred but not required. Skills & Abilities Strong communication skills with a wide range of stakeholders. Strong organizational skills. Attention to detail, accuracy, and consistency in executing tasks for internal as well as external audiences. Ability to take ownership of administrative tasks and problem solve. Proficient with technology platforms, including MS Office, and a willingness to learn new technology systems. Willingness to work collaboratively across teams as needed. Ability to work occasional early morning or evening hours; rarely some weekend hours. Humility, curiosity, and an understanding of how these qualities are connected to success in this role. Commitment to our organizational mission and values. Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities. Starting Salary $75,450 - $88,760 Working at Waters Meet At Waters Meet we are committed to nurturing a work environment where all individuals are valued and respected. We believe that equity and inclusion are essential to organizational effectiveness and excellence. This commitment is reflected in the composition of our staff, management, and board of directors. We believe in inclusive access to opportunities and strive to hire qualified staff reflecting the communities we serve. EHF offers a robust benefits package including full medical and dental insurance for employees and dependents, a generous retirement plan, and PTO. Salary ranges are set according to the compensation policy, and relevant data are reviewed when setting ranges for each position. Hybrid office time and limited travel are expected for the role. We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there is any accommodation that we can provide to support you in your pursuit of this role. Waters Meet is an Equal Employment Opportunity employer. We respect and seek to empower each individual and lift up the diverse cultures, perspectives, skills, and experiences within our organization.

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Online applications must be received before 11:59pm on: December 31, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive Assistant Business Title: Executive Assistant - Office of the President Employee Type: Admin. Professional Position Details: The Opportunity: The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission. Key Responsibilities * Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials. * Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond. * Handle sensitive and confidential information with discretion and professionalism. * Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities. * Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making. Ideal Candidate Profile * Highly organized and detail-oriented, with exceptional communication and interpersonal skills. * Demonstrated ability to manage competing priorities in a fast-paced environment. * Skilled in building collaborative relationships and navigating complex organizational structures. * Exercises discretion and maintains confidentiality in all aspects of the role. * Proactive, resourceful, and capable of working independently while supporting executive leadership. Additional Information: Additional Information: This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement. Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: * A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements. * Experience in a high-level administrative, executive assistant, or executive secretary role. * Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. * Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information. * Proven organizational skills within a complex office environment. * Demonstrated ability to work as part of a team. * Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint. * Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations. Preferred Qualifications: * Executive level administrative support experience in higher education. * Demonstrated knowledge of Washington State University operations, policies, and procedures. About Department/College/Area/ Campus - ************************** Area/College: Presidential Units Department Name: Office of the President Location: Pullman, Washington 99164 Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the "Application Document" section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the "Resume/Cover Letter" section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: ************ (v), Washington State TDD Relay Service: Voice Callers: **************; TDD Callers: **************, ************(f), or ***********. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: ************************************************

Online applications must be received before 11:59pm on: December 31, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive Assistant Business Title: Executive Assistant - Office of the President Employee Type: Admin. Professional Position Details: The Opportunity: The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission. Key Responsibilities Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials. Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond. Handle sensitive and confidential information with discretion and professionalism. Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities. Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making. Ideal Candidate Profile Highly organized and detail-oriented, with exceptional communication and interpersonal skills. Demonstrated ability to manage competing priorities in a fast-paced environment. Skilled in building collaborative relationships and navigating complex organizational structures. Exercises discretion and maintains confidentiality in all aspects of the role. Proactive, resourceful, and capable of working independently while supporting executive leadership. Additional Information: Additional Information: This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement. Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements. Experience in a high-level administrative, executive assistant, or executive secretary role. Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information. Proven organizational skills within a complex office environment. Demonstrated ability to work as part of a team. Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint. Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations. Preferred Qualifications: Executive level administrative support experience in higher education. Demonstrated knowledge of Washington State University operations, policies, and procedures. About Department/College/Area/ Campus - ************************** Area/College: Presidential Units Department Name: Office of the President Location: Pullman, Washington 99164 Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: ************ (v), Washington State TDD Relay Service: Voice Callers: **************; TDD Callers: **************, ************(f), or ***********. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: ************************************************

Starting Salary Range: $74,096 - $100,030 annually, DOE, plus benefits will remain open until filled. Our Agency The Everett Housing Authority is a progressive agency pursuing its mission with great passion to create affordable housing and foster healthy communities where households thrive. EHA seeks passionate and optimistic individuals to join our team of highly engaged and satisfied employees committed to assisting those for whom stable and affordable housing is a challenge. Those interested can expect: * A competitive salary * 22 days of paid vacation annually * 13 days of sick leave each year * 13 paid holidays each year * A strong benefit package including robust health, dental, vision and life insurance as well as a pension plan (PERS) * Long Term Disability Insurance * Employee Assistance Program * Wellness Program * Tuition reimbursement * Work that makes a difference! POSITION SUMMARY: This dynamic dual role bridges the gap between strategic leadership and effective internal communication within the Everett Housing Authority. This role reports directly to the Executive Director and collaborates closely with the Senior Staff Team, providing high-level administrative support with a strong emphasis on maintaining confidentiality in sensitive labor relations and employment matters. Manage the Executive Director's day-to-day working activities with initiative and discretion, ensuring smooth operations and acting as a trusted liaison between the Director, senior staff, and external stakeholders. Foster a culture of transparency and collaboration through engaging communication initiatives, playing a pivotal role in EHA's success. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Prioritizes and schedules Executive Director's internal and external meetings with staff, stakeholders, and governmental entities; maintains the Executive Director's calendar, daily schedules, and community functions; prepares materials as needed for meetings; ensures that calendars contain information on the nature of the meetings, location, and attendees. * Serves as travel coordinator for staff and Commissioners attending conferences and training; prepares travel authorization documents with cost estimates, books airline tickets and arranges hotel accommodations within budgetary confines and according to Authority travel policy. * Serves as liaison between Executive Director and senior staff management team; supports and interacts with partner agencies, state, local and federal legislative offices on a routine basis to fulfill the agency's mission and goals; establish and maintains cooperative and effective working relationships with partner agencies. * Provides confidential administrative support to the Executive Director and senior management on highly sensitive internal communications and decision-making. This includes administrative support for labor relations and collective bargaining activities, such as preparing and maintaining confidential documentation, tracking timelines, and coordinating communications. Also supports processes related to workforce planning, hiring, reductions in force, salaries, benefits, and other compensation, and assists with documentation and communication in employee or union disputes. Maintains strict confidentiality of all sensitive labor relations and employment matters. * Prepares or gives feedback on correspondence, reports, briefs, speeches, PowerPoint presentations and documents for Executive Director; assists other members of the executive team in routine office procedures and projects as needed. * Receives, screens, and routes telephone calls; answers questions or refers to appropriate staff members or schedule appointments as appropriate; receives, sorts, reads, routes and responds to email and letters as directed; establishes and maintains effective filing systems for documents, contracts, reports and records; responsible for purchases for the executive department and associated processes. * Updates news items, board agenda packets, personnel updates, and other webpages for the EHA website. * Provides executive level administrative support for senior staff meetings, including gathering agenda points, recording meetings, taking notes, and dispersing action points from the meeting. * Facilitates getting pertinent signatures via electronic or conventional means from the Executive Director and other stakeholders. * Acts as the organization and gatekeeper for EHA affiliate documents (bylaws, board meeting materials, member contact information, etc.). * Supports lobbying activities and coordinates grant opportunities, including tracking deadlines and required documentation. * Coordinates special projects assigned by the Executive Director, including task assignments, due dates, tracking progress, gathering and formatting materials, editing, and conducting follow-up/lessons learned. * Coordinates monthly pre-board meetings, reviews and finalizes agenda, gathers department board reports, and ensures reports are cleaned up and formatted. * Manages full board meeting logistics: prepares and sends packets, schedules meetings, runs technology, posts public notices, prepares minutes, coordinates signing of resolutions, and maintains the master file of board documents (including resolutions). * Manages social media posts, including taking photos at events, creating flyers, and ensuring timely and engaging content. Requirements KNOWLEDGE AND SKILL REQUIREMENTS: * Microsoft Office 365 Suite programs, including advanced skills in Word, Excel, Outlook, PowerPoint, OneNote, OneDrive and Teams; * In-depth knowledge of office administrative and management practices and procedures; * Principles and practices of sound business communication; * Correct English usage, including spelling, grammar and punctuation; * Knowledge of accepted business practices and policies; * Knowledge of organization, administrative regulations, policies and procedures, including travel/training and expense reporting; * Basic functions of public agencies, including the role and responsibilities of a public governing board; * Basic OPMA rules and regulations for the conduct of public meetings; * An understanding of administrative regulations and policies; * Budgeting, recordkeeping, filing and purchasing practices and procedures. EDUCATION AND EXPERIENCE: AA degree PLUS three to five years paid work experience in administrative support, or an equivalent combination of education and experience. LICENSES AND OTHER REQUIREMENTS: * Valid Washington State Driver's License or ability to obtain one within 60 days and good driving record; * Fair Housing Certification or ability to obtain one within 90 days COMPETENCIES: * Perform a wide range of highly complex and responsible executive-level administrative and secretarial functions for the Executive Director and senior staff team * Maintain a variety of complex electronic and physical files and calendars * Maintain strict confidentiality of sensitive labor relations, collective bargaining, and employment matters, including handling confidential documentation and communications * Collaborate effectively with people who have varying backgrounds, interests, and requirements * Communicate effectively both orally and in writing * Speak and understand English and follow oral and written directions * Work independently with limited supervision * Work respectfully and courteously with a variety of stakeholders * Drive a vehicle Required Workplace Standards * Works regular and reliable hours on site as required; * Attendance must be punctual and consistent; * Works an agreed-upon schedule and works additional hours as necessary to complete work; * Works effectively, cooperatively and respectfully with co-workers, clients, and other contacts; * Follows all EHA Safety Policies and Procedures; * Follows all EHA Personnel Policies and Procedures; * Performs other duties as assigned. Physical Requirements to Perform Essential Functions CONSTANT: * Sitting for extended periods of time * Manual dexterity (Left, Right, Both) * Listening and talking * Repetitive arm/hand movement (LRB) * Fine finger manipulation (LRB) * Seeing and hearing * Lifting and carrying 5# (LRB) * Pushing and pulling 5# (LRB) FREQUENT: * Walking and standing * Turning and twisting at waist * Climbing stairs * Bending and stooping * Reaching and grasping (LRB) * Lifting and carrying 10# (LRB) * Pushing and pulling 10# (LRB) OCCASIONAL: * Kneeling and squatting * Reaching above shoulders * Operating foot controls (LRB) * Lifting and carrying 20# * Pushing and pulling 20# Salary Description $74,096 - $100,030 annually, DOE Salary74,096.00 - 100,030.00 Annual Listing Type Jobs Position Type Full Time Salary Min 74096.00 Salary Max 100030.00 Salary Type /yr.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Amentum is seeking a Senior Training Program Support to support our U.S. Department of Energy and Counterintelligence (DOE-IN) contract. Positions will be based in Washington, D.C. With options of other locations such as West Virginia, Pennsylvania, and Newport News, VA. Responsibilities Provides training program support, specific duties and functions include, but are not limited to, the following: Serves as lead developer for training requirements for the CI Directorate specifically designed around the authorities and unique operating environment of DOE CI. Responsible for development of tailored small group training opportunities and for development of future training. Requirements Active Top Secret/SCI Clearance Bachelor's Degree from an accredited university or college. Fifteen (15) years of experience in an Intelligence Community counterintelligence program. Must possess strong oral and written communications skills. A demonstrated understanding of global affairs and international issues and events that may impact U.S. National Security is also required. Individual in the role that has experience in CI - previous CI experience a must Compensation & Benefits: The annual starting salary for this position is between $103,000-$172,000 annually. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Amentum offers the following benefits for this position, subject to applicable eligibility requirements: medical dental and vision insurance, 401(k) retirement plan, life insurance, long term and short-term disability insurance, 15 days of paid time off, paid sick and safe time (all under the same umbrella), and 4 weeks of parental leave. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.