Automotive Dealer Service Dispatcher
The Dispatcher position is responsible for planning, organizing, and controlling the flow of service work through the Service Department per the dealership and manufacturer standards.
· Implements and maintains an effective dispatch schedule to facilitate maximum productivity in accordance with dealership policy and the technician skill level required
· Prioritizes and controls all comebacks to ensure proper and prompt attention and ensures the necessary employees are informed
· Reviews repair orders turned in by technicians to ensure assigned work has been performed and the repair order has been completed properly
· Conducts periodic checks of the service shop of work in progress for status updates
· Maintains constant communication with the ASM's on shop workload, availability and vehicle status
· Provides accurate estimates of time of completion for repair orders written
· Maintains an organized and up-to-date repair log
· Performs other administrative duties, as needed
· Assists in all other areas of the Service Department
· Achieves the production objectives set by management
· Maintains a professional appearance at all times
· Maintains high ethical standards in all actions
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Individual should possess:
· A high school diploma or equivalent
· Knowledge of automotive machines and tools, including their designs, uses, repair, and maintenance; federal, state, and local regulations such as those governing the disposal of hazardous waste; and mathematical principles (adding, subtracting, dividing, multiplying, and percentages) and application
· Ability to operate manual transmission vehicles; determining causes of operating errors and deciding what to do about it; coordinate activities with other employees; use good judgment in challenging situations; read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; work well with the public; read and comprehend instructions and information in the English language; and use standard office equipment
· At least two years' experience in the automotive industry
· Must have a valid driver's license and have and maintain an acceptable, safe driving record
Its Time To Make The Most Important Move Of Your Career!
When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary.
We are an Equal Opportunity Employer and a drug free workplace.
We Would Really Like To Hear From You!
Apply By Clicking The "Apply Now" Button
$61k-95k yearly est. 60d+ ago
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Health Network Strategy Executive
Oracle 4.6
Executive job in Urban Honolulu, HI
We're on a journey to advance how health happens with technologies that empower patients, support clinicians, inspire innovation, and save lives. Our mission? To create a human-centric healthcare experience powered by unified global data. It's a big challenge, but big challenges are what we do best. We're already transforming some of the world's largest health systems-helping them turn data into lifesaving decisions and better patient care.
We want people just as dedicated as we are to improving health equity and delivering quality care across the globe. If you're excited about making healthcare more human, you've come to the right place
In this role, you will partner with healthcare organizations to consult on population health-specific opportunities, helping to optimize solution adoption and drive continuous improvement in patient care and operational efficiencies. You will work closely with clients to identify areas for expansion, ensure successful adoption of solutions, and facilitate long-term success in achieving health network goals.
________________________________________
Key Responsibilities:
- Client Consultation & Relationship Management:
o Serve as the strategic lead for client engagements, working closely with healthcare executives, clinical leaders, and IT teams to drive adoption and utilization of the Oracle Population Health suite.
o Provide expert guidance on population health strategy, helping clients optimize workflows, improve patient outcomes, and enhance operational performance through technology solutions.
o Maintain and grow client relationships through ongoing support, acting as a trusted advisor for all aspects of the population health solution suite.
- Implementation Support & Strategy Alignment:
o Lead the population health strategy during the initial implementation phase, ensuring the Oracle suite aligns with client objectives and integrates effectively into their existing workflows.
o Facilitate collaboration between technical teams, clinicians, and business stakeholders to ensure smooth system deployment and alignment with population health goals.
o Oversee the successful implementation of Oracle solutions, ensuring that the system supports clinical and operational objectives while optimizing the patient experience.
- Opportunity Identification & Solution Expansion:
o Work with clients to continuously assess and identify opportunities for expansion and deeper utilization of Oracle Population Health solutions across the organization.
o Identify gaps or inefficiencies within the client's existing workflows and recommend additional solutions or features within the suite that can drive value.
o Conduct strategic assessments to evaluate where new modules, tools, or integrations can enhance care delivery, improve patient outcomes, or lower operational costs.
- Sustainment & Long-Term Client Success:
o Ensure the successful sustainment of the population health solutions after the initial implementation phase, providing ongoing consultation and support to maximize the client's return on investment.
o Develop and implement strategies for continuous improvement in solution adoption, driving engagement with new features, updates, and enhancements.
o Support identification of and then the tracking and reporting on key performance indicators (KPIs) to ensure that the implemented solutions are delivering the intended outcomes, such as end user efficiencies, improved care coordination, reduced readmissions, increased access and utilization, and enhanced clinical workflows.
- Training & Education:
o Lead educational sessions and workshops for client staff, ensuring teams are well-equipped to leverage Oracle Population Health solutions to their full potential.
o Collaborate with the training department to ensure comprehensive materials and resources are available for ongoing user education and engagement.
- Thought Leadership & Industry Expertise:
o Stay informed on trends and advancements in population health management, healthcare IT, and Oracle solutions to provide valuable insights and recommendations to clients through presentations, white papers, and other media.
o Act as an ambassador for Oracle Population Health solutions, promoting the value of the suite in industry forums, client meetings, and at conferences.
**Responsibilities**
**Qualifications & Skills:**
+ **Education:**
+ Bachelor's degree in Healthcare Administration, Nursing, Public Health, Health IT, or related field. A Master's degree is preferred.
+ Certification in Population Health Management, Project Management (PMP), or similar credentials is a plus.
+ **Experience:**
+ 7+ years of experience in healthcare strategy, population health management, or health IT, with a focus on supporting or implementing technology solutions in healthcare organizations.
+ Proven experience with the Oracle Population Health suite or similar healthcare IT solutions (e.g., Cerner, Epic, Meditech).
+ Deep understanding of population health management principles, value-based care, quadruple aim, performance improvement, and healthcare data analytics.
+ **Skills:**
+ Strong consultative and strategic thinking abilities with experience in identifying, evaluating, and implementing technology solutions to address complex healthcare challenges.
+ Excellent communication and interpersonal skills, with the ability to build rapport with senior executives, clinical leaders, end users, and technical teams.
+ Ability to analyze healthcare data, integrate industry standards, and translate insights into actionable recommendations for clients.
+ Experience with healthcare workflows, clinical care processes, and understanding of operational challenges in healthcare settings.
+ **Technical Proficiency:**
+ Familiarity with population health management platforms, EHRs, and healthcare IT integration.
+ Experience with reporting, data analytics, and performance measurement tools in healthcare settings.
+ Proficiency in Microsoft Office Suite, project management tools
+ Skilled in professional writing, public speaking (prepared and impromptu), and adapting communication to audience.
+ Able to facilitate internal and external conversations and create a collaborative multidisciplinary strategy.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from: $97,500 to $199,500 per annum. May be eligible for bonus and equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC4
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
$97.5k-199.5k yearly 60d+ ago
Executive Administrative Partner
Meta 4.8
Executive job in Urban Honolulu, HI
Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
**Required Skills:**
Executive Administrative Partner Responsibilities:
1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with team lead admins
8. Communicate key organizational and company updates to admins and cross-functional partners
9. General office duties as needed
**Minimum Qualifications:**
Minimum Qualifications:
10. 5+ years of relevant experience providing administrative support to 1 or more executives
11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives
13. Experience prioritizing multiple projects
14. Experience with Microsoft Office and Google Suite
**Preferred Qualifications:**
Preferred Qualifications:
15. BA/BS
16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites
17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
18. Experience maintaining confidentiality and discretion in all areas of work
**Public Compensation:**
$48.37/hour to $69.52/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
$48.4-69.5 hourly 26d ago
Director Data Services - Data Governance
Highmark Health 4.5
Executive job in Urban Honolulu, HI
This job is responsible for developing the strategy, planning and delivery of all aspects related to data governance, data warehousing, data management and related efforts for the organization. Directs the coordination of involvement of all business area Subject Manager Experts (SMEs) and other staff members. Promotes the proliferation of a data driven organization in end-user processes and the integration of applications; as well as the promotion of enterprise-wide thinking among business and technical areas. Responsible for defining, documenting, and making available data sources of truth throughout the enterprise. Participation in project management and budgeting to assure data related projects are included in the organizational roadmap and produce tangible results. Champions the use of data as an asset across the enterprise. Improvement and maturity of data sources to move through the life cycle of data, information, and knowledge.
**ESSENTIAL RESPONSIBILITIES**
+ Perform management responsibilities including, but not limited to: involved in hiring and termination decisions, coaching and development, rewards and recognition, performance management and staff productivity. Plan, organize, staff, direct and control the day-to-day operations of the department; develops and implements policies and programs as necessary; may have budgetary responsibility and authority.
+ Assure all related projects or initiatives are delivered on time, within the specified budget and in accordance with the agreed upon scope.
+ Define, build, and maintain a data warehouse/big data platform and associated data stores that maintain an enterprise focus and meet the needs of its varied stakeholders.
+ Ensure that decisions are made reflecting that position and carefully managing on the part of the incumbent to satisfactorily resolve situations with competing priorities or different perceptions, particularly among senior management.
+ Communicate and act as the ambassador for data management and data governance within the organization, which includes upward and downward communication of the outcomes produced through the efforts of the team and driving the organization to a data-driven operating approach.
+ Accountable for service level agreements and expectations with end-users and external stakeholders.
+ Ensure that the Enterprise Data Warehouse (EDW)/Big Data platforms meets the needs of its customers.
+ Deliver/manage/monitor all data extracts, both to internal and external constituents.
+ Other duties as assigned or requested.
**EDUCATION**
Minimum
+ Bachelor's Degree in Business, Information Science or other related area, or relevant experience and/or education as determined by the company in lieu of bachelor's degree
Preferred
+ Master's Degree Business, Information Science or other related area
**EXPERIENCE**
**Minimum**
+ 10 years of information technology experience functioning in a data warehouse environment to include at least 5 years' performing in a managerial capacity
+ 3 years of healthcare related experience
+ Experience developing strategic plans and/or product road maps and communicating technical concepts to varying audiences
+ Experience acting as liaison between business and technical teams, translating business terms to technical needs
**Preferred**
+ None
**SKILLS**
+ Analytical and problem solving skills
+ Project management experience with multiple major development projects, demonstrating leadership skills and a track record of managing technical/business staff, financial resources and outside vendors
+ Strong teamwork and interpersonal skills
+ Ability to lead process improvement initiatives
+ Strong knowledge and understanding of business needs
+ Ability to establish and maintain high level of customer trust and confidence
+ Demonstrated abilities in relationship management
+ Strong communication skills
**LICENSES AND CERTIFICATIONS**
**Required**
+ None
**Preferred**
+ PMP
**TRAVEL REQUIREMENT:**
0 - 25%
**LANGUAGE REQUIREMENT (** **_other than English_** **)?**
_None_
**PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS**
**Position Type**
Office-Based
**Office-Based Positions**
An employee in this position works in an office environment. The position frequently requires the employee to communicate effectively with others both inside and outside the workplace (e.g., in person, via telephone, via email). The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g., computers and computer programs), multi-task, prioritize, and meet multiple deadlines to complete essential tasks. The employee generally works in a fast-paced and frequently stressful environment, must attend work on a regular and reliable basis as well as adhere to all workplace policies, and may be called upon to work outside regular business hours.
Teaches/Trains others regularly
Frequently
Travels regularly from the office to various work sites or from site-to-site
Does Not Apply
Works primarily out-of-the office selling products/services (Sales employees)
Does Not Apply
Physical Work Site Required
Yes
Lifting: up to 10 pounds
Does Not Apply
Lifting: 10 to 25 pounds
Does Not Apply
Lifting: 25 to 50 pounds
Does Not Apply
**_Disclaimer:_** _The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job._
**_Compliance Requirement:_** _This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies_
_As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company's Handbook of Privacy Policies and Practices and Information Security Policy._
_Furthermore, it is every employee's responsibility to comply with the company's Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements._
**Pay Range Minimum:**
$126,400.00
**Pay Range Maximum:**
$236,000.00
_Base pay is determined by a variety of factors including a candidate's qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations. The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets._
Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.
For accommodation requests, please contact HR Services Online at *****************************
California Consumer Privacy Act Employees, Contractors, and Applicants Notice
Req ID: J271608
$126.4k-236k yearly 54d ago
Senior Strategic Executive Analyst
Odyssey Systems Consulting Group, Ltd. 4.9
Executive job in Hawaii
Odyssey Systems has an exciting opportunity for a Senior Strategic Executive Analyst providing support to the Command, Control, Communications (C3C)/Kessel Run division.
Kessel Run is an Air Force unit that delivers resilient command and control and targeting software capabilities that provide warfighters with decision advantage. Under the Department of the Air Force Program Executive Office for Command, Control, Communication, and Battle Management (DAF PEO C3BM), Kessel Run technologies make up the DAF BATTLE NETWORK, the systems-of-systems designed to help the Joint Force make operational decisions faster than our adversaries. The Division architects and acquires the means to connect weapon systems with warfighters and decision makers to enable the warfighter to win against the pacing challenge in an era of great power competition.
This is a full time position located at Hickam AFB, Oahu, HI.
Responsibilities
The Strategic Executive Analyst serves as the Lead C3C/KR Strategic Advisor, working in coordination with the C3C/KR Senior Leadership. This role supports efforts to advance the C3C/KR mission onsite in Oahu, Hawaii. Travel is mandatory, once per quarter to Hanscom AFB, MA or designated Air Operation Center (AOC). The position requires access to classified meeting spaces and classified emails.
Duties include but not limited to:
Lifecycle Acquisition Facilitation
Assist government personnel with the completion, review, and oversight of acquisition-related documents.
Provide recommendations for streamlining and improving all phases of the acquisition process for programs within and interfacing with the Data Battle Network (DBN).
Prepare and review reports, papers, and briefings for Program Executive Officer (PEO) leadership and staff packages through all appropriate offices.
Deliver detailed analysis, supporting documentation, and thorough justification for all research, including corrective action plans and recommendations.
Portfolio Integration
Support the PEO in assessing and closing ASE architectural gaps by managing and integrating the C3BM portfolio and relevant external programs.
Provide information, advice, and recommendations for effective alignment of research, development, demonstrations, exercises, acquisitions, manpower, and funding.
Maintain, update, and analyze the acquisition forecast to ensure accuracy and consistency, identifying disconnects or deficiencies.
Leverage portfolio integration to support outyear budgetary planning.
Acquisition Planning
Draft and evaluate acquisition documentation for new initiatives designed to close DBN architectural gaps.
Ensure products align with policy, guidance, acquisition strategy, technical approach, milestones, schedules, risk assessments, and performance goals.
Recommend program acquisition strategies and support market research.
Collect, analyze, store, and distribute acquisition lessons learned.
Program Monitoring
Analyze program baselines and schedules.
Recommend executable options for addressing changes impacting performance, schedule, or funding, subject to government approval.
Provide advice and recommendations on acquisition efforts and report status to the government.
Milestone Review Preparation
Assist in reviewing, compiling, and staffing documentation for milestone or major reviews by senior acquisition officials.
Make independent assessments of portfolio and program risk, planning, and execution.
Strategic Planning
Provide engineering, technical, architectural, and acquisition support to strategic decision-making.
Support the development, publication, approval, and maintenance of the PEO's Strategic Plan.
Assess future system architecture alternatives and recommend improvements to planning methodologies.
Assess and report current and future manpower needs aligned with strategic goals.
Track and report Strategic Plan goals, commitments, and initiatives as directed.
Integrate Human Capital Investment planning into the Strategic Plan.
Facilitate strategic planning meetings, steering committees, and off-site events.
Ensure planning documents align with strategic intent and support decision-making.
Research, Analysis, and Reporting
Provide substantive analysis to support situational awareness and issue understanding.
Assist with research assignments to maintain consistency in interpretation.
Coordinate research and analysis with government and external or foreign agencies.
Support long-range strategic planning and recommend administrative policies and procedures upon government approval.
Strategic Communications
Research, draft, and edit articles, speeches, and testimony related to PEO missions, operations, and initiatives.
Ensure communications are consistent with the PEO's mission, vision, and goals.
Develop and verify the accuracy of information from internal sources.
Recommend message organization, tone, and structure to meet communication objectives.
Coordinate messages for internal and external audiences.
Edit and refine materials for clarity and consistency.
Prepare and arrange supporting graphics for presentations.
Qualifications
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Must have and be able to maintain a Top Secret Level Clearance
Preferred Qualifications
Education: Master's or Doctorate Degree in a related field
Years of experience: 10+ years of related experience with 5+ years of DoD related experience
Additional Information
Location: Hickam AFB, Oahu, HI
Travel: Travel once a quarter to Hanscom AFB or other AOC locations at the discretion of the government customer
This position is 100% onsite
#LI-MK1
Company Overview
Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Please Note:
Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
Odyssey Benefits
$101k-140k yearly est. Auto-Apply 4d ago
Sr. Executive General Adjuster - Pacific Region
Sedgwick 4.4
Executive job in Hawaii
By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work
Fortune Best Workplaces in Financial Services & Insurance
Sr. Executive General Adjuster - Pacific Region
PRIMARY PURPOSE: To investigate losses or claims internationally on any size National Account (Maintaining a minimum of five (5) national/international accounts with total combined anticipated revenue of at least $500,000) against insurance or other companies for personal, casualty, or property loss.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Handles complex losses locally unassisted up to designated authority; assists on larger losses, including handling accounting-based losses (business interruption and stock).
Examines claim forms and other records to determine insurance coverage.
Interviews, telephones, or corresponds with claimant and witnesses regarding claim.
Consults police and hospital records; and inspects property damage to determine extent of company's liability and varying methods of investigation according to type of insurance.
Estimates cost of repair, replacement, or compensation.
Prepares report of findings and negotiates settlement with claimant.
Recommends litigation by legal department when settlement cannot be negotiated.
Attends litigation hearings.
Revises case reserves in assigned claims files to cover probably costs.
Prepares loss experience reports to help determine profitability and calculates adequate future rates.
ADDITIONAL FUNCTIONS and RESPONSIBILITIES
Performs other duties as assigned.
Supports the organization's quality program(s).
Travels as required.
QUALIFICATIONS
Education & Licensing
Bachelor's degree from an accredited college or university preferred. Must have earned the IIA-AIC designation and be actively pursuing another professional insurance designation. Appropriate state adjuster license is required.
Experience
Five (5) years of related experience or equivalent combination of education and experience required.
Skills & Knowledge
Strong oral and written communication, including presentation skills
PC literate, including Microsoft Office products
Strong customer service skills
Attention to detail and accuracy
Good time management and organizational skills
Ability to work independently or in a team environment
Ability to meet or exceed Performance Competencies
WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical:
Must be able to stand and/or walk for long periods of time.
Must be able to kneel, squat or bend.
Must be able to work outdoors in hot and/or cold weather conditions.
Have the ability to climb, crawl, stoop, kneel, reaching/working overhead
Be able to lift/carry up to 50 pounds
Be able to push/pull up to 100 pounds
Be able to drive up to 4 hours per day.
Must have continual use of manual dexterity.
Auditory/Visual: Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Diego Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, the California Fair Chance Act, and all other applicable laws.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.
$87k-110k yearly est. Auto-Apply 60d+ ago
Manage File Transfer Administrator
Eliassen Group 4.7
Executive job in Urban Honolulu, HI
**Anywhere** **Type:** Contract **Category:** Engineer **Industry:** Government **Workplace Type:** Remote **Reference ID:** JN -012026-104992 **Shortcut:** ********************************** + Description + Recommended Jobs **Description:**
_Remote_
Our client operates complex, high-availability systems across on-premises and AWS environments and seeks a Senior Cloud and Secure File Transfer Engineer to evolve secure data exchange platforms. This contract-to-hire role focuses on AWS services, UNIX/Linux administration, secure file transfer platforms, and automation to enhance reliability and security.
_Due to federal security clearance requirements, applicant must be a United States Citizen or Permanent Resident. Due to federal security clearance requirements, applicant must be a United States Citizen or Permanent Resident with an active Public Trust clearance. Due to client requirements, applicants must be willing and able to work on a w2 basis. For our w2 consultants, we offer a great benefits package that includes Medical, Dental, and Vision benefits, 401k with company matching, and life insurance._
Rate: $55.00 to $65.00/hr. w2
**Responsibilities:**
**Responsibilities**
+ Perform operations support for Axway Secure Transport, SFTP, and IBM Connect:Direct on Solaris/Linux and AWS Linux environments.
+ Provide build and operations support, including troubleshooting, timely resolution, and root cause analysis of incidents.
+ Execute change management for supported components and implement change requests per defined processes.
+ Lead, implement, and support specialized technical solutions for secure file transfer and related infrastructure.
+ Manage projects and communications with stakeholders while contributing to a larger operational team.
+ Support off-hours, weekend, and on-call coverage as required.
**Experience Requirements:**
**Experience Requirements**
+ Strong background in AWS with services such as EC2, S3, Lambda, Step Functions, CloudWatch, CloudTrail, and EKS/ECS.
+ Proficiency in Shell, Bash, Python, and Ansible.
+ Experience developing or supporting infrastructure using CI/CD pipelines and DevOps principles.
+ Hands-on experience with AWS CDK, CloudFormation, or Terraform.
+ Working knowledge of containerization and orchestration with Docker and Kubernetes.
+ Strong UNIX Solaris and Linux systems administration skills.
+ Experience administering and configuring Axway Secure Transport, SFTP, and IBM Connect:Direct.
+ Experience managing SSL, TLS, data encryption, and certificates.
+ Basic understanding of networking.
+ Proven interpersonal, communication, organizational, documentation, leadership, and customer service skills.
+ Ability to influence across teams with diplomacy and assertiveness in a dynamic environment.
**Education Requirements:**
**Education Requirements**
+ Bachelor's degree in computer science or related field, and 5 years of experience, or 10 years of experience with a high school diploma.
+ AWS certification preferred.
**_Recruitment Transparency Notice_**
**_Eliassen Group values transparency in our recruitment practices. Please be advised that Eliassen Group utilizes artificial intelligence (AI) tools as part of its initial application screening process. You may receive email and SMS notifications from the Eliassen Virtual Recruiting Team (_** **_noreply@eliassen.com_** **_, ************* inviting you to complete a brief voice screening as part of your application process. These tools assist our hiring teams in different ways, including but not limited to, assistance in reviewing application materials to help identify candidates whose qualifications most closely match the requirements of the position. All AI-assisted evaluations and responses are reviewed by human recruiters before any hiring decisions are made. The use of AI in our process is intended to support fairness, efficiency, and consistency, and Eliassen Group takes measures to prevent bias or discrimination in connection with its hiring practices. By proceeding, you acknowledge, agree, and consent to Eliassen Group's use of these tools, including AI tools, as part of the application and hiring process._**
_Skills, experience, and other compensable factors will be considered when determining pay rate. The pay range provided in this posting reflects a W2 hourly rate; other employment options may be available that may result in pay outside of the provided range._
_W2 employees of Eliassen Group who are regularly scheduled to work 30 or more hours per week are eligible for the following benefits: medical (choice of 3 plans), dental, vision, pre-tax accounts, other voluntary benefits including life and disability insurance, 401(k) with match, and sick time if required by law in the worked-in state/locality._
_Please be advised- If anyone reaches out to you about an open position connected with Eliassen Group, please confirm that they have an Eliassen.com email address and never provide personal or financial information to anyone who is not clearly associated with Eliassen Group. If you have any indication of fraudulent activity, please contact_ _********************_ _._
_About Eliassen Group:_
_Eliassen Group is a leading strategic consulting company for human-powered solutions. For over 30 years, Eliassen has helped thousands of companies reach further and achieve more with their technology solutions, financial, risk & compliance, and advisory solutions, and clinical solutions. With offices from coast to coast and throughout Europe, Eliassen provides a local community presence, balanced with international reach. Eliassen Group strives to positively impact the lives of their employees, clients, consultants, and the communities in which they operate._
_Eliassen Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status._
_Don't miss out on our referral program! If we hire a candidate that you refer us to then you can be eligible for a $1,000 referral check!_
$55-65 hourly 5d ago
Executive Administrative Coordinator - Specific Locations
EY 4.7
Executive job in Urban Honolulu, HI
At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability.
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ************************** .
$77k-132.3k yearly 60d+ ago
Property Operations Coordinator - Hilton Waikoloa Village
Hilton 4.5
Executive job in Waikoloa Village, HI
The Hilton Waikoloa Village located on the stunning scenic Kohala Coast is where our Team Members love being a part of our award-winning culture. From a friendly workplace environment to competitive health benefits, career growth opportunities and our Go Hilton travel discount program. In addition, you will find our Aloha Spirit throughout every corner of our property. The team is currently seeking a Human Resources Coordinator to join our amazing team where we know that you'll love being a part of the Hilton team that was ranked #1 on Great Places to Work and on Fortune's World's Best Workplaces list!
The ideal candidate will have:
Minimum one year of customer service experience
Minimum one year of experience in administrative role
Proficiency in Microsoft Office
Hotel experience is highly preferred
Shift Pattern: Monday to Friday AM shift
Hourly Wage: $24
The Benefits - Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as:
Access to pay when you need it through DailyPay
Medical Insurance Coverage - for you and your family
Mental health resources including Employee Assistance Program
Best-in-Class Paid Time Off (PTO)
Go Hilton travel program: 100 nights of discounted travel
Parental leave to support new parents
Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications
401K plan and company match to help save for your retirement
Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
Career growth and development
Team Member Resource Groups
Recognition and rewards programs
*Available benefits may vary depending upon property-specific terms and conditions of employment and the terms of the collective bargaining agreement if applicable.
What will I be doing?
Coordinate all upcoming projects with the Director of Property Operations and contractors. Administer construction contracts, service agreements, and bid letters. Compose correspondence, purchase requisitions and reports. Distribute mail, photocopies, faxes documents and maintains files. Synergy management and dispatching service calls to front of house and back of house mechanics.
What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
Hospitality - We're passionate about delivering exceptional guest experiences.
Integrity - We do the right thing, all the time.
Leadership - We're leaders in our industry and in our communities.
Teamwork - We're team players in everything we do.
Ownership - We're the owners of our actions and decisions.
Now - We operate with a sense of urgency and discipline.
In addition, we look for the demonstration of the following key attributes:
Quality
Productivity
Dependability
Customer Focus
Adaptability
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!
$24 hourly 8d ago
Senior Coordinator Complaint Appeals Operations
CVS Health 4.6
Executive job in Hawaii
At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.
**Position Summary**
Responsible for managing to resolution appeal scenarios for all products, which contain multiple issues and may require coordination of responses from multiple business units. Appeals are typically more complex and may require outreach and deviation from standard processes to complete. May have contact with outside plan sponsors or regulators.
- Research and resolves incoming electronic appeals as appropriate as a "single-point-of-contact" based on type of appeal.
- Can identify and reroute inappropriate work items that do not meet complaint/appeal criteria as well as identify trends in misrouted work.
- Assemble all data used in making denial determinations and can act as subject matter expert with regards to unit workflows, fiduciary responsibility and appeals processes and procedures.
- Research standard plan design, certification of coverage and potential contractual deviations to determine the accuracy and appropriateness of a benefit/administrative denial.
- Can review a clinical determination and understand rationale for decision.
- Able to research claim processing logic and various systems to verify accuracy of claim payment, member eligibility data, billing/payment status, and prior to initiation of the appeal process.
- Serves as point person for newer staff in answering questions associated with claims/customer service systems and products. Educates team mates as well as other areas on all components within member or provider/practitioner complaints/appeals for all products and services.
- Coordinates efforts both internally and across departments to successfully resolve claims research, SPD/COC interpretation, letter content, state, or federal regulatory language, triaging of complaint/appeal issues, and similar situations requiring a higher level of expertise.
- Identifies trends and emerging issues and reports on and gives input on potential solutions.
- Delivers internal quality reviews, provides appropriate support in third party audits, customer meetings, regulatory meetings and consultant meetings when required.
- Understands and can respond to Executive complaints and appeals, Department of Insurance, Department of Health, or Attorney General complaints or appeals on behalf of members or providers as assigned.
**Required Qualifications:**
- 1 years' experience in reading or researching benefit language in SPDs or COCs
- Demonstrated ability to handle multiple assignments competently, accurately and efficiently.
- Excellent verbal and written communication skills.
- Computer navigation ability and ability to multitask.
- Excellent customer service skills.
- Strong Leadership skills
- Experience documenting workflows and reengineering efforts.
**Preferred Qualifications:**
- 1 years of experience in research and analysis of claim processing.
- 1-2 years Medicare part C Appeals experience.
**Education:**
- High School Diploma
**Anticipated Weekly Hours**
40
**Time Type**
Full time
**Pay Range**
The typical pay range for this role is:
$18.50 - $35.29
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
**Great benefits for great people**
We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:
+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .
+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.
For more information, visit *****************************************
We anticipate the application window for this opening will close on: 01/23/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
$18.5-35.3 hourly 3d ago
Executive Administrator
Altafiber
Executive job in Urban Honolulu, HI
Job Purpose:
This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.
Essential Functions:
Serve as a first point of contact for executives
Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team
Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients
Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs
Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting
Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies
Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO
Booking travel arrangements
Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount.
Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc.
Handle the administration of and information for the particular Boards the executive is part of.
Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.
Education:
Four years of College resulting in a Bachelor's Degree or equivalent experience
Relevant Work Experience:
8 to 10 years in related field
Previous Administrative Assistance experience, preferably in a large corporate environment
Special Knowledge, Skills and Abilities:
Demonstrated communication skills, both oral and written
Demonstrated organization skills
Ability to work under pressure and meet deadlines
Must be able to multitask and prioritize work appropriately
Must be trustworthy with confidential information
Must be detail-oriented and possess excellent follow-through skills
Must work well in a team-oriented environment
Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP
Excellent problem solving and negotiating skills
Must be flexible in terms of work schedule
Must be available for extended hour project work and for anticipated critical deadlines that extend the workday
Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts
Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes
Must be very good at picking up on subtle cues from others and adjust accordingly
Supervisory Responsibility:
No Supervisory Responsibilities
Salary Range: $70,000 - $98,000
$70k-98k yearly 2d ago
Executive Administrator
Hawaiian Telcom 4.8
Executive job in Urban Honolulu, HI
Job Purpose: This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities. Essential Functions: * Serve as a first point of contact for executives
* Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team
* Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients
* Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs
* Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting
* Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies
* Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO
* Booking travel arrangements
* Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount.
* Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc.
* Handle the administration of and information for the particular Boards the executive is part of.
* Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.
Education:
* Four years of College resulting in a Bachelor's Degree or equivalent experience
Relevant Work Experience:
* 8 to 10 years in related field
* Previous Administrative Assistance experience, preferably in a large corporate environment
Special Knowledge, Skills and Abilities:
* Demonstrated communication skills, both oral and written
* Demonstrated organization skills
* Ability to work under pressure and meet deadlines
* Must be able to multitask and prioritize work appropriately
* Must be trustworthy with confidential information
* Must be detail-oriented and possess excellent follow-through skills
* Must work well in a team-oriented environment
* Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP
* Excellent problem solving and negotiating skills
* Must be flexible in terms of work schedule
* Must be available for extended hour project work and for anticipated critical deadlines that extend the workday
* Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts
* Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes
* Must be very good at picking up on subtle cues from others and adjust accordingly
Supervisory Responsibility:
* No Supervisory Responsibilities
Salary Range: $70,000 - $98,000
$70k-98k yearly 11d ago
Marketing & Brand Operations Coordinator
Central Pacific Bank 4.8
Executive job in Urban Honolulu, HI
The Marketing & Brand Operations Coordinator plays a vital role in ensuring the efficient execution of brand initiatives and marketing campaigns while actively supporting the department's administrative and compliance review processes. This role focuses on project coordination, brand consistency, event administration, and supporting the regulatory approval workflow for marketing materials. The Coordinator provides hands-on administrative and logistical support to Marketing leadership and project teams to ensure projects are completed on time, within scope, and in adherence to all internal and external compliance requirements.
Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.
Primary Accountabilities:
Brand & Campaign Coordination/Project Management:
Serves as the central point of coordination for internal marketing requests, helping to define the scope and managing the daily workflow of marketing and creative projects from intake to final delivery.
Coordinates between subject matter experts, in-house/external creative agencies, and key stakeholders to facilitate the smooth development and production of all marketing and advertising materials (digital and printed).
Actively helps maintain and support brand consistency across all customer touchpoints by ensuring adherence to established brand guidelines.
Manages and updates project management tracking systems (e.g., Asana) to ensure clear communication, organized workflows, and on-time delivery.
Communicates effectively with internal stakeholders to ensure alignment of marketing goals and strategies.
Responsible for coordinating with external vendors for the scheduling, printing, and delivery of all advertising and marketing materials to branches and other channels.
Performs additional marketing support tasks as assigned.
Compliance & Administrative Support:
Aids with the administration of the compliance review and approval process for all marketing materials, serving as the first point of contact for submission and tracking.
Manages and maintains the compliance marketing archive for internal audit tracking purposes, ensuring all final approved materials and supporting documentation are filed accurately.
Assists with the organization and communication of compliance-related policies, procedures, and resources that affect marketing materials.
Provides general administrative and logistical support for the Marketing Division, including managing meeting logistics, tracking budgets, and processing invoices.
Event and Logistical Support:
Provides administrative and logistical support for brand, community, and internal employee events, including pre-event coordination, material preparation, vendor communication, and post-event evaluation.
Assists with on-site support for events, working closely with the Events Manager and other team members.
Minimum Qualifications:
Education:
High School Diploma or GED equivalency required.
Bachelor's Degree from an accredited 4-year university with a focus on Advertising, Marketing, Project Management, or related field preferred.
Experience:
5+ years of experience in key marketing functions, including brand coordination, project management, and/or administrative support required. Experience with a project management tool (e.g., Asana) required.
Regulated industry such as finance preferred.
License/Certification:
Must be able to drive and have a valid driver's license required.
Physical Requirements & Working Conditions:
Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
Must be able to read and understand bank-related documents.
Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
$34k-41k yearly est. Auto-Apply 60d+ ago
Operations Coordinator, Assistant Director (0096965T) READVERTISEMENT
University of Hawaii System 4.6
Executive job in Kaneohe, HI
Title: Operations Coordinator (Assistant Director) 0096965T Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Band: C
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Continuation dependent on satisfactory performance, available funds, operational needs and actual staffing requirements.
This is a temporary position with the ability to become permanent.
Duties and Responsibilities
1. *Serves as the Assistant Director and advisor reporting to the Director and is designated HIMB subject matter expert for office administration, partner institution agreements, internal and external relations initiatives and programs, and facilities operations.
2. *Develops and directs the administrative management policies and systems for the Institute; develops broad plans and internal directives to accomplish the strategic planning goals of the Institute and the HIMB Director.
3. *Reviews documents, reports, requests and correspondence to determine the prioritization and appropriate handling and/or action required. Recommends appropriate action to the Director after reading and analyzing reports, requests and other submissions.
4. *Plans, organizes, directs and manages the Institute's operational functions, including developing operating policies, procedures, protocols and practices.
5. *Ensures that the vision and directions of the Director are executed on a day-to-day basis throughout all aspects of the HIMB campus. Serves as the Director's advisor for administrative matters and support operations including, but not limited to: fiscal; human resources; travel; procurement; contracts; compliance; training; organizational management and development; and facilities management.
6. *Responds to emergency and crisis situations with composure and professionalism. Consults with the appropriate UH office(s), as necessary, on the proper action to be taken.
7. *Supervises and assigns work functions to senior level staff who oversee operations including but not limited to: web/IT infrastructure, facilities maintenance and management, administrative services management, senior administrative support officer.
8. *Plans, directs, assigns, and evaluates work assignments of subordinate journey worker(s) and other support staff.
9. *Serves as the Director's office representative to other unit support offices, and the different UHM and UH system central offices in assisting the Director in meeting operational responsibilities of the Institute.
10. *Speaks on behalf of HIMB Director's Office (DO) with authority to initiate effective actions or decisions that impact the organization's operations based on prior consultation and guidance.
11. *Formulates and implements effective recommendations to resolve operations and DO administration issues requiring interpretation of policies, procedures, & practices or development of new HIMB operating policies, protocols or practices.
12. *Sets priorities to maintain and expand capacity of research-related activities at HIMB, and coordinates with senior staff on research support to manage: animal health and welfare; laboratory safety and hazardous waste; research vessel fleet; permitting for collection of organisms; permitting for research use of land and submerged land; allocation of facilities space; scientific instrument acquisition; and service contracts.
13. *Collaborates with Director in various executive roles: e.g., team building, fostering communication across HIMB operations, coordinating and scheduling meetings and playing a leadership role in the formation of an effective and positive culture within the Institute.
14. *Provides expert technical staff support and participates in strategic planning, collaborates with internal/external focus and survey stakeholder groups to develop goals and objectives.
15. *Serves as the campus-wide non-researcher expert on behalf of HIMB for programs & research initiatives requiring the exercise of seasoned professional judgment when communicating complex information about the Institute's work, operations, programs & policies.
16. *Keeps abreast of laws, statutes and policies and collective bargaining agreements as they apply to the Institute and advises the Director on these matters; communicates with university administration and state and federal regulators and works with senior staff to ensure HIMB activities are consistent with policies.
17. *Monitors and handles sensitive personnel issues related to program planning which involves handling of highly confidential matters.
18. *Conducts staffing analyses and implements necessary adjustments. Advises Director and faculty on personnel matters and contract interpretations.
19. *Interacts with local, state and federal agencies to advance HIMB priorities on behalf of the Director.
20. *Writes and submits grant proposals to federal, state and private granting agencies for funds to support improvements in infrastructure and expansion of the overall research and educational activities of the Institute including serving as PI, when appropriate.
21. *Reviews grant proposals for alignment with HIMB strategic priorities and policies and ensures the availability of committed institutional resources.
22. *Authorized to speak for the Director on routine community relations activities; identifies and addresses public needs for scientific information and education.
23. Other Duties as Assigned
* Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in Marine Sciences, Geosciences, Life Sciences, Social Sciences, Oceanography, Technology, Engineering, or in Business Administration, Finance, or related field and six (6) years of progressively responsible professional experience to include three (3) years of experience in a supervisory role and understanding of basic principles in human resource management and three (3) years of experience in fiscal and/or extramural grants administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the administration of an organized research unit.
3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with personnel administration and organization management.
4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.
5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, word processing and spreadsheet software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Strong interpersonal, communication, and leadership skills.
10. Experience in and/or demonstrated commitment to promoting diversity, equity, and inclusion in the workplace.
Desirable Qualifications
1. Masters or Doctoral degree or equivalent in Marine Sciences, Geosciences, Life Sciences, Social Sciences, Oceanography, Technology, Engineering, or closely related field(s) or equivalent research experience.
2. Masters degree in Business Administration or closely related field.
3. Experience in a supervisory or management role at UH.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications, 2) resume, 3) the names and contact information (include title, email, and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable.
Minimum qualifications must be met by the date of application.
If you submit more than one application, only the most recent application will be considered.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Candace Kaawaloa, *****************
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ********************************************
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************
$48k-67k yearly est. 13d ago
Coordinator, Clinic Operations - Orthopedics
Hawaii Pacific Health 3.8
Executive job in Urban Honolulu, HI
Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different medical specialties, including bone and joint, heart, cancer, endocrinology/diabetes, family medicine, gastroenterology, geriatric medicine, internal medicine, vascular and urology. Straub is home to the Pacific Region's only multidisciplinary burn treatment center. The hospital consistently brings new technologies and innovative medical practices to Hawai'i, such as minimally invasive cardiac surgery and total joint replacement..
The Orthopedics Department is trained to handle the most common of injuries, from sprains, broken bones and sports injuries, to specialized conditions such as arthritis and congenital disorders. Our multi-disciplinary team includes fellowship-trained orthopedic physicians, rheumatologists, physical therapists, nurses and other health care providers that specialize in treating a wide range of injuries in children and adults.
As the Clinical Operations Coordinator, you will bring essential oversight and leadership to manage staff activities and daily operations at our Orthopedics department. Your responsibilities will include providing training to improve the facility staff's clinical proficiency in their assigned tasks, and helping to improve patient flow and revenue cycle management processes. We are looking for someone dynamic and dedicated, with great organizational and communication skills and a commitment to delivering the highest quality health care to Hawai'i's people.
**Location:** Straub Medical Center, Honolulu, HI
**Work Schedule:** Day - 8 Hours
**Work Type:** Full Time Regular
**FTE:** 1.000000
**Bargaining Unit:** Non-Bargaining
**Exempt:** No
**Req ID** 26449
**Pay Range:** 25.45 - 31.81 USD per hour
**Category:** Administrative
**Minimum Qualifications:** Associate's Degree in Business or health related field, or an equivalent combination of education, training, and/or related work experience. Two (2) years of progressive revenue cycle related work experience in a healthcare setting.
**Preferred Qualifications:** Bachelor's Degree. Knowledge of ICD-9 and CPT coding. EPIC Master Scheduling experience. Previous supervisory experience.
EOE/AA/Disabled/Vets
Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity.
Watermark Publishing is seeking an organized, detail-oriented individual to support the Honolulu book publisher's editorial, sales and marketing efforts. Reporting directly to the publisher and working closely with the company's marketing manager, the Publishing Operations Coordinator plays an important role in the growth of a regional publishing house that has released more than 300 titles in the Hawai‘i market.
Position is hybrid, 20-25 hours per week. Job responsibilities include author relations, inventory management, printer coordination, booklist and website maintenance, event support, and bookstore and distributor order fulfillment. Requires professional email and phone communication skills and proficiency in Microsoft Office 365 applications including Outlook, Word, Excel, Access, OneDrive, and Teams. Knowledge of InDesign, Shopify and QuickBooks preferred but not necessary.
Salary commensurate with experience. Benefits include paid vacation, sick and company holidays; 401(k) plan with company match; and choice of HMAA or Kaiser medical/Rx/vision (includes chiropractic, acupuncture and naturopath) plus Hawaii Dental Service coverage.
Watermark Publishing is a member of the aio family of businesses. Visit ************************* to learn more about aio.
$36k-59k yearly est. Auto-Apply 60d+ ago
Operations Coordinator
Ferguson 4.1
Executive job in Urban Honolulu, HI
Job Posting:
Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.
Schedule: Monday- Friday 7 a.m. - 4 p.m.
Job Function and Responsibilities
The Operations job family leads all of the business operations within a branch location or multiple branch locations within a defined geography and/or product group. General areas of responsibility include providing leadership for the organization's customer-facing associates and branch functions. Positions in operations leadership are responsible for the day-to-day operations of the organization's branches, areas, and other geographic units and KOB groups.
Areas of Impact:
Delivers job responsibilities following a defined standard output or set of procedures. Work consists of tasks that are very routine, or well defined, with specific instructions to achieve standardized solutions.
Problem solving:
Problems and issues faced are routine and solutions are clear. Follows a well established and familiar set of job activities and/or job process to solve a problem.
Job duties:
Act within the scope of established objectives and policies to accomplish assigned goals.
Under the direction of the manager, maintain inventories, conduct physical inventories, maintain location appearance, and complete day-to-day paperwork.
Work with vendors and Ferguson shared services division to clear vendor pricing discrepancies
Facilitate customer credit memos with accuracy based on company guidelines Work WMS Variance and Cycle Count Reconciliation
Develop or implement quality control programs.
Implements operational efficiency improvements which may include, but are not limited to, standardization of systems, quality control, safety, and customer satisfaction.
Review customer invoices for pricing and costing accuracy as well as freight billing and costing
Oversee the facilities of the operation to provide a safe and well-maintained work environment.
Performs all work in accordance with established safety standards and adheres to all safety policies, rules, regulations and procedures.
Participates in associate meetings and communicates any concerns to management.
Qualifications and requirements:
1 - 3 years Ferguson experience is preferred
Strong attention to detail and accuracy Self-motivated/goal oriented
Ability to effectively multi-task
Organization and time management skills
Communicates well
Knowledge of Trilogie and Microsoft Excel a plus Knowledge of WMS/HighJump prefered but not required
Ability to handle stress Team player with good attitude
Understands importance of customer service
Willingness to help out in other areas, besides operations, when needed
At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!
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Pay Range:
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$15.00 - $22.69
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Estimated Ranges displayed are Monthly for Salaried roles
OR
Hourly for all other roles.
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This role is Bonus or Incentive Plan eligible.
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Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.
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The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Equal Employment Opportunity and Reasonable Accommodation Information
$15-22.7 hourly Auto-Apply 19d ago
Clinical Operations Coordinator II - Maui Lani Medical Offices - Full Time /Days
Kaiser Permanente 4.7
Executive job in Wailuku, HI
In addition to the responsibilities below, this position is also responsible for performing standard daily operational activities involving patient files and records keeping; building working knowledge of best practice models; assisting team with patient/member care delivery systems and practice standards, with limited guidance, to ensure member satisfaction and quality of care; supporting team with the investigation and resolution of patient/family/member concerns regarding patient/member care and services, with minimal supervision; forming relationships with physicians, outside health care providers, and other health care team members to achieve optimal patient care across the continuum; supporting the use and maintenance of equipment, supplies and medications; monitoring patient sales and service activities performed by dispensing opticians, contact lens fitters, and receptionist personnel in an optical branch; and gaining familiarity with contemporary products and services.
Essential Responsibilities:
+ Pursues effective relationships with others by sharing resources, information, and knowledge with coworkers and members. Listens to, addresses, and seeks performance feedback. Pursues self-development; acknowledges strengths and weaknesses based on career goals and takes appropriate development action to leverage / improve them. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work. Assesses and responds to the needs of others to support a business outcome.
+ Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship. Collaborates with others to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities.
+ Ensures standardized care delivery by: gathering, inputting, and maintaining clinical and patient files and records; supporting multidisciplinary clinical teams independently and within scope of care; and utilizing working knowledge of emergency preparedness programs; performing the teams emergency preparedness plans, and knowing what is expected during and after an emergency.
+ Provides member service and quality assurance by: supporting member satisfaction under limited supervision in adherence with standards that ensure the provision of a high level of quality of patient service and care; assisting with the implementation of methods to measure member satisfaction with clinical and/or optical services, and utilizing the resulting feedback to improve member satisfaction; supporting the maintenance of the quality of care provided to members through an ongoing quality assurance program; performing rudimentary quality assurance for incoming and outgoing optical products; and monitoring member complaints, concerns, and requests for information, including service recovery and refunds.
+ Assists with improvements to operations and technology processes by: completing tasks, with minimal guidance, to support strategic projects designed to remediate issues and improve quality, service, affordability, and/or operating efficiency; documenting and escalating issues related to operations system processes as requested or observed; working with others, providing feedback as requested or observed, and acquiring working knowledge on operations system processes; and providing performance metrics related to strategic improvement projects, with guidance.
Minimum Qualifications:
+ High School Diploma or GED, or equivalent OR Minimum one (1) year of experience in business operations, clinical health care, or a directly related field.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Compliance Management; Medical Terminology; Optical Knowledge; Optometric Knowledge
Preferred Qualifications:
+ One (1) year of customer service experience.
COMPANY: KAISER
TITLE: Clinical Operations Coordinator II - Maui Lani Medical Offices - Full Time /Days
LOCATION: Wailuku, Hawaii
REQNUMBER: 1396655
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
$41k-52k yearly est. 25d ago
Title: Business Operations Coordinator - Kona
Travel + Leisure Co 4.2
Executive job in Kailua, HI
We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Job Summary
Accountable for performing all facets of the operations department to include tour reception, gifting and contracts in accordance with T+L Standard Operating Procedures. Promote a professional atmosphere for our guests, Sales & Marketing staff.
Essential Job Responsibilities
Responsibilities include, but are not limited to:
Greet and qualify touring guests. Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales & Marketing department as necessary. (15% time) Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns. (10% time) Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconciliation in all systems. (20% time) Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department (20% time) File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards (5% time) Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents. (20% time) Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams (10% time) Performs other duties as needed
Travel Requirements
No Travel required
Minimum Requirements and Qualifications
Education
High School Diploma
Knowledge and Skills
Computer Skills Required Proficient in the use of the Central Reservation System (CRS) or EPNY(preferable)
Technical Skills
Proficient in Microsoft Word, Proficient in Microsoft Outlook, Proficient in Microsoft Excel
Job Experience
One year of general office experience One year of customer service experience
Experience equivalent to the education requirement may be accepted in lieu of the education requirement.
Complexity
Level of decision making authority: Coordinator may be required to make limited operational decisions when resolving owner issues or objections.
Level of autonomy: Coordinator's daily work will be verified daily, weekly and monthly to ensure accuracy and validation of all tour, gifting and contractual paperwork.
Impact of incumbent's decisions on the organization: Coordinator's decisions may cause commission delays, site revenue recognition delays, and delays in contract securitization, cost per tour and marketing payroll inaccuracies.
Supervisory Responsibility: None
Scope/Financial Responsibility: Coordinator is accountable to meet WCF Scorecard metrics, Accounting Deliverables, maintain Cost of Sales, Product Yield Management, and ensure adherence to T+L Standard Operating Procedures to secure the company's assets.
How You'll Be Rewarded:
We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.
* Medical
* Dental
* Vision
* Flexible spending accounts
* Life and accident coverage
* Disability
* Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
* Wish day paid time to volunteer at an approved organization of your choice
* 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
* Legal and identity theft plan
* Voluntary income protection benefits
* Wellness program (subject to provider availability)
* Employee Assistance Program
Compensation
Generally starting at $24.00 - $24.00 per hour. The actual hourly rate of the candidate(s) selected for this role will be set based on a variety of factors, including but not limited to experience, education, skills, training, and work location.
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to *****************************, including the title and location of the position for which you are applying.
$24-24 hourly 18d ago
Executive Administrative Partner
Meta 4.8
Executive job in Urban Honolulu, HI
Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
**Required Skills:**
Executive Administrative Partner Responsibilities:
1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with team lead admins
8. Communicate key organizational and company updates to admins and cross-functional partners
9. General office duties as needed
**Minimum Qualifications:**
Minimum Qualifications:
10. 4+ years of relevant experience providing administrative support to 1 or more executives
11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives
13. Experience prioritizing multiple projects
14. Experience with Microsoft Office and Google Suite
**Preferred Qualifications:**
Preferred Qualifications:
15. Experience organizing offsite events and team building activities
16. Experience supporting cross-regional teams
17. Experience multitasking and changing direction quickly
18. Experience ensuring confidentiality and discretion in all partnerships
**Public Compensation:**
$41.39/hour to $56.88/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.