We are looking for a detail-oriented and tech-savvy DTC Ops Specialist to join our growing apparel brand. This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) website sales. You will ensure products are accurately uploaded, data flows seamlessly between Odoo and Shopify, and systems run smoothly to support product launches and day-to-day operations.
Responsibilities
Become the subject matter expert in Odoo, learning and mastering system functions.
Own backend setup for all DTC products, including imports for launches, data imports, and inventory syncing.
Ensure every product has correct images, descriptions, pricing, and categories (tags or other grouping details) across our systems.
Upload new inventory when received and coordinate sales price uploads to align with promotions.
Monitor system performance and troubleshoot issues to maintain accurate data flow.
Manage reporting, including capacity reports for operators and other production-related metrics.
Qualifications
Bachelor's degree in a related field (Business, Supply Chain, Operations, or similar).
1+ year of experience in operations, data management, or a related role (internships count).
High attention to detail and accuracy in data entry and product information.
Proficiency with computers and strong Excel or Google Sheets skills (formulas, VLOOKUP, pivot tables).
Experience with Shopify and Odoo are a plus.
Problem-solving mindset and ability to troubleshoot system or data issues.
Strong organizational and time management skills to handle multiple projects and deadlines.
Clear written and verbal communication to work effectively with internal teams.
Ability to work in a fast-paced environment.
Why Join Us
Work with a dynamic team in a growing apparel brand.
Hybrid work model - in office 3 days a week.
Competitive pay at $26 per hour, health benefits, PTO, and 401(k).
$26 hourly 3d ago
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Operations Coordinator
Plug 3.8
Executive job in Santa Monica, CA
Employment Type: Full-Time
Plug is the only wholesale platform built exclusively for used electric vehicles. Designed for dealers and commercial consignors, Plug combines EV-specific data, systems and expertise to bring clarity and confidence to the wholesale buying and selling process. With the addition of Trade Desk™, dealers can quickly receive cash offers or list EV trade-ins directly into the auction, removing friction and maximizing returns. By replacing outdated wholesale methods with tools tailored to EVs, Plug empowers dealers to make faster and more profitable decisions with a partner they can trust. For more information, visit *****************
The Opportunity
Plug is seeking an Operations Coordinator to manage essential processes that keep our platform running smoothly in a proactive manner. You'll work closely with the Sales team to verify dealer eligibility, research and list vehicles for sale, and oversee post-sale transactions such as payments, title processing, and transportation dispatching. Additionally, you'll handle customer concerns and collaborate across teams to improve workflows. This role is perfect for someone detail-oriented and excited to contribute to Plug's mission of revolutionizing the EV market.
What You'll Do...
Operational Support:
Assist in the day-to-day coordination of Plug's auction operations, including customer onboarding, inventory management and transaction monitoring.
Collaborate with the Sales team to serve as a checks and balances point, ensuring compliance for onboarding dealers.
Dealer & Vehicle Management:
Research and verify vehicle information to onboard and list vehicles for sale on Plug's platform.
Handle post-sale transactions, including but not limited to:
Payments
Title processing
Transportation dispatching
Coordination of optional services
Arbitration management
Process Optimization:
Work cross-functionally to regularly review and improve operational processes, ensuring scalability and efficiency.
Partner with the product team to provide feedback and enhance tools and systems to support operations.
Customer Coordination:
Serve as the primary point of contact for buyers and sellers during operational processes, ensuring a seamless transaction experience.
Data Management & Reporting:
Maintain detailed records of auction activity and generate reports for internal stakeholders.
Leverage CRM tools (e.g., Hubspot) and inventory systems to manage operational data effectively.
Cross-Functional Collaboration:
Partner with leadership to align operations with company-wide goals and objectives.
Act as a liaison between sales, product, and operations teams to ensure smooth cross-departmental communication.
What You'll Bring...
1-3 years of experience in operations, logistics, or a similar role, preferably in a startup, automotive, or technology sector.
Familiarity with operational tools and systems such as CRMs (e.g., Hubspot) and inventory management platforms.
Exceptional organizational and multitasking abilities.
Strong communication and interpersonal skills for cross-team collaboration and customer interaction.
Analytical mindset to identify issues and recommend data-driven solutions.
Passion for contributing to the EV market and a sustainable future.
Adaptability to thrive in a fast-paced, evolving environment.
Attention to detail and commitment to operational excellence.
Compensation & Benefits
W2 Salary: $70,000 - $75,000
Medical, Dental, Vision
This full-time position is based in Santa Monica, CA. We welcome candidates from all locations to apply, provided they are willing to relocate to Plug HQ for the role. Relocation assistance will not be provided for successful candidates.
Plug is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Next Steps:
Ready to build something from scratch and lead with impact? We'd love to meet you. Email ****************** with your best pitch as to why we should connect with you!
$70k-75k yearly 20h ago
Sales Account Executive
Medimaps Group
Executive job in Los Angeles, CA
Medimaps Group is the world's leading company designing and providing medical imaging software for bone health assessment. We are a rapidly growing company developing and commercializing medical imaging software powered by AI. Headquartered in Geneva, Switzerland, with offices in the US and France, we currently total 65+ people and are still growing.
Position: Account Executive
Territory: West-Coast Territory
(Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington)
Home Office Location: In assigned territory and close to major international airport
Start Date: ASAP or as agreed
Contract: Full time
This is a challenging role for dynamic, entrepreneurial candidates with a track record of success, who thrive in high growth environments, and bring a consultative, strategic approach to selling advanced imaging and AI based healthcare technology.
About the Role
You'll represent Medimaps TBS Osteo, a diagnostic innovation that transforms how clinicians assess bone health and fracture risk. This role is built for a self-starter who knows the imaging ecosystem, speaks both clinical and commercial language, and can navigate complex health systems to drive measurable adoption.
What You'll Do
Lead strategic sales within a defined U.S. territory, targeting imaging centers, hospitals, and IDNs.
Build and manage relationships with key decision makers from radiologists to C suite executives.
Execute structured, consultative sales strategies to manage complex, multi-stage deals.
Translate clinical and financial value, connecting diagnostic innovation to patient outcomes and ROI.
Apply knowledge of referral pathways to accelerate adoption and uncover new growth opportunities.
What We're Looking For
Technical Skills:
Track record of success selling imaging, radiology, or healthcare SaaS enterprise solutions (strongly preferred).
Experience navigating IDNs, health systems, and regional provider networks (strongly preferred).
Skilled in contract negotiation with financial fluency in hospital and imaging P&Ls.
Proficient in structured selling methodologies (Challenger, SPIN, LAMP, Miller Heiman, BMPCC) and opportunity qualification for complex healthcare deals
Ability to operate autonomously across large geographies with disciplined time and travel management.
Understanding of value-based care economics, reimbursement models, and downstream cost avoidance metrics.
Financially fluent - capable of connecting product value to imaging center and hospital P&Ls to articulate ROI.
Clinical literacy in radiology imaging workflows and DXA, with familiarity in referral dynamics, PACS integration, and reporting processes.
Capable of developing reimbursement anchored ROI models using CPT data, payer mix, and scan volumes.
Proficient in Microsoft Office suite and CRM (Salesforce) for reporting and presentations.
Soft Skills
Self-starter with the discipline and drive to manage large territories and grow business in complex markets.
Excellent presenter and storyteller, able to translate technical, clinical, and financial value across diverse audiences.
You thrive in evolving, growth-stage environments with limited resources and shifting priorities.
Self-motivated executor with strong organizational discipline
Demonstrated experience cultivating relationships within IDNs and local health systems, with tangible examples of successful partnerships and account growth.
Communicates effectively within the organization, collaborating with the relevant departments
Demonstrates collaboration under ambiguity and apply emotional intelligence to manage cross-functional tension with composure and clarity.
HOW TO APPLY
If this sounds like the opportunity you have been waiting for, please apply immediately with your CV and letter of application (in one pdf document).
IMPORTANT: As part of our recruitment process, we'd love to learn more about you - beyond your CV. To do this, we use an engaging online survey developed by 'AssessFirst'. This helps us better understand your natural strengths and working style, while also offering you valuable insights into your own working profile. The experience is simple, takes approximately 15- 20 minutes, and provides instant feedback you can use. Please note that the survey is mandatory if you wish to be considered for the role. A link to the survey will be provided when you start the LinkedIn application process (press apply). We're excited to get to know you better. Thank you in advance for your participation
Timeline: Please note that the hiring process may take a few weeks. We value your application and promise to get back to you as soon as we possibly can. Thank you in advance for your patience.
InMail Messages: Please note that due to the large number of messages we receive, we cannot guarantee an individual response to your LinkedIn InMail's. Please do not apply through InMail with your CV, please use the normal LinkedIn application method.
Data Privacy: By submitting your application, you agree to share your personal data with the medimaps group, solely for the purpose of recruitment and employment-related evaluations. Your information will be handled in accordance with applicable data protection laws and will only be used for assessing your suitability for this and potential future positions within the Company. All personal data provided will remain confidential and will not be shared with third parties without your prior and explicit consent. You have the right to withdraw your consent or request access to your data at any stage of the recruitment process.
Medimaps are an equal opportunity employer celebrating diversity and committed to creating an inclusive environment for all employees.
$57k-91k yearly est. 4d ago
Field Operations Coordinator
Cupertino Electric 4.9
Executive job in Industry, CA
**Posting Title:** Field Operations Coordinator **Reports To:** Field Administrative Supervisor **Salary Range:** $24.15/hour to $31.25/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE PRODUCTION TEAM**
The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.
**ABOUT THE ROLE**
The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination. Success in this role requires exceptional organizational skills, resourcefulness, and the ability to operate efficiently in a dynamic, fast-paced construction environment. The ideal candidate must be proficient in Microsoft Office applications and demonstrate the ability to quickly learn and adapt to new software systems.
**Union New Hire Onboarding** : The role involves ensuring compliance with I-9 requirements for all new hires, coordinating site orientation and badging for all field employees, and assisting new employees with the onboarding process. This includes facilitating required orientation videos and providing support to users on their tablets. Additionally, the position requires maintaining accurate records of onboarding processes and ensuring timely updates.
**Payroll Management** : Payroll management responsibilities will include entering and submitting timecards weekly for all field staff while proofreading entries to prevent payroll errors. The role also involves providing payroll reports that include incentives, per diem, and corrections, as well as sorting and distributing paychecks to ensure on-time delivery.
**Resource Tracking** : As a Field Operations Coordinator, you will track attendance and workforce resources on-site using Procore Workforce Management, conduct daily roll calls to verify staff presence, and manage dispatching, terminations, and personnel update (PARs) requests.
**Administrative Support** : Lastly, you will be involved in consolidating and submitting daily reports to key stakeholders, managing IT requests, and providing basic IT support for field staff. Responsibilities include ordering supplies through Amazon, coordinating catering for events and meetings, assisting with maintaining safety training records using Vairkko, filing and maintaining site records as needed, and performing basic office housekeeping as required.
**Skill:** Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
**Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
**Supervision:** Normally receives little instruction on daily work, general instructions on newly introduced assignments.
**ABOUT YOU**
+ Strong communication skills, with the ability to interact effectively with field and office personnel.
+ Resourceful problem-solver with the ability to adapt to changing project needs.
+ Team-oriented individual who works well in a collaborative environment.
+ Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
+ Familiarity with payroll management and timecard submission.
+ Excellent organizational skills and attention to detail.
+ Ability to work effectively in a construction site environment.
+ Experience with I-9 compliance and new hire onboarding preferred.
+ Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._
**Education:** High School Diploma or GED required. Any college degree preferred.
**Licensure/Certifications:** None required.
**Experience:** Three (3) years of experience required in similar role with construction experience preferred.
**Driving Record:** Valid state-issued driver's license and satisfactory driving record.
*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
\#LI-SA1
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (********************************************
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
$24.2-31.3 hourly 13d ago
Enterprise Asset Management Administrator
Tbi Airport Management 4.3
Executive job in Burbank, CA
General Description:
The Enterprise Asset Management (EAM) Administrator will support development and implementation of the airport's strategic asset management program, serving as the primary administrator of the airport's Enterprise Asset Management (EAM) system. The selected individual will act as liaison and provide coordination between key airport stakeholders, including but not limited to Planning, Maintenance, Engineering and Project Delivery, Operations, Environmental, Business and Properties, Safety Management System, and Finance teams. The position would ensure that intercommunications are established and maintained with key stakeholders in order to secure mutual understanding, unity of action, and effective implementation of the strategic asset management program.
Requirements
TBI Airport Management, Inc.
Hollywood Burbank Airport
Job Description
Enterprise Asset Management Administrator
Reports to: Principal Airport Planner
Status: Exempt
Pay: $125,000 - $135,000/year
Schedule: 9/80 (every other Friday off)
Essential Job Functions:
Typical Tasks
Lead the development and implementation of strategic asset management program, including assets from the Airport's most recent $1.3B Replacement Passenger Terminal (RPT) program and its subsequent renewal and replacement of the facilities and all other existing assets.
Serve as EAM Administrator, providing guidance, oversight and coordination of technical staff, consultants, contractors, and committees/teams to ensure the delivery of key elements of the asset management program, to achieve strategic goals for EAM.
Responsible for developing, organizing and managing warranties for all assets being turned over from capital program.
Ensure Airport receives final project deliverables for all assets that are maintainable and operable. (i.e. O&M manuals, warranty details, spare part list, as-builts).
On boarding all new assets into the EAM.
Oversee the creation of preventive maintenance programs, job plans and bill of materials for all on boarded assets.
Ensure complete, accurate and up-to-date asset information, performing regular data validation.
Provide technical asset management expertise for key stakeholders.
Participate in regular management meetings to keep team informed of asset management program.
Develop and adhere to Asset Management policies and procedures, ensuring records are kept up to date and easily accessible by all stakeholders
Provide key resources to provide input to Airport Design Standards from a Total Cost of Ownership and Reliability perspective
Develop Key Performance Metrics (KPIs) and performance targets and perform data analytics tasks to report those to management team on regular basis
Perform failure mode and root cause analysis to evaluate problem causes and remedies on assets
Liaise with airport management and maintenance staff on a regular basis to identify and implement process improvement initiatives
Perform other duties as assigned.
Minimum Qualifications:
Employment Standards
Bachelor's degree from an accredited University or College in Facilities Management, Construction Management, Business, or a related field
Minimum of 5 years experience in facilities maintenance, asset management and/or construction operations
Experience in the use of EAM systems, with familiarity with, or an ability to become familiar with, the EAM system chosen for use by the airport.
Ability to provide system-level administrative organization for EAM systems with independent judgement.
Working familiarity with ESRI ArcGIS Pro and ability to manage feature class interoperability within EAM systems.
Must have strong work ethic, good organizational skills, ability to work in a fast-past environment, and prioritize multiple tasks. This position will work with all levels of employees, departments, and contractors, and candidate must have strong ability to work collaboratively in a team setting.
Excellent written and oral communication skills and work well under little or no supervision
Possession of a valid California Driver's license
Obtain and maintain security clearance as required by role and TSA regulations.
Prior airport experience a plus
Certification from Institute of Asset Management a plus
Supplemental Information:
Knowledge of:
RS Means and/or other similar cost estimating methods to develop replacement costs for assets
Common building systems such as HVAC, electrical, plumbing and other airport specific systems
Airport asset classes, and/or industry standard classification systems such as OmniClass, Uniformat, and Masterformat.
Proficiency in Microsoft Office Suite
Ability to:
Read and interpret complex technical documents.
Effectively communicate orally or in writing.
Exercise best judgement and considerable discretion to address challenges.
Foster collaboration and cross coordination among project stakeholders.
Operate motor vehicles, walk around construction sites, handle exposure to weather conditions, use of personal protective equipment and hand and arm dexterity to operate computers, printers, and telephones.
May be required to work outdoors, when necessary.
Interested applicants may apply by copying the link below into your internet browser and completing the online assessments:
Click Here to Apply
Salary Description $125,000 - $135,000/year
$125k-135k yearly 48d ago
P&C Executive Underwriter, Middle Market
The Hartford 4.5
Executive job in Los Angeles, CA
Executive Underwriter - UW07BDSenior Underwriter - UW08BAUnderwriter - UW08BB We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.
We're in the business of helping people achieve amazing things by protecting the things that matter most. And you can help us when you join our team of underwriters. They're at the center of everything we do - and by joining us, you'll be on a team known throughout the industry for providing our customers with just the right amount of coverage they need to pursue their unique interests.
Your underwriting career here means collaboration, inclusivity, innovative thinking and so much more. Here, doing things the way they've always been done isn't a part of the job. Here, you'll be putting your creative insights to work with other underwriters and leaders, having a seat at the table with key decision makers. And you'll have any number of opportunities for your career to grow in whatever direction you choose.
Responsibilities:
+ Manages and Underwrites a Middle Market book of business
+ Analyzes agency book on quarter-to-quarter basis for potential action
+ Expertly applies all applicable Underwriting guidelines when making decisions
+ Capable of underwriting highly complex business and will require limited support from senior underwriters and infrequent referral activity to complete quotes
+ Has thorough knowledge of applicable laws, regulations and governance
+ Agency Management which includes creating, driving and execution of strategies for new and/or renewal accounts (prospective book management, executes on the mix strategy, low strategy, territorial and agency sales plans, etc.)
+ Acts as a trusted advisor and solution provider to Brokers and Agents
Qualifications:
+ 3+ years of P&C Middle Market Broker-facing Carrier Underwriting experience required
+ Demonstrated success in developing and maintaining solid relationships with all internal and external business partners
+ Excellent communication, interpersonal and presentation skills
+ An ability to think analytically about business problems, make recommendations and propose solutions
+ High energy self-starter, who is resilient and has an entrepreneurial spirit
+ Demonstration of solid time, organizational, and desk management skills
+ Goal-oriented and delivers outcomes
+ Ability to challenge the status quo and compete to win
+ Superior technical knowledge and sound decision-making and analytical skills
+ Position title and tier will be determined upon careful review of selected candidate's qualifications
This role will have a Hybrid work arrangement, with the expectation of working in office or on agency visits three days a week (Tuesday through Thursday).
Compensation
The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$76,000 - $184,800
The posted salary range reflects our ability to hire at different position titles and levels depending on background and experience.
Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age
About Us (************************************* | Our Culture (******************************************************* | What It's Like to Work Here (************************************************** | Perks & Benefits (*********************************************
Every day, a day to do right.
Showing up for people isn't just what we do. It's who we are - and have been for more than 200 years. We're devoted to finding innovative ways to serve our customers, communities and employees-continually asking ourselves what more we can do.
Is our policy language as simple and inclusive as it can be? Can we better help businesses navigate our ever-changing world? What else can we do to destigmatize mental health in the workplace? Can we make our communities more equitable?
That we can rise to the challenge of these questions is due in no small part to our company values that our employees have shaped and defined.
And while how we contribute looks different for each of us, it's these values that drive all of us to do more and to do better every day.
About Us (*************************************
Our Culture
What It's Like to Work Here (**************************************************
Perks & Benefits
Legal Notice (*****************************************
Accessibility Statement Producer Compensation (**************************************************
EEO
Privacy Policy (**************************************************
California Privacy Policy
Your California Privacy Choices (******************************************************
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Canadian Privacy Policy (****************************************************
Unincorporated Areas of LA County, CA (Applicant Information)
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$76k-184.8k yearly 60d+ ago
Executive Steward
Maybourne Beverly Hills Hotel
Executive job in Beverly Hills, CA
The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application.
Summary of Position
The Executive Steward for Maybourne Beverly Hills Hotel is responsible for achieving food and beverage revenue, profit and customer satisfaction goals by ensuring a clean and sanitary workplace and managing our stewarding colleagues.
Roles and Responsibilities
Core functions of the position, but are not limited to the following;
Develop and implement strategies for stewarding areas that are aligned with the company's food and beverage objectives.
Deliver the company experience for guests and employees.
Ensure that the hotel delivers the company experience by reviewing hotel operations from the customer's perspective as well as from a business perspective.
Provide employees with the tools and environment they need to deliver the company experience.
Support the luxury dining experience by maintaining supplies for food and beverage service.
Monitor supply of clean dishware, glassware, and pans; take corrective action to maintain supply level.
Manage the operation of the steward department, train employees on proper cleaning methods and operation of the equipment.
Check the proper operation of the dish machine/cleaning equipment daily.
Keep food and beverage areas to the highest level of cleanliness.
Adhere to all safety and sanitation regulations and compliance
QUALIFICATIONS:
3-5 years of hotel management or supervisory experience is preferred.
Must be able to work in a fast-paced environment.
Delegation: Assign tasks using such techniques as needs analysis, individual skills assessment, objective setting, and communication.
Organization: Demonstrate ability to proactively prioritize needs, put first things first, and effectively manage resources.
Performance Management, Supervisory: Demonstrate ability to relate to, communicate with and motivate employees to sustained high performance and quality levels.
Planning: Skilled in determining whether tasks should be attempted, identifying the most effective way of completing the task, and preparing how to overcome unexpected difficulties.
Flexible schedule
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to stand and walk for extended periods of time, twist at the neck and trunk, bend at the waist and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms, reach overhead, above shoulders and horizontally. Employees will use hands to handle objects and tools and operate service equipment. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40-pound objects. Vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees may use vision to monitor food quality and quantity and may also order supplies, etc. Must be physically able to lift up to 50 lbs. and carry heavy trays and equipment, as well as delicate china and barware.
Ability to endure abundant physical movements throughout the work areas.
Job requires indoor and outdoor service in fluctuating weather
Equal Opportunity Employer:
Maybourne is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Job applicants with disabilities who need assistance or an accommodation in order to apply for a position (or their representative) should contact the HR department directly.
Vision
Leading the future of luxury lifestyle; curating distinctive and enriching experiences.
Purpose
Creating Stories of Distinction
The Maybourne Mindset
Put People at our heart
Stay two steps ahead
Make the magic happen
Who you would be working for
Maybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills - six of the world's most renowned luxury hotels.
Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today's discerning guests.
A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through.
Company Benefits
Medical/Dental/Vision Insurance
Company matched 401(k) plan
Company matched Health Savings Plan
Flexible Spending
Paid Holidays
Paid Time Off
Paid Sick Leave
Employee Assistance Program
Free Parking
Employee Recognition Programs
Colleague meals
Colleague Referral Incentive program
*The Maybourne Beverly Hills participates in E-Verify.*
$87k-154k yearly est. Auto-Apply 59d ago
Executive Steward
Maybourne Hotels Ltd.
Executive job in Beverly Hills, CA
* The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application.
Summary of Position
* The Executive Steward for Maybourne Beverly Hills Hotel is responsible for achieving food and beverage revenue, profit and customer satisfaction goals by ensuring a clean and sanitary workplace and managing our stewarding colleagues.
Roles and Responsibilities
Core functions of the position, but are not limited to the following;
* Develop and implement strategies for stewarding areas that are aligned with the company's food and beverage objectives.
* Deliver the company experience for guests and employees.
* Ensure that the hotel delivers the company experience by reviewing hotel operations from the customer's perspective as well as from a business perspective.
* Provide employees with the tools and environment they need to deliver the company experience.
* Support the luxury dining experience by maintaining supplies for food and beverage service.
* Monitor supply of clean dishware, glassware, and pans; take corrective action to maintain supply level.
* Manage the operation of the steward department, train employees on proper cleaning methods and operation of the equipment.
* Check the proper operation of the dish machine/cleaning equipment daily.
* Keep food and beverage areas to the highest level of cleanliness.
* Adhere to all safety and sanitation regulations and compliance
QUALIFICATIONS:
* 3-5 years of hotel management or supervisory experience is preferred.
* Must be able to work in a fast-paced environment.
* Delegation: Assign tasks using such techniques as needs analysis, individual skills assessment, objective setting, and communication.
* Organization: Demonstrate ability to proactively prioritize needs, put first things first, and effectively manage resources.
* Performance Management, Supervisory: Demonstrate ability to relate to, communicate with and motivate employees to sustained high performance and quality levels.
* Planning: Skilled in determining whether tasks should be attempted, identifying the most effective way of completing the task, and preparing how to overcome unexpected difficulties.
* Flexible schedule
PHYSICAL REQUIREMENTS:
* While performing the duties of this job, the employee is regularly required to stand and walk for extended periods of time, twist at the neck and trunk, bend at the waist and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms, reach overhead, above shoulders and horizontally. Employees will use hands to handle objects and tools and operate service equipment. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40-pound objects. Vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees may use vision to monitor food quality and quantity and may also order supplies, etc. Must be physically able to lift up to 50 lbs. and carry heavy trays and equipment, as well as delicate china and barware.
* Ability to endure abundant physical movements throughout the work areas.
* Job requires indoor and outdoor service in fluctuating weather
Equal Opportunity Employer:
Maybourne is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Job applicants with disabilities who need assistance or an accommodation in order to apply for a position (or their representative) should contact the HR department directly.
Vision
Leading the future of luxury lifestyle; curating distinctive and enriching experiences.
Purpose
Creating Stories of Distinction
The Maybourne Mindset
* Put People at our heart
* Stay two steps ahead
* Make the magic happen
Who you would be working for
Maybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills - six of the world's most renowned luxury hotels.
Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today's discerning guests.
A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through.
Company Benefits
* Medical/Dental/Vision Insurance
* Company matched 401(k) plan
* Company matched Health Savings Plan
* Flexible Spending
* Paid Holidays
* Paid Time Off
* Paid Sick Leave
* Employee Assistance Program
* Free Parking
* Employee Recognition Programs
* Colleague meals
* Colleague Referral Incentive program
* The Maybourne Beverly Hills participates in E-Verify.*
$87k-154k yearly est. 58d ago
Executive Steward
Maybourne Hotel Group
Executive job in Beverly Hills, CA
The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application.
Summary of Position
The Executive Steward for Maybourne Beverly Hills Hotel is responsible for achieving food and beverage revenue, profit and customer satisfaction goals by ensuring a clean and sanitary workplace and managing our stewarding colleagues.
Roles and Responsibilities
Core functions of the position, but are not limited to the following;
Develop and implement strategies for stewarding areas that are aligned with the company's food and beverage objectives.
Deliver the company experience for guests and employees.
Ensure that the hotel delivers the company experience by reviewing hotel operations from the customer's perspective as well as from a business perspective.
Provide employees with the tools and environment they need to deliver the company experience.
Support the luxury dining experience by maintaining supplies for food and beverage service.
Monitor supply of clean dishware, glassware, and pans; take corrective action to maintain supply level.
Manage the operation of the steward department, train employees on proper cleaning methods and operation of the equipment.
Check the proper operation of the dish machine/cleaning equipment daily.
Keep food and beverage areas to the highest level of cleanliness.
Adhere to all safety and sanitation regulations and compliance
QUALIFICATIONS:
3-5 years of hotel management or supervisory experience is preferred.
Must be able to work in a fast-paced environment.
Delegation: Assign tasks using such techniques as needs analysis, individual skills assessment, objective setting, and communication.
Organization: Demonstrate ability to proactively prioritize needs, put first things first, and effectively manage resources.
Performance Management, Supervisory: Demonstrate ability to relate to, communicate with and motivate employees to sustained high performance and quality levels.
Planning: Skilled in determining whether tasks should be attempted, identifying the most effective way of completing the task, and preparing how to overcome unexpected difficulties.
Flexible schedule
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to stand and walk for extended periods of time, twist at the neck and trunk, bend at the waist and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms, reach overhead, above shoulders and horizontally. Employees will use hands to handle objects and tools and operate service equipment. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40-pound objects. Vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees may use vision to monitor food quality and quantity and may also order supplies, etc. Must be physically able to lift up to 50 lbs. and carry heavy trays and equipment, as well as delicate china and barware.
Ability to endure abundant physical movements throughout the work areas.
Job requires indoor and outdoor service in fluctuating weather
Equal Opportunity Employer:
Maybourne is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Job applicants with disabilities who need assistance or an accommodation in order to apply for a position (or their representative) should contact the HR department directly.
Vision
Leading the future of luxury lifestyle; curating distinctive and enriching experiences.
Purpose
Creating Stories of Distinction
The Maybourne Mindset
Put People at our heart
Stay two steps ahead
Make the magic happen
Who you would be working for
Maybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills - six of the world's most renowned luxury hotels.
Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today's discerning guests.
A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through.
Company Benefits
Medical/Dental/Vision Insurance
Company matched 401(k) plan
Company matched Health Savings Plan
Flexible Spending
Paid Holidays
Paid Time Off
Paid Sick Leave
Employee Assistance Program
Free Parking
Employee Recognition Programs
Colleague meals
Colleague Referral Incentive program
*The Maybourne Beverly Hills participates in E-Verify.*
$87k-154k yearly est. Auto-Apply 59d ago
Executive Protection Agent
Keelson Strategic
Executive job in Los Angeles, CA
Job Details:
Job Title: Executive Protection Agent
Job type: Full-time, with full benefits
Compensation: $145,000 minimum annual compensation
FLSA: Non-exempt
Schedule: 2 weeks on/2 weeks off, 10-hour shifts
Job Summary:
This is an unarmed Executive Protection Agent position based in Los Angeles, CA. The ideal candidate will have extensive experience supporting a single primary client on an embedded EP team. Candidates must demonstrate strong domestic and international travel experience, multi-agent coverage capabilities, and proven advance work skills. Applicants should be comfortable operating in a fast-paced environment and in social settings involving high-profile public figures.
We are looking for mature professionals with several years of prior military experience, in combination with team-based EP experience. Candidates must also be comfortable participating in a multi-step recruitment process, including several interviews and client meet-and-greet sessions where professionalism and character will be thoroughly evaluated.
Job Description:
The Executive Protection Agent is tasked with numerous functions, this detail operates in a dynamic and multi-faceted environment. Below are just some of the functions and responsibilities:
Ensure the overall safety and security of designated Principals
Required to drive Principals to various personal/business venues and/or additional off-site assignments
Demonstrate proficiency in use and proper maintenance for all equipment used in support of the protective operations program (i.e. vehicles, medical supplies, communications devices, etc.)
Must maintain an acceptable professional appearance
Must be able to communicate with the Principal's, staff, coworkers, and other third party vendors utilizing a customer service approach
Capable of adapting to various tasks that would be assigned outside of traditional security operations/roles
Ability to interact with children
Capable of on-the-spot critical thinking and improvisation
STRONG emotional intelligence and self-awareness
Must be comfortable in a variety of social settings, with ability to socially engineer desired outcomes
Must be willing to submit to pre-employment, post-accident and random drug testing as determined by management
Working shifts that can include days/nights/weekends/holidays/OT
Multiple coverage experience
Travel when required, both domestic and international
Provide close protection to Principals at various venues, events, business meetings, personal trips, etc.
Agents must maintain a positive attitude through a wide variety of situations, as well as, must conduct themselves in a manner which contribute to a positive and professional work environment
Conduct advance work for routes, venues, and travel trips
Agents must have proficient writing skills to complete detailed reports
Coordinate with Principal's staff and outside personnel, to facilitate seamless operations for our Principals
Maintain physical fitness to stand on your feet for several hours without a break, provide protective coverage during physically taxing activities including running, swimming, hiking, as well as maintain long schedules in the field.
Capable of responsibly engaging to an active threat against the Principal
Agent must be proficient in defensive tactics, in order to deescalate, or actively engage in potential threats against the Principals
Position Certificates and Licenses:
CA BSIS Security Guard license
A Valid United States Driver's License
Current Passport with more than six months expiration
CPR/First Aid/AED certified for Adults, Children, and Infanta
Preferred Education and Experience:
Certification from a recognized EP school
Graduation from a certified driving school is also preferrable
Military or Law enforcement experience is a plus
Training in defensive tactics, counter surveillance/surveillance detection, and covert protection experience
Active First Responder, Paramedic or EMT certifications a plus
Regularly active in outdoor activities such as mountain biking, hiking, ocean sports, etc.
California CCW permit is a plus
Required Skills and Experience:
3-5 years of relevant EP experience
Must possess a good understanding of the latest technology in use of smartphones, communications/tracking apps, and collaboration apps
Must be able to work in a collaborative team environment and as a solo practitioner
Excellent communicator with the ability to professionally and successfully converse with clients, superiors, peers, and vendors
Physical Requirements:
Physically able to capture and detain individuals if necessary
Prolonged periods sitting of 5+ hours at a desk and monitoring surveillance equipment
Prolonged periods of standing on your feet without a break 4-5+ hours
Must be able to lift 50 pounds at a time
Must be able to lift, drag a human up to 200lbs or more, if necessary
Must be able to bend, twist, stoop, crawl
Being able to respond to physical attacks, natural disasters, evacuations
Salary and Benefits:
$145,000 minimum annual compensation
Work Schedule - 2 weeks on/2 weeks off, 10-hour workdays
Paid sick leave
Paid time off (PTO) accrual
Holiday pay for select holidays you work (6)
Company 401(k) with employer match
Flexible insurance plans - Medical, dental and vision
100% of employee premium paid for by Keelson (plan upgradable for additional employee paid premium)
Generous employer contribution per family member (up to 4 family members) to help lower employee contributions for dependents that join the plan
Life Insurance
Long Term Disability
Short Term Disability
Critical Accident/Illness coverage
Employment with Keelson is at-will, meaning that you or Keelson may
terminate the employment relationship at any time, with or without cause, and with or without notice.
Keelson Strategic is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status, or any other protected factor under federal, state, or local law.
Keelson Strategic is licensed
in the California Bureau of Security and Investigative Services.
Private Patrol Operator # 120989
$145k yearly 60d+ ago
Executive Protection Agent
Global Secure 3 3.8
Executive job in Los Angeles, CA
Job Description
Become a part of Global Secure 3 - The Intersection of Security and Innovation!
At Global Secure 3 (GS3), we don't just provide security solutions-we redefine them. As a premier international security and risk management firm headquartered in San Francisco, we specialize in threat-informed protection, executive protection, threat assessment, investigations, and secure transportation for clients in technology, finance, healthcare, and retail sectors.
Our Executive Protection (EP) Division delivers discreet, intelligence-driven protection-integrating advance work, behavioral threat management, and law enforcement coordination to ensure the safety, privacy, and productivity of our principals.
Job Summary
The Executive Protection Agent (EPA) provides part-time, on-call protective coverage for GS3 clients and their families. This role requires flexibility, discretion, and professionalism. Agents will conduct advance planning, secure transportation, and protective operations for high-profile executives, ensuring a seamless and safe experience. Assignments may include residential security, corporate site coverage, travel escort, and event protection.
Key Responsibilities
• Provide protective coverage for assigned principals in residence, corporate, and travel environments.
• Conduct advance planning, including route analysis, venue assessments, and contingency planning.
• Monitor and assess threats or concerning behaviors impacting the principal's safety.
• Operate as part of a multi-disciplinary team (protective intelligence, law enforcement liaisons, corporate security).
• Maintain situational awareness and apply de-escalation strategies in dynamic environments.
• Prepare daily activity and incident reports in accordance with GS3 standards.
• Ensure compliance with confidentiality and client privacy expectations.
• Assist with secure transportation and logistical coordination as assigned.
Requirements
✅ A minimum of 5 years of experience in Executive Protection, law enforcement, military, or corporate security operations.
✅ Successful completion of an accredited Executive Protection training program (such as EPI, ESI, or a relevant governmental equivalent).
✅ A valid state guard card and driver's license (CA BSIS PPO 121446 / TX DPS license compliance).
✅ Comprehensive understanding of protective intelligence, situational awareness, and indicators of behavioral threats.
✅ Exceptional communication skills, professionalism, and the ability to maintain discretion.
✅ De-escalation training is required (this can be provided upon hiring if not currently certified).
✅ Willingness to work flexible hours, including weekends, evenings, and holidays.
Ideal qualifications:
Knowledge of threat assessment, behavioral analysis, or protective intelligence.
Experience in corporate executive settings.
Certification in First Aid, CPR, and AED.
Previous collaboration with law enforcement agencies or corporate security teams.
Benefits
Compensation
Earn between $40-$65 per hour, tailored to the specific assignment and your level of experience.
You may have the opportunity to engage in secure transportation roles using a vehicle provided by GS3, with daily rates between $500 and $750 depending on your expertise.
Upon joining, new employees will receive a one-time stipend of $50 after they update their LinkedIn profile to reflect their new position at Global Secure 3. To be eligible, please send a verification email, after which your LinkedIn profile will be confirmed. The stipend will be included in your paycheck following the completion of at least one shift.
Enjoy the benefits of accruing 1 hour of sick leave for every 30 hours worked.
Take advantage of our paid training sessions and annual recertification in de-escalation techniques and EP standards.
Why Join GS3
Become part of a mission-driven organization that incorporates behavioral threat assessment into its protection strategies.
Collaborate with an elite network of law enforcement, intelligence, and corporate security professionals.
Gain valuable experience through exposure to both national and international operations, paving the way for your professional advancement.
Receive unparalleled training and mentorship from GS3's leadership, who bring decades of global protection expertise to the table.
$40-65 hourly 25d ago
Executive Underwriter
Liberty Mutual 4.5
Executive job in Los Angeles, CA
Works independently and autonomously on all but the most complex accounts/cases (subject to required process oversight). Underwrites policies within underwriting authority. Makes decisions on whether to accept business by making analytical, data-driven decisions based on data and information provided, including pricing the risk. In parts of North America more likely to underwrite complex/unusual policies - or those of high individual line size - policies assessed will focus on those of high complexity and/or larger size.
Responsibilities
Manages portfolio of brokers/agents & clients. Leverages market presence and expertise to develop and underwrite profitable business, acting as a representative for Liberty. Has relationships with senior/market-leading brokers and/or key agents. Maintains a strong market presence, including established relationships with agents and brokers. Looks to strengthen these relationships and develop new ones. Articulates key coverage differences with a high degree of detail. Provides significant input into the business and marketing planning process, including advanced data-driven insights from portfolio analysis. Participates in projects across departments designed to drive underwriting and process excellence (e.g., member of a working team). Models effective collaboration across teams, stakeholders and partners (e.g., UW Support, Claims, Actuarial, Directors of Underwriting in North America). Has strong knowledge of key legal cases, legislation and regulation impacting area(s) of underwriting expertise. Shares knowledge based on technical expertise, including providing external thought-leadership. Mentors, coaches, and trains other underwriters and internal partners.
Qualifications
Degree in Business or equivalent typically required
A minimum of 7 years expected, typically 10 years or more, of progressive underwriting experience and/or other related business experience
CPCU or professional insurance designation preferred
Proven analytical ability to evaluate and judge underwriting risks within scope of responsibility
Demonstrated ability to communicate complex analyses and information in understandable written and/or oral directives to other persons in the organization for underwriting or training purposes
Demonstrated effective communication and interpersonal skills in dealing with internal and external stakeholders
Must demonstrate comprehension of most complex technical underwriting issues and be capable of defining and implementing necessary underwriting and administrative processes/workflows to properly manage or administer those issues
Proven track record of developing and underwriting profitable business
About Us
Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.
At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.
We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: ***********************
Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.
Fair Chance Notices
California
Los Angeles Incorporated
Los Angeles Unincorporated
Philadelphia
San Francisco
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$98k-139k yearly est. Auto-Apply 6d ago
Executive Administrative Partner
Meta 4.8
Executive job in Los Angeles, CA
Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
**Required Skills:**
Executive Administrative Partner Responsibilities:
1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with team lead admins
8. Communicate key organizational and company updates to admins and cross-functional partners
9. General office duties as needed
**Minimum Qualifications:**
Minimum Qualifications:
10. 4+ years of relevant experience providing administrative support to 1 or more executives
11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives
13. Experience prioritizing multiple projects
14. Experience with Microsoft Office and Google Suite
**Preferred Qualifications:**
Preferred Qualifications:
15. Experience organizing offsite events and team building activities
16. Experience supporting cross-regional teams
17. Experience multitasking and changing direction quickly
18. Experience ensuring confidentiality and discretion in all partnerships
**Public Compensation:**
$41.39/hour to $56.88/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
$41.4-56.9 hourly 60d+ ago
Assistant General Manager (Assistant Community Manager) - Hollywood
Sentral 4.0
Executive job in Los Angeles, CA
Sentral is a network of communities redefining the way people live. Sentral's mission is to be the leading residential hospitality operator through superior performance, enhanced experience, and a network of connected communities. We take the convenience, connection, and comfort of home to new heights-we call it Home+. Our one-of-a-kind communities offer unrivaled locations, innovative tech-enabled services, and premium amenities to enhance everyday life. Sentral lets you live life on your own terms in the heart of the world's best cities: Atlanta, Austin, Chicago, Denver, Los Angeles, Miami, Nashville, Oakland, Philadelphia, Pittsburgh, Portland, San Francisco, San Jose, Santa Monica, Scottsdale, and Seattle, with more coming soon.
Our core values reflect our commitment to our employees, as we are service first in our actions, value thinking like an owner, and continuously strive to make one another better. We strongly believe in continuous personal improvement, career growth and diversity in our workforce. With ongoing learning & development offerings, leadership coaching and mentorship programs, we foster an empowered environment rooted in empathy and growth. Our team members are curious explorers who never stop learning and who strive for great outcomes.
Learn more about us at ****************
Position Overview and Responsibilities
At Sentral, we are building a team of people-first focused individuals who thrive on going above and beyond. Ideal candidates will exemplify a can-do attitude, a growth mindset, and an entrepreneurial drive. Successful candidates will be proactive, solution-oriented, and have strong ownership of their work. The Assistant General Manager will report to the general manager and perform administrative and organizational duties such as liaising with residents, collecting rent, doing basic bookkeeping, organizing property viewings and overseeing facility maintenance. This role will also be responsible for evaluating applicants and negotiating contracts.
This is an in-person position located in Hollywood, Los Angeles. The shift schedule is Tuesday-Saturday from 9am-6pm.
What You'll Do:
Uphold Sentral's standards, best practices, policies and procedures, and value of excellence in customer service
Assume General Manager's duties/authority in absence of immediate supervisor in accordance with company and community guidelines
Establish rapport with residents and guests so they always feel loved
Respond to resident and guest questions and concerns in a timely manner
Be responsible for resident lease renewal process and retention results
Monitor and respond to all online reviews per company procedure and policy
Ensure compliance with all company, local, state and federal regulations and safety rules
Ensure unsafe conditions are corrected in a timely manner
Maintain accurate monthly commission sheets on leases, renewals and delinquencies for bonus purposes
Complete accounting month end process and assist with monthly financial statement reporting
Provide general clerical assistance to community office
Manage the maintenance and custodial teams at the property
Schedule and oversee maintenance calls to apartment units
Continuous understanding of the property's condition related to capital, repairs, vacant status, etc.
Oversee of planning and execution of resident and guest events
Oversee and provide back up to the leasing floor
Assist in monitoring advertising source effectiveness
Assist in conducting market surveys and shop competitive communities
Perform other related duties and assignments as needed and assigned
Skills and Experience
High School Diploma or equivalent required; some college preferred
A minimum of one-year experience in a customer service-related industry and one-year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred
Must possess strong attention to detail and sales ability
OSHA laws and regulations, willingness to obtain within six months
Demonstrate an ability to support and contribute to community team
Demonstrate strong oral and written communication skills
Great time management skills
Strong decision-making and problem-solving skills
Computer literate with capability in email, MS Office and related communication tools
Must possess a positive attitude and the ability to smile under all circumstances
Participate in training in order to comply with new or existing laws
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem
Ability to work a flexible schedule, including evenings and weekends
Community Team Perks + Benefits
• Health & Wellness: We offer multiple medical, dental, and vision health plan options that begin the first month after your start date! There is one fully company-paid plan (no monthly premiums for you)*, and HSA and FSA options to set aside pre-tax dollars.
*Premiums apply for spouse, dependent, or family coverage plans
• Invest in Your Future: Eligible after just three months of employment, we offer a 401(k) with a 4% company match to help you reach your savings goals.
• Time Off That Grows with You: In addition to 11 paid holidays, Sentral offers 8 different types of paid time off (PTO) to meet all of life's demands. These 8 types of PTO include personal days that have no waiting period to use, one floating holiday each year, Enrichment Hours for volunteering or career development, and more!
• Travel Discount: Team members (and their friends and families) receive travel discounts when they stay at a Sentral community.
• Deep Savings: All team members are Sentral receive discounted rates on pet insurance, attractions, rental cars, shows, events, and more!
The following requirements are intended to reflect the expected work environment and physical demands of the role. Candidate must be able to perform the following activities with or without reasonable accommodation to be successful in the role:
Work in a space that includes indoor and outdoor spaces, with and without covering
Move throughout the property for extended periods of time
Transport boxes and equipment weighing up to 20 pounds
Communicate with other persons in the building
Observe details in surrounding areas and on a screen
If you require accommodations to the above listed job duties or would like to request accommodations during the interview process, please indicate so on your applications in the "Accommodations" section.
Sentral is dedicated to creating a diverse and inclusive work environment that champions all backgrounds, identities, and voices. We strive to cultivate a space where our team members feel valued, and our residents feel loved. While there is no exact recipe for ensuring our residents feel loved, we believe a key ingredient is seeking and employing individuals that reflect the uniqueness of our residents.
As an Equal Opportunity Employer, we do not discriminate based upon actual or perceived race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
$38k-62k yearly est. 56d ago
Executive Protection Agent (Overnight)
Edgeworth 3.2
Executive job in Los Angeles, CA
Full-time Description
New World. New Problems. New Solutions
.
Edgeworth Security is a full-service security firm, specializing in Interactive Video Surveillance, Security System Integration, Executive Protection and Security Consulting Services. Our security solutions and suite of managed services leverage modern technology and automation to significantly lower theft and crime, as well as improve overall operations for our customers. Edgeworth Security takes a proactive stance on crime prevention and operational enhancement by applying artificial intelligence and military grade analytics used in our Command Center. We combine people, processes and technology to actively secure, protect and improve the operations of our clients' people, property and assets.
Position: Overnight Executive Protection Agent
Benefits:
Full-time, non-exempt hourly compensation ($30/hour) with amazing full benefits (medical, dental, vision, life insurance/AD&D/long-term disability, 401(k) matching)
Training & Education Assistance
Paid Time Off (PTO)
Location: Los Angeles, CA Area
Overview:
The Residential Protection Agent supports all aspects of security operations for designated principal(s). Successful performance in this role will require a high degree of motivation and the ability to adapt to fluid and dynamic security performance modes, locations, teams, and structures. This is a dynamic position requiring flexibility and an ability to adapt to changing operational requirement as directed by client needs.
Essential Job Function and Responsibilities:
Provide protective coverage for principals, guests, employees and associates in a way that is professional, courteous, and in compliance with Standard Operating Procedures and best practices.
Conduct site surveys and risk assessments.
Participate in recurring protective operations training, to include emergency medical, vehicle operations, surveillance detection, and firearms proficiencies.
Operate vehicles, including EV's, golf carts, and off-road vehicles in conjunction with protective operations.
Document security incidents, including preparing reports and briefs as needed.
Ability to utilize with expert working proficiency computers, tablets, phones, satellite communications devices, and other electronics.
Comfortable in security team environments; maintaining confidentiality and professionalism.
What's in it for you? Why work for Edgeworth:
We are growing! We want all candidates and employees to know that we have made internal improvements and are continuously working towards elevating our culture and providing a work environment that fosters professional growth and work-life balance. Growing pains are a natural part of any company's development, and it is important that we approach these challenges with a positive and proactive attitude. As we continue to expand and evolve, we must be willing to adapt and make changes in order to overcome any obstacles that may arise. This may involve reevaluating our processes, implementing new technologies, or restructuring our teams. However, it is important to remember that these challenges are opportunities for growth and improvement. By working together and staying focused on our goals, we can overcome any hurdles and continue to build a successful and thriving company.
We value our employees and are invested in personal and professional growth, learning new skills, challenging yourself, and growing your career while doing meaningful work. If you aspire to grow within the security industry, we'll provide mentorship and trajectory.
We are growing... come grow with us!
Compensation is targeted at $35 hourly based on experience and certifications.
We look forward to the possibility of you joining our team.
Employees are our greatest asset. Here at Edgeworth Security, we embrace diversity, equity, and inclusion, and always strive to be better than we were yesterday.
EOE/Minorities/Females/Vet/Disability/Sexual Orientation/Gender Identity Edgeworth Security is an Equal Opportunity Employer committed to hiring a diverse workforce.
Edgeworth Security utilizes e-Verify to check employment authorization.
Requirements
Candidates must have a minimum of 2 years executive protection experience. Candidates with experience operating in the intelligence community, military (with honorable discharge), or civilian sectors are highly desired and preferred.
Candidate must have a valid exposed firearms license.
A graduate of a reputable executive protection training school is desired.
Must be comfortable working overnight hours in a solitary position.
Ability to successfully pass a pre-employment background check and drug screening.
California Guard Card required; CPR/AED certification, and CCW preferred. Proof of licenses and certifications are required prior to offer.
Strong working knowledge of Protective Intelligence functions, platforms, software and tools
Leadership and management experience desired
Strong base knowledge in all facets of protective operations
Advanced understanding of technology-based protective applications
Proficient knowledge of Microsoft Office software (Excel, Word, PowerPoint, Etc.)
Ability to maintain a high level of physical fitness and personal appearance.
Ability to work nights, holidays, and weekends as needed.
Ability to lift items of 20+ lbs. or more and stand for long periods of time.
Possess a valid driver's license, clean driving record, and ability to successfully complete an extensive background investigation.
Tactical law enforcement highly desired.
This position requires individuals to stand for long periods of time. Lifting of up to 20-30lbs may occur occasionally.
$30-35 hourly 56d ago
Associate - Executive Comp & Benefits (Jr or Sr -Level)
Advocates Legal Recruiting
Executive job in Los Angeles, CA
Executive Compensation Associate - Junior & Senior Roles | AmLaw 100
Offices: New York, Washington DC, San Francisco, Silicon Valley, LA/Century City/Orange County, San Diego
Our top -tier AmLaw 100 client is hiring 2 associates, a junior -level (2 -4 years) and a senior -level (5+ years) for its nationally recognized Executive Compensation, Employment & Benefits practice. With offices across major U.S. markets, this team advises on complex compensation and benefits matters at the highest level, often in the context of marquee M&A and capital markets transactions.
The Opportunity
This is a rare opportunity to join a Chambers -ranked team with deep bench strength in executive compensation and a track record of advising on high -profile deals. The firm is investing in top talent across levels to meet demand driven by sophisticated clients and transactional volume.
The Role
You'll advise on a wide spectrum of executive compensation and employee benefits issues, with a strong focus on transactional matters. Topics range from Section 280G, 409A, and securities disclosure requirements to negotiating equity incentive plans, severance arrangements, and change -in -control agreements. You'll work cross -office with top -tier corporate, tax, and employment teams.
Who You Are
Junior Role: 2-4 years of experience with exec comp and benefits, ideally in a law firm setting
Senior Role: 5+ years of exec comp and benefits experience, including deal -side advisory, public company disclosure, and company representation
Strong academic credentials and an interest in high -impact, deal -driven work
Comfortable managing complexity and engaging directly with clients and internal teams
Why This Practice
The firm's platform offers scale, mentorship, and market access few can match. You'll join a team regularly tapped for headline transactions and build experience across industries, including tech, private equity, life sciences, and financial services. The practice also supports sustained career growth, with partners who prioritize development, and the bench strength to support both early and later -stage associates.
Let's Talk
If you're ready to take the next step in your executive compensation career, let's connect in confidence.
Click below to SCHEDULE A CALL or use the "I'm Interested" button to send us your information confidentially:
$64k-130k yearly est. 60d+ ago
Executive Chauffeur
8Fleet
Executive job in Los Angeles, CA
Company: 8Fleet
Please carefully read the entire job description, as there is important information regarding employment qualifications.
Join the 8Fleet family! We are a leader in providing high-quality professional drivers, well-maintained vehicles, and consistent availability in the Los Angeles area. Our commitment to excellence creates a premier driving experience for passengers and a rewarding workplace for our drivers.
About the Role:
We are seeking passionate
Champions of Driver Excellence
to transport passengers safely, comfortably, and on time. If you have stellar organizational, customer service, and time management skills, this could be a great place for you! You will play a crucial role in creating a distinctively appreciable ride while maintaining a positive and professional demeanor.
Compensation: $18/hr + tips, and opportunities for bonuses (performance-based incentives) and stock options
To be considered for this role, you must meet certain standards and requirements which include but are not limited to:
25 years or older
Valid drivers license
A successful background check and motor vehicle license record check
A successful drug screen, including marijuana
You are not required to provide or use your own vehicle or car insurance to be employed at 8Fleet. We will provide a fully insured vehicle for use during your shift.
Key Responsibilities:
Deliver Exceptional Service: ensure a welcoming experience by greeting passengers, assisting with luggage, and providing a comfortable riding experience
Safe & Reliable Transportation: safely pick up passengers and transport them to their destination while obeying traffic laws and practicing safe driving habits
Maintain Vehicle Standards: keep your vehicle clean, safe, and comfortable, ensuring an optimal ride experience for all passengers
Efficient Navigation and Coordination: determine the best traveling routes using technology (GPS, routing apps) and knowledge of the city in order to maximize efficiency and minimize waiting times
Qualifications:
Experience Requirements:
Must be 25 years of age or older to drive our vehicles
Possess a valid California driver's license and a clean driving record
Familiarity with local roads and neighborhoods is a plus
Skills:
Professional and polite demeanor with the ability to remain calm in busy driving situations (ex: rush hour, traffic)
Verbal and written fluency in English to communicate effectively with passengers
Availability:
Willingness to take weekend and night shifts as necessary
Why Join 8Fleet?:
Competitive Pay: Enjoy base rate of $18/hour plus generous tips and opportunities to bonuses and stock options in our company!
Comprehensive Benefits: robust package that includes medical, vision, dental, 401(k), disability and life insurance
Paid Time Off (PTO): Earn PTO and paid holidays after probationary period
No Vehicle Expenses: We provide a fully insured vehicle for use during shifts, meaning no personal vehicle or insurance is required.
Equal Opportunity Employer:
At 8Fleet, we celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on any protected class or category, including race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Important Employment Requirements
As part of our commitment to safety and excellence, candidates must meet several requirements, including the following:
Background Check: A comprehensive review of your criminal history, employment history, and other relevant information will be required
Drug Screening: Candidate will undergo a thorough drug screening, including marijuana, to ensure a safe workplace in compliance with California State requirement
Assessment of Core Competencies: Applicants may be required to demonstrate foundational aptitude relevant to the environment.
Next Steps
If you are selected for this exciting opportunity, we will provide instructions for completing the necessary background check and drug screening. Both must be successfully completed for employment with 8Fleet.
Apply today to be a
Champion of Driver Excellence
and become a vital part of our mission to deliver exceptional transportation experiences!
$18 hourly Auto-Apply 14d ago
Executive Assistant to Vice President
Sony Honda Mobility of America
Executive job in Culver City, CA
Join Sony Honda Mobility of America Inc.
Sony Honda Mobility of America Inc. is a proud subsidiary of Sony Honda Mobility Inc., a 50/50 joint venture between Sony and Honda, headquartered in Tokyo, Japan. Our American headquarters in Culver City, California, established in March 2023, is at the forefront of bringing the innovative electric vehicle, AFEELA, to the US market. AFEELA embodies the essence of "FEEL," creating an interactive relationship where people and mobility connect through advanced sensing and network technologies.
At Sony Honda Mobility of America, we are dedicated to moving people through innovative solutions inspired by diversity. Join us in shaping the future of mobility with creativity, technology, and a commitment to excellence. Apply now to make a difference!
Position Summary
Sony Honda Mobility of America (SHMA) is seeking an experienced and detail-oriented Executive Assistant (EA) to provide high-level administrative support to a Vice President. This role is based on-site in Culver City, CA, at least 4 days per week at Sony Pictures Studios.
As an Executive Assistant, you will be responsible for managing complex calendars, coordinating meetings across multiple time zones, arranging domestic and international travel, and ensuring seamless expense reporting. You'll work closely with leadership teams in both the U.S. and Japan, requiring exceptional organizational skills, discretion, and the ability to anticipate needs.
The ideal candidate thrives in dynamic, fast-paced environments, demonstrates strong cross-cultural communication skills, and brings a proactive, solutions-oriented mindset to executive support.
Job Responsibilities
Calendar & Meeting Coordination
Manage an extensive and frequently changing calendar for the VP, coordinating with other Executive Assistants and leaders across the U.S. and Japan. Prioritize meetings, anticipate scheduling needs, and ensure executives are fully prepared.
Travel & Logistics Management
Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, itineraries, and ground transportation. Anticipate changes and proactively adjust schedules to ensure smooth travel experiences.
Expense & Administrative Oversight
Review, organize, and submit VP expense reports in Concur, ensuring accuracy, timeliness, and policy compliance. Maintain meticulous records, track outstanding items, and follow up as needed.
Cross-Functional Support
Coordinate closely with leadership, People Ops, and Japan-based counterparts to ensure clear communication and smooth execution of business priorities.
Required Qualifications for Position
5+ years of executive assistant or administrative support experience for senior executives, preferably in a global or cross-cultural organization.
Proven ability to manage complex, dynamic calendars and coordinate across multiple time zones.
Strong organizational skills with high attention to detail and follow-through.
Proficiency with Microsoft Office Suite, Concur, and collaboration tools.
Excellent written and verbal communication skills, with discretion in handling sensitive information.
Ability to work on-site at least 4 days per week in Culver City, CA.
Preferred Qualifications for Position
Japanese language proficiency and cross-cultural communication skills to support coordination with Japan-based teams.
Additional Details
Work Arrangement: On-site at Sony Pictures Studios in Culver City, CA, at least 4 days per week.
Travel Requirements: No travel required for this role.
Visa Sponsorship: Not available for this position.
Benefits
Comprehensive medical, dental, and vision benefits
Flexible Working Policy
Paid parental leave
401k Program
“Take What You Need” time off policy, with a minimum of 15 days off per year, and holiday breaks
Yearly bonuses (subject to eligibility)
Company phone (subject to eligibility)
Company swag
A brand new laptop and monitor
Special discounts on Sony products
Learning and Development quarterly stipend
More to come!
The anticipated annual base salary for this position is $75,000-$90,000. This range does not include other compensation components or benefits. The actual base salary offered will depend on factors such as the candidate's qualifications, years of relevant experience, specialized skills, certifications, and work location.
Sony Honda Mobility of America is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
Disability Accommodation for Applicants
Sony Honda Mobility of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at *************************************** Please indicate the position you are applying for.
#LI-LS1
$75k-90k yearly Auto-Apply 41d ago
Assistant to EVP, Music
Teamwass
Executive job in Los Angeles, CA
Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.
Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit *****************
An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.
RESPONSIBILITIES
Maintain accuracy of artist contact record and deal memos in booking system.
Update client bios, riders, and ad mats.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts; chase signed contracts.
Flag/review/address contract markups.
Create and issue artist itineraries when necessary.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Create and send invoices for show-related payments (deposits, balances, etc).
Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate with accounting team to update client tax information and payment information.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Set and confirm meetings; maintain agent calendar and internal artist calendar.
Manage inbound phone calls on behalf of agents.
Book agent business travel as necessary.
Submit agent expense reports.
Take on additional tasks and responsibilities as assigned.
The ideal candidate has:
1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Detail-oriented and highly accurate with data entry and documentation.
Excellent written and verbal communication skills.
Professionalism and discretion when handling sensitive information.
Proactive problem-solver who can anticipate needs and follow through.
Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
Flexible, adaptable, and ready to take on varied tasks.
BASE SALARY: $47,500 plus potential for discretionary bonus.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
$47.5k yearly Auto-Apply 58d ago
Executive Assistant to the Vice President for Advancement
Pomona College 4.5
Executive job in Claremont, CA
ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges
JOB PURPOSE: The Executive Assistant to the Vice President for Advancement provides primary administrative and clerical support for the Vice President for Advancement of Pomona College and secondary support for the Campaign Director. The Executive Assistant reports directly to the Campaign Director and has significant responsibility, requires confidentiality and the highest level of professionalism. The position involves frequent engagement with stakeholders inside and outside the organization, requiring professionalism, discretion, and the ability to represent the division effectively. A person in this position performs professional level work requiring the application of principles and practices in a wide range of administrative, technical or managerial methods to solve problems and to respond positively with concern, clarity and authority in a variety of situations. The position is charged with managing the Office of the Vice President, administrative assistant and organizer for the Vice President for Advancement, division calendars, executive travel schedule, agendas and meeting materials, and overall office management. This role is a critical part of ensuring that day-to-day operations run smoothly, priorities are met, and the College's mission is advanced. This position is the point person for the Advancement Division in responding to and routing inquiries and mail, handling visitor orientation; monitoring Office of the Vice President budgets and expenditures; managing confidential division records; and preparing correspondence; preparing presentations for the VP for Advancement and Campaign Director; invoicing and reporting about and for the College and the Advancement division in a confidential and professional manner to assist the Vice President and Campaign Director to the Board in meeting the division's annual goals.
ESSENTIAL FUNCTIONS: Reporting directly to the Campaign Director, the Executive Assistant performs the following essential duties and responsibilities:
1. Provides in-depth administrative support for the Vice President for Advancement and serves as liaison between the Office of the Vice President and Division staff. Maintains the Vice President's calendar by managing complex scheduling assignments involving sensitive conversations with high-level contacts ranging from major donors to business executives to campus partners and dignitaries. Prepares meeting materials, agendas and minutes, and independently gathers pertinent information for meetings and events on calendar. Coordinates all VP meeting logistics and details.
2. Interacts with the Office of the President on behalf of the Vice President for Advancement and Campaign Director.
3. Provide a broad range of administrative, clerical, and executive support to the Vice President for Advancement and the Campaign Director to manage the Office of the Vice President and coordinate the Advancement Division workflow:
Create and maintain a daily briefing folder for the Vice President for Advancement by acquiring and organizing relevant materials and agendas;
Compile travel information, preparing drafts, typing documents, proofreading and editing documents, correspondence and confidential reports;
Manage calendars, arranging meetings, conferences and travel itineraries for the Vice President for Advancement and the Campaign Director;
Coordinate arrangements for the Vice President; reconciles and processes all travel and expense reimbursement requests;
Monitor department budgets and expenditures within budget guidelines and participate in the preparation of the fiscal-year budget with the Chief of Staff & Advancement Operations;
Prepare and compile meeting materials for the Pomona College Board of Trustees and Board Committees in coordination with the Vice President and Campaign Director;
Assist the Vice President and Campaign Director in preparing meeting agendas and divisional record keeping, including maintenance of all confidential records and filing systems.
Organize and coordinate Division-wide staff events and programs (i.e. annual retreat, holiday party, etc.); and
Welcome visitors with scheduled appointments or meetings.
4. Coordinate clerical tasks:
Answer telephones calls, responding to inquiries and/or routing callers to the appropriate staff member;
Process and distribute incoming mail to the appropriate Advancement staff member;
Process payments, invoices, record payments, and travel expenditures;
Input confidential donor information in College electronic and hard files;
Monitor office supplies budgets and order supplies as needed; and
Monitor office equipment and request repair service as needed.
5. Coordinate special projects and provide assistance as assigned within the Advancement Division.
QUALIFICATIONS:
Education: Associates degree is required, or equivalent combination of education and experience. Bachelor's degree in the areas of marketing, fundraising, or business, or related field is preferred.
Experience: A minimum of 6 years of office and administrative experience with increasing responsibility as an executive assistant. Experience at an academic institution or advancement office with service to a senior management executive is preferred.
REQUIRED KNOWLEDGE AND CRITICAL SKILLS: The Executive Assistant to the Vice President for Advancement must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
The Executive Assistant for Vice President for Advancement will:
possess exceptional administrative and organizational abilities; skill in prioritizing and managing multiple tasks; strong interpersonal and relationship-building skills; sound judgment; meticulous attention to detail; and proactive follow-through;
navigate complex and sensitive situations with tact and diplomacy, taking initiative to address matters appropriately and with a problem-solving mindset;
effectively communicate in a professional, diplomatic, empathetic and tactful manner using preferred method and level as applicable to the job;
possess effectiveness and clarity of verbal and written communication with excellent interpersonal communication and phone manners;
effectively handle confidential and proprietary information;
be a highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization;
work successfully in a multi-cultural environment;
proactively manage conflicts and communicate updates;
plan, schedule, organize, and proactively follow up on tasks related to the job to achieve goals within or ahead of established time frames and work independently and take initiative with increasing levels of responsibility;
have strong technology skills, including spreadsheet, word processing, relational and donor database experience (preferably Salesforce), including database query;
be flexible and supportive to positively and proactively assimilate in a fast-paced environment;
personally provide high-level of interactive service to others, building relationships and addressing identified need;
identify and prioritize issues, develop creative solutions and options, and follow through with implementing resolutions; make well-reasoned, sensible and timely decisions based on careful, objective review and informed analysis of available information, considerations and other factors;
effectively handle multiple tasks, meet deadlines, and work both independently and as a collaborative member of the College in support of the College's strategic vision and the division's annual goals with a high standard of integrity and ethics; and
understand and communicate the mission and history of Pomona College's liberal arts environment.
REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division.
ADDITIONAL POSITION DETAILS: Permanent, full-time, non-exempt position. The hourly rate for this role is $35 to $38.90 per hour. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to education, training, relevant prior experience, and performance in prior role. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.
ADA/OSHA:
This defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER:
This has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
The average executive in Lancaster, CA earns between $67,000 and $200,000 annually. This compares to the national average executive range of $63,000 to $184,000.