Executive legal assistant job description

WalkMe pioneered the Digital Adoption Platform (DAP) to empower business leaders to realize the promise of technology in today's overwhelming digital world. Through WalkMe's guidance, engagement, insights, and automation, employees are more efficient, executives have better visibility into digital usage, and organizations maximize the full value of their digital assets to empower digital transformation.
About the Role
WalkMe is looking for an Executive Assistant to support two leaders of our organization. The position will report directly to both our General Counsel and the Senior Director of Investor Relations. You will be the right-hand person providing strategical, tactical and operational support for investor relations and the Board. By being process and operationally focused, you will allow the General Counsel to focus on strategic matters within the company.

What You'll OwnBuild relationships across the business and maintaining a comprehensive awareness of the organization Oversee multiple tasks - both large and small and act as project manager to ensure completion of important deliverables Prepare documents and presentations on behalf of the General Counsel for internal, external and Board of Director meetings Organize team activities (staff meetings, all-hands) by preparing agenda, taking notes, and following up on actions with team members Summarize information quickly and translate to/from the General CounselManage events and travel for the General Counsel and Senior Director, Investor RelationsHave fun at work and create a positive environment for team members Provide administrative support to the General Counsel, including meeting/event organization, office space management, legal training development, and department communication Assist clients of the Legal Department with general questions and inquiries relating to existing contracts Manage contract repositories and related resources; maintain corporate books, corporate filings, and records management Manage vendors, Purchase Orders, and budget for the Legal department
What You Need to SucceedFive or more years as an executive assistant supporting executive leadership or General CounselTwo years of relevant legal operations experience (can be a combination of corporate paralegal experience in a major law firm and an in-house legal department experience) You are process-driven, think several steps ahead, and can create plans and contingencies Project management and calendar experience You know when to share information and when to keep it private You understand how to balance competing urgent priorities You're willing to provide a variety of support, even if it's a new skill for you
What you will love about us!Comprehensive Health Care Coverage for Medical, Dental, and Vision for our Employees and Families, 401(k) with company matching program, Parental Leave programs, and a vacation policy to encourage a healthy work-life balance.WalkMe offices are open during Covid-19 for those who chose to come (vaccines required) with in-person and virtual social activities to promote positive employee engagement
At WalkMe, we approach Diversity, Equity and Inclusion (DEI) with the same level of collaboration, innovation and accountability that we bring to the rest of our business. We believe in the value of diversity and are committed to ensuring an equitable and inclusive workplace where every employee has an equal opportunity to achieve success.

We've made this commitment not only because it's the right thing to do, but also because we know that having diverse perspectives, experiences and identities on our team helps us to better meet the diverse needs of our global clients. While we're not yet where we want to be, our goal is to create a workplace as fair and inclusive as our business is category defining. And at WalkMe, we achieve our goals.

TO ALL RECRUITMENT AGENCIES: WalkMe does not accept agency resumes. Please do not forward resumes to WalkMe employees or any other company location. WalkMe is not responsible for any fees related to unsolicited resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with the Company for this specific role.

BAE Systems, Inc. is seeking an experienced administrative professional with obsessive attention to detail and excellent communication skills to provide support to the Vice Presidents (VPs) of Legal and Security and their limited staff.This position will act as the administrative focal point for the VPs and an integral member of the VPs' teams.The EA will be responsible for the day-to-day coordination of the VPs' busy schedule.The EA must be helpful, personable, professional, and able to juggle multiple tasks in a fast-paced environment.This position requires the ability to handle matters that are critical or confidential with appropriate care and diplomacy.Additional responsibilities and opportunities exist to lead and support significant projects within the Legal and Security department.Individuals interested in developing experience and capabilities are encouraged to apply!
Primary Duties and Responsibilities:

Support the Vice Presidents of Legal and Security and limited staff as the administrative focal point.
Create, edit, and format documents, including highly visible business letters, memoranda, presentations, reports, and other documents as requested, including in Word, PowerPoint, and Excel.
Manage payment of invoices from law firms and other outside vendors, and track and report spending by matter.
Create and manage corporate/legal documents and records, including extensive support of quarterly board meetings and management of corporate filings.Requires attention to detail, ability to track and update large amounts of data and records, and multitasking.
Maintain calendars and arrange meetings and appointments. Maintain and track meeting action items through completion.
Manage communications with senior level internal and external customers, including ability to interact professionally with senior executives, visitors, vendors, and other executive assistants within the company.
Properly protect company proprietary data that if revealed would be detrimental to the company's interests.
Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy.Manage Zoom and WebEx meetings.Arrange for and assist with the catering for meetings and events. Coordinate highly visible meetings and support International guests during these meetings.
Maintain office supplies that are essential for successful operation for the function.Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.
Coordinate extensive travel for the VPs and designated staff through the travel coordinator. Manage travel arrangements, meeting preparation, expense reporting, and procurement card reconciliation.Includes preparation of travel briefing packets for VPs and staff and ability to trouble-shoot travel changes in real time.
Manage all aspects of receiving, and screening all forms of communication as required.
Other duties as requested, including the willingness to take direction on such assignments.



Required Education, Experience, & Skills

Required Education:
High School diploma or equivalent
Required Experience:
6+ years of related experience (Bachelors degree may replace the experience requirement). Must have excellent administrative and organization skills, including advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. General knowledge of computer hardware and office equipment.



Preferred Education, Experience, & Skills

Preferred Education:
Administrative/business school or Associates degree. Certified professional secretary or certified administrative professional. Formal training in Microsoft Office Suite to include Outlook.
Preferred Experience:
8+ plus years of related experience. Law office experience. Security clearance.



About BAE Systems, Inc.

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. At BAE Systems, we celebrate the array of skills, experiences, and perspectives our employees bring to the table. For us, differences are a source of strength. We're laser-focused on high performance, and we work hard every day to nurture an inclusive culture where all employees can innovate and thrive. Here, you will not only build your career, but you will also enjoy work-life balance, uncover new experiences, and collaborate with passionate colleagues.

Volt is seeking an experienced Corporate Legal Executive Assistant to support the Chief Counsel and the Deputy Chief Counsel, head of legal, in Anaheim, CA. The Assistant will support the team over a wide range of issues, has strong organizational and communication skills, can manage domestic and international scheduling and travel planning, and will exercise discretion and the highest level of ethics in connection with confidential information. The executive assistant will also provide back-up for other assistants. This is an on-site hybrid 3-month contract in Anaheim, CA. Note: This opportunity requires verification of COVID 19 vaccination with exceptions only as applicable by law.
Responsibilities include:
• Answering phones, maintaining Outlook calendars and contact lists (including scheduling meetings and calls across domestic and international time zones); faxing, photocopying, scanning, and mailing documents; booking travel; preparing expense reports; tracking matters and key dates; entering attorney time in Serengeti
• Revising and redlining Word documents; drafting or revising and maintaining records of legal correspondence; organizing emails and documents for appropriate filing; assisting in preparation of PowerPoint presentations; preparing and updating Excel spreadsheets (including data entry)
• Maintaining various files, databases, and filing systems for the supported attorneys
• Assisting in review, analysis and reconciliation of invoices and expenses billed by outside counsel and vendors
Basis Qualifications
• A minimum 3+ years of experience supporting executives in a senior corporate or legal position
• Experience supporting a number of executives at one time and appropriately balancing priorities
• Experience supporting attorneys in a large law firm or multi-national corporate legal department is a plus
• Proven proficiency in MS Office, including Word, Redlining, Outlook, Excel, PowerPoint, SharePoint
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
• Highly organized, attentive to detail, strong proofreading skills, and ability to multi-task effectively
• Willingness and initiative to learn the various business units supported by the Legal team and processes and procedures
• Responsible, professional demeanor and sound judgment, including maintenance of confidentiality
• Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition
• Advanced calendaring and word processing knowledge, including track changes, redlining and comparing documents
• Proficiency in both MS Windows and Mac OS
• Familiarity with SAP Workplace, travel planning and Document Management Systems
• Familiarity with Serengeti Tracker
• Strong general computer and internet research skills
• Existing Notary Public or willing to become a Notary

Must Haves: Previous Legal or Law firm experience, Executive Assistant experience, Excellent Communication skills, knows how to Multitask.

Hours:
8:00am to 5:00pm PST. This assignment is hybrid in Anaheim, CA. Work onsite schedule Monday, Wednesday & Thursday, remote on Tuesday & Friday.
Commitment to Safety

We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. Staff Augmentation/Agency Temporary workers placed on an assignment at any U.S. location unless legally exempt.
Come work for the Happiest Place on Earth!