How to hire an executive contracts assistant

How to hire an executive contracts assistant, step by step

Here's a step-by-step executive contracts assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive contracts assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive contracts assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your executive contracts assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an executive contracts assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect executive contracts assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of executive contracts assistants.

   Type of Executive Contracts Assistant	Description	Hourly rate
   Executive Contracts Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$18-38

2. Create an ideal candidate profile

   Common skills:

   • Calendar Management
   • PowerPoint
   • Financial Reports
   • Meeting Minutes
   • Administrative Tasks
   • Meeting Materials
   • Purchase Orders
   • Conference Calls
   • Medicare
   • Hotel Reservations
   • Telephone Calls
   • Payroll
   • Event Planning
   • Office Management

   Check all skills

   Responsibilities:

   • Manage daily operations; including payroll, collections, purchasing and inventory.
   • Manage a high volume of calendar scheduling for the EVP and media + promotions team.
   • Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.
   • Maintain payroll and all accounts payable & receivable.
   • Monitor SVP s email and notify SVP of important time sensitive emails/deadlines.
   • Provide executive level administrative support to the SVP and members of his staff.

3. Make a budget

   Including a salary range in your executive contracts assistant job description is one of the best ways to attract top talent. An executive contracts assistant can vary based on:

   • Location. For example, executive contracts assistants' average salary in louisiana is 55% less than in district of columbia.
   • Seniority. Entry-level executive contracts assistants 52% less than senior-level executive contracts assistants.
   • Certifications. An executive contracts assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an executive contracts assistant's salary.

   Average executive contracts assistant salary

   $56,596yearly

   $27.21 hourly rate

   ---

   Entry-level executive contracts assistant salary

   $39,000 yearly salary

   Updated December 17, 2025

4. Writing an executive contracts assistant job description

   A good executive contracts assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an executive contracts assistant job description:

   Executive contracts assistant job description example

   LaSalle Network is working with a well-known real estate investment firm in downtown Chicago who is looking for a
   Contract Executive Assistant to support their CEO. This Contract Executive Assistan t will assist the CEO with all aspects of his business and personal life. The ideal candidate will be driven and very well connected in the Chicago business world. This is a great opportunity for an executive assistant who is in between opportunities and looking to get a great company on their resume!
   
   Contract Executive Assistant Responsibilities:
   Plan personal and professional events such as investor meetings, dinners, and social events Manage the CEO's calendar by scheduling appointments and meetings Arrange extensive international and domestic travel Utilize and leverage professional relationships in order to accomplish tasks and responsibilities Maintain professionalism and composure in a fast-paced environment Assist with ad hoc projects as needed
   
   Contract Executive Assistant Requirements:
   5+ years of experience as an executive assistant to a C-level executive Experience working within a large, corporate environment Microsoft Office proficiency Excellent written and verbal communication skills Ability to arrange complicated international and domestic travel arrangements Ability to frequently switch gears and reprioritize Flexible schedule and ability to work during off-hours Excellent attention to detail
   
   If you are open to contract work and are an executive assistant looking to support one of the most renowned and leading businessmen in Chicago, please apply today!
   
   Thank you,
   
   Cara Jarosz
   Lead - Administrative and Executive Assistant Practice Group
   LaSalle Network
   
   Keywords and Related Terms: Executive Assistant, personal assistant, office assistant, administrative, CEO, calendar, travel #LI-CTOFFC
   
   LaSalle Network is an Equal Opportunity Employer m/f/d/v.
   
   LaSalle Network is the leading provider of professional staffing and recruiting services. LaSalle has worked with more than 10,000 companies, ranging from Fortune 500s to start ups. With units specializing in accounting and finance, administrative, marketing, executive search, technology, supply chain, healthcare revenue cycle, call center, and human resources, LaSalle serves companies of all sizes and across all industries.

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5. Post your job

   There are a few common ways to find executive contracts assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your executive contracts assistant job on Zippia to find and recruit executive contracts assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit executive contracts assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive contracts assistant

   Once you've selected the best executive contracts assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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