Executive coordinator resume examples for 2025
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How to write an executive coordinator resume
Craft a resume summary statement
Put a resume summary on the top of your resume to highlight your accomplishments. A resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to write a strong, impressive resume summary:
Step 1: Start with your professional title, or the one you aspire to.
Step 2: Detail your years of experience in executive coordinator-related roles and your industry experience.
Step 3: What are your biggest professional wins? Here is your opportunity to highlight your strongest accomplishments by placing them at the start of your resume.
Step 4: Don't forget, your goal is to summarize your experience. Keep it short and sweet, so it's easy for recruiters to quickly understand why you're a great hire.
Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the executive coordinator position.Hi, I'm Zippi, your job search robot. Let me write a first draft of your summary statement.
List the right project manager skills
Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:
- Look at the job listing and skills listed. You need to include the exact keywords from the job description to get your resume in front of an actual human. Do you have those skills? Fantastic! Be sure to list them.
- Include as many relevant hard or technical executive coordinator skills as possible for each job you apply to.
- Be specific with the skills you have and be sure you are using the most up to date and accurate terms.
Here are example skills to include in your “Area of Expertise” on an executive coordinator resume:
- PowerPoint
- Expense Reports
- Provides Administrative Support
- Meeting Minutes
- Calendar Management
- SharePoint
- Phone Calls
- Excellent Interpersonal
- Human Resources
- Proofreading
- Event Planning
- Word Processing
- Financial Reports
- Administrative Tasks
- Conference Calls
- Payroll
- Office Equipment
- Telephone Calls
- Status Reports
- Executive Administrative Support
- Executive Support
- Executive Management
- Direct Reports
- Presentation Materials
- Salesforce
- Administrative Functions
- Office Operations
- External Contacts
- Office Management
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How to structure your work experience
Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the executive coordinator position. Here is how to most effectively structure your work experience:
- List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
- Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs.
How to write executive coordinator experience bullet points
Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.
Use the XYZ formula for your work experience bullet points. Here's how it works:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
This creates bullet points that read Achieved X, measured by Y, by doing Z.
Here are great bullet points from executive coordinator resumes:
Work history example #1
Executive/Personal Assistant
The Buffalo News
- Prepared Executive level PowerPoint presentation in compliance with business requirements.
- Authored and maintain administrative and organizational structure for the National Sales Team in accordance with office procedures.
- Managed daily office operations for SVP, scheduled meetings, arranged domestic/international travel and coordinated annual conference attendance for Executive Team.
- Managed the day-to- day operations of C-level executives.
- Designed invitations, RSVP notifications, followed-up with guests/vendors.
Work history example #2
Executive Coordinator
American Express
- Maintained team Payroll Timekeeping attendance/vacation records for NY, Phoenix, Florida offices.
- Keyed departmental payroll; maintained accuracy of attendance and payroll tracking for the multiple organizations supported (approximately 75 employees).
- Monitored departmental off-boarding with HR and security to ensure proper retention of business assets.
- Managed all administrative support to the SVP / GM and Leadership Team.
- Developed and mainted a flight tracking database for Corporate Services and Small Business Service organization.
Work history example #3
Executive Administrative Assistant
Arizona State University
- Devised and implemented Departmental Operational Policies and Procedures Guides.
- Facilitated group success through bi-weekly coordinator meetings to create a platform for collaboration and process improvement.
- Reconciled payroll on a bi-weekly basis for all academic/summer graduate salaries and student workers.
- Developed and streamlined vendor relationships through communication and process improvement for all Global Launch coordinators.
- Coordinated facility and equipment for department faculty.
Work history example #4
Executive Coordinator
Cardinal Health
- Maintained control of filing for payroll confidential documentation per SOX (Sarbanes-Oxley) Regulation.
- Demonstrated customer expertise while ensuring customers had a positive experience.
- Reviewed and processed outside counsel invoices for payment; including working closely with outside counsel and internal contacts to resolve issues.
- Reconciled payroll to general ledger.
- Developed positive relationships through collaborations with employees while providing reliable training and expert assistance with insurance adjudication.
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Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
Master's Degree in business
DeVry University, Oakbrook Terrace, IL
2015 - 2016
Associate's Degree in political science
Arizona State University, Phoenix, AZ
2012 - 2014
Highlight your executive coordinator certifications on your resume
Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.
Include the full name of the certification, along with the name of the issuing organization and date of obtainment.
If you have any of these certifications, be sure to include them on your executive coordinator resume:
- Certified Management Accountant (CMA)
- Master Project Manager (MPM)
- Certified Professional - Human Resource (IPMA-CP)