Executive jobs in Fort Lauderdale, FL

Job Title: Logistics and Domestic Operations Coordinator Department: Operations Reports To: VP of Logistics Salary: $50,000 - $60,000 About Us Effy Jewelry is a family-owned and operated business that has been crafting exquisite jewelry for over four decades. Founded by Effy Hematian, the brand has become synonymous with innovative design, superior craftsmanship, and unparalleled quality. With a focus on innovation and creativity, Effy Jewelry has become a global leader in the fine jewelry industry. Its pieces can be found in major retailers and department stores worldwide, as well as being a leading Fine Jewelry name in the Maritime & Cruise industry with over 150 land-based and cruise ship-based stores. Position Summary The Logistics Coordinator will support the Warehouse Manager and Logistics Team in overseeing domestic logistics operations, with a primary focus on owning the bonded warehouse process and all related documentation. This role will lead the preparation, accuracy, and compliance of bonded warehouse entries, documentation flows, and system inputs, ensuring alignment with customs brokerage partners and adherence to all regulatory requirements. The ideal candidate must have a strong understanding of bonded warehouse operations, CFS (Container Freight Station) procedures, and bonded documentation. This position requires exceptional attention to detail, strong Excel, organizational skills, and the ability to thrive in a fast-paced, dynamic environment while ensuring seamless execution of domestic shipments and logistics tasks. This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week. Key Responsibilities Oversee and coordinate all domestic shipping activities, including inbound and outbound deliveries. Own the bonded warehouse process end-to-end, including documentation preparation, bonded entries, system inputs, and daily compliance follow-up. Serve as the primary point of contact with customs brokerage partners to ensure accuracy, compliance, and timely submission of bonded documentation. Prepare, process, and verify all shipping documents, ensuring accuracy and adherence to company and regulatory standards. Manage carrier relationships; monitor and track shipments to ensure on-time performance. Collaborate with New York HQ operations and merchandising teams to align domestic deliveries with inventory needs and shipment priorities. Maintain and oversee all shipment, receipt, and inventory transaction records, including the bonded documentation archive. Troubleshoot and resolve shipping issues as they arise. Identify and contribute to process improvements to enhance operational efficiency and minimize errors. Ensure adherence to all company policies, safety protocols, and operational standards. Qualifications Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent experience considered. Minimum of 2 years of experience in logistics, warehouse operations, or similar role (experience in jewelry, luxury goods, or bonded facilities a strong plus). Strong understanding of bonded warehouse processes, CFS operations, and bonded documentation requirements. Highly organized with excellent attention to detail and strong time-management skills. Proficient in Microsoft Office; including Excel and familiarity with warehouse management systems such as Magaya is preferred. Strong communication skills with the ability to collaborate effectively across departments. Ability to multitask, adapt quickly, and work efficiently under pressure. Strong analytical and problem-solving capabilities. Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas. Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

The key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships with clients as well as creating networks with which to meet legitimate client leads. Key Duties, Responsibilities and Accountabilities Sales •Provide the Harry Winston experience to all clients. •Meet and exceed sales targets. •Develop potential clients through walk-in traffic. •Maintain and grow existing clients; keep records of milestones and client's tastes and goals for future purchases. •Target new/specific jewelry/watch product to existing clientele. •Assist team in sales process where needed. •Regularly utilize all forms of communication to generate sales. Development of Client Base •Continually update client base through all available resources. •Client entertainment: Seek out new methods of client development through social contacts and PR related events. •Enter and maintain accurate information for client base data entry in GEM. •Develop existing client base and reach new prospects. •Provide superior after-sale service to all Harry Winston clients. After Sale Service •Provide the highest level of client service through personalized contact in product maintenance. •Use all available resources to problem solving. •Keep management informed of potential product as well as client issues. •Follow up. Job Qualifications •Strong luxury retail jewelry and timepiece experience •College degree •Graduate Gemologist a plus •Strong organizational and interpersonal skills •Ability to work as a team player •Basic computer literacy •Flexible to retail working hours •Foreign languages a plus (Mandarin, Cantonese, Japanese preferred)

Axxiom Elevator specializes in the service, modernization, and repair of elevators, escalators, and moving walkways. Committed to the highest levels of customer satisfaction, Axxiom Elevator focuses on ensuring safe and reliable vertical transportation equipment for its clients. Known for delivering quality results, the company prioritizes efficiency and safety in every service provided. At Axxiom Elevator, our team makes a positive impact in ensuring seamless mobility for people and businesses. Role Description This is a full-time, on-site role for an Account Executive based in Pompano Beach, FL. The Account Executive will be responsible for managing customer relationships, driving new business opportunities, and meeting sales targets. Day-to-day responsibilities include identifying client needs, developing tailored service solutions, preparing proposals, and maintaining consistent communication with potential and existing clients. The role also involves coordinating with internal teams to ensure timely service delivery and customer satisfaction. Qualifications Bachelor's degree in business, marketing, or related field preferred 2-5 years of experience in account management, client services, or sales Strong communication, relationship management, and negotiation skills Knowledge of the elevator, escalator, or vertical transportation sector (preferred) Highly organized with the ability to multitask and work in a fast-paced environment Familiarity with CRM software and sales tracking tools is preferred Location and travel Onsite in Pompano Beach, Florida Occasional travel may be required for sales conferences, local client visits, etc. Compensation Salary + commission plan **Notice to Staffing Agencies: We do not accept unsolicited resumes or outreach from third-party recruiters. Any attempts to contact our team regarding this role will not be acknowledged**

StandWithUs is an international, nonprofit, and nonpartisan Israel education organization that works to inspire and educate people of all ages about Israel, as well as challenge misinformation and fight antisemitism. Founded in 2001 and headquartered in Los Angeles, StandWithUs has chapters and programs throughout the U.S., Israel, the UK, Canada, South Africa, Brazil, Australia, and the Netherlands. Position Summary The Southeast Executive Liaison will support the Southeast Executive Director by managing administrative operations and providing essential logistical coordination. This role requires excellent communication, organizational, and interpersonal skills, along with the ability to handle sensitive and high-level matters with professionalism and discretion. Key Responsibilities Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements Prepare and maintain documents, reports, spreadsheets, and presentation materials Coordinate and facilitate internal staff and office meetings, including agendas and follow-ups Serve as the point of contact for internal and external stakeholders Handle office supply inventory, equipment maintenance, and vendor communications Track expenses and support basic bookkeeping or reimbursement processes Coordinate logistics for board meetings, including Zoom setup and scheduling Prepare agendas, capture and format meeting minutes, and send follow-ups Maintain confidential board and organizational records Qualifications 3+ years of experience in executive or administrative support Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word) Experience with Zoom and Raiser's Edge (or similar CRM systems) preferred High level of discretion and organizational awareness Strong communication and time management skills College degree preferred Benefits: Health/ dental/ vision insurance Paid vacation Paid national and religious Jewish holidays

Job Details: Job Title: Executive Protection Agent Travel-in opportunity - can live anywhere in the United States, team house to stay in during work week Job Type: Full time, with full benefits Compensation: $145,000 minimum annual compensation FLSA: Non-exempt Schedule: 15 days worked per month average up to 24 days per month 14-18-hour shift lengths dependent on operations Job Summary: This is an armed position for an Executive Protection (EP) Agent. The role requires frequent travel; approximately half the year will be spent internationally, and candidates must be able to perform effectively during extended hours, including shifts beyond 16 hours or with limited rest. A minimum of two years in a dedicated EP role is required, with experience in diplomatic security or overseas assignments strongly preferred. Professional driving experience (limo or chauffeur) and prior service on ambassador protection teams are valued. Ideal candidates are adaptable, client-focused, and comfortable in fast-paced, high-profile environments. Preferred qualifications include advanced or tactical driving, high-level medical training, and water safety or rescue certifications. Strong situational awareness, professionalism, and the ability to engage diplomatically with high-net-worth individuals are essential. Team-oriented agents who maintain discretion and boundaries will excel in this role. Job description/Duties: The Executive Protection Agent is tasked with numerous functions providing overall support to protective security detail in Miami, FL. This detail operates in a fast-paced, fluid, travel-focused environment that may include driving or residential security duties as needed. Below are just some of the functions and responsibilities: Ensure the overall safety and security of designated Principals and their property Monitoring of multiple security systems to include alarms and cameras, and competence to identify and properly act on security risks Controlling access to properties and maintenance of security logs for guests, service personnel, and vendors Required to drive Principals to various personal/business venues and/or additional off-site assignments Demonstrate proficiency in use and proper maintenance for all equipment used in support of the protective operations program (i.e. vehicles, medical supplies, communications devices, etc.) Maintain an acceptable professional appearance Be able to communicate with the Principals, staff, coworkers, and other third party vendors utilizing a customer service approach Adapting to various tasks that would be assigned outside of traditional security operations/roles Able to interact with children On-the-spot critical thinking and improvisation Emotional intelligence and self-awareness Be comfortable in a variety of social settings, with ability to socially engineer desired outcomes Be willing to submit to pre-employment, post-accident and random drug testing as determined by management Shifts that can include days/nights/weekends/holidays/OT Shifts that are over 16 hours unexpectedly When required, both domestic and international travel Close protection to Principals at various venues, events, filming sessions, business meetings, personal trips, etc. A variety of tasks around the Principal's property as required Must maintain a positive attitude through a wide variety of situations, as well as, must conduct themselves in a manner which contribute to a positive and professional work environment Advance work for routes, venues, and travel trips Must have proficient writing skills to complete detailed reports Communicate with Principal's staff and outside personnel, to facilitate seamless operations for our Principals Physical fitness to stand on your feet for several hours without a break, provide protective coverage during physically taxing activities including running, swimming, hiking, as well as maintain long schedules in the field. Ability to responsibly engage to an active threat against the Principal Must be proficient in defensive tactics, in order to deescalate, or actively engage in potential threats against the Principals. Position Certificates and Licenses: Class D Security Guard license Class G Security Guard License Florida CCW Valid United States Driver's License Passport with more than six months expiration Aid/AED for Adults, Children, and Infants Preferred Education and Experience: Bachelor's degree Certification from a recognized EP school (this can be supplemented with 2+ years of relevant industry experience) from a certified driving school is also preferable, but this too can be supplemented based on experience Law enforcement experience is a plus RST experience a plus Defensive tactics, counter surveillance/surveillance detection, and covert protection experience First Responder, Paramedic or EMT certifications a plus Bilingual is a plus Active in outdoor activities such as mountain biking, hiking, ocean sports, etc. Required Skills and Experience: 3-5 years of experience specifically traveling internationally and domestically in EP role Must possess a good understanding of the latest technology in security camera systems, use of smartphones, communications, and collaboration apps Must be able to work in a collaborative team environment Excellent communicator with the ability to converse with clients, superiors, peers, and vendors professionally and successfully Drug free; must pass a drug screening and submit to periodic screenings throughout employment Specific training related to this specific detail will be provided upon hire Physical Requirements: Ability to patrol the property and access areas quickly Physically able to capture and detain individuals if necessary Prolonged periods sitting of 5+ hours at a desk and monitoring surveillance equipment Prolonged periods of standing on your feet without a break 4-5+ hours Must be able to lift 50 pounds at a time Must be able to lift, drag a human up to 200lbs or more, if necessary Must be able to bend, twist, Being able to respond to physical attacks, natural disasters, evacuations Perform physical activities such as hiking, biking, swimming Salary and Benefits: $145,000 compensation Schedule: 16 - hour shifts, two weeks on, two weeks off rotation Can live anywhere in the US and travel in for work Team house to stay at while on shift Paid sick leave Paid time off (PTO) accrual Holiday pay for select holidays you work (6) Company 401(k) with employer match Flexible insurance plans - Medical, dental and vision 100% of employee premium paid for by Keelson (plan upgradable for additional employee paid premium) Generous employer contribution per family member (up to 4 family members) to help lower employee contributions for dependents that join the plan Life Insurance Long Term Disability Short Term Disability Critical Accident/Illness coverage __________________________________________________________________________ Employment with Keelson is at-will, meaning that you or Keelson may terminate the employment relationship at any time, with or without cause, and with or without notice. Keelson Strategic is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status, or any other protected factor under federal, state, or local law. Keelson Strategic is licensed by the California Bureau of Security and Investigative Services: Private Patrol Operator (PPO) #120989

Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Best Buddies is the largest organization dedicated to ending the social, physical and economic isolation of the 200 million people worldwide with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families. Job Title: Executive Assistant, SVP Global Mission, State Development & Operations Department: State Operations & Programs Reports to: Senior Vice President, Global Mission, State Development & Operations Salary: $55,000-$60,000 Location: Miami, FL # of direct reports: 1 Position Overview: The executive assistant, SVP Global Mission, state development & operations provides high-level administrative support to the SVP and the state operations team. Job Qualifications Strong project/time management skills - including planning, organizing, attention to detail, and problem solving Strong written and verbal communication skills Strong proficiency with MS Office (Word, Excel, and PowerPoint) Must be dependable and lead by example Must be comfortable and adept at handling sensitive and confidential information Must be comfortable engaging with people with intellectual and developmental disabilities (IDD) Flexibility is a must to be able to work with other departments to achieve our mission Bachelor's degree or a minimum of two years experience supporting high-level management positions Job Duties include, but are not limited to: Operations Performs general office duties, such as ordering supplies, maintaining records, handling incoming correspondence, preparing memos, letters, and press kits, filing and retrieving documents, and screening calls Maintains schedule for SVP. Serves as liaison between SVP and key contacts, including building rapport. Schedules and develops agendas for department conference calls and webinars, downloads recordings, and posts on team Best Buddies website. Organizes and maintains departmental share files on the Sharepoint, including requesting permissions as needed. Assists in compiling and reviewing weekly report for SVP. Updates and maintains distribution lists in Outlook consistent with staffing changes. Makes all travel arrangements for SVP and organizes travel for department staff and state director applicants when visiting HQ office. Works with state operations team to coordinate equipment purchases and setup, travel, and other logistics for new state directors during training period. Works closely with the finance department to help support the state operations team. Sends PI surveys to applicants and staff, prepares and sends out PI analyses, and compiles PI results into reports for office-specific trainings. Prepares expense reports and assists with other miscellaneous items for SVP. Human Resources Directly supervises the Administrative Assistant Position - (Jobs participant with intellectual developmental disability who helps in supporting the state operations team). Responsible for staff development, oversight, and providing meaningful performance feedback. Inspires and motivates staff by demonstrating personal commitment and integrity and providing proactive training, support and recognition. Responsible for all human resources related activities within the team. Understands, follows and reinforces human resources policies in a consistent manner. Best Buddies is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International's core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world. Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.

The Executive Steward is responsible for maintaining the overall cleanliness and par levels of all china, glass, silverware along with kitchen and banquet service equipment. They should have a sound working knowledge of conveyor and single tank dish machines, 3 compartment sink set ups and chemicals used throughout the kitchens. Must be familiar with the requisitioning of equipment needs to the designated areas within the Biltmore Hotel. They must be able to maximize productivity of the stewarding staff along with managing chemical and equipment par levels with-in budgeted guidelines. Kitchen safety and food sanitation is a top priority and the Executive Steward is expected to set the example with-in the kitchens and work closely with the Executive Chef on food safety and training. This position requires consistent adherence to policies and procedures of the department as outlined in the Biltmore Standard Operating Procedures (BSOP'S). Responsibilities Add in the cleanliness of the entire property, including restaurants, room services and banquet. Ensure food is delivered to the designated areas prior to the actual start time of the function. Fill equipment requisitions needs for the banquet front of the house staff so the rooms can be set and ready to receive food. Conduct training for stewarding supervisors and stewards on job responsibilities. Maintain complete knowledge of correct maintenance and use of equipment; use equipment and tools only as intended, properly and safely. Conduct china, glass, silverware and chemical inventory on a regular basis to ensure proper par levels and be able to flex with business demands. Work as a team, assisting all guests' and employee's needs and inquiries. Maintain and strictly abide by state sanitation/health regulations and hotel requirements. Meet with the executive chef to review kitchen equipment needs, anticipated business levels, changes and other information pertinent to the job performance. Excellent communication skills with a positive outgoing behavior. Create and update equipment pull sheets to ensure efficient execution of service. Ensure productivity is at the maximum and that we are holding our staff accountable. Develop a working relationship with equipment vendors. Maintain an exceptional production knowledge and attention to detail. Make certain all requisitions are processed properly and placed in designated area. Assist all department who need support within the hotel. Complete Opening Duties: Inspect the cleanliness and working conditions of all tools, equipment and supplies. Check production schedule and par. Establish priority items for the day. Maintain proper storage procedures as specified by Health Department and hotel requirements. Minimize breakage of china and glass. Effectively communicate with management and service staff in order to fulfill and address any issues or needs requested by guests and or other employees. Ensure kitchen equipment is property maintained and functioning. Ensure the correct staffing of the department, be able to conduct interviews. Creates the schedules for stewarding team. Requirements Experience and Education Required Education An associate's degree is required Experience Minimum three years' experience as an assistant chief steward in hotels with similar style and standards, fine dining experience; strong knowledge in chemicals, dish machines, and passion to succeed. Skills Required Must be able to: Speak, read, write and understand the English language. Compute accurate mathematical calculations. Provide legible communication and directions. Perform job functions with attention to detail, speed and accuracy. Prioritize and organize. Think clearly, remaining calm and resolving problems using sound judgment. Follow directions thoroughly. Understand guest's service needs. Work cohesively with co-workers as part of a team. Work with minimal supervision. Maintain confidentiality of guest information and pertinent resort data. Use a computer keyboard and possess basic typing skills. Possess moderate to advanced computer skills. Work in a dynamic and constantly changing environment. Adept to multitasking. Physical Demands Must be able to: Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance Stand, sit, or walk for an extended period of time or for an entire work shift Reach overhead and below the knees, including bending, twisting, pulling, and stooping Use, carry, and operate all necessary office equipment using finger dexterity. Communicate with employees, managers, subordinates and guests through verbal communication, hearing ability, and visual acuity. Physical Demands (Continued) Visually look at a computer for extended periods of time. Adapt to moderate temperatures in the hotel as thermostat is controlled by hotel environmental systems. Most work tasks are performed indoors. Success Criteria Team Player Demonstrates co-operation within the team and with other departments Listens carefully and works well with others Has a positive influence on others in the team and clearly enjoys working with people Guest Focused Anticipates guests' needs and is sensitive to people from all cultures Has a natural, warm smile and a friendly and passionate approach Demonstrates confident, helpful and genuine behavior with internal and external guests Delivers their Best Has energy and sense of urgency for his/her work Resourceful, makes things happen and looks for ways to work more efficiently Always looks their best and acts appropriately (e.g. approaching guests, body language) Composed Able to stay calm under pressure Demonstrates maturity and ability to cope with the unexpected Never lets personal feelings interfere with delivering the highest standards Trustworthy and responsible Excellent records of attendance and punctuality Is reliable and demonstrates the ability to work without supervision Demonstrates a high level of personal integrity, honesty and trust Time Management Uses his/her time effectively and efficiently; values time, concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities Makes decisions in a timely manner Listening Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees Licenses or Certifications Food Handling Certificate Standard Specifications Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests. Standard Specifications (Continued) A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division. The employee will actively follow The Biltmore Hotel policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Grooming All employees must maintain a neat, clean and well-groomed appearance per Biltmore Hotel standards.

Surefox North America Inc is a veteran owned company that strives to create a diverse and unique culture of trained and talented individuals. We are currently seeking an experienced Full time Executive Protection Agent with high integrity and professionalism. In your day to day role as an Executive Protection Agent, you will assist in acting as a liaison between Surefox and its clients while providing close protection for C-Level executives and their family. You will perform all duties in accordance with client policies and procedures, Surefox policies and procedures, and all state & federal regulations. Other responsibilities include, but are not limited to: providing safe and secure vehicle transportation for C-Level executives and their family; responding to emergency events as well as medical & non-medical issues; providing physical security, addressing staffing deficiencies, handling client requests in a timely manner, and any other tasks assigned to you by your immediate supervisor/PM. We are looking for someone who has exceptional multitasking skills, pays close attention to detail, and who works independently on assignments. On occasion, this position requires coordination and collaboration with supporting or adjacent teams, agencies, or vendors to ensure clients security requirements are met in a timely and professional manner. The individual selected for this role must be flexible and able to respond to dynamic situations with sound judgment as well as have the ability to perform their duties on a national and international level. As we encourage veterans and candidates that are currently in the military reserve to apply, we welcome all who share the same passions for protection as we do. We are not offering visa sponsorship for this position at this time. What you will do: Develop relationships with clients, facilitate collaboration, and have the ability to influence informally across different departments within the team Track and report on program performance assurance and compliance requirements within the provided guidelines Prepare reports on accidents, incidents, and suspicious activities Provide assistance to employees and create a safe and friendly environment for visitors and clients in a professional manner Attend project meetings upon request to assess the security implications of proposed changes Work independently and adapt to various work-paces while always maintaining a high-level of attentiveness and energy Responsible for client and family safety, as well as safeguarding client assets Provide safe and secure vehicle transportation to and from designated locations for C-Level executives and their family. Watch for unusual activity and respond immediately and safely to emergency situations on-site Contact the police or fire department if and when there is an emergency Conducts ongoing threat, risk and vulnerability assessments Operates motor vehicles in a safe and legal manner Conducts protective advance operations Maintain up to date knowledge of local emergency services, routes, and points of interest within a given area of responsibility Operate in a low profile, low footprint capacity Maintain a high level of physical fitness and personal appearance Follow Executive Protection Standard Operating Procedures and Guidelines Comply with Surefox Policy and Procedures Perform other duties as assigned What is required: Must be eligible for employment within the United States Must be a minimum of 18 years old per state licensing guidelines Must be able to pass an extensive background check and drug screening (Surefox will consider for employment qualified applicants with criminal histories in a manner consistent with all requirements of State and local laws, regulations or codes) Must live within driving distance or be willing to relocate Must have a current guard card or eligible to qualify for guard card Must have a high school degree or equivalent Demonstrated competence in reacting to and handling emergencies Ability to effectively communicate with people at all levels and from various backgrounds Good judgment with the ability to make timely and sound decisions Ability to understand and follow written and verbal instructions Ability to work independently and as a team member CPR/First Aid/AED for all ages is required Possess a valid and current driver license Valid U.S Passport A graduate of a reputable executive protection training school Or 5+ years of corporate and high net worth executive protection experience Or 2+ years of security experience in a high threat environment Ability to work nights and weekends as required Ability to work autonomously, domestically and internationally Advanced medical and evasive driving experience Have an operational understanding of today's technology across all platforms Strong writing and interpersonal skills What is desired: Security or law enforcement related experience preferred Military background is a plus Report writing experience preferred Experience working with families and children in a high net worth environment International experience If you share our values and are ready to build your next career, we want to hear from you!

- Serve as the main point of contact for VIP clients, providing exceptional service and anticipating their needs - Coordinate and manage all aspects of the VIP client experience, including dining reservations, excursions, and special requests - Build and maintain relationships with clients to ensure their satisfaction and loyalty - Collaborate with various departments on board to ensure seamless execution of client requests - Handle and resolve any client concerns or issues in a timely and professional manner - Maintain accurate records of all client interactions and requests - Stay up-to-date on all ship activities and events to provide clients with the most current information and recommendations - Assist with special events and functions for VIP clients on board - Act as a liaison between clients and on-shore concierge team to facilitate pre-trip planning and post-trip follow-up - Continuously seek opportunities to enhance the client experience and provide feedback to improve our services Qualifications: - Minimum of 2 years of experience in a luxury hospitality or concierge role - Excellent communication and interpersonal skills - Strong organizational and time management abilities - Ability to work well under pressure and manage multiple tasks simultaneously - Detail-oriented with a focus on providing exceptional customer service - Knowledge of luxury travel and destinations preferred - Fluent in English, additional languages a plus - Willingness to work flexible hours, including evenings and weekends - Must be able to pass a background check and obtain necessary travel documents Join our team and be a part of creating unforgettable experiences for our VIP clients on board luxury cruise ships. Apply now to become an Executive Concierge with Crew Life at Sea. Working Place: Miami, FL, United States

Job Description KW Reserve is seeking an Operations Coordinator to partner directly with our Owner and leadership team. This is not a traditional administrative role; it's a key leadership position designed for a systems-minded operator who thrives behind the scenes, aligning vision with execution and building the infrastructure for scalable growth. Compensation & Benefits $60,000-$70,000 base salary (commensurate with experience) Performance-based bonus opportunities Paid Time Off (PTO) Benefits stipend available Leadership growth and professional development opportunities Compensation: $60,000 - $70,000 commensurate with experience Responsibilities: Strategic Operations & Systems Leadership Partner with the Owner to translate vision into operational priorities and measurable results. Help to recruit and network at a high level to help with overall team growth. Oversee and optimize backend operations, allowing the sales team to focus on production and growth. Design, implement, and refine systems for CRM, transaction management, database oversight, and client communication. Build scalable processes, SOPs, and operational manuals that evolve with the business. Client Experience & Reputation Excellence Develop systems to drive client testimonials, referrals, and brand loyalty. Ensure the client journey is consistent, elevated, and aligned with KW Reserve's values. Partner with marketing to execute brand promises and maintain engagement beyond the close. Qualifications: 3-5+ years of leadership, operations, or executive support experience (real estate industry preferred). Bachelor's degree strongly preferred. Exceptional communication, organizational, and analytical abilities. A passion for systems, process improvement, and enabling others to succeed. Calm under pressure, resourceful, and results-driven. Who You Are A strategic partner who bridges big-picture vision with tactical execution. A trusted operator who thrives in a high-growth, fast-paced environment. A systems builder who sees complexity and creates clarity. A team-first leader who values excellence, accountability, and collaboration. Growth-minded, proactive, and energized by scaling organizations. About Company At KW Reserve, we believe that buying or selling a home is more than just a transaction; it's a life-changing experience. That's why our team of experienced, passionate real estate professionals is dedicated to delivering exceptional, personalized service to every client. We take pride in the relationships we build and work relentlessly to help clients achieve their real estate goals. Our team represents the best and brightest in the industry, constantly raising the bar through innovation, research, and consumer education. In today's fast-paced market, clients need a trusted advisor, and that's exactly what we strive to be. With in-depth knowledge and a commitment to timely, accurate guidance, KW Reserve is the go-to source for real estate insight and expertise.

Thank you for your interest in our career opportunities. Via this site, you will be able to provide us with your work experience which will assist in identifying suitable positions. Qualifications will be dependant on the specific positions of interest.

General information Requisition # R64927 Posting Date 12/18/2025 Security Clearance Required Secret Remote Type Onsite Time Type Full time Description & Requirements Shape the future of defense with MANTECH! Join a team dedicated to safeguarding our nation through advanced tech and innovative solutions. Since 1968, we've been a trusted partner to the Department of Defense, delivering cutting-edge projects that make a real impact. Dive into exciting opportunities in Cybersecurity, IT, Data Analytics and more. Propel your career forward and be part of something extraordinary. Your journey starts now-protect and innovate with MANTECH! MANTECH seeks a motivated, career and customer-oriented Senior Executive Collaboration Specialist to join our team in Doral, FL. This position is on-site 5 days a week. Key Responsibilities * Executive Calendar and Communications Management, manage the complex, executive-level calendar for the Program Manager (PM), prioritizing appointments, scheduling key decision meetings, and managing time allocation across multiple priorities. * Administrative Oversight and Tasking, provide essential support to the PM in operational tasking and administrative oversight to include tracking and facilitating the timely delivery of Task Order (TO)-level deliverables and maintaining a central repository for all critical program correspondence, including tracking necessary government administrative actions. * Meeting and Briefing Support, organize, schedule, and execute high-visibility meetings (internal and external), including the creation and distribution of formal meeting agendas, preparation of presentation materials, ensuring all necessary logistics (e.g., VTC, room reservations) are in place, and documenting formal minutes/action items. * Travel and Personnel Logistics, proficient in data entry and management, tracking and accountability of personnel, scheduling, complex domestic and international travel arrangements, visa/passport processing, and the issuance/tracking of Letters of Authorization (LOA) and Common Access Cards (CAC). * Correspondence and Document Control, manage the PM's incoming and outgoing official correspondence, track high-priority data calls and requests for information (RFIs), and ensure the quality control and proper formatting of all executive-level reports and documents prior to PM signature. * Key Leader Engagement Support, Support official travel, coordination for key leader engagements, and reporting for senior MANTECH leadership with internal and external agencies, Combatant Commands, Functional Commands, Service Title 10 Headquarters, and the Joint Force Headquarters. * Deliverable Engagement, engage with internal and external TO stakeholders to ensure required deliverables are tracked, updated, and delivered as required, specifically maintaining the PM's view of deliverable status and due dates, in close coordination and collaboration with the Business Manager and Senior Business Analyst. Minimum Qualifications * BA/BS with a minimum of 7+ years of direct, executive-level administrative and operational support experience to a senior leader (Director, Program Manager, or equivalent). * 7+ years of position-specific relevant experience and 10+ years of total professional experience. * Proven experience managing executive-level calendars, communications (including high-volume email and phone call correspondence), and travel logistics for senior leadership in a high-tempo operational environment, with a strong understanding of government administrative processes, particularly regarding the need for coordination and collaboration with core program support staff. * Experience in preparing and managing official correspondence, reports, and documents; implementing and maintaining highly organized office systems, schedules, and calendars; handling incoming mail and other material; setting up and maintain file systems; collating information; maintaining databases. * Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an executive support level, particularly in creating high-quality, customer-facing briefings and correspondence, and managing electronic filing systems for government administrative actions. Desired Qualifications * Experience at a DoD Combatant Command (e.g. SOUTHCOM, NORTHCOM, CENTCOM, CYBERCOM, INDOPACOM, EUCOM, AFRICOM, STRATCOM, * TRANSCOM, SOCOM, SPACECOM) or Service Title 10 Headquarters is desired. * Experience supporting programs operating within the Joint Travel Regulations (JTR) and the Foreign Clearance Guide. Clearance Requirements * Must have an active Secret clearance. Physical Requirements * Must be able to remain in a stationary position 50%. * Constantly operates a computer and other office productivity machinery, such as a copy machine or computer printer. MANTECH International Corporation considers all qualified applicants for employment without regard to disability or veteran status or any other status protected under any federal, state, or local law or regulation. If you need a reasonable accommodation to apply for a position with MANTECH, please email us at ******************* and provide your name and contact information.

Job DescriptionSalary: DOE Description: Assistant to the General Manager Job Purpose:Supports the General manager by aiding in company operations, maintaining office systems, and administrative responsibilities assigned by the General Manager Job Duties: Reports to and supports the General Manager in the day-to-day operations of the company and clients as assigned. Drafts correspondence and general communications as assigned. Plans, schedules and prepares for meetings and appointments. Assists with the preparation and management of projects through research, onsite inspections, and reporting. Maintains a file and schedule pertaining to projects and other items as assigned by the General Manager Prepares and edits reports and presentations. Assists with returning phone calls, voicemails, and emails promptly. Filing, Scanning, and general clerical duties. Provides quality customer service Skills/Qualifications:Supply Management, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills, Microsoft Office proficient, Detail oriented, strong verbal and written skills. Excellent work ethic is a must. CAM License is a plus.

Job DescriptionDescription***Please DO NOT call or email our office outside of this process *** You Are: Responsible for helping to maintain smooth and efficient office operations, scheduling, and supporting employee-related administrative tasks. This role requires excellent organizational skills, attention to detail, a high level of confidentiality and the ability to collaborate with various teams to ensure streamlined processes. Your Location: In-Person (Not Remote or Hybrid) 6050 Collier Blvd Unit 136, Naples FL 34114 Your Schedule: Full-Time | 40 Hours Per Week Mon-Fri 9:00am-6:00pm (8hrs/day) Flexible Schedule (let us know what you need!) Your Language Skills: English (Highly Proficient Written & Verbal) Your Manager: Carlos, Co-Founder CRAE's Core Values: Integrity Accountability Teamwork Adaptability Attention to Detail Your Contribution to CRAE Investment Management Group:Financial Management: Process, pay bills & issue checks using QuickBooks. Credit card reconciliations on a regular basis. Maintain accurate financial records, including receipt logs in Excel. General Organizational Support: Organize and coordinate travel logistics: flights, hotels, transportation Manage ordering, returns, and exchanges Schedule/follow up on maintenance appointments Coordinate service providers for home maintenance Subscription Management: Track, log, and manage subscriptions to various services (e.g., Sirius XM, magazines). Vendor & Service Provider Contact: Act as a point of contact with vendors CRAE Investment Management Group's Contribution to You:Salary: $46k-$55k/yr Benefits: Flexible Schedule! (Let us know what you need) 401k w/ 4% match Health/Dental/Vision: 100% covered for you! Company cell phone PTO & Holidays: PTO: 3 weeks 11 Paid holidays

Why Work for KeHE? Full-time Pay Range: $52,000.00/Yr. - $70,000.00/Yr. Shift Days: , Shift Time: Benefits after 30 days Good people, working with good people, for our common good. Sound good? KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Health/Rx Dental Vision Flexible and health spending accounts (FSA/HSA) Supplemental life insurance 401(k) Paid time off Paid sick time Short term & long term disability coverage (STD/LTD) Employee stock ownership (ESOP) Holiday pay for company designated holidays Job Description Primary Responsibilities The Talent Acquisition Coordinator will support recruitment operations in areas such as candidate communication, interview scheduling, process documentation, report generation, and/or onboarding activities. The primary focus of the role will be to manage onsite interviews for senior level roles throughout the organization which includes executive calendar management, candidate travel, generating guides, note taking, etc. This role is based on the ability to build relationships, collaborate, understand priorities, to be flexible yet grounded, operate with the highest level of confidentiality, and maintain professionalism. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE's Mission, Vision, and Values. Essential Functions DUTIES, TASKS AND RESPONSIBILITIES: Interview Support: Confidential and Executive level interviews including taking notes during debriefs, escorting candidates, creating interview packets, coordinating assessments, interview scheduling and conference room booking, and coordinating travel. Assist with onsite interviews for exempt positions. Candidate Correspondence: Assist with interview scheduling activity for recruiters. Schedule disposition emails through the applicant tracking system. Support with intern/new grad program communication. Recruiting Events: Assist the organization with updating recruitment collateral. Assist with event registration. Prepare and process invoice payments. Order recruitment materials. Other Duties: Monitor job postings for completeness, formatting, and inclusive language. Maintain safeguards for confidential information (company, candidate, employee) Provide recommendations on process, candidate experience, and onboarding. Other duties and projects as assigned. Qualifications SKILLS, KNOWLEDGE AND ABILITIES: Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) Ability to communicate effectively, both orally and in writing. Ability to listen clearly to others and check for understanding. Articulate messages in a way that is broadly understandable. Excellent interpersonal skills. Demonstrated proficiency in attention to accuracy and detail. Ability to take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm. Ability to work productively and effectively as part of a team. Maintains confidentiality, takes initiative, and works well independently while using discretion. Basic knowledge of General Human Resources or Talent Acquisition discipline preferred. Minimum Requirements, Qualifications, Additional Skills, Aptitude EDUCATION AND EXPERIENCE: High school diploma or GED required. Minimum of 3-5 years of administrative support experience required. Experience working with senior level executives within and outside the company preferred. Experience with HR systems (applicant tracking system, HRIS) preferred. PHYSICAL REQUIREMENTS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Additional Information Requisition ID2024-22999 Equal Employer Opportunity StatementKeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes. All your information will be kept confidential according to EEO guidelines.

We are currently seeking an Operations Coordinator - Civil to be part of our Civil Engineering team in our Austin, San Antonio or West Palm Beach offices. The focus of this position is supporting the Civil Operations and Business Development Teams with the collection, formatting, and maintenance of data, but will also include other various administrative tasks, including scheduling and coordination of reports and data communication. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program. #LI-Onsite Responsibilities Job Responsibilities: Assist with project database management, maintenance and project accounting support. Maintain and organize department records, files, and documentation, including financial tracking materials. Assist in implementing and optimizing operational procedures under the direction of the division's Operations Analyst to improve overall efficiency and effectiveness. Support division leadership, the Operations Analyst, and project managers by preparing reports, presentations, and other materials that address division-wide operational initiatives and performance. Assist with scheduling meetings, preparing agendas, and documenting minutes for departmental and project-related gatherings. Assist with the division's onboarding process, including BST system setup, operational tracking, and coordination of required training activities. Execute assigned tasks and special projects to support division operations and leadership priorities. At the direction of the Operations Analyst, maintain and refine standard operating procedures (SOPs), templates, and workflows to ensure consistency across offices and project teams. Qualifications Qualifications: Graduation from an accredited high school or successful completion of GED certification required Bachelor's degree in business administration or related field preferred. 2+ years of experience in operations, project coordination, or related field (experience may be replaced with related coursework completed at an accredited college or university) Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Working knowledge of BST 10 a plus Ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced setting. Strong critical thinking skills and a proactive attitude. Ability to collaborate with other team members to achieve high quality work products Applicants must be currently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of employment visa Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled. WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided. All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding. All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy. We can recommend jobs specifically for you! Click here to get started.

Join the team at Bucketlist Xperiences, where we make dreams come true. We are looking for an energetic, highly organized, and detail-oriented individual who thrives in a dynamic and multi-faceted environment. This is a full-time, hybrid role that requires a positive attitude and a commitment to continuous learning and growth within the company. Job Description Managing calendars, organizing meetings, and scheduling appointments. Conducting follow-up calls and emails for ongoing projects to ensure progress and completion. Creating and managing Excel documents for basic expenses and budgets. Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service. Taking ownership of tasks and seeing projects through from start to finish. Providing IT-related support, including PCs, laptops, and Apple devices. Researching and booking travel arrangements for clients, including flights, hotels, and experiences. Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators. Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences. Qualifications Minimum of 3 years of work experience in a similar role. Experience working in the travel industry or hospitality is a plus. Proficiency in English (bilingual skills in Spanish or other languages are a plus). Strong written communication skills, with experience drafting company communications. Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF. Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus. Must have a personal vehicle with a valid driver's license and a clean driving record. Additional Information Hybrid work schedule (70% Remote / 30% In-Person) - Flexible. Access to paid, easily accessible covered parking. Access to a state-of-the-art gym. Background check required. Salary: $60,000.00 to $75,000.00/year (commensurate with experience)

The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- New Installation in West Palm Beach, FL. Responsible for coordinating all administrative duties associated with the branch New Installation operations department so that the department functions efficiently and cost effectively. ESSENTIAL JOB FUNCTIONS: * Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms. * Electronically files Booking package into JobSight, updates key members and customer contact information. * In JobSight, create and send Letter One package to customer and task Manager/Superintendent to follow up. * Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit. * Sends turnover approval requests to turnover "mailbox" for all jobs that are scheduled for final inspection during the month. Keeps JobSight and inter-department calendars accurate. * Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports. * Receives New Installation Maintenance audit reports; updates JobSight and sends to New Installation Maintenance Audit email. * Prepares certified payroll package and sends to Regional Certified Payroll Administrator. * Updates JobSight project file with notes and photos from Manager/Superintendent site visits. * Prepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed. * Prepares documentation and attends the weekly operation meetings and monthly order management calls. * Schedules final inspections with all necessary parties. * Completes all project closeout documentation and sends to required recipients. * Fields calls from customers regarding status of jobs and answers inquiries. * Participates in the monthly Accounts Receivable conference call with Regional Collections. Actively pursues and follows-up on Accounts Receivable items. Tracks and sends deposit checks to Regional Collections. * Assists in the preparation of payroll in JobSight for Manager/Superintendent approval. Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts. * Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in our system, forwards reports to designated parties. * Submits accurately and tracks warranty claims to ensure timely processing of the warranty. * Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies. * Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds. * Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports. * Receives and distributes faxes and correspondence pertaining to construction operations. EDUCATION & EXPERIENCE: * High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience * Six months to one year of prior experience in construction * Previous elevator repair administrative work, preferred * Budget-conscious, preferred * System database knowledge, preferred Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered * Medical, dental, and vision coverage * Flexible spending accounts (FSA) * Health savings account (HSA) * Supplemental medical plans * Company-paid short- and long-term disability insurance * Company-paid basic life insurance and AD&D * Optional life and AD&D coverage * Optional spouse and dependent life insurance * Identity theft monitoring * Pet insurance * Company-paid Employee Assistance Program (EAP) * Tuition reimbursement * 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include: * 15 days of vacation per year * 11 paid holidays each calendar year (10 fixed, 1 floating) * Paid sick leave, per company policy * Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

Job Description A client of AlphaStaffHCM™ is searching for an Executive Admin to provide administrative coordination and support to the CEO and serve as a key point of communication across departments and external partners. This role based in North Miami Beach, offers a unique opportunity to support leadership and help organize key initiatives, meetings, and workflows. The ideal candidate is highly organized, proactive, and comfortable communicating with both internal staff and leadership as well as external parties. Key Responsibilities: Provide administrative support to senior leadership, calendar management, and meeting coordination. Prepare correspondence, reports, and materials for internal meetings or external outreach. Organize and maintain electronic files and records. Coordinate basic logistics for meetings, events, and occasional travel. Track deadlines and support project-related tasks or checklists. Monitor emails and flag high-priority items or requests. Support general office operations and vendor coordination as needed. Qualifications: 2+ years of experience in an administrative or executive support role, ideally within a nonprofit, government, or grant-funded organization; a college degree is preferred but not required. Strong attention to detail and ability to manage multiple tasks simultaneously. Professional communication skills, both verbal and written. Able to exercise discretion and maintain confidentiality. Strong tech skills (Microsoft Office 365, Zoom) and the ability to quickly learn new tools. Bilingual in Spanish is a plus. Compensation and Perks Salary range: $60,000-$68,000 annually, based on experience. 100% employer-paid medical, dental, and vision coverage for employee-only plans. Generous PTO and a 403(b) retirement match. A collaborative, values-based culture. Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. CCPA Notice can be found at: https://www.alphastaff.com/privacy-notice-to-california-job-applicants/