Executive legal assistant jobs near me - 326 jobs

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

Experienced Litigation Attorney - Insurance Coverage Practice A leading law firm is seeking an Attorney with 5-7 years of litigation experience to join its dynamic Insurance Coverage Practice Group in Miami. This thriving team represents U.S. and international insurance companies in complex, high-value, and high-profile coverage litigation and market conduct (bad faith) matters across the country. Practice Focus Areas: Commercial General Liability Commercial Property (including business interruption and pollution) Errors & Omissions (lawyers, agents, accountants) Directors & Officers Key Responsibilities: Analyze insurance policies and draft coverage opinions and recommendations. Conduct legal research using Westlaw/Lexis/Nexis. Draft interrogatories and document demands. Review documents for litigation preparation. Attend depositions, hearings, and mediations as needed. Qualifications: Admitted to practice in Florida. 5-7 years of litigation experience. Strong academic credentials (Law Review and/or Honors preferred). Exceptional legal research and writing skills. If you're a motivated attorney looking to work on challenging cases in a collaborative environment, we'd love to hear from you!

Additional Ventures seeks an Executive Assistant (EA) to primarily support to the Chief Executive Officer (CEO). The EA will work remotely. The EA will perform varied and complex administrative functions while exercising confidentiality, discretion, and independent judgment. Responsibilities may include, but are not limited to, coordinating intricate scheduling, organizing, and implementing program-specific support, triaging, and prioritizing incoming requests/issues, and managing issues in a diplomatic and professional manner. This position generally works behind the scenes to solve problems, assist in award workstreams, and streamline administrative and operations efforts. Our team at Additional Ventures is focused on solving the biggest problems in biomedical research. We believe that strategic investment into areas where we can have an outsized impact and accelerate progress will be transformative. We focus our biomedical work on a rare congenital heart condition called single ventricle heart disease, a disease that affects both quality and duration of life and for which there is no cure. All our work is grounded in our guiding principles of urgency, impact focus, agility, and collaboration as we work towards our goal of a functional cure for single ventricle heart disease. We utilize high-touch, responsive grant programs that support investigators and their work in creative ways to yield impactful results. Job Responsibilities Strategically manage all aspects of the CEO's schedule, with an ability to ensure that the CEO's time is prioritized appropriately against daily and long-term activities Take meeting minutes, document decisions, and track action items to ensure follow-through. Act as a trusted representative of the CEO, exercising sound judgement and discretion when handling sensitive or confidential information. Identify opportunities to improve administrative processes, workflows, and systems to increase efficiency and effectiveness. Schedule meetings with internal and external stakeholders, such as for progress reporting with grantees and quarterly meetings with the Scientific Advisory Board Build strong relationships with internal and external stakeholders, and making the appropriate judgment calls when prioritizing requests and troubleshooting issues Provide administrative and office support with a high degree of accuracy and timeliness, such as tracking basic financial transactions, developing summary-level information on programs, and preparing organization-wide communications Manage all aspects of travel arrangements for the team, with an ability to balance individual travel needs/preferences with budget/policy direction Support the planning and execution of internal and external events, including location scouting, scheduling, document preparation, event logistics, on-site support, and travel. Support in the planning and execution of team quarterly on-site meetings, at varied locations Up to 10% travel is required. Credentials and Key Skills 3+ years of experience and Bachelor's degree or equivalent experience required Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances Superior organizational skills and attention to detail and quality Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with professionalism Ability to create team and organizational systems to solve recurring problems Ability to effectively work on a team in a complex, fast-paced environment Proficiency in Microsoft Office software applications and the ability to quickly learn new software programs related to daily responsibilities Ability to work entirely remotely About Additional Ventures Additional Ventures is a nonprofit foundation that aims to accelerate research progress and improve clinical care for children born with single ventricle (SV) heart defects so that they have a normal duration and quality of life. Although one in one hundred children are born with a congenital heart defect, there are limited options for those with the most complex forms, including SV. For these individuals, there is no cure. With rapid advances in areas like genomics, single-cell technologies, and tissue engineering, now is the time to coordinate concerted efforts to understand how to overcome this devastating, complex disease. For more information, visit *************************** Additional Ventures is an equal opportunity employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. Research shows that women and minority groups often only apply to open roles if they meet 100% of the listed criteria. Additional Ventures encourages everyone - including women, people of color, individuals with disabilities, veterans, and those in the LGBTQIA+ community - to apply for our open roles if they believe they are the right fit for our growing team.

Experienced Insurance Coverage Attorney in CA - REMOTE Ready to be on the front lines of some of the most important issues in the insurance industry today? Our Insurance Coverage team has openings for talented Insurance Coverage Attorneys in our LA and San Francisco offices. Open to REMOTE as well. The hired candidates will work with insurers concerning insurance coverage, litigation, and alternative dispute resolution. This is a team environment with incredible opportunity and experience to be had! Must be admitted to practice in California. Our salaries are market-rate and we offer top-notch benefits. Remote or hybrid work options will be considered for the right candidate. Role Overview We seek a skilled Insurance Coverage Attorney with 3+ years of experience to manage complex litigation matters, provide strategic counsel on insurance disputes, and represent clients in various legal proceedings. Qualifications Juris Doctor (J.D.) from an accredited law school. Active membership in the California State Bar. Proven track record in Insurance Coverage with 3+ years of experience. Strong analytical skills and attention to detail. Salary and Other Compensation The annual salary for this position is between $180,000 - $250,000 annually. Factors which may affect pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate. Benefits Medical insurance Dental insurance Vision insurance Paid time off (details TBD) Paid sick and safe time (details TBD) Paid vacation time (details TBD) Paid parental leave (details TBD) Paid holidays annually (details TBD) Apply now with your resume, cover letter, and writing samples! #J-18808-Ljbffr

Experienced Insurance Coverage Attorney in CA - REMOTE Ready to be on the front lines of some of the most important issues in the insurance industry today? Our Insurance Coverage team has openings for talented Insurance Coverage Attorneys in our LA and San Francisco offices. Open to REMOTE as well. The hired candidates will work with insurers concerning insurance coverage, litigation, and alternative dispute resolution. This is a team environment with incredible opportunity and experience to be had! Must be admitted to practice in California. Our salaries are market-rate and we offer top-notch benefits. Remote or hybrid work options will be considered for the right candidate. Role Overview: We seek a skilled Insurance Coverage Attorney with 3+ years of experience to manage complex litigation matters, provide strategic counsel on insurance disputes, and represent clients in various legal proceedings. Qualifications: Juris Doctor (J.D.) from an accredited law school. Active membership in the California State Bar. Proven track record in Insurance Coverage with 3+ years of experience. Strong analytical skills and attention to detail. Salary and Other Compensation: The annual salary for this position is between $180,000 - $250,000 annually . Factors which may affect pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical insurance Dental insurance Vision insurance Paid time off (details TBD) Paid sick and safe time (details TBD) Paid vacation time (details TBD) Paid parental leave (details TBD) Paid holidays annually (details TBD) Apply now with your resume, cover letter, and writing samples!

Full-time Description Join Our Team at Zacks & Freedman, PC Zacks & Freedman, PC, a leading real estate law firm based in San Francisco, seeks a highly skilled Legal Assistant. This is a full-time, in-office position offering competitive compensation and benefits. We want to hear from you if you are passionate about the legal field and excel in a dynamic environment! Position Summary: As a Legal Assistant, you will provide assigned attorneys with comprehensive legal and administrative support. The ideal candidate will have 3-5 years of experience as a legal assistant, excellent problem-solving skills, and the ability to work independently and collaboratively. Experience with legal e-filing and calendaring is a plus. Key Responsibilities: Client Communication: Professionally interact with clients via phone, email, and in person, conducting interviews and addressing inquiries. Research and Briefing: Perform initial background research and brief the attorneys on findings. Administrative Support: Handle administrative tasks such as making copies, sending invoices, and maintaining client files. Meeting Support: Attend meetings with attorneys, take accurate notes on proceedings, and provide necessary support. Document Management: Organize and prepare documents for court filing and record keeping, transcribe and proofread legal documents. Scheduling: Schedule client appointments and court dates, manage attorney calendars, and make travel arrangements. Legal Filing: Experience with e-filing in State, Federal, and Appellate courts using TrueFiling, OneLegal, File&Serve, and ECF/Pacer is highly desirable. Confidentiality: Maintain client confidentiality and always ensure a professional demeanor and appearance. Requirements Experience: Minimum of at least two years of experience as a legal assistant, strongly favoring candidates with litigation experience. Technical Skills: Proficient in One Legal, File & ServeXpress, Microsoft Suite, Adobe, and legal calendaring software. Organizational Skills: Exceptional attention to detail and strong organizational skills. Communication Skills: Excellent verbal and written communication abilities. Independence: Capable of working independently with minimal supervision. Education: A Bachelor's degree is a plus. Team Player: Ability to work well within a team environment. Work Hours: Monday to Friday, 9:00 a.m. to 5:30 p.m. (non-remote position) If you are a dedicated professional with a passion for supporting legal operations and maintaining high standards of client service, we encourage you to apply. Join our team and contribute to the success of Zacks &Freedman, PC. Apply Today! --- Zacks & Freedman, PC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Salary Description $33.19 - $47.11 per hour; DOE

Job Description Legal Assistant Career Consulting Partners is proud to partner with a thriving California-based law firm that is expanding into Seattle, Washington. This position is fully remote initially, with plans to transition onsite in 3-6 months at the Downtown Seattle office. The firm represents employees and consumers in high-impact class and representative actions, handling matters such as wage-and-hour violations, discrimination, unfair business practices, and false advertising. With a track record of litigating against regional, national, and Fortune 500 companies, the firm has recovered millions of dollars for thousands of clients nationwide. We are seeking a highly organized and professional Legal Assistant to join the firm's expanding team. This role provides direct exposure to all aspects of plaintiffs' side litigation and the chance to work on high-stakes class and representative actions. The ideal candidate is detail-oriented, proactive, and committed to supporting attorneys in delivering exceptional results for clients. Key Responsibilities: Assist attorneys with case management, including client and witness interviews, drafting summaries, and organizing case materials. Draft legal documents, file motions, pleadings, and ensure compliance with court procedures. Maintain case files, track evidence, exhibits, depositions, and other key materials. Input and manage deadlines, court dates, depositions, hearings, and client meetings in the firm's calendaring system. Calculate and double-check deadlines according to relevant statutes and court rules. Manage scheduling conflicts and assist with special projects as assigned. Maintain organized records and enter documents into the firm's database. Perform other duties as needed, ensuring confidentiality and professional discretion at all times. Qualifications: Exceptional verbal and written communication skills. Strong interpersonal and client service skills. Understanding of legal principles, court procedures, pleadings, and legal research. Highly organized with strong attention to detail and time management skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Strong analytical and problem-solving skills. Proficient in Microsoft Office Suite or equivalent software. Ability to maintain confidentiality and exercise sound judgment. Minimum of 1 year of legal assistant experience in litigation. Compensation and Benefits: Salary: $30 - $40 an hour Benefits include medical, dental, vision, 401(k), PTO and continuing legal education support Opportunities for professional growth and advancement Join a collaborative, passionate team dedicated to justice and client advocacy Play a key role in shaping and expanding our Washington office Location: Seattle, Washington Please note that we at Career Consulting Partners will be sure to keep your information private. We will not submit you or your information to any firm without your consent. Once we have received your resume/application, we will reach out to you and review the firm(s) before we move forward.

Job Title: Virtual Litigation Paralegal (Illinois - Cook County Focus) Company: Elite Virtual Assistance (EVA) Engagement Type: Part-Time | 1099 Contract (Strong potential to convert to Full-Time) Elite Virtual Assistance (EVA) is seeking an experienced Illinois Litigation Legal Assistant / Paralegal to support one of our attorney clients. This role is ideal for a confident, self-directed paralegal who is comfortable managing litigation workflows independently, particularly within Cook County courts. The position begins as a fractional role (approximately 60-74 hours per month) with the opportunity for expanded responsibilities and additional hours as trust is established. The target start date is January 5th or 6th, and onboarding will move quickly. Key Responsibilities E-file pleadings and ensure filed documents are properly saved and organized Draft pleadings, motions, and proposed orders using existing templates and forms Manage case deadlines, court notices, and annual reporting requirements Coordinate courtesy copy production in compliance with judges' standing orders Handle new client onboarding and ongoing client communications Communicate with clients regarding signatures, pleadings, payments, and case updates Prepare bond applications and coordinate with bondsmen and clients Calendar management and scheduling Conduct legal research and assist with case strategy as assigned Maintain organized digital case files and compliance tracking Required Qualifications Illinois paralegal with strong knowledge of Cook County court procedures Proven experience in litigation and motion practice Comfortable working independently with minimal supervision Strong attention to detail and deadline management Excellent written and verbal communication skills Preferred Skills Proficiency in Clio Experience using Adobe for document preparation and management Prior experience supporting solo or small-firm attorneys Ability to quickly review and follow SOPs, training manuals, and templates Compensation & Schedule Rate: $30-$35 per hour (fractional) Hours: Approximately 15+ hours per week (60-74 hours monthly) Work Arrangement: 100% virtual, with optional Chicago Loop office access Why This Role Fully remote with flexible scheduling Direct support of one attorney initially Clear path toward increased responsibility and full-time employment Structured onboarding with existing SOPs and templates Opportunity to make an immediate impact in a litigation-focused practice

Legal Support firm looking to hire remote Legal Assistants / Paralegals with Family Law, Matrimonial or Divorce experience. Flexible work schedule and PT / FT opportunity to work remotely. Regular work hours, evening and weekend hours are available. Salary dependant on experience. Responsibilities: • Assist attorneys with divorce and family law matters • Draft pleadings, motions, affidavits, and other legal documents • Prepare documents to court • Manage case files and maintain deadlines Requirements: • 1-2 years of experience as a paralegal in divorce and/or family law • Familiarity with Family Court procedures • Familiarity with Financial Affidavit for divorce • Strong organizational and time-management skills • Ability to work independently in a fast-paced office environment

LOGS Legal Group LLP has an exciting remote opportunity for a Legal Assistant to join our team! Job title: Legal Assistant Position status: Full Time FLSA status: Non-Exempt (hourly) Scheduled hours: 8:30- 5:00 PM Eastern WHO WE ARE For nearly half a century, LOGS has stood as a pioneer in the creditors' rights industry. With deep-rooted legal expertise across local markets and the strength of national resources, we remain committed to innovation and progress. Today, we are embracing the future-leveraging technology and exploring the power of artificial intelligence to reimagine legal services and deliver next-generation client experiences. From default servicing to real estate, our evolving service offerings continue to reflect our forward-thinking approach and our strong partnerships with some of the most respected banking institutions in the country. WORKING FOR LOGS The LOGS Employee: Our team is built on a rich blend of experience and fresh perspective-from those launching their careers to seasoned professionals who've grown alongside our company. We value individuals who are passionate about progress and who bring unique ideas to the table. At LOGS, we foster a collaborative, inclusive, and technology-driven environment where innovation is not only encouraged, it is expected. As we integrate artificial intelligence and digital tools into our daily operations, we seek team members who are excited to grow with us and help shape the future of legal services. Our Core Values: Our success is attributed to many factors, one of which is our Core Values that live through our teams and our work product. A successful LOGS team member embraces these values and ensures they are representing these core values whenever they are working on behalf of the organization. Regardless of which role you are applying for, the following characteristics should speak to what you bring with you to the organization. These characteristics align with our Core Values and all employees are expected to embody them! Highly Focused on Results: Characteristics - Responsive, efficient, results orientated, data and deadline driven, problem solver, positive approach, detail oriented, hardworking, reliable. Understand the Value of Reputation: Characteristics - Accountable, words match your actions, superior customer focus, strong interpersonal skills, honest, attentiveness, professionalism We” Focused: Characteristics - Supportive, positive, helpful, humble, team player, respectful, open and honest, constructive communicator, values the team higher than the individual, composed, assumes the best. Drive to Innovate: Characteristics - Growth minded, flexible, curious, embrace change, values continuous improvement. WHAT WE OFFER: Our Benefit Offerings: The following benefit offerings are available to eligible employees who wish to enroll in coverage. Medical coverage HSA with quarterly employer contributions Dental coverage Vision coverage Group Life insurance* Supplemental Life Insurance plans Long and Short Term Disability First Stop Health for all employees* Legal Service benefit for all employees Hospital and accident indemnity coverage National discount programs for all employees* 401k with employer matching PTO* (Accrual based) * = No cost benefit WHAT YOU WILL DO Purpose of this Role: A Legal Assistant at LOGS provides exceptional work to the financial institutions we represent in a wide variety of creditor rights' matters. This position is required to take and apply direction from various internal and external parties. A Legal Assistant will produce work product that reflects both the quantity and quality expected for their specific assigned tasks and do so with a high degree of accuracy. Value to the Team: The Legal Assistant contributes value to the operations team by working to complete all duties thoroughly, accurately, and timely. This role also ensures compliance with laws, regulations, client requirements, court rules and best practices; collectively working to provide quality legal services to our clients. Duties and Responsibilities for this role include but are not limited to: Update internal Firm systems and external client systems within the expected timeframes. Sort, scan, categorize, label, digitally file and properly organize legal documentation. Complete assigned work queue items in the designated timeframes. Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product. Assist with preparing various required items for clients and courts. Review incoming documents and disperse to appropriate parties. Communicate professionally through various platforms: phone, email, internal/external messaging systems timely. Timely complete all assigned trainings in the Firm LMS. Additional duties as assigned. Knowledge, Skills, and Abilities: Skilled at accurate data entry. Strong ability to adhere to basic instructions, job aids and procedures. Ability to adhere to Firm policy and apply policy requirements while processing assigned work. Strong time-management skills. Self-driven with ability to work independently or collaboratively, as needed. Commitment to providing exceptional, responsive, and time-bound service. Highly proficient with Microsoft Office suite of programs (Word, Excel, etc.) and computer savvy. Training and Experience Requirements: The ideal candidate for this position has the following: High school Diploma Experience working in a fast-paced environment Experience working in a technology driven environment Conditions of Work: Ability to sit or stand for long periods. Ability to remain focused for extended periods. Ability to work on computers for a significant portion of the day. Ability to perform repetitive movements as required for positions (Typing, clicking, swiveling). Ability to multi-task. Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. All applicants applying for U.S. job openings must be authorized to work in the United States. If you require an accommodation during the interview process, please indicate same when responding to this posting. This employer participates in E-Verify. All newly hired employees are required to complete the I-9 form and provide documentation of identity and work eligibility.

Our thriving US-based law firm specializing in family-based immigration and non-immigration services is seeking a dedicated and skilled Legal Assistant to join our remote team as an independent contractor. As a crucial member of our firm, you will play a vital role in providing exceptional support to our clients and ensuring the smooth processing of their applications. Responsibilities: - Handle all customer interactions, including answering inquiries, providing updates, and offering guidance throughout the application process - Review and process non-immigration applications (ESTA and DS160) and family-based cases - Submit applications to CEAC and USCIS accurately and efficiently - Provide excellent customer care, ensuring clients receive timely and professional assistance - Maintain accurate and up-to-date records using our case management system - Collaborate with the legal and operations teams to ensure seamless service delivery Requirements: - Proven experience as a Legal Assistant, preferably in immigration law - Strong knowledge of ESTA, DS160, family-based immigration cases and general US immigration process - Excellent communication and interpersonal skills - Exceptional attention to detail and ability to manage multiple tasks simultaneously - Knowledge or willingness to learn Zendesk and Docketwise - Ability to work independently and as part of a team in a remote setting - Available to work 40 hours per week, including at least one day in the weekends (preferred) We offer: - Competitive compensation based on experience - Flexible remote work environment - Professional development and growth opportunities If you are a self-motivated individual with a passion for providing exceptional legal support and customer service, we would love to hear from you. Please submit your resume, along with the answers to our questions. Join our mission to help clients navigate the complex world of immigration law and make a positive impact on their lives. We look forward to reviewing your application!

Cipriani & Werner is a multidisciplinary law firm. We have long been recognized as a firm that seeks to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients. The Cyber Group in our Philadelphia, PA Office is looking for a Litigation Assistant to join our growing team. Responsibilities include, but are not limited to: Assist attorneys in everyday tasks. Communicate with team members on assignments and file requirements. Profile and organize e-mails and documents in ProLaw. Schedule conference calls, video conferences and other meetings via Teams. Open, maintain, and close ProLaw matters. Data entry of calendar events. Review, track, and communicate calendar events on a regular basis with attorney(s). Create, edit, and finalize documents, including correspondence, pleadings and discovery, in MS Word through ProLaw in a variety of ways. Proofread prepared materials for correct grammar, spelling, punctuation, and content. E-file documents in all State and Federal Courts. Position Requirements: High School diploma required. 3-5 years litigation experience required; federal and state e-filing experience required. Experience in class action litigation preferred. Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred. Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment. Cipriani & Werner P.C. offers a comprehensive benefit package. Highlights include: Comprehensive medical, dental, and vision insurance Matching 401(k) Paid time off Mentorship opportunities Collaborative and welcoming work environment Work-Life balance This is a remote position. Must be able to work 8-4pm EST or 9-5pm EST. The salary range for this position is $55,000-$65,000 and represents C&W's good faith and reasonable estimate of the range at the time of posting. Actual compensation will depend upon a number of factors, included but not limited to experience and qualifications. Cipriani & Werner P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Legal AssistantEmployment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:Provide a variety of direct legal support assistance services to include:- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e. g. , charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved. - Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format. - Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices. - Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists. - Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings. - Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e. g. , transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. - Obligate funds for litigation expenses and monitors for continued necessity. - Review bills and invoices and submits to budget office for payment. - Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances. - Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney. - Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature. - Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter. - Attend meetings and trainings as may be required and appropriate. - Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e. g. , tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar. - When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e. g. , enlarging charts and photographs, duplicating tapes and videos, and marking exhibits. - Perform other related duties as assigned. Qualifications:- At least one year of specialized litigation experience required, however over three years is preferred. - Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. - Requires excellent written and oral communication skills. - Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. - Ability to consistently deliver highest quality work under extreme pressure will be very important. - Ability to obtain a Public Trust Security Clearance Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. - Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Legal Assistant- Civil Litigation | Merrillville, IN Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Merrillville, IN office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Indiana state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Indiana state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Merrillville. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AN1

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as a Receptionist - Legal Operations Assistant and become the welcoming voice and face of a dynamic legal team. In this role, you'll manage the front desk experience, ensuring every client interaction is professional, warm, and efficient. You'll handle inbound and outbound calls, maintain organized documentation, and oversee the office calendar to keep operations running smoothly. This position is ideal for someone who thrives in a fast-paced environment, loves engaging with people, and takes initiative to improve processes while delivering exceptional customer service. • Salary Range: from $1,015 USD to $1,100 USD Responsibilities include, but are not limited to: Manage and oversee the office calendar, scheduling calls, meetings, and events Review client files to address questions without escalating unnecessarily Communicate effectively with internal teams via Microsoft Teams and Outlook Utilize SmartAdvocate for case management and RingCentral for call handling Coordinate with attorneys and paralegals to ensure smooth communication flow Make outbound calls as needed (15-20 per day) Organize and maintain documents for easy access Serve as the first point of contact, filtering unnecessary communications Answer all inbound calls for the firm and provide accurate information Requirements: Additional Job Description: • Location: Remote • Office Hours: 8:30 AM - 5:30 PM EST • Time Zone: EST • Software/Tools: • SmartAdvocate (Case Management) • RingCentral (VOIP) • Microsoft Teams (Internal Communication) • Outlook (Email) • Microsoft Suite Required Skills: •Minimum of 1 year of experience in a client-facing role, such as receptionist, customer service, or sales. •Advanced/native-level English skills (both written and spoken) • Customer service orientation • Detail-oriented and organized • Ability to manage multiple tasks efficiently • Proactive and solution-focused mindset • Comfortable speaking up and suggesting improvements • Tech-savvy with proficiency in Microsoft Suite Work Shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

We are seeking a detail-oriented and highly motivated professional to join our team. If you have 2 or more years of experience in a BANKRUPTCY-CREDITOR RIGHTS LAW FIRM and are looking for a full-time, remote opportunity with a collaborative and professional team, we encourage you to apply. Job Responsibilities: Draft and e-file various notices and forms Holistically analyze case status, plan treatment, docket and claims register activity Process files in an expeditious manner Provide timely notifications/documentation to clients Electronically file documents with the bankruptcy court Perform retrieval and related processing of incoming data and/or documentation Perform submission and related processing of outgoing data and/or documentation Perform liaison activities between our firm/attorneys, clients, intra-office personnel, and/or 3rd parties Perform all duties and responsibilities in a timely and effective manner in accordance with company policies and client directives to achieve overall company goals

Job DescriptionBenefits: 401(k) 401(k) matching Paid time off Benefits/Perks Full medical coverage Long term disability Life Insurance Paid vacation and sick time 401k (matching) Bonuses Free covered parking Casual office dress Hours Monday-Friday Ability to work from home during inclement weather Job Summary We are seeking a highly motivated Legal Assistant/Litigation Paralegal to join our team. In this role, you will provide assistance to judges and lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Responsibilities Communicate with clients and witnesses Prepare case-specific documents Ensure that case-related documents are well organized and available for review Drafting of pleadings and discovery Maintain and update documentation Provide general administrative support Qualifications Previous experience as a Legal Assistant/Litigation Paralegal with experience in bad faith is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure Willingness to attend depositions and trial

Job Description Are you a college student looking to gain valuable experience in a professional work environment? Grimaldi Law Firm is seeking a dedicated and detail-oriented Administrative Legal Assistant to join our team. This is an excellent entry-level opportunity for someone eager to learn and contribute to a dynamic legal office. Compensation: $34,560 - $38,400 yearly DOE Responsibilities: Document Management: Scanning, mailing, and printing documents. Client Interaction: Greeting clients and visitors with professionalism and courtesy. Scheduling: Assisting with appointment scheduling and calendar management. Timekeeping: Clocking schedules for staff and ensuring accurate time records. Office Maintenance: Keeping the office clean and organized. Administrative Support: Performing various administrative tasks to support the office's daily operations. Qualifications: Education: Fresh graduates or current college students, preferably in a related field (e.g., Business Administration, Legal Studies). Skills: Excellent organizational and multitasking abilities, strong communication skills, and attention to detail. Experience: Prior experience in a law firm or office setting is a plus, but not required. Attributes: Proactive, reliable, and eager to learn and grow in a professional setting. Bilingual: Is a plus! but not required. Benefits: Professional Experience: Gain hands-on experience in a legal office environment. Mentorship: Work closely with experienced legal professionals. Flexible Hours: Accommodating schedule to fit around college commitments (if applicable). Growth Opportunities: Potential for growth and advancement within the firm. The role requires you to work on-site at our office (NOT A REMOTE POSITION). Pay: $34,560 - $38,400 yearly DOE Type: Part-Time/Full-Time If you are a motivated individual looking to kickstart your career in the legal field, we encourage you to apply! About Company Grimaldi Law Firm isn't your typical legal shop-we're a fast-growing, mission-driven firm that's redefining what it means to support families through life's biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we don't stop there. Our team is passionate about helping families prepare for the “what-ifs” in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation.

Individual is responsible for providing administrative support to the Assistant Prosecuting Attorney's in the Juvenile Division. Physical presence is necessary in the office. Regular, predictable and prompt attendance is needed. Educational and Licensing requirements: High School diploma or GED required. Two (2) years related work experience, preferably in a local governmental office. Notary Public, willing to obtain within a year of employment. Must possess a valid Ohio driver's license and have an acceptable driving record. Critical skills/expertise: * Knowledge of the Delaware County Criminal Justice System. * Demonstrates integrity and reliability, and ability to maintain confidentiality. * Ability to communicate effectively both orally and in writing. * Knowledge of the Ohio Revised Code, criminal case law, and criminal procedure. * Ability to deal with many variables, define and solve problems, collect, analyze and interpret data, establish facts and determine specific action, evaluate and improve process and/or program efficiency/effectiveness. * Ability to work with clients who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors. * Ability to work independently as well as work as part of a coordinated team of professionals, under pressure, and to set and achieve goals. * Ability to organize and maintain large volumes of information and paperwork. * Ability to interpret and implement policies, procedures and governmental codes. * Superior interpersonal skills, and aptitude for developing and maintaining effective working relationships through teamwork and cooperation with supervisors, subordinates, employees and the general public. Equipment: Ability to operate normal office equipment such as computer, copier, fax machine, telephone, calculator, paper shredder, motor vehicle, and other equipment necessary to perform duties. Good understanding of and ability to use Microsoft Office (Word, Excel, Outlook and Power Point) and Internet (Explorer and Chrome). * Prepares legal documents such as complaints, subpoenas, discovery, motions, judgment entries, dismissals, adult contributing and traffic matters, probation violations, warrants and letters * Researches and resolves scheduling issues, conflicts and missing documentation * Opens and prepares case files and proactively requests missing information * Schedules appointments for Assistant Prosecuting Attorney's and reconciles court calendar * Pull and monitor juvenile court docket and detention hearing list * Closes, seals and prepares juvenile cases to go to Records Center, determines what files can be destroyed per records retention schedule * Answers telephone, screens calls, gives and receives information to witnesses, parents of juveniles, attorneys, law enforcement and juvenile staff * Contacts witnesses and law enforcement to relay necessary case information * Determines case status for Assistant Prosecuting Attorney's, Caseworkers and Court personnel * Handles client complaints and public inquires * Receives, processes, distributes and maintains incoming and outgoing documentation and correspondence * Monthly juvenile reports * Maintains Matrix with all juvenile cases * Other duties as assigned by the Prosecuting Attorney, Executive Administrator and Juvenile Supervising Attorney Individual reports directly to the Juvenile Supervising Attorney, Executive Administrator and the Prosecuting Attorney. The individual exercises independent judgment with direction.